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WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

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Page 1: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution
Page 2: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution
Page 3: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

WHAT IS DEEP BLUE? KEEP IT SIMPLE/ KIS

DEEP Blue is the most complete and comprehensive Yacht Management Software on the market, developed with the contribution of Yachting Industry professionals for Yacht Operators. Released in 2013, DEEP Blue has gained a reputation of being Best of Breed Software for Yacht Management needs. To date, over 130 yachts between 25m-120m have chosen DEEP Blue as well as some major Yacht Management Companies and Family Offices.

EXPERIENCE COUNTS

Since DEEP Blue first release in 2013, our engineering team has developed a robust and well-architected industry-specific software solution, renowned for its user-friendly interface, its relevant modules. backed up by our corporate business strength.

All modules have been designed in collaboration with Yachting & Merchant Navy professionals. Inputs come from Captains, Chief Engineers, Pursers, DPAs,Yacht Managers, as well as Financial Directors of International Management companies, specialists in Human Resources and Owners Reps, all of whom continue to participate to the development of our Software.

This is our guarantee that DEEP Blue can perfectly match the requirements of its Clients (Yacht operators) and address the specific requirement of Yachting.

Since the release of V3.20 in September 2018, we decided to team up with Ian Hornsby of Techman / Hubware, one of the most experienced specialists in Mega Yacht planned maintenance systems and yacht documentation. Adding Ian to the team has broadened DEEP Blue’s ability to address the more advanced PMS functionalities expected by yachts over 80 meters.

In this latest version, we deliver DEEP Blue with a comprehensive core module as the foundation for seven additional modules, which can be individually activated as part of the Client’s License.

DEEP Blue is designed expressly with non-IT specialists in mind. The user-friendly interface can be accessed by unlimited simultaneous users from any device– PC,Mac, iPad,Tabletor smart phone – both on-line via securededicated servers, or off-line through a local onboard server.Yachts can activate a local Deep Blue server on-board, which allows the Crew to work off line, and which automatically synchronizes with the Master Shore Server when an internet connection is available via VSAT / LTE or Land Line**.

DEEPBlueKISapproachdisguisesapowerfulsoftwarethatensuresfastandefficientyachtmanagement.Onlyafewdaysarenecessarytofully master the software and its numerous applications. DEEP Blue is accessible by all Crew members, who have a personal account to manage their own data. Captains, Officers, Pursers can monitor all Yachtand all Crew data with customizable access rights and permissions.

The latest DEEP Blue V3.30 provides 24/7 access to every aspect of today’s increasingly complex yacht operations through eight modules:

CORE HRM PMS FINANCE ISM CHARTER FLEET SYNC

NB: Each Module contains its multiple Applications, defined further below.

Through an intuitive Dash Board interface, Managers, Captains and Crew members, are able to monitor all alarms and track the important information that should always be visible.

DEEP Blue has been designed as a communication platform between the Yacht and the shore-based company allowing users to give and receive approvals. From the Dashboard users have access to key Yacht information in a single click.

HIGH SECURITY

DEEP Blue Yacht license runs on dedicated secured servers hosted at a Professional ISP where highest security measures are guaranteed. This allows all Users (Crew members, Managers, Owners’ Representative, and Owners) to have permanent access to their yacht’s or fleet’s info with encrypted data, allowing users to work simultaneously online or off line.

DEEP Blue Clients secure Servers are automatically updated with latest software upgrades (every 2 months in average) and backed up daily at 2 different ISP’s locations and over dedicated hi-speed bandwidth on Servers.

NB: Management Companies can elect to self-host the Master Server in their own Server facility. See option DB Self Hosting.

** see option DEEP Blue Sync for details.

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Page 4: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

WHY USE DEEPBLUE?

DEEP Blue covers all aspects of the yacht operations. It has been developed to facilitate the communication of administrative and technical information between the Crew, the Management Company, and Family Offices, effectively easing the workload for Officers and Managers and securing the communication flow between the Yacht and its Owner’s team ashore.

