WESTWOOD PARISH COUNCILwestwoodparish.co.uk/Westwood Parish Council 2011.pdf · Westwood School in support of the Westwood School Travel Plan. Cllr. Richardson stated that a view

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 10 January 2011.

Present Cllr. A Parker Chairman Cllr. G Edwards Cllr. S Harding Cllr. R Howard-Evans Cllr. J Johnston Cllr. I Richardson Mr. R Coleman Clerk Wiltshire Councillor L Conley attended the meeting. PC Martin Barrett attended the meeting (Part-time). There were two members of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Cllrs. Biles and Bishop. 3. Minutes of the Ordinary Parish Council Meeting held on 6 December 2010. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Meeting adjourned for members of the public present to raise any points of interest on any matter. The meeting then re-convened. 5. Westwood Road Safety. Cllr. Richardson reported on behalf of the Road Safety Working Group. He stated that the meeting of the Westwood Road Safety Working Group with Wiltshire Council had not yet taken place but such a meeting was intended for the near future. He added that the ‘Westwood 20 mph Speed Limit Trial’ was due to commence in February. Cllr. Richardson commented that it had become apparent that the introduction of any road safety measures in Westwood by Wiltshire Council would not go beyond those necessary to support the trial and any additional measures would have to be paid for by the Parish Council and/or, perhaps, by grant aid from the Community Area Board (CAB). He reported that he had obtained details of the Limpley Stoke Parish Council grant application to the CAB for their additional safety measures – such as the ‘virtual pavement’ – and that he had started to complete a similar grant application for Westwood Parish Council. He stated that he had sent this information to the Clerk and had invited him to complete the financial information required. He stressed the importance of relating the grant application to the CAB Plan for Bradford on Avon Community Area and that he had made reference to this plan in the grant application. Cllr. Richardson observed that the cost of the Limpley Stoke safety measures was around £11,000 and that similar measures, such as the virtual pavement, for Westwood, would cost less because a shorter length of pavement would be required. He commented that some funding may be available from Westwood School in support of the Westwood School Travel Plan. Cllr. Richardson stated that a view must be taken on the size of the financial contribution from the Parish Council. He commented that there was significant support within the village for additional road safety measures and that the use of some of the Parish Council financial reserves for this project would be fully justified.

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Cllr. Richardson stated that he had learned from the Chairman, Limpley Stoke Parish Council that Limpley Stoke had met with some opposition from Wiltshire Council in introducing their virtual pavement and that Wiltshire Council had insisted that their own contractors undertook the work, whereas quotations from other ‘private’ contractors had been considerably less costly. The Council generally supported the proposal to introduce additional road safety measures – especially the virtual pavement – but decided to defer a decision on funding and the CAB grant application until the discussion on the Budget, at Agenda item 9. Cllr. Harding argued that no vote had yet been taken on whether to introduce any additional road safety measures and that discussion on a financial contribution was premature. 6. Neighbourhood Policing. a. PC Barrett of the Neighbourhood Policing Team (NPT) stated that there was little to report. He reported that there had been a break-in at Gripwood Farm and elsewhere in the village an attempt was made to steal petrol from a car. He added that, locally, two drivers had been arrested for ‘Driving with excess alcohol’. He reported that no further action had been taken with respect to monitoring ‘width restriction’ infringements. He added that he will be investigating the report of a bright ‘security light’ that can be dazzling for road users at the Toll House at the Elms Cross turn-off. b. Cllr. Harding enquired whether the recent snowy weather had caused particular problems for Wiltshire police. PC Barrett replied that there had been some difficulties but no significant problems. There were no other matters reported. 7. Westwood Street Light Survey. Cllr. Johnston reported the results of the public consultation. She stated that she had received six replies; four related to a single specific street light in the respondent’s respective locality; one was in relation to Westwood Park and one requested that all lights in Westwood are switched off after 11pm. Councillors commented that the information from Wiltshire Council that had been received after the public consultation was launched confirmed that just over a third of all the street lights in Westwood were switched off late at night in any case and that further action was unnecessary. Cllr. Richardson asked that a comment along these lines be included in the next edition of the Westwood Update. The Clerk reminded councillors that at the last Parish Council meeting, the Council had resolved that Westwood ceases to participate in the Street Light Survey. 8. Bradford on Avon Community Area Board. There were no specific matters that the Council wished to be raised at the Area Board meeting on 19 January 2011. 9. Sub-Committees.

Cemetery. a. Cllr. Parker stated that there was nothing to report. b. The discussion and decision on the pruning of the cemetery path hedge was deferred until the next meeting. Finance. a. The Clerk reported that the current financial position was as follows:

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7,148.91£

-£ Total: -£

344.62£ 21.29£

166.00£ 77.56£

Total: 609.47£

6,539.44£

105.00£ Total: 105.00£

01-Jan 344.62£ 344.62£

6,299.82£

5,576.03£

Credits:09-Nov Interest 0.22£ 09-Dec Interest 0.23£

Total: 0.45£ Debits:

-£ Total: -£

5,576.48£

7,751.03£

Credits:21.03£

Debits: -£

7,772.06£

Note:

19,648.36£

344.62£ 15.24£

129.61£ 166.00£

Chairman's Allowance 97.80£ 183.47£

TOTAL: 936.74£

-£ TOTAL: -£

National Savings A/C 138409348

Payments to be authorised 10 January 2011).

