What is F4E The Contracts & Finance Department F4E Work Programme 2009 F4E and SMEs

C&F Department – Rendez-vous Business ITER, Cadarache 5 mai 2009 Taolenn 1

Fusion For EnergyContracts & Finance Department

Rendez-vous Business ITER5 mai 2009, Cadarache – France

Ph. Corréa


1. What is F4E2. The Contracts & Finance Department3. F4E Work Programme 20094. F4E and SMEs

Agenda


• Fusion for Energy is the European Domestic Agency for ITER

• Established in april 2007 for a period of 35 years• F4E is an industrial & trade agency• members: 27 UE states + Switzerland

• F4E is based in Barcelona but

has also an antena in Garsching (D)

and Cadarache (F).

F4E 2009 anual C&P budget of 380 M€ of which 347 M€ for operational procurements (91%).

1. What is F4EOur governance


• The European Commission proposed to create a new organisation with a legal personality to meet its obligations towards ITER and the Broader Approach Agreement signed with Japan.

• After consultation with the Member States and the fusion research community, the new organisation will also include a programme to prepare for Demonstration Fusion Reactors (DEMO).

• Under the Euratom Treaty, a Joint Undertaking was the most appropriate legal basis based on the experience of the Joint European Torus in the UK (1971-1999, EFDA thereafter).

1. What is F4EThe origin


The objectives of Fusion for Energy are threefold:

• Provide Europe’s contribution to the ITER international fusion energy project.

• Implement the Broader Approach agreement between Euratom and Japan.

• Prepare for the construction of demonstration fusion reactors (DEMO).

All three objectives form part of the “Fast Track” approach to

fusion.

1. What is F4EOur objectives


EU has to provide through F4E• 45 % of ITER construction,• 34 % of operation, deactivation and decommissioning costs,

F4E owns and manages 5B€ budgetF4E will engage 380M€ in Procurements and Grants in 2009

EU + CH (Euratom) are engaged in almost all of the 85Procurement Packages shared with the 6 other Parties.

1. What is F4EOur missions for ITER (1/2)


• F4E is involved in the procurement of ITER most complex & strategic components:

• Superconducting Magnets• Vacuum Vessel• Divertor and First Wall• Test Blanket Modules• Remote Handling• Neutral Beam Systems and Gyrotrons• Buildings and Site Preparation

1. What is F4EOur missions for ITER (2/2)


1. What is F4EF4E in the global cost sharing of ITER


Director(3)

ITER Dept(132)

Broader Fusion Development

(24)

Contracts & Finance

(51)

Support & Resource

(48)

Internal Audit(3)

Office of the Director

(10)

1. What is F4EOur organisation chart

• Departments perimeters were recently modified to be more adequate to the mission:



Agenda


• Rationale:efficiency, flexibility and reactivity, now for ITER then for DEMO

• Scope:• Strong and broad economic impact of ITER : Contracts &

Finances operates at transnational level and will steer partnership within the ITER world (close partnership with Iter Org.).

• Our favorite supplier market is Europe… but we will go worldwide if needed.

• Networking with other Domestic Agencies in order to share information on suppliers and best practices.

2. The Contracts & Finance DepartmentOur rationale & scope


• Our procurement system and legal framework areEC compatible but are evolving.

• Our tendering procedures are result orientated and Industry like (no ‘mechanical’ approach).

• ‘Best value for money’ is our policy (with a strong costawareness of price, and a pragmatic assessment of risks).

• Our specifications are ‘open’ as often as possible in order to allow creativity and innovation from Industry (use of variants, functional criteria etc.).

2. The Contracts & Finance DepartmentThe general principles of our policy 1/2


Open procedure:

Any economic actor can tender.

Restricted procedure : 2 phases

Call for Candidature,

Call for tender.

Competitive dialogue :

For particularly complex markets in partnership with entreprises to

clarify specifications.