Using DEEP Blue on daily basis provides a professional framework for Captains and Crew members to adhere to the various regulations and obligations. By installing shared procedures, all parties are able to increase security and to bring value both to everyone’s work on board, nd to the Owner’s Asset, with optimum transparency.

All Crew members can access their own DEEP Blue account at any moment from any place and any device, connecting with a personal Log in & Password. Custom access rights can be defined depending on position and roles.

DEEP Blue covers all aspects of the yacht operations through 8 Modules:

• Users

• Contacts

• Crew lists

• Guests lists

• Shared Calendars

• Crew docs & certificates

• Yacht docs & certificates

• Technical documentation

• Working Schedules

• Rest

• Leave days

• Pay Rolls

• Planned Maintenance

• Log Book

• Spare Parts

• Equipment Lists

• Inventories

• Requisition

• Purchase Orders

• Accounting

• Financial Reports

• Budgets

• ISM Procedures

• ISM Reports

• ISM Records

• ISM Contacts

• Charter Accounting

• Charter APA

• Calendar

• Charter Reporting

• Fleet Dash Board

• Fleet Management

• Fleet Analytics (2019)

• Synchronization Master & Local Server

• Sync Status

6

SYNC FLEET CHARTER ISM

CORE HRM PMS FINANCE

Page 5: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

CORE/ DASH BOARD FLEET/ DASHBOARD

Build your own Dash Board to display relevant information linked to your position (Captain, Chief Engineer, Purser, Manager, Accountant...) Ex: Calendar / Expired Crew & Yacht documents / Safe Manning warnings / Pending maintenance Tasks / Crew Leaves requests / Crew cash & Card accounts / Yacht bank accounts.../...

Management Companies, Family Offices, using a Deep Blue Fleet server to monitor all yachts they have at Management, can also build a custom Dash Board.

Through intuitive Yacht icons, Managers can easily switch from one yacht to another, entering in 1 click into the individual Yacht Dash Board.

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Page 6: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

om Jun9, 1961 United Kingdom Male Passport 45HGT5427 Oct 12, 2014 Oct 27, 2018 Mo

Jul 26, 1962 Massachussetts Female Passport 6454730YR90 Dec 22, 2014 Dec 21, 2024 Mo

Jul 25, 1992 Washington Female Passport 44546382920 Apr 7, 2014 Apr 6, 2024 Mo

Apr 19, 1978 Ottawa Female Passport 3637489 Oct 2, 2012 Oct 2, 2022 Mo

Nov 15, 1975 United States Female Passport 109638TT Jan 15, 2015 Jan 15, 2020 Mo

om Feb 7, 1940 London Male Passport 12345678 Sep 12, 2014 Sep 12, 2019 Mo

agent or officer

Edit IMO format or detailed Guests lists with Guests preference Lists for Chef cook - Chief Hostess View for each Guest, history of Guests lists,whenthisguest was last onboard.

Guest List

Crew List

Editin few clicks your IMO format Crew&Guests lists, andkeep history of all Lists from previous years.

Aug 30, 2018

Ian PERRY (Captain)

19 . Date and signature by captain, authorized

Total on the list: 12

CORE/ CREW CORE/ CREW & GUESTS LISTS

Each crew member is given a personal accessto his/her Deep Blue account, where user can enter its personal data andcertificates with validity dates and attach scanned copies of documents.

Managers, Captains, can define custom access rights for each individual crew member, depending on his/her position and responsibilities onboard.

All Crew documents & certificates can be organized in a custom data base structure and can easily be monitored with an intuitive color code indication system, tracking validity dates of documents:

• Expired

• About to expire

• Valid

• Missing mandatory doc

See immediately if all crewmembers have valid certificates or if any re-validation is required.