Balance at 10 January 2011:

Lloyds TSB A/C 7573321

Balance at 4 January 2010


None

Westwood Parish Council - Financial Statement - 10 January 2010


Bank Statement30-Nov-10

Credits (1 December 2010 to 31 December 2010) :

Westwood United Football Club

Total:

None

Clerk's Salary (November)

Play Safety (RoSPA Inspection)

Debits (1 December 2010 to 31 December 2010):

Credits (1 January 2011 to 10 January 2011) :

Clerk's Salary (December)

Clerk's Expenses (November)

Total Balance in hand at 10 January 2011:

Clerk's Salary (December 2010)

S&J Grounds Ltd (December)St Johns CC

Interest 1/1/09 to 31/12/09:

Debits (1 January 2011 to 10 January 2011):

Bank Statement

S&J Grounds (November)

Clerk's Expenses (December 2010))

Pass Book sent to NS&I on 4/1/2011 for 2010 interest to be added

11-Oct-10

Balance at 31 December 2010:

None

XYZ Web

Donations/Subscriptions to be considered - 10 January 2011


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The Clerk stated that he had also received a cheque for £105 from Westwood United Football Club in respect of the hire of the Playing Field. The Council agreed the payment of £97.80 to the Chairman in respect of Chairman’s Allowance (previously authorised at the Parish Council meeting held on 9 December 2009 – the Budget meeting for FY2010/11). b. The Clerk presented details of the Draft Budget for FY2011/2012, as proposed by the Finance Sub-Committee. At the request of the Council, the Clerk explained the origin, and required purpose, of the Westwood Park Fund, currently standing at £7772.06. He commented that this fund was intended for the maintenance of Westwood Park and although money from this fund had only ever been used for that purpose a much larger sum had been provided by the precept to support such maintenance activities as grass cutting and tree husbandry. He stated that if the Westwood Park fund only had been used for the maintenance of the park then its funds would have been exhausted years ago. He argued that the Westwood Park Fund could now be considered as ‘additional’ reserves, although it was sensible to earmark some reserves for the maintenance of Westwood Park and the National Savings Account provided an identifiable location for it. Cllr. Richardson proposed that £5000 should remain in the Westwood Park Fund for Westwood Park maintenance and that the balance should be used towards the Parish Council’s contribution for the road safety measures. Cllr. Harding argued strongly that the expenditure of large sums of Parish Council financial reserves should be resisted and that such reserves should be protected. He expressed his wish that if large sums were to be expended then the parishioners must be consulted first. Councillors observed that the Parish Council is there to decide on matters for the benefit of the community and that previous, and the most recent, consultation exercise, had proved almost worthless. Cllr. Johnston commented that it was unreasonable for the Council to have large reserves and that parishioners would expect the Council to make practical use of the reserves by implementing schemes for the benefit of the community. The Clerk advised the Council that it was prudent to have some reserves, bearing in mind the assets owned by the Parish Council, and that a ‘reserve’ roughly equal to the precept would be sensible The Council resolved by a majority that £5000 remain in the Westwood Park Account and the remaining balance be earmarked for road safety improvements. The Council discussed the Community Area Board Grant Application and the Parish Council financial contribution in support of it. The Council resolved that the Parish Council makes the Community Area Board Grant Application and that the financial contribution from the Parish Council is to match that provided by the Community Area Board up to a maximum of £5000. The Parish Council further resolved that a decision whether to proceed with the road safety improvements – to be referred to as ‘Road Safety Initiatives’ in the grant application - will be made when the results of the grant application are known. The Council noted the Draft Budget for FY2011/2012 and, following a discussion, resolved unanimously to adopt it subject to amending the figure for the ‘Web Site’ from £120 to £185 and to request a precept of £10,500. A copy of the agreed Budget is appended to these minutes. c. The Council resolved unanimously to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces Sub-Committee. He gave the following report (shown in italics): Open Spaces Report January 2011.

Park. No Parking sign by nursery school has slipped down its post. Otherwise nothing else to report.

Play Area. The notice board has been pulled off its backing plate. I found it over by the bench. Take and hand in at PC meeting.

One paling is missing.

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1 Bay 2 seat Junior swings. EN 1176 Compliance fails as distance between seat side and the support is insufficient. Low risk.

Mentions made for three seat and recommends keep centre clear. As mentioned don’t how this can be met except by reinstalling the missing middle seat. Low risk.

Swing seat damaged but won’t need replacing until hard material exposed. Low/medium risk.

Carpet damaged edge. Repair Low/medium risk.

Spring seesaw & spring Horse. OK.

Spinning Net Cone. Ok. General maintenance remove moss and algae. Low risk.

Multiplay. Remove paint on boards. Treat and repaint rust on slide entry panels. Low risk. Some debris on surface sweep off as necessary. Low risk.

b. Cllr. Edwards reported that there was nothing additional to his reports at a. above and c. below in respect of the Play Equipment. c. Cllr. Edwards stated that he had read the RoSPA Play Equipment Annual Inspection Report. He summarised the report as follows (shown in italics): RoSPA Inspection Report.

