What is „nestor“ ?

DELOS Summer-School DELOS Summer-School June 8 – 13 2008 | TirreniaJune 8 – 13 2008 | Tirrenia | Italy| Italy Beate Sturm | Sven Vlaeminck | SUB GöttingenBeate Sturm | Sven Vlaeminck | SUB Göttingen

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WhatWhat is „nestor“ ? is „nestor“ ? The German approach to digital long-time The German approach to digital long-time

preservationpreservation

Dr. des. Beate Sturm | Sven VlaeminckGoettingen State- and University Library (SUB)

[email protected] | [email protected]


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Table of ContentTable of Content

Introduction What is „nestor?“German activities in digital long-term preservationTwo sample projects regarding scientific research data in context of digital data preservation

• nestor online-survey / Project KoLaWiss • Project PARSE.Insight

Questions and discussion


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What is „nestor“?What is „nestor“?

nestor is…the German Network of Expertise in long-term STOrage of digital Resources in Germany a cooperative project of libraries, archives and museums as well as of leading experts forming a network of expertise in long-term preservation and long-term availability of digital resources.


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Goals and missionGoals and mission

Mission: To secure the preservation of digital resources in Germany To work with others internationally to secure our digital memory and knowledge base

nestor is funded by the German Ministry of Education and Research (BMBF)The funding amounts to approx. 1,500,000 EUR [September 2006 to August 2009]


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Tasks of nestorTasks of nestor

to make available expertise and informationto make co-operation possibleto present models of procedures and best practices to establish standards to raise awareness to disseminate the aims of long-term preservationto prepare a sustainable future organization


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nestor nestor activitiesactivities


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nestor activities nestor activities –– workspaceworkspacehttp://nestor.sub.unihttp://nestor.sub.uni--goettingen.degoettingen.de

Training: e.g. nestor Spring/Winter SchoolResearch: grid technology and long-term preservation, projectsCertification: Catalogue of criteria for trusted repositories, collaboration with DIN (Deutsches Institutfür Normung German Institute for Standardization)Standardization: Interoperability of persistent identifiers, standardised delivery of electronic objects to the archivesAwareness and information


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nestor nestor activitiesactivities –– informationinformationhttp://nestor.sub.unihttp://nestor.sub.uni--goettingen.degoettingen.de

SubjectSubject GatewayGatewayWhoWho? ? WhereWhere? ? WhatWhat??NewsNewsCalendarCalendarProjectProjectNewsletterNewsletter


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nestor nestor activitiesactivities –– workingworking groupsgroups

Trusted repositoriesMediaCooperative long-term preservationLong-term standardsGrid / eScience and long-term preservation


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Digital long-term preservationDigital long-term preservation

Presentation of the results of an online-survey at Presentation of the results of an online-survey at the Georg-August University of Göttingenthe Georg-August University of Göttingen


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The online-surveyThe online-survey

IntroductionIntroduction Results of the online-surveyResults of the online-survey Findings and conclusionsFindings and conclusions


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Organizational structures of the Organizational structures of the

University of GöttingenUniversity of Göttingen

Approx. 25.000 students13 faculties, covering the full scientific spectrum Some related institutions like…

Max-Planck InstitutesGerman Primate Center joint computer center GWDG (Gesellschaft für wissenschaftliche Datenverarbeitung mbh Göttingen)


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Goals and tasks of the online-surveyGoals and tasks of the online-survey

Examination of…Awareness and needs for digital preservation at university level Legal requirements, agreements, etc.Affected formats and the amount of formatsMetadata use and needsCurrent practice and structures


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The realization of the online-survey in The realization of the online-survey in spring/summer 2007spring/summer 2007

RecipientsMore than 4.000 staff members

Return ratio291 responses

"What type of organisational unit do you represent?" (Ugoe)

32,80%

4,50%

36,60%

26,10%

Department

Faculty

Institute

other


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Results of the online-surveyResults of the online-survey


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0%20%40%60%80%

Interest Planning

Is your department interested in LTP of digital data? Is your department interested in LTP of digital data?

Are there any plans for LTP of digital data in your area?Are there any plans for LTP of digital data in your area?

General statements Approx. 80 % are interested in digital long-term preservation (LTP), but in contrast…. …only approx. 12% are planning LTP-measures in the future.


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Uni Göttingen

Yes

No

76%

24%

0%

20%

40%

60%

80%

Do you know about any legal requirements agreements, etc. regarding digital preservation in your area?Do you know about any legal requirements agreements, etc. regarding digital preservation in your area?

the knowledge of mandatory policies More than three-fourths replied that they don‘t know about legal requirements and agreements – the knowledge of mandatory policies is not very widespread.


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Uni Göttingen

Yes

No23%

77%

0%

20%

40%

60%

80%

Are the data which should be preserved in standard formats? Are the formats well known and/ or documented in the subject community?Are the data which should be preserved in standard formats? Are the formats well known and/ or documented in the subject community?