10 11

Ship Owner / Address

Turquoise Cayman / 300 Kingstone Street , 1751 George Town , Cayman Islands

1.1 Name of ship 1.2 IMO number / official number 1.3 Call sign 1.4 Voyage number

Priscilla (demo yacht) 238423443 / 89132 023TF549Z 001

2. Port of arrival / departure 3. Date of arrival / departure 4. Flag state of ship 5. Last port of call

Monaco / Monaco Jul 1, 2018 / Jul 4, 2018 Cayman Islands Cannes

# 6. Family Name 7. Given Name 7. Rank 7. Nationality 8. Date of birth 9. Place of birth 10. Gender 11. Document type 12. Document serial 13. Document issued 14. Document expiry

1 PERRY Ian Captain United Kingdom Apr 8, 1968 London Male Passport 38GB6748H Sep 20, 2015 Sep 19, 2020

2 TODI Alberto Chief Officer Italy Feb 23, 1986 Rome Male Passport 86897097 Mar 1, 2017 Jan 3, 2020

3 PIERROT Alan Chief Engineer France Mar 21, 1958 Limoges Male Passport 34GU856O0 Aug 7, 2014 Aug 6, 2024

4 BISSET Albert 1st Officer France Jun 29, 1988 Le Havre Male Passport 09AT09272 Sep 13, 2011 Sep 11, 2021

5 WOOD Diane Chef Cook United Kingdom Oct 5, 1991 London Female Passport 08CK82794 Dec 20, 2010 Dec 19, 2020

6 GRISI Antonella Chief Stewardess Italy Jun 22, 1977 Bari Female Passport 13CC228245 Nov 21, 2015 Nov 20, 2025

7 LUMLEY Joanna 2nd Stewardess United Kingdom Jan 1, 1945 Sidney Female Passport 857684JH6 Jan 1, 2009 Dec 31, 2018

8 BONNET Marie Stewardess France Nov 25, 1989 Toulon Female Passport 857684JH6 Jan 25, 2014 Jan 24, 2024

9 GAMBIT Mike Deckhand United Kingdom Sep 1, 1950 London Male Passport 2451H21CZ Jun 1, 2016 Jan 1, 2019

10 BE RN ARD Jacques Deckhand France May 6, 1994 Royan Male Passport 4547SFH64748 May 28, 2015 May 28, 2025

11 HARDY Tom Deckhand France Mar 1, 1991 Nice Male Passport 2635491FGR5 Feb 27, 2015 Feb 26, 2025

Total on the list: 11

18. Date and signature by captain, authorized agent or officer

Aug 30, 2018

Ian PERRY (Captain)

Ship Owner / Address

Turquoise Cayman / 300 Kingstone Street , 1751 George To wn , Cayman Islands

1.1 Name of ship 1.2 IMO number / official number 1.3 Call sign

Priscilla (demo yacht) 238423443 / 89132 023TF549Z

1.4 Voyage number 2. Port of arrival / departure 3. Date of arrival / departure 4. Flag state of ship

002 Saint Tropez, France / Saint Tropez, France Jun 15, 2018 / Jun 14, 2018 Cayman Islands

# 5. Family Name 6. Given Name 7. Nationality 8. Date of birth 9. Place of birth 10. Gender 11. Document type 12. Document serial 13. Document issued 14. Document expiry 15. Embarked 16. Visa nr. 17. Disembarked 18. Transit

1 WALLACE Marsellus United States May 12, 1959 New York Male Passport 124K0S8769 Dec 15, 2017 Dec 15, 2027 Monaco - Antibes No

2 JOLIE Angelina United States Jun 28, 1973 New York Female Passport 65749062GI7 Apr 11, 2007 Apr 20, 2019 Monaco - Antibes No

3 CARREY Jim United States Oct 6, 1971 Washington Male Passport 183548RT Jan 13, 2012 Jan 13, 2022 Monaco - Antibes No

4 ADAMS Bryan Canada Dec 6, 1971 Vancouver Male Passport 453830YY443 Oct 19, 2014 Oct 19, 2019 Monaco - Antibes No

5 ANISTON Jennifer United States Oct 4, 1973 New York Female Passport 1254HT4521 Jan 1, 2016 Jan 1, 2019 Monaco - Antibes No

