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What’s Brewing at PASCAL?SCLA 2015
About PASCAL
55 Member Libraries• A mix of public & private institutions• 21 two-year institutions, 31 four-year institutions, 3
professional schools• PASCAL member libraries serve over 285,000
students, faculty & staff statewide
PASCAL Programs & Services
Long-Standing Key Programs–• Rapid Delivery System (PASCAL Delivers)• Core Academic Electronic Resources• “Opt-in” Electronic Resources• ILS Management (12 libraries)
Emerging Initiatives• Shared E-Books• Collaborative Collection Management
PASCAL E-Books
Over 250,000 e-books are now available through four platforms:
– EBL Demand Driven Acquisition (DDA) Plan from ProQuest
– Academic Collection from EBSCO – Ebrary from ProQuest– UPSO Psychology Collection from
Oxford University Press
E-books are increasingly considered “core” resources
Usage Statistics
E-Book Use for all PASCAL Institutions
July 2014 – June 2015
EBL Total Use
EBL Downloads
ebrary Total Use
ebrary Downloads
EBSCO Total
Use
EBSCO Downloads
OXFORD Total Use
6,799 719 91,594 5,457 150,946 9,891 1,010
Total Use All Members: 250,349
Total Downloads All Members: 17,077
Reporting & Assessment
• Usage reports distributed to members in August 2015
• Reports will be sent twice yearly • Members can pull their own stats for most
packages, if desired• Subject analyses can help illuminate trends
and inform selection
E-Book Task Force
Focus for upcoming year: • Assessment • Expansion of DDA plan • E-book training
PASCAL Delivers
• Statewide resource sharing– Over 12 million items– Rapid delivery– Much faster and cheaper, in
most cases, than traditional ILL
• Between 2011-2014 annual circulation between 30-35K
PASCAL Delivers
PASCAL Delivers
• Winthrop University moved to Direct Consortial Borrowing (DCB) system
• First library to participate in PASCAL Delivers using an ILS other than III or SIRSI
PASCAL Delivers
PASCAL Delivers
• Title Reports available• Include author, imprint,
publication year and call number
• Visiting Patron included • Patron Type, Pickup
Location & Filling Agency also provided
PASCAL Delivers
Committees & Task Forces
• New members and Chairs in place• Program Steering Committee working with
all groups on action items for upcoming year
• Common Collections• Newest standing committee
• Infrastructure Review Task Force• Review and report completed• Full report available on website
"Communication leads to
community"
- Rollo May
PASCAL E-News
PASCAL Listservs
Open Listservs• Pascal-AcadLibs• Pascal-Delivers
• Pascal-Purchasing
To Join• Email Ellan Jenkinson• Online form
http://www.pascalsc.libguides.com/listservs
Communication
• Town Hall Meeting 2015• Refresh for PASCAL website in late 2015• Updated promotional materials • PASCAL is on Facebook & Twitter
Follow us!
Key Developments for 2015-16
E-book Initiative – The subscription-based ebook collection grew by six percent to approximately 250,000 unique titles. Use increased 365%, with 251,101 uses overall. Our cost per use was $1.82. There were 17,038 ebook downloads – comparable to a check out of a book. Had each of these “checked out” titles been purchased at the average price of a scholarly monograph, the cost would be $1.2 million. PASCAL’s annualized expenditure was $200,000. We need to expand collaborative purchasing.
Content, Collections & Planning – We have begun to establish systematic collaboration in the management of collections in order to maximize scarce collection dollars. A formal common collection committee was launched in February and is working to prioritize activities that will enhance shared print management and coordination of purchasing in areas where feasible. The potential benefit of collaboration is illustrated by the fact that 39% of the items in the PASCAL union catalog are held by three or more institutions. Given the costs of fixed storage for print collections a common collection strategy offers opportunities for savings.
Discovery, Access & System Infrastructure Improvements & Planning -- Improvements to the union catalog have enhanced the usability of the catalog, making it easier to connect to PASCAL resources. This is particularly important to smaller institutions. In May a taskforce launched an extensive evaluation of the infrastructures used to manage and connect libraries in the state as well as those that would serve to manage the common collection. This is a multi-faceted undertaking as many member institutions are also looking at system modernization.
Outreach, Training & Assessment – We hired a coordinator for member engagement and training, extending our reach to librarians around the state. This is paying dividends in increased use of PASCAL resources, and improved communication. We hope to hire a dedicated collections and licensing coordinator to facilitate our initiatives.
Strategic Agenda –Our accumulation of one-time lottery funds offers us a unique opportunity to build a more efficient state-wide library architecture that will support the future needs of South Carolina higher education, particularly if it is done with the common collection principle at its heart.
Infrastructure Review Task Force RTF Charge:
The Infrastructure Review Task Force will conduct a review of core library infrastructures used by PASCAL membership and the consortium. It will also seek to identify alternative modernization paths that might be pursued by members and the consortium. This would include looking at alternative approaches taken by peer consortia as well as a review of solutions on or emerging in the marketplace.
