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8/3/2019 What is Self Management
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SELF MANAGEMENT
By:
Ms. Ayesha Sajjad
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"MOST POWERFUL IS HE WHO HAS
HIMSELF IN HIS OWN POWER."
SENECA
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Scope of the topic
To handle all your affairs in stress-less way
As a result you can focus on your vision
And can achieve your vision in a better way
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What one thing could you do (you aren’tdoing now) that if you did on a regular basis,
would make a tremendous positive differencein your personal & professional life???
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WHAT IS SELF MANAGEMENT???
Self-management refers to methods, skills, and strategiesby which individuals can effectively direct their ownactivities toward the achievement of their visions.
These includes;goal setting, decision making, focusing, planning,
scheduling, task tracking, self-evaluation, self-intervention,
self-development, etc.
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IS MANAGEMENT SIMILAR TO
LEADERSHIP???
No, Certainly not!
Leadership Management
High powered, right brainactivityVision is set
Time –bound , left brainactivityObjectives are set to achievevision.
Cont…
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…Cont
In order to be effective manager of yourself, you firsthave to be an excellent leader, because;
The ability to manage well does not make muchdifference if you aren’t even in the “right jungle”.
Effective management is putting first thing first but itsleadership that decides what “first things” are,
Management is discipline, carrying it out.
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SELF MANAGEMENT
orTIME MANAGEMENT
First generation Management
Second generation Management
Third generation Management
Fourth generation Management
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First Generation Management: Characterized by notes & checklists
Second Generation management:
Characterized by calendars & appointment books
An attempt to look ahead
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Third generation management: Characterized by prioritizing, setting goals & daily
planning. Focus on efficient scheduling & control of time
BUT…..
It limits vision, as daily planning fails to focus on largerperspective
It focuses on urgent (though they might be not importantas well)
It is unable to manage the roles in a balanced way.
RESULT…
People feel too restricted, and they revert back to 1st &2nd generation management to preserve relationships &quality of life.
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Fourth Generation Management:
Recognizes that “time management” is amisnomer…….
“ the challenge is not to manage time but tomanage ourselves”
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The time Management Matrix
IACTIVITIES:CrisesPressing problemsDeadline-driven projects
IIACTIVITIES:Relationship buildingRecognizing newopportunitiesPlanning, recreation
III
ACTIVITIES:Interruptions, some callsSome mail, some reportSome meetingPressing mattersPopular activities
IV
ACTIVITIESBusy workSome mailSome phone callTime wastersPleasant activities
URGENT Not Urgent
Important
Notimportant
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If focus is on Quadrant I….
IRESULTS:•Stress•Burnout•Crisis management
•Always putting out fires
II
IV
III
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If focus is on Quadrant III….
I II
IIIRESULTS:•Short-term focus
•Crisis management•Reputation-chameleon character•See goals and plans as worthless•Feel victimized, out of control•Shallow or broken relationships
IV
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If focus is on Quadrant IV….
III
I II
IVRESULTS:•Total irresponsibility
•Fired from jobs•Dependent on others or institutionsfor basics
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If focus is on Quadrant II….
I
IIRESULTS:•Vision, perspective•Balance•Discipline•Control
•Few crises
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Answer of question asked in thebeginning………
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QUADRANT II IS THE HEART OF EFFECTIVESELF-MANAGEMENT
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How to become a Quadrant II SELF-manager???
Step 1:
“Identifying Roles”
•Individual•Husband/ Father•Manager new product•Manager HR•Manager Administration
•Personal development•Wife/ Mother•Teacher•Real Estate Salesperson•Friend
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Step 2:
“Selecting Goals”
Think of two or three important results you feel you
should accomplish in each role during the next sevendays
These goals should reflect quadrant II activities
Should be in conjunction with your personal mission
statement
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Step 3:
“ Scheduling”
Look at the week ahead with your goals in mind and
schedule time to achieve them
You can translate each goal to a specific day
Weekly organizing gives you the freedom and theflexibility to handle unanticipated events
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Step 4:
“Daily Adapting”
It includes daily adapting of prioritizing activities
and responding to unanticipated events,relationships and experiences in a meaningful way
Take a few minutes each morning to review yourschedule
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The Quadrant II Tools
A Quadrant II organizer will need to meet siximportant criteria;
1. Coherence:It suggests that there is harmony, unity &integrity between your vision & mission,your roles & goals, your priorities and plans
and your desires and discipline.