The overall report is that the site is in good order.

Pathways: Medium risk Pathways it was noted that the path to the play area has sunk and has created a trip hazard by the gate as the wooden retaining boards are now higher. There is also some exposed concrete by the gate. Action Add gravel to level of boards

The gate The gate closes too quickly and could catch fingers. It is reported as not working properly and needs a rubber buffer to create a 12mm gap. I can’t see how the closing gear is defective, perhaps one of the springs could be removed and remounted in a different position reducing its tension. Action add buffer and adjust closing springs or replace? Closure mechanism Medium risk gate buffer Low/medium risk

Movement Clash By junior swings Low/medium risk Action keep clear. Can’t see what can be done to keep the space clear except to replace the missing middle swing.

Location Secluded site monitor for problems. Low risk

Single arch cradle swing EN 1176 compliance not met as distance between the seat side and the support is insufficient. Low risk

Bolt caps missing from under seat rail. Replace low risk

I have noticed that the rubber covers over the support mounting steelwork is ripped and will need replacing. Suggest low/medium risk

Carpet OK. The Council noted the contents of this report by Cllr. Edwards.

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The Council resolved to ask Mr Cooke to provide extra gravel to overcome the reported trip hazard at the entrance to the Play Area and to invite Playforce Ltd to provide a quotation for repairing the Nottsward carpet surface. d. The Council resolved that it would permit the use of the Playing Field on a Saturday and Sunday provided there is a named individual for supervising the activities thereon and to whom representations can be made if there is cause for complaint. The Clerk stated that the Open Spaces maintenance contract ends on 31 March and he wished the Council to advise him whether to seek new tenders or to extend the contract with the existing contractor, S&J Contracts Ltd. The Clerk was asked to seek tenders from S&J Contracts Ltd, English Landscapes and Sodexo and for the decision on the successful tenderer to be made at the February Parish Council meeting. Environmental. a. Cllr. Harding, on behalf of the Environmental Sub-Committee, asked whether Tanya Cox ( the other ‘member’ of this Sub-Committee) had been in contact. Councillors replied in the negative. b. The Parish Council noted the request from the parishioners of Avoncliff for an additional Grit Bin. The Council considered this request and resolved that a new Grit Bin costing no more than £300 be purchased and given to the Avoncliff residents for their use. The Parish Council agreed to the proposal by Cllr. Richardson that Westwood puts in a bid to the Area Board for three new Grit Bins such that they will be in-situ for next winter. The Clerk stated that he had received a letter from Mr Hancock stating that Wiltshire Council had agreed to erect signs on the Lower Westwood Road indicating the Westwood Social Club and, following a request from Wiltshire Council, Mr Hancock was now seeking the support of the Parish Council to place the new signs on the existing ‘Orchard Close’ road signs. The Parish Council discussed this request and resolved that the new signs to be provided should be affixed to the existing Orchard Close signs. Footpaths. Cllr. Johnston stated that there was a fallen tree on Path 23. The Clerk stated that he would inform the Footpath Warden. Planning. a. The Council agreed to send the comments to Wiltshire Council in respect of the following planning

applications as shown:

W/10/03855/LBC West Chapel Erection of partition wall No Objections 8 Avoncliff Square 2nd floor bedroom for en-suite

W/10/03963/TCA The Old Malthouse Tree Works No Objections b. There were no planning applications received after 4 January 2011. 10. Community Engagement – Public Consultation. Cllr. Johnston reported that there had been fifteen responses to the five hundred or so Community Engagement questionnaires delivered – one to each household. Cllr. Johnston read out the comments made by the respondents and agreed to examine the comments closely and to provide a summary at the next meeting. This analysis would enable the Parish Council to decide which of the ideas warranted further consideration and possible implementation. Cllr. Richardson asked the Clerk to place an article in the Westwood Update thanking the parishioners for responding and stating that the results are currently being analysed. One comment referred to an overgrown hedge in Bobbin Lane and the Clerk was asked to write to the occupant to request that it is cut back.

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11. Valley Parishes Alliance (VPA). a. Cllr. Edwards tabled the minutes of the recent meeting of the VPA . These are attached to the minutes of this Parish Council meeting. b. There were no matters that required endorsement by the Parish Council. 12. Public Open Space Audit. The Council resolved to take no action for the time being. 13. Date of Parish Council Meeting. The Council noted the date of the next Ordinary Parish Council Meeting: Monday 7 February 2011 at 7.30 pm. 14. Any Other Business. Exchange of views on matters not requiring a decision. The Clerk drew the Council’s attention to the following:

• BANES Core Strategy – Publication Version, December 2010. This document was handed to Cllr. Edwards.

• James’ Cup Trial. • Royal British Legion – ‘Weekend Event’. • The Clerk stated that Tanya Cox had failed to attend any Parish Council meetings for six

consecutive months and had therefore disqualified herself as a parish councillor. The Clerk added that he had informed Wiltshire Council accordingly.