Data formats It seems that between half and nearly two-third of the data are in a "well known" formats (e.g. PDF, TXT, PPT)There is a huge variety of formats. In total, 96 different formats were mentioned at the University of Göttingen. Several proprietary formats are in use.


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Technical metadataData and digital objects don‘t contain metadata in the majority of cases.

UNI Göttingen

Yes

No

76%

24%

0%

20%

40%

60%

80%

Are there any technical metadata about the data?Are there any technical metadata about the data?


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Descriptive and administrative metadataApprox. 46 % of the respondents said, that the data contain descriptive and administrative metadata.

UNI Göttingen

Yes

No

54%

46%

20%30%40%50%60%70%

80%

Are there any descriptive or administrative metadata about the data? Are there any descriptive or administrative metadata about the data?


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Timeframes for digital preservation

0%10%20%30%40%50%60%70%80%

single

files

database

Websit

es

hybrid

form

ats

specia

lized fo

rmats

applicati

ons

< 5 years

5 - 10 years

permanent


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Current measures Often staff members themselves are responsible for their data…In case of leaving the department, the staff often has to explain where/how he or she stored the data.

A long-time preservation of digital data is not given

0%

10%

20%

30%

40%

50%

60%

70%

80%

UNI Göttingen

staff members

when leaving

responsible person

mandatory policies

By which means do you or your staff members currently ensure the availability of your / their data?By which means do you or your staff members currently ensure the availability of your / their data?


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Findings and conclusionsFindings and conclusions


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There is a huge interest in digital preservation...but as for now there is little planning. The knowledge of mandatory policies is not very widespread, less than a quarter of the respondents know about it...There is a general lack of metadata: Most files don't have technical metadata... descriptive metadata is often missing, too.The metadata used are often not standardized.The formats in use are very heterogeneous and often not well documented.In most cases the staff is responsible for preserving the data...only a few departments have policies concerning digital preservation. A sustainable practice and a sustainable policy are missing!!!

…findings and first conclusions……findings and first conclusions…


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The Project KoLaWissThe Project KoLaWiss

““Cooperative long-term preservation for centers of Cooperative long-term preservation for centers of science and research”science and research”

http://kolawiss.uni-goettingen.de/http://kolawiss.uni-goettingen.de/


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““Cooperative long-term preservation for centers Cooperative long-term preservation for centers of science and research”of science and research”

Goals and tasks: Collection of data that are generated at different scientific institutions Classification of these data in categories (e.g. legal or technical) The long-term preservation of primary digital data is examined

regarding the topics of legal questions, technical issues, costs, organization and promotional issues

Concepts for sharing competences and tasks Development of business, cost and accounting models The results of this study at the University of Goettingen will be

generalized for other centers of science and research

The Project PARSE.Insight The Project PARSE.Insight

DELOS Summer-School DELOS Summer-School June 8 - 13 2008 | TirreniaJune 8 - 13 2008 | Tirrenia | Italy| Italy

Beate Sturm | SvenBeate Sturm | Sven Vlaeminck | SUB GöttingenVlaeminck | SUB Göttingen

PARSE.Insight - alliancePARSE.Insight - alliance

• Alliance for permanent access• Numerous stakeholders from the world of science:

e.g.:• nestor• The European Science Foundation• European Space Agency• European Organization for Nuclear Research• Max Planck Society• Centre National d'Etudes Spatiales• Science and Technology Facilities Council• The British Library• Digital Preservation Coalition



PARSE.Insight - aimPARSE.Insight - aim

• developing of a roadmap for supporting the e-infrastructure

• maintaining long-term accessibility and usability of scientific information in Europe



PARSE.Insight - partnersPARSE.Insight - partners

• Project duration: 03/08-02/10

• 9 partners:• Science and Technology Facilities Council, (STFC)• Goettingen State and University Library (SUB)• Max Planck Society (MPG)• German National Library (DNB)• European Organization for Nuclear Research (CERN)• European Space Agency (ESRIN)• University of Hagen (FU)• International Association of Scientific, Technical & Medical Publishers (STM)• National Library of the Netherlands (KB)



PARSE.Insight - WPsPARSE.Insight - WPs

• 7 work packages:

• WP 1: Management• WP 2: Development of a roadmap• WP 3: Community insight• WP 4: Gap analysis• WP 5: Impact analysis• WP 6: Sustainability and evaluation• WP 7: Dissemination



PARSE.Insight - ContactPARSE.Insight - Contact

PARSE.Insight: http://www.parse-insight.eu/

(coming soon)

Alliance for Permanent Access: http://www.alliancepermanentaccess.org/




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Finally… we would like to ask you some Finally… we would like to ask you some questions!questions!

• Are there any policies concerning LTP in your university/company?• What could be a way to implement policies in your department/ university?• Do these policies affect your daily scientific/professional work? • What do you think about the awareness concerning LTP in your company/university? •What kind of experience have you gained (e.g. access to data and metadata, legal problems etc.)?

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What is „nestor“ ?