WHAT IS PROJECT MANAGEMENT?

WHAT IS A PROJECT?

A TEMPORARY ENDEAVOR THAT HAS:

* A PLANNED START DATE

* A TARGET COMPLETION DATE

* A DEFINED AND UNIQUE OUTCOME OR RESULT

AND… REQUIRES RESOURCES (TIME, MONEY, PEOPLE)

WHY USE PROJECT MANAGEMENT?

PROJECT MANAGEMENT & CMP

CMP IS COMPRISED OF MANY PROJECTS SUCH AS:

* Marketing projects

* Infrastructure projects

* Website & Social Media projects

* Legal projects

* Finance projects

PROJECT MANAGEMENT & CMP

CMP PROJECTS HAVE INTERDEPENDENCIES:

* Utilize / share resources

* Logical sequences must be identified to minimize wasted effort and resources

Developer Marketing Package

ACC Construction Standards

Website Portal

Developer Recruitment

PROJECT MANAGEMENT & CMP

PROJECTS INTERDEPENDENCIES CAN BE MAPPED IN A SCHEDULE.

Bars = tasks

Bar length = duration

Arrows = relationships

Mapped to calendar

PROJECT MANAGEMENT CONCERNS

RECOMMENDATIONS ARE VAGUE / UNDEFINED

The POA should develop a “cost-benefit model” that incorporates inputs.

Consolidate marketing efforts and streamline the marketing message as recommended elsewhere in this report.

Other managed alternative options may be available, following further research.

Refer to Observation 7: Architectural Character

PROJECT MANAGEMENT CONCERNS

IMPLEMENTATION TABLES: STATUS NOT CURRENT

78 RECOMMENDATIONS PLANNED IN 2018 (29%)

How many of the 78 recommendations were completed in 2018?

How many of the 78 recommendations were not completed and will rollover into 2019? (potentially impacting and delaying other tasks)

How many of the recommendations CAN’T be done because an interdependency was unidentified and holding them up?

PROJECT MANAGEMENT CONCERNS

IMPLEMENTATION TABLES: COMPLETION VERIFIED? 17 RECOMMENDATIONS INDICATED “COMPLETE” (6%)

Was “complete” status objectively defined and measured?

Was the completion verified independently?

How much time and money did it take to complete? Was this more or less than estimated?

PROJECT MANAGEMENT CONCERNS

IMPLEMENTATION TABLES: TIMELINE STATUS = ONGOING

* A third (36%) of all recommendations fall into this category

* As a status, it isn’t measurable

3.6.6 Continue to enhance HSV golf amenity resources…ongoing.

What’s being budgeted for

ongoing in 2019?

Example

PROJECT MANAGEMENT CONCERNS

IMPLEMENTATION TABLES: TIMELINE STATUS = ONGOING

* Need specific actions / outcomes each year to justify budget

* Applying PM methods, allows better estimating and planning of budget and resources

3.6.6 Continue to enhance HSV golf amenity resources…ongoing.

2018 tasks include: cart path improvements at Balboa, sand traps at Cortez and 2 holes at Coronado2019 tasks include: replace 15 golf carts, refurbish Magellan merchandise displays, sand traps at Ponce

PROJECT MANAGEMENT RECOMMENDATIONS

* Follow up with 2018 recommendation “owners” to determine current status so implementation tables can be updated.* Create a viable schedule reflecting current status, planned 2019 / 2020 work. This will require meeting with those tasked with assignments to gather information (estimates, resource requirements, etc.).* Utilize schedule to track CMP implementation progress and monitor issues and changes as needed.* Convert “ongoing” into realistic annual objectives / work efforts that can be budgeted and tracked.

PROJECT MANAGEMENT RECOMMENDATIONS

* Utilize the project management expertise available to assist with current planning efforts.

* Apply project management practices to improve estimating and forecasting capabilities.

* “Size” planned work efforts to confirm it matches current resource capacity (work loads).