In the absence of authorised ‘Village Shop’ direction signs, the Chairman agreed to talk to Mr Parsons with respect to the temporary ‘Costcutter’ signs and to ask him to remove them forthwith – as per original agreement. There was no other business. The meeting concluded at 9.55 pm. Chairman 7 February 2011. Westwood Parish Council

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Agreed Budget FY2011/2012 Westwood Parish Council

Actuals ITEM AGREED Actuals Estimated PROPOSED FY09/10 (Description) BUDGET FY10/11 FY10/11 BUDGET

FY2010/11 at 31/10/10 At 31/3/11 FY2011/12 Income:

10000 Precept 10500 10500 10500 10500 Grant 0 0 0 0

21 Interest NSC 80 0 25 30 5 Interest Res 10 2 5 10

1370 Cemetery Fees 1000 620 1000 1000 1038 Cemetery Grant 1050 1038 1038 1075

75 Lettings 150 180 150 150 20 Misc 0 0 0 0 69 VAT Refund 50 109 50 50

12598 Total Income 12840 12449 12768 12815 Expenditure:

3072 Clerk Salary 3225 2190 3568 3750 510 Expenses 600 275 600 600

0 Solicitors Fees 0 0 0 0 131 Chairman 150 40 150 150 132 Hire Hall 200 144 175 200 255 Audit 275 259 259 275

0 Subscriptions 0 150 150 150 954 Insurance 1000 1027 1027 1150

1500 Community (Section 137) 1500 1088 1500 2000 0 Elections 0 0 0 0

2759 Open Spaces 2500 1398 2500 2500 1404 Cemetery 2000 1014 1500 1500

0 PWLB Loan 0 0 0 0 0 Footpaths 0 0 0 0

0 Football Field Maintenance 150 0 150 150

63 Misc. 0 0 0 0 10780 11600 7585 11579 12425

Capital Expenditure: 0 Playground Equipment 250 0 250 0 0 New Trees 0 0 0 0 0 Notice Boards 100 0 100 100 0 Web Site 100 120 120 185 0 Nursery School Wall 4900 4900 4900 0 0 5350 5020 5370 285

10780 Total Expenditure 16950 12605 16949 12710 Net Income -4110 -4,181 105

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Valley Parishes Alliance MINUTES OF MEETING HELD ON 4th NOVEMBER 2010,

MONKTON COMBE VILLAGE HALL

Present Simon Coombe (Chair), David Batho, Lyn Alvis, David Lavington, Geoff Edwards, John Allison, Hugh Delap, Tony McCann Secretary: Andrea Griffiths

Other: None Welcome Introduction and welcome to Andrea Griffiths, as Secretary.

Apologies for Absence – David Robins, Steve Mackerness, Nick Stevens

Resignation

The meeting was reminded of the resignation of Adrian Kennedy. He had declined the invitation to remain on the Committee but is happy to support the work of the VPA moving forwards. Thanks were given by all to Adrian for being the brainchild of the VPA and driving it forward. 01/10. Minutes of Meeting 2nd September 2010

The minutes were changed to show DB attending Bath World Heritage Site Management Plan meeting on 4th November and not Cotswolds AONB. They were agreed by all present.

02/10. Matters Arising

Relationships with local MP’s. Jacob Rees-Mogg supports and endorses the VPA, as does Duncan Hames. Awaiting response from Don Foster. Wording of PC involvement in process of Affordable Housing candidate selection – Carry forward to January meeting.

03/10. How to make VPA responses to consultations more timely

It was agreed that the Secretary would email consultation information to each member and their Parish Council Clerks for circulation, setting out the deadline for responses. These responses would then be collated by the Chairman for the final vote. The consultations would then be ratified at the next VPA Meeting, and should also be approved by the Parish Councils at their meetings. There was agreement that silence by a parish council should not be construed as support. The constitution states that for the VPA to be quorate at least five of the nine members must vote and for a proposal to be carried at least three must vote in favour. Only changes to the Constitution or key policy papers will additionally need to be formally approved by each member parish council.

04/10. Vision of the Kennet & Avon Canal

ACTION

January Meeting

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The Vision Statement, produced by DB, was submitted. It was agreed to reflect the beliefs and long term vision of the VPA. Proposed by TM, seconded by JA. A show of hands, all in favour, approved the document. It was raised and agreed that all documents going forward are dated and author noted. The next group meeting is 8th November. David Batho & Keith Rossiter attending.

05/10. Consultation Responses

Documents already submitted and in need of approval: West of England Joint Local Transport Plan 3 (2011-2026) – Proposed by DB, seconded by GE. Show of hands; all approved. Bath World Heritage Site Management Plan (2011-2026) - Proposed by TM, seconded by GE. Show of hands; all approved. Wiltshire Community Plan – Proposed by GE, seconded by DB. Show of hands; all approved (except DL, abstained as hadn’t seen document – AJG to copy DL).

06/10. FoBRA’s statement on the A36/A46 Link Road The meeting approved a robust response drafted by DB to FoBRA’s (Federation of Bath Residents’ Associations) recent article in the Bath Chronicle, restating a case for an A46/36 link road. it was agreed that the VPA might subsequently make an approach to FoBRA to search for common ground. SC/DB to adapt the response suitable for general distribution (publishing in the Wiltshire Times and forwarding to MP’s).

07/10. Wiltshire Local Transport Plan 3

The response is due 26th November. GE is dissecting the proposal and drafting the response.