Negociated procedure :

Inferior to 250 k€ ,

Superior to 250 k€ in exceptionnal cases.

2. The Contracts & Finance DepartmentOur procedures


• For F4E : Industry is more than a supplier and may be a ‘partner.

• F4E is listening to suppliers directly or through Industrial Liaison Officers (ILO) regular meetings.

• F4E provides as much information as needed for a mutual understanding good contracting.

• F4E takes Industry into consideration for possible inflexions on ‘touchy’ questions such as :

Terms of payment, Insurance, Liabilities (nuclear and conventional and consequential), Conflicts of Interest, IPR.

2. The Contracts & Finance DepartmentOur relations with industry



Agenda


3.1 Progress report on Procurements

Contracts signed (WP08) :• 6 procurements signed for 5 M€.

Contracts awarded or to be signed (WP08) :• 5 Procurements: 2 Procurements (1.5 M€) et 3 Framework contracts (1.3M€).

Procurements under process (16 procurements for 278 M€):• 11 procurements for an amount of 226 M€ (WP 08)• 5 procurements for an amount of 52 M€ (WP 09).


3.2 Progress Report on grants

Grants signed (WP08):• 12 grants signed for an amount of 9.4 M€.

Grants awarded and to be signed:• 3 grants for an amount of 700 K€ (WP08)• 1 grant for an amount of 30 K€ (WP09).

Grants under process (11 grants for 4 M€):• 4 grants for an amount of 710 K€ (WP08)• 7 grants for an amount of 3 772 K€ (WP09).


3.3 Schedule of the implementation of the Work Programme 2009

Schedule foreseen for calls for interest, proposals or consultation for Title 3 in 2009

NB: The amount in Grants & Procurements column is indicative since some grants or procurements have not been evaluated yet.

K€ Amount Volume Amount Volume Amount Volume Amount Volume

Jan 1,320 1 0 0 0 0 1,320 1

Feb 1,700 3 11,850 5 0 0 13,550 8March 1,078 5 94,200 2 0 0 95,278 7April 17,424 23 80,600 10 623 4 98,647 37may 2,890 14 91,750 11 590 6 95,230 31June 3,070 11 13,543 5 0 0 16,613 16July 2,940 10 25,000 2 150 2 28,090 14Aug 840 3 5,618 4 50 1 6,508 8Sept 1,380 9 7,625 8 575 3 9,580 20Oct 1,550 6 5,684 9 370 3 7,604 18Nov 2,940 5 0 0 200 1 3,140 6Dec 0 0 12,400 3 100 1 12,500 4

TOTAL 37,132 90 348,270 59 2,658 21 388,060 170

TOTALGrants Procurements >= 250 K€ Procurements < 250 K€


Evolution of the Legal commitments by month

3.4 Schedule of the signatures of contracts(2/2)


3.5 Work Programme 2009Thematic markets

Thematic markets charts

These 4 thematics up here represent 477 M€ (85%) of WP09



Agenda


4. F4E and SMEs

• F4E publie la liste des sociétés sélectionnées (donneurs d’ordre/primo-contractants) pour la phase finale d’un appel d’offre.

=> Possibilité pour les PMEs de proposer leurs services

• F4E s’impose comme règle d’inviter au moins 1/3 de PMEs pour toutes les consultations<250k€. Cette démarche sera mesurée.

• F4E, dans le cadre de son portail industriel, développe une base de donnée fournisseur ou les PMEs seront identifiées comme telles (définition européenne)


Conclusion

• ITER is an opportunity for many European companies, and SMEs are supported to tender.

• F4E Contract & Finance Department is entitled to build the best framework for companies to work efficiently (customer oriented spirit).

• National companies may not hesitate to solicit their ILO for information.

• Visit our website http://www.fusionforenergy.europa.eu/, or consult our brochure.


Merci

Documents

What is F4E The Contracts & Finance Department F4E Work Programme 2009 F4E and SMEs