6 MCCONAUGHE

Y

Matthew United States Nov 2, 1979 Milwaukee Male Passport 149RT6449 Jan 4, 2014 Jan 3, 2019 Monaco - Antibes No

7 BROSNAN Pierce United Kingd naco - Antibes No

8 CATTRALL Kim United States naco - Antibes No

9 CLARKSON Kelly United States naco - Antibes No

10 DION Celine Canada naco - Antibes No

11 FOSTER Jodie United States naco - Antibes No

12 ALLEN Woody United Kingd naco - Antibes No

Page 7: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

HRM/ LEAVES, RESTS, DUTY WATCH HRM/ WORKING SCHEDULES

Monitor Crew leave days & rest days matured, control leaves remaining at credit. Define custom rules in settings depending on working contracts and Flag rules. Standard working contracts or Rotation contracts.

Approve / Deny leave requests posted by each Crew in HRM calendar. Define and monitor Leave / Rest / Duty Watch schedule in one same calendar.

Provideto eachCrewmemberan easyinterfaceto postLeaveRequest,declareworkinghoursor viewLeave daysstatusat credit,or absencehistory. Possibility for all Crew members to download individual Pay Rolls (pdf).

Edit in few clicks Crewmonthly working schedules which can then beamended by each individual Crew member to declare exact working & rest hours day by day, to comply with onboard rules and/or MLC rules.

Respect / control working hrs & rest Hrs limits on daily / weekly / monthly basis.

12 13

Page 8: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

HRM/ PAYROLLS

Each month, Deep Blue will automatically edit Pay Rolls for the entire Crew members. Different documents can be generated depending on Settings defined as per Yacht rules, working contracts, Flag rules...

Pay Rolls Summary

HRM/ PAY ROLLS - PART 2

Edit individual Pay Rolls for all Crew members which recap all details and calculation of a standard pay-slip. Document can besent toCrew safe manningcompanies for edition of finalPayrollor givento eachCrew member.(Each Crew canaccess History of his/her yearly Pay Rolls).

Detailed report for Paying office

14 15

Page 9: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

Search for“past Maintenance”,“due Maintenance” or“incoming Maintenance” ismade very easy with possibility to Edit Pdf reports for selected dates, selected Areas / Groups or Systems.

CORE/ YACHT & TECHNICAL DOCUMENTS PMS/ PLANED MAINTENANCE TASKS

All Yacht Certificates (digitized) can be found on the Yacht Deep Blue account with validity dates control system. Documentation structure can be customized in Settings as per Shipyard’s build group numbering.

All YachtTechnical documentation (digitized) can also be found on the Yacht Deep Blue account. Documentation structure can be customized in Settings, to match Shipyard’s code classification / Structure.

NB: Upload of documentation data base can be done by our Studio as services to Yachts.

Designed for Yachts from 25m to over 100m, the Maintenance module allow Chief Engineers to build a custom Maintenance program for the Yacht, by Areas / Groups / Systems/ Items.The Maintenance program is linked to the electronic Log Book available in Deep Blue, as well as the Spare Parts module where SP Kits can be defined and assigned to individual Maintenance Tasks.

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Page 10: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

PMS/ LOG BOOK

Logbook is designed to allow Chief Engineers to follow all counters which can be assigned to Groups and Systems, but also to follow Fuel Tanks position or Running Parameters.

Maintenancejobs,linked to Logbook counters,are automatically presentedin the Maintenance module in an easy to read agenda,which can be customized.

Engines & Systems Logs

PMS/ SPARE PARTS & INVENTORY

Users can access 2 Apps dedicated to Spare Parts and Inventory, where stocks can be monitored. Each Item can be detailed up to bare codes, can be linked to the 4 level structures of Maintenance as well as 4 level structure for Locations.