08/10. VPA Web-site GE submitted a quotation for website set up. JA raised a concern of potential conflicts of interest in the VPA commissioning work by a member of the committee. HD referred to Freshford PC’s revamped website and how its use as a hub might be more appropriate. He agreed to report again at the next meeting.

09/10. Auditing of Accounts

DL suggested the Batheaston Internal Auditor may be amenable. DL to provide details to AJG.

10/10. AOB

The issue of road safety on the A36 was discussed. It was agreed that the VPA should be involved and a Transport Sub-Committee (of those directly affected parishes; Freshford, Claverton, Limpley Stoke and Bathampton) is to be formed to consider how best to persuade the Highways Agency of the needs of the residents. HD to co-ordinate. Chairmanship for next six months. SC agreed to continue as Chair. Proposed by

DB

AJG

SC/DB

GE 26th Nov.

HD

DL/AJG

HD

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TM, seconded by HD. All in favour. NS has responded to the Community Right to Build consultation on behalf of Freshford PC. It was agreed that the VPA need do nothing at present.

Thanks were given by all to LA for booking Monkton Combe Village Hall.

The next meeting is on 13th January 2011 at 12.30pm, Monkton Combe. The meeting closed at 2.10pm

Signed by the Chairman _________________________________ Dated _________________________

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ACTION LIST – Meeting 10 January 2011

Action 1 (10/1/11) Clerk. To make agreed payments. Action 2 (10/1/11) Clerk. To provide financial information for the CAB Grant Application (Road Safety Initiatives). Action 3 (10/1/11) Cllr. Richardson. To submit the CAB Grant Application. Action 4 (10/1/11) Clerk. To ask Mr Cooke to lay more gravel – Play Area path. Action 5 (10/1/11) Clerk. To invite Playforce to provide quotation - Repairing Play Area carpet. Action 6 (10/1/11) Clerk. To invite tenders for Open Space Maintenance contract.. Action 7 (10/1/11) Clerk. To a purchase Grit Bin for Avoncliff.. Action 8 (10/1/11) Clerk. To contact the Footpath Warden – Fallen tree on Path 23. Action 9 (10/1/11) Clerk. To place article in the Westwood Update – Community Engagement. Action 10 (10/1/11) Clerk. To write to occupier in Bobbin Lane – Overgrown hedge. Action 11 (10/1/11) Cllr. Parketr. To speak to Ray Parsons (Costcutter signs). Action 12 (10/1/11) Clerk. To write to Mr Hancock – Westwood Social Club signs. NB. Details of the actions above are contained in the minutes.

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 7 February 2011.

Present Cllr. A Parker Chairman Cllr. T Biles Cllr. J Bishop Cllr. G Edwards Cllr. S Harding Cllr. R Howard-Evans Cllr. J Johnston Cllr. I Richardson (Part-time) Mr. R Coleman Clerk There were three members of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Wiltshire Councillor L Conley and PC Martin Barrett 3. Minutes of the Ordinary Parish Council Meeting held on 10 January 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Meeting adjourned for members of the public present to raise any points of interest on any matter. The meeting then re-convened. 5. Westwood Road Safety. a. Cllr. Bishop reported on behalf of the Road Safety Working Group. He stated that Wiltshire Council had now provided details of the proposed signage and signage location for the ’20 mph Speed limit’ trial at a meeting with Wiltshire Council two weeks earlier and that installation of this signage is to take place week commencing 7 March 2011. Cllr. Richardson stated that the cost of the elements of the trial shown in the drawings provided by Wiltshire Council were to be met by Wiltshire Council. b. Cllr. Bishop stated that there were some additional road safety measures that would require funding by the Parish Council and that these were now the subject of a grant application that was being made to the Bradford on Avon Community Area Board. He commented that these additional measures included the proposed virtual pavement on the Lower Westwood Road from Lyefield lane to The New Inn, safety improvements to the Iford Fields corner and at the ‘chicane’ at Rose Cottage (Lower Westwood Road) and improving safety measures at Upper Westwood. He added that he was currently obtaining costings for these additional measures for them to be included in the grant application. c. The Chairman stated that the grant application had been completed by Cllr. Richardson and sent to him and it was now with the Community Area Manager for comment before it was formally submitted. Cllr. Johnson advised that Wiltshire Council be requested to repair the road surface and attend to the regular flow of water at the Lower Westwood Road before installing a virtual pavement to ensure that the virtual pavement is not damaged prematurely. 6. Neighbourhood Policing. a. In the absence of a representative from the NPT, no report was given.

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b. There were no matters reported. 7. Bradford on Avon Community Area Board. a. Cllr. Biles provided a written report on the Community Area Board meeting held on 19 January 2011 to each councillor (attached to these minutes) and gave a brief summary of the main items. b. There were no specific matters that the Council wished to be raised at the Area Board meeting on 16 March 2011, although it was noted that the Road Safety Grant application may be a subject on the Agenda at that meeting. 9. Sub-Committees.

