What is SharePoint?

Module 1

Module Overview Defining SharePoint Understanding How SharePoint is Used Interacting with SharePoint

Defining SharePoint

How Information is Shared

Common Productivity Challenges

SharePoint Pillars

Common Scenarios for SharePoint

How Information is Shared Common Sharing Scenarios:

File Shares Store in network share either new or previously used

Email Attachments, discussion threads, meetings, tasks

Voicemail Updates, notifications, changes, meetings

Web sites General announcements, upcoming events, links to

resources

Common Productivity Challenges Challenges in Sharing Information:

Official version confusion Who has the master? Which version is the latest?

No edit control Who can edit the document? Who can see the

document? Too many copies

Where are the documents located? Which one is the working copy?

Limited updating ability Who can make changes on a server? How are changes

evaluated? Finding data

Where is the data stored? How to determine correct file?

SharePoint PillarsCollaboration•Easy Sharing•Centralized Control

Portal•Published Content•Targeted to Group

Content Management•Publishing Process•Property Management

Search•Enterprise Searching•In-context Search

Business Process Management•Forms Controls•Automating Tasks

Business Intelligence•Business Data•Performance Metrics

Common Scenarios for SharePoint

•Sharing documents•Controlled editing

Document Collaboration

•Shared calendars and contacts•Group tasks and discussions

Time and Task

Management

•Central location for updates•Shared and targeted resources

Information Portal

DefiningSharePoint

What is SharePoint?

What is a Site?

What is a List?

What is a Library?

What is a Web Part?

What is a Web Page?

What is SharePoint?

Web-Based Access

Centralized Sharing Location

Management Tools

What is a Site?Storage Location

URL for Access

Home Page

Secured Area

Site

What is a List?

List

Folder

Item (Event) Item (Task) Item (Link)

What is a Library?

Library

Folder

File (Document) File (Web Page) File (Picture)

What is a Web Part?

Home Page

Announcements

Calendar

Links

Site Image

What is a Web Page?

Home Page

Landing Page

Important Data Views

List or Library

Item or File View

Other Tools

Publishing

Text or Images

Web Parts

Other Content

List or Library

Other Data

Interacting with SharePoint

Using a Web-based Platform

What is a Site?

Accessing a SharePoint Site

Using a Web-based Platform

SharePoint Site

Office Documents

Calendars, TasksWeb Pages

Accessing a SharePoint Site

Uniform Resource Locator (URL) to access web sites

Clients (Office, Browser) to communicate with Web Sites

Offline (downloading content, mobile devices) access of content

SharePoint Clients

Office Products (saving and opening documents)

Outlook (shared calendar, contact,

documents)

Browser (most access handled through here)

Activity: Accessing a SharePoint Site

Exercise 1: Using a Browser to Access SharePoint

Skills

Questions

Hands-On

Lecture

Review What is SharePoint? Defining SharePoint Interacting with SharePoint