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2. Balance:
It helps you to keep balance in your life, sothat you don’t neglect important areas likeyour health, family, professional preparationor personal development.
3. Quadrant II focus:
It encourages you, motivates you, actually
helps you spend the time you need inQuadrant II.
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4. A “People” Dimension:
It allows you to deal with people not withschedules, it focuses on effectiveness ratherthan efficiency.
5. Flexibility:
your planning tool should be your servant not
your master.
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6. Portability:
Your tool should be portable so that you can carry itmost of the time;
To review your personal mission statement
To measure the value of new opportunity againstsomething you already have planned. etc;
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To inculcate self management
in students Why to inculcate self management strategies
in students???
These strategies can actually aid in skill acquisition.
They reduce teacher time required for instructionand monitoring of behavior, promote generalization
and maintenance of behaviors.
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Self Management Strategies
for Students Self Instruction
Goal Setting
Self-Monitoring
Self-Evaluation
Self-Reinforcement
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Self Instruction
Self-instruction involves teaching students how to talkthemselves through the completion of a task.
It improves;
student’s academic performance
social and interpersonal skills work skills
following of directions
How to teach self instruction;
By modeling
By providing opportunities for practice
By corrective feedback
By reinforcement
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Goal Setting
Goal setting can be used to promote theacademic and social/behavioral performanceof students.
Its benefits include; student motivation
students monitoring their own progress
helping students feel more positive about theirabilities
Cont…
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How to teach for goal-setting:
It includes:
Assessing strengths and needs
Selecting clear, specific goals
Identifying the people who can help achieve goals Identifying activities or steps needed to achieve
goals
Identifying possible obstacles that may interfere
Developing and implementing a plan of action Monitoring goal attainment
….Cont
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Self Monitoring
Self-monitoring involves students observingwhether a target behavior has occurred andthen recording its occurrence
It is useful to change behavior and increaseacademic productivity
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Self evaluation
In self-evaluation, students providethemselves with immediate feedback as theyare monitoring academic or social goals
Its benefit is that the probability of practicingincorrect or inappropriate behavior or
responses is reduced
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Self Reinforcement
Self-reinforcement refers to studentsreinforcing their own behavior immediately.
Several researchers have argued that self-reinforcement can be just as effective asteacher-delivered reinforcement.
Examples of reinforcers that students can use
include self-generated verbal statements(“Nice job, Laurel. You got all the answerscorrect.”)
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SELF-MANAGEMENT QUIZ
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I feel overwhelmed by too many tasks and responsibilities-juggling priorities. 5 4 3 2 1 I am very busy and impatient 5 4 3 2 1 The closer the deadlines, the harder I work. 5 4 3 2 1 I have to cope with too many organizational or job task changes. 5 4 3 2 1 I am drowning in an overload of information from e-mail, text messages, and the Internet. 5 4 3 2 1 I feel pressured by too many demands from friends, teachers, and parents. 5 4 3 2 1 I dislike turning over responsibility to others. 5 4 3 2 1 I find it difficult to stay agile, flexible, and resilient and focus on what is important. 5 4 3 2 1 Worry robs me of time and energy. 5 4 3 2 1 I have difficulty making decisions affecting my school life. 5 4 3 2 1 I am frequently late for class and appointments. 5 4 3 2 1 My “B” and “C” priorities take so much time that I rarely get to the “A’s”. 5 4 3 2 1 I put things off until it’s too late or no longer matters. 5 4 3 2 1 I look at projects as a whole, rather than breaking them up into smaller units.
5 4 3 2 1
I am sleep deprived and do not feel rested in the morning. 5 4 3 2 1 I feel that my work does not reflect my vision, mission, and values. 5 4 3 2 1 My behaviour is incongruent with what I truly believe. 5 4 3 2 1 Planning my day, every day, is difficult for me. 5 4 3 2 1 I am unable to establish a clear direction and develop personal and academic goals. 5 4 3 2 1 I find it difficult to create a healthy school, work, and life balance 5 4 3 2 1
Think about the past month. For each of the time pressures listed below, indicate how much eachas been a source of distress for you.
Score each item according to how much of the time each statement applies to you.5 (always) 4 (often) 3 (sometimes) 2 (rarely) 1 (never)
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INTERPRETATION:
•1-30 – Time Master:You are doing a great job managing your time and life.Congratulations!
•31-50 – Learning:You are managing yourself and time to a considerable extent.There is still room for improvement.
•51-100 – Red Alert:Things may be spinning out of control. You need to changecertain behaviors and learn new skills.