Sub-Committee Reports. Planning. a. The Council noted the status of extant planning applications:

W/10/03855/LBC

West Chapel 8 Ancliff Square

Erection of Partition Wall to second floor bedroom to form new en-suite bathroom

Consent

W/10/03963/TCA

The Old Malthouse Tree Works (4 Limes – Reduce height) No TPO

W/11/00329/DDD Quarrywood Cottage Fell Dead Tree Approval

b. There were no planning applications received after 1 February 2011 to consider. c. There were no other planning matters raised. Cemetery. a. The Clerk reported that he had written to Wiltshire Council seeking the payment of the annual Cemetery Grant. He added that Wiltshire Council had stated that St Mary the Virgin Church at Westwood did not possess a ‘closed churchyard’ and thereby did not qualify for such a grant. The Clerk commented that his letter to Wiltshire Council included a copy of the Privy Council Order of 1881 ‘closing’ the churchyard and that, rather perversely, this grant had been paid without interruption for many decades until the creation of Wiltshire Council when the difficulties in payment appear to have originated. He agreed to keep the Council informed of developments. There were no other matters reported. b. Council resolved that the Cemetery Sub-committee should inspect the cemetery path hedge to decide the extent of the pruning required and make recommendations to the Council at its next meeting. Finance. a. The Clerk stated that the current financial position was as follows:

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6,539.44£

105.00£ Total: 105.00£

344.62£ 15.24£

129.61£ 183.47£ 166.00£

Total: 838.94£

5,805.50£

-£ Total: -£

01-Feb 344.62£ 97.80£

442.42£

5,363.08£

5,576.03£

Credits:09-Nov Interest 0.22£ 09-Dec Interest 0.23£ 09-Jan Interest 0.24£


-£ Total: -£

5,576.72£

7,772.06£

Credits:15.54£

Debits: -£

7,787.60£

18,727.40£

344.62£ 20.13£

166.00£ TOTAL 530 75£

S&J Grounds (December)

Clerk's Expenses (January 2011))

11-Oct-10


Balance at 7 February 2011:

Clerk's Salary (February 2011)

S&J Grounds Ltd (January)

Interest 1/1/10 to 31/12/10:

Debits (1 February 2011 to 7 February 2011):

Bank Statement


None

Total:

WUFC Fees

Clerk's Salary (December)

Chairman's Allowance

Debits (1 January 2011 to 31 January 2011):

Credits (1 February 2011 to 7 February 2011) :

Clerk's Salary (January)

Clerk's Expenses (December)

Westwood Parish Council - Financial Statement - 7 February 2011


Bank Statement31-Dec-10

Credits (1 January 2011 to 31 January 2011) :

St Johns CCXYZ Website

Payments to be authorised 7 February 2011).





None

Total Balance in hand at 7 February 2011:

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b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. The Council also resolved to pay the Clerk the annual Office Allowance of £175.00. c. The Council examined the tenders for the Open Space maintenance contract and agreed to award the contract to S&J Contracts Ltd for the year 1 April 2011 to 31 March 2012. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee and gave the following report (shown in italics) below: Open Spaces Report Jan 2011. Westwood Park No Parking sign by nursery school has slipped down its post. Otherwise nothing else to report.

b. Cllr. Edwards gave the following report in respect of the Play Area(shown in italics): Play Area Report January 2011. The notice board has been pulled off its backing plate. I found it over by the bench. Take and hand in at PC meeting

One paling is missing. RoSPA Inspection Report: The overall report is that the site is in good order. Pathways: Medium risk Pathways it was noted that the path to the play area has sunk and has created a trip hazard by the gate as the wooden retaining boards are now higher. There is also some exposed concrete by the gate. Action Add gravel to level of boards. The gate. The gate closes too quickly and could catch fingers. It is reported as not working properly and needs a rubber buffer to create a 12mm gap. I can’t see how the closing gear is defective, perhaps one of the springs could be removed and remounted in a different position reducing its tension. Action add buffer and adjust closing springs or replace? Closure mechanism Medium risk gate buffer Low/medium risk Movement Clash By junior swings Low/medium risk Action keep clear. Can’t see what can be done to keep the space clear except to replace the missing middle swing. Location Secluded site monitor for problems. Low risk Single arch cradle swing EN 1176 compliance not met as distance between the seat side and the support is insufficient. Low risk Bolt caps missing from under seat rail. Replace low risk I have noticed that the rubber covers over the support mounting steelwork is ripped and will need replacing. Suggest low/medium risk. Carpet ok

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1 Bay 2 seat Junior swings EN 1176 Compliance fails as distance between seat side and the support is insufficient. low risk Mentions made for three seat and recommends keep centre clear. As mentioned don’t how this can be met except by reinstalling the missing middle seat. Low risk. Swing seat damaged but won’t need replacing until hard material exposed. Low/medium risk. Carpet damaged edge. Repair Low/medium risk Spring seesaw & spring Horse ok Spinning Net Cone Ok. General maintenance remove moss and algae. Low risk Multiplay Remove paint on boards. Treat and repaint rust on slide entry panels. Low risk Some debris on surface sweep off as necessary. Low risk Environmental. Cllr. Johnston stated that the hedge between Upper Farm and the row of cottages was very overgrown and she requested that Cllr. Edwards place it on the list of tasks for the Parish Steward. Cllr. Edwards replied that he had asked the Parish Steward to cut back that hedge but no work appears to have been undertaken. He added that he would ask the Steward again to undertake that task. The Chairman commented that the hedge at Leslie Rise was also very overgrown. The Clerk stated that he would write to Mr Pomeroy who, in the past, had been very co-operative. The Clerk read out in full the letter from Mr Randall regarding litter on the Playing Field. Cllr. Bishop stated that he would have a word with the Westwood Social Club Football Team Manager to prevent a reoccurrence. Cllr. Johnston reported that the new Westwood Shop signs have been installed.

Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that all paths appear in good order, except that the fallen tree on Path 23 had not been cleared. The Clerk stated that he had omitted to contact the Footpath warden but would do so without further delay. The Council noted the proposal from Wiltshire Council to divert an unnumbered public footpath near to the new houses in Tynings Way and resolved that it had no objection to it. 9. Community Engagement – Public Consultation. The Council decided that the full results of this consultation exercise will be presented at the Annual Parish meeting. 10. Valley Parishes Alliance. a. Cllr. Edwards gave a report to the Council on current developments. A copy of the minutes of the meeting from which Cllr. Edwards gave his summary report as shown below:

VPA report to Westwood PC Feb 2011 Geoff Edwards.

Wiltshire Local Transport Plan 2011-2026 Consultation The VPA response to Wiltshire Council was submitted by email.

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The document with all consultation responses is available to read. Unfortunately the VPA response has been published as a contribution from Simon Coombe Chairman Limpley Stoke PC and of the VPA rather than the response of delegates from the nine parish councils that form the VPA (Valley Parish Alliance) MSSG Vision Statement – The VPA is currently represented on the Kennet and Avon Canal Mooring Strategy Steering Group (MSSG) The MSSG’s vison statement was approved by the VPA. B&NES Draft Core Strategy (Publication Version) Consultation The deadline for responses is 3rd February. It was agreed that the VPA should put in a submission and this should include the Bath World Heritage Site buffer zone, the Kennet & Avon Canal, and the need to remove the link road.. The VPA’s response was submitted. Auditing of Accounts It was agreed that AJG would ask the Limpley Stoke Internal Auditor if he would review the VPA accounts at the same time as the Limpley Stoke audit. Formation of Transport Sub-Committee This is being set up and discussions with DB and Hinton Charterhouse regarding the A36. The latter aren’t represented on the VPA but should be included in the sub-committee. All agreed to this. KH will also be on the group. Transport Commission A representative from the VPA will be accepted onto the proposed independent Transport Commission for the city of Bath. Bath World Heritage Site Management Plan (2011-2016) B&NES approved this document in November. Some comments put forward by the VPA have been included. In particular, the plan now includes a specific action regarding the buffer zone, and a key objective now states that the landscape will not only be managed but also protected. The Kennet and Avon Canal is also identified as an issue. DB continues to work on getting the Green Belt and AONB included in the key map (Appendix 1) of the report. The document is currently being reviewed by English Heritage before being presented to the UNESCO WH Committee in June West of England Joint Local Transport Plan 3 (2011-2026) The document was approved by the West of England Joint Transport Executive Committee in December. B&NES (Full Council) will consider the plan on 20th January. The supplementary documents have not yet been updated and will be revised during 2011. The VPA comments are not reflected in the main document but it is hoped they will be in the supplementary documents. Positively, a park and ride on the A36 is not in the document and the link road only has a small mention but is not shown on the maps. b. There were no actions taken by Cllr. Edwards that required endorsement from the Parish Council. 11. Date of Parish Council Meeting. a. The Council noted the date of the next Parish Council Meeting: Monday 7 March 2011 at 7.30 pm. b. The Council agreed that the Annual Parish Meeting will be held on 10 May 2011. Cllr. Biles agreed to obtain a suitable ‘speaker’ for this meeting.

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12. Any Other Business. Exchange of views on matters not requiring a decision. The Clerk reported that Wiltshire Council had confirmed that the Parish Council can co-opt a new member.

Cllr. Harding stated that additional gravel was still required in the Play Area on the access path. Councillors supported a proposal by Cllr Edwards that an article relating to a local fund-raising campaign for medical treatment for a parishioner’s child could be placed on the website. The Clerk advised the Council that he had agreed to temporary access to the Playing Field by a contractor undertaking pruning of the large oak tree in a parishioner’s rear garden. There was no other business. The meeting concluded at 9.15 pm. Chairman 7 March 2011. Westwood Parish Council

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ACTION LIST – Meeting 7 February 2011

Action 1 (7/2/11) Clerk. To make agreed payments. Action 2 (7/2/11) Cllrs. Bishop and Parker. To examine the cemetery path hedge and decide on extent of pruning required. Action 3 (7/2/11) Cllr. Edwards. To request the Parish Steward to cut back hedge (Upper Westwood). Action 4 (7/2/11) Clerk. To ask Mr Cooke to lay more gravel – Play Area path. Action 5 (7/2/11) Clerk. To write to Mr Pomeroy – Cut back Leslie Rise hedge. Action 6 (7/2/11) Cllr. Bishop To speak to WUFC Manager – Litter on the Playing Field. Action 7 (10/1/11) Clerk. To contact the Footpath Warden – Fallen tree on Path 23. NB. Details of the actions above are contained in the minutes.