From Spare Parts Apps, Requests for Quotes & Purchase Orders can be generated with approval process encoded in Deep Blue to receive validation from head of departments / Management.

Running Parameters

Each Spare Part can be linked to Locations, can be linked to several systems through “relations”.

Log Book Comments

18 19

Page 11: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

ISM/ PROCEDURES – REPORTS - RECORDS

Developedfor commercial vessels >500GT withthe contributionof senior DPAsandCaptainsfrom theYachtingandShippingindustries, thismodule provides acompletesolution to complywith ISM standards.The ISMModule contains five sections:

SMS Procedures / SMS Reports / SMS Records / SMS Contacts / SMS Documents.

The ISM Module is provided with 7 pre-made electronic ISM forms that cover the primary Ship-to-Shore reporting.These forms control the creation and bi- directional communication between ship and shore.The vessel-specific Forms,Drills, SOPs, Checklists and Procedures are held as PDFs provided by the yacht or the shore-based ISM company.DEEP Blue’s ISM module strictly controls versioning, using a matrix of user-permissions.

FIN/ ACCOUNTING - PART 1

This module allows Captains and Management companies to follow the daily accounting operations of the yacht, with total visibility on all expenses in real time, whether paid by the crew, paid by Management or directly paid by the Yacht Owner.

Captain/ManagercanpostQuotesandPending Invoicesand giveor receiveapprovalsthrough DeepBlue system,givinginformation topaying offices when and which invoices should bepaid.

A Yacht Account

Crew members (captain, first officers, chief engineer, chief stewardess, Chef Cook…) can be provided with secure access to their personal Deep Blue account to post on daily basis their own expenses in Cash or in Card.

Credit Card andDebit Card system can be activatedCaptain& Manager can follow all cash operations and cash available onboard.

Control all ISM warnings and info through a dedicated ISM Dash Board. Chief Stew personal account

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Page 12: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

FIN/ ACCOUNTING - PART 2 FIN/ REPORTS - PART 1

In Financial Settings, define the bank account structure in place to finance all Yacht expenses. Bank accounts can be set in different currencies and some accounts can be activated for different Crew members also in different currencies. Through "Access Rights Permission” template, Manager can give or deny access to the different bank / crew accounts: Select in Settings:View / Edit / no access.

Yacht Accounts settings

Edit in different format Financial Reports with analytical accounting for each individual Yacht. Reports can also be edited by bank account, or edited as a Consolidated Report for all bank accounts in the currency of your choice.

Reports can be presented in 2 parts:

• Left side = Results for selected period (selected month) and comparison with monthly Budget

• Right side = Results for ongoing year (total 2017) and comparison with yearly Budget

Category Report

For the ongoing year, the detailed Yacht Budget can be defined by category and sub categories. Real Expenses will then be compared with validated budget lines to allow strict control of monthly expenses.

Yacht yearly Budget

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Page 13: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

FIN/ REPORTS - PART 2 FIN/ REPORTS - PART 3

Consolidated financial Report showing selectedmonth (August)andongoingyear2017.

Consolidated financial Report

Detailed FinancialReportscan displayall expensesby main Categories and/orby Subcategories.Accountantshave the possibilityto lock Expenses afterbeing reconciled with bankstatement.Custom access canbe givento differentPositions at Management Company level,allowingAccountants, Supervisors, Financial Directors, General Managers, to see all accounting of all yachts for the Fleet or just for selected Yachts, and just selected Accounts.

Detailed financial Report

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Page 14: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution
Page 15: WHAT IS DEEP BLUE? KEEP IT SIMPLE/€¦ · KEEP IT SIMPLE/ KIS DEEP Blue is the most complete and comprehensive Yacht Management Software on themarket, developed with the contribution

Deep Blue Soft

535 Route des Lucioles - Les Aqueducs 06560 Sophia Antipolis FRANCE

www.deepbluesw.com

Contacts:

[email protected]

Management & Sales:

+33(0) 6.31.67.57.28

Clients’ Support:

+33(0) 6.75.17.28.15