The Task Force will complete this review by October 1, 2015 and make a presentation at the PASCAL Board retreat in October 2015. The task force will provide a preliminary update on its start-up activities at the General Membership meeting in June 2015 and will provide regular updates to the Program Steering Committee. Areas it will investigate will be ILS/LMS systems, Discovery platforms, Print Resource Sharing options, Non-Returnable resource sharing options, Collection Management, and ERM tools.
To prepare its report, the Task Force will conduct the following activities:1. An in-depth survey of member institutions regarding systems infrastructures, issues, plans for modernization, and willingness/need to collaborate in each functional area;
2. An external scan of peer consortia to identify the range of infrastructure solutions deployed to support common collection sharing and management, workflow and cost-savings;
3. A review of marketplace solutions in the areas identified. This may include questionnaires to vendors and product demonstrations.
4. Issue a report identifying viable options and task force recommendations for the Consortium based on the evaluation processes and examples reviewed.
5. Other – as deemed useful by the members of the Task Force.
Infrastructure Review Task Forcehttp://pascalsc.libguides.com/content.php?pid=445620&sid=3727175
Levels of PASCAL System
Tools Deployed By the Library
Tools Supporting Collaboration/Tools Deployed Collaboratively
Statement from the PASCAL Board
October 16, 2015
The PASCAL Board recognizes the value of system enhancements that improve collaboration and cost efficiencies, while at the same time providing South Carolina’s students universal access to information resources. Consequently the board will be presenting a proposal to assist member libraries financially and/or administratively as libraries transition to next generation Library Services Platforms (LSP). Criteria for this support would include continued participation in common state-supported PASCAL programs and services and the enhancement of collaboration statewide. The board anticipates making this proposal at the December General Membership meeting.
Collaboration is a Means to Support Your Mission…
Your Library’s Mission:support a highly productive knowledge
environment for students, faculty and staff by…
Providing ContentPreserving Some of that Content
Enabling Infrastructures (Tools)Content Management – (Make it Available)
Discovery of Content (Find it)Access to Content (Get it)
Reasons to CollaborateEfficiencies/Effectiveness in Providing (or Preserving) Content
Efficiencies/Effectiveness in Managing Infrastructures
$4.26 – Average annual cost to maintain volumes in traditional stacks (Courant, 2010)
748,804 – 80% of use from @ 6% of collection (Gammon, 2011)
(Metrics from Lizanne Payne, presented to PASCAL Board at 2013 retreat)http://pascalsc.libguides.com/loader.php?type=e&id=102888
Storage Costs for Duplicate Titles
Number Percentage
Items in PASCAL Delivers Catalog 12,567,165 100.00%
Heavily Used Titles 754,030 6.00%
Items held at 3 or more libraries 4,969,482 39.54%
Annual Cost of Storage for 2 copies $14,113,329
A Prima Facie Case for a Common Collection (Management) Plan
Some Next Steps
• Discussion of Priorities• Review of Alternative Strategies
• Review current vendor offers• Dive deeper into needs assessment• Development of Functional specifications/requirements• Develop Timeline• Determine scope/form of Procurement(s)
Statewide Electronic Library or Core Electronic Resource Cost Avoidance1
2004-5 2005-6 2006-7 2007-8 2008-92 2009-10 2010-11a 2011-12 2012-133 2013-144 2014-15a 10 year totalOffered/List5 $2,708,060 $7,196,921 $10,943,706 $12,333,889 $7,036,667 $7,388,501 $7,388,501 $7,757,926 $4,095,956 $8,320,552 $8,736,580 PASCAL Cost $550,000 $1,208,880 $1,399,528 $1,422,597 $815,296 $856,090 $794,303 $795,477 $533,485 $967,313 $802,283 Cost Avoidance $2,158,060 $5,988,041 $9,544,178 $10,911,292 $6,221,371 $6,532,411 $6,594,198 $6,962,449 $3,562,471 $7,353,239 $7,934,297 $73,762,007 Multiplier $4.92 $5.95 $7.82 $8.67 $8.63 $8.63 $9.30 $9.75 $7.68 $8.60 $10.89
Notes: 1Includes Core Electronic Resources, including e-books. Funding from all sources (Appropriated, Lottery, Member Funds)2FY2008-09 - Loss of appropriated funds.3FY2012-13 - "DISCUS Remix" Partnership with State Library.4FY13-14 -- Utilization of Lottery Funds (Multiyear ebook packages and 1 time purchases)5When possible list takes into account Carolinas Consortium pricing.aList price costs estimated from previous year's costs.
Core PASCAL Value Proposition (FY 2004-2014)
Consortial Borrowing = Cost AvoidanceFullfillments, 2008-2015 272,586
Average Cost of Academic Monograph $72 $19,626,192
Cost avoidance for institutions, but also for individual students and faculty – titles they didn’t have to buy .
Current Core program offerings: EBSCO Academic Search Premier & “Pick-2” (CINAHL, etc.); Gale Literature Resource Center; Institute of Physics Archive; Stat!Ref USA Anatomy & Physics Online; E-book Collections (ebrary/EBL/EBSCO, Oxford Psychology); PASCAL Delivers union catalog & rapid delivery (12 million volumes)