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday

7 March 2011.

Present Cllr. A Parker Chairman Cllr. J Bishop Cllr. G Edwards Cllr. R Howard-Evans Cllr. J Johnston Cllr. S Higgs (from Agenda item 9) Mr. R Coleman Clerk Wiltshire Councillor L Conley and PC Martin Barrett attended (Part-time). There were three members of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received Cllrs. T Biles and I Richardson. 3. Minutes of the Ordinary Parish Council Meeting held on 7 February 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Meeting adjourned for members of the public present to raise any points of interest on any matter. The meeting then re-convened. 5. Westwood Road Safety. a. Cllr. Bishop reported on behalf of the Road Safety Working Group. Cllr. Bishop stated that the installation of the signage for the 20 mph Trial is to commence on 28 March, and not on 7 March as previously understood, although there had been no explanation from Wiltshire Council for this delay. He commented that the message from Gareth Rogers (Wiltshire Council) indicated that the works will take five days to complete and that the coloured gateway surfacing will be installed a few weeks later. He added that he understood that at the time that the new limit becomes operational, site notices outlining the experimental order will go up in the village and that the intention is to erect the notices in prominent positions that will be easily accessible to the passing public. Cllr. Bishop continued that the notices will remain in place for a minimum of six months and will allow the public to comment formally on the experimental order. He completed his report by stating that the trial will run for a period of twelve months. b. The Chairman reported that following an iterative process with Peter Dunford (Bradford on Avon Community Board Manager) and other interested parties the Community Grant application form for the additional road safety measures, namely the virtual pavement, was now ready to be presented to the Community Area Board for consideration. However, he stated that he had very recently been informed by Peter Dunford that he (Peter Dunford) had been asked to defer determination of this grant application until the matter can be properly discussed at the next Community Area Transport Group meeting – being planned for late March – at which transport engineers will be present to advise. Mr Dunford had

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commented that he would hope that the matter could then be considered by the Community Area Board at a subsequent meeting. The Chairman represented the views expressed by councillors in stating that the Parish Council was very disappointed to learn of this new development when there had been no previous indication by Wiltshire Council that a hitherto unidentified body – the Community Area Transport Group – would be making the decision whether or not to support a road safety measure for which Westwood Parish Council would be making a significant financial contribution. The Clerk stated that he was concerned that the democratic process whereby elected representatives decide on matters affecting parishioners was being undermined by the Community Board and other ‘sub-committees’ that had assumed an authority that ran counter to the normal democratic process. He invited the Council to consider this matter and to decide whether to make representations to Wiltshire Council. The Council resolved that the Clerk is to write to Wiltshire Council expressing the disappointment and frustration of the Parish Council that the Community Area Board appears to be prevaricating on the subject of a virtual pavement and that the process of submitting a Community grant application had now been changed from that previously agreed with Wiltshire Council. The Clerk was asked to seek details of the ‘Community Area Transport Group’ – especially in respect of its composition, terms of reference and the authority vested in it by Wiltshire Council. 6. Neighbourhood Policing. a. PC Barrett gave the following report on behalf of the Neighbourhood Policing Team (NPT): There had been two burglaries - a shed in Iford fields where nothing was stolen and a garage at Lower Westwood where a chainsaw was taken. He commented that there had been two burglaries at Winsley where jewellery had been taken, but other valuables ignored, and an attempted burglary at Holt. He advised the Council that the NPT structure was subject to change but that he could not speculate on how these proposed changes might affect ‘local policing’. Councillors expressed their appreciation of the NPT and the work undertaken locally by PC Barrett. The Council resolved that the Clerk writes to the Chief Constable, Wiltshire Police expressing this sentiment and advocating that the existing Neighbourhood Policing Teams at Bradford on Avon is retained because of the significant contribution it makes to the community. The Clerk was asked to request the Chief Constable to consult with Parish Councils before effecting any changes to the NPT structure.

b. Cllr. Parker asked whether Wiltshire police would be able to issue Fixed Penalty Notices during the 20 mph Trial to those drivers exceeding 20 mph. PC Barrett replied that he would not be empowered to ‘ticket’ such individuals but would issue a stern warning to offenders. Nevertheless, he would still be able to enforce the 30 mph speed limit if that was being exceeded. PC Barrett advised that a ‘highly’ contrasting colour for the virtual pavement should be chosen because experience at Limpley Stoke indicated that ‘neutral’ colours become more easily obliterated. 7. Bradford on Avon Community Area Board. a. The Council resolved that consideration should be given to raising the road safety measures at Westwood, including the virtual pavement – as reported at Agenda item 5b above – at the next Area Board meeting on 16 March but would leave that decision to its representative, Cllr. Biles. b. The Council noted that the Community Grant application would not be on the Agenda at the next Area Board meeting and, as such, additional representation from Westwood Parish Council would be unnecessary. 8. Sub-Committees.

Sub-Committee Reports. Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that all paths appear in good order. She observed that the fallen tree on Path 23 had been cleared.

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Planning. a. The Council resolved to send comments to Wiltshire Council as shown:

W/11/00330/CLE

Land East of 17 Staples Hill

Certificate of Lawfulness for use of building as a residential building See below

W/11/00346/TPO

2 Great Orchard Crown Reduce 3 Limes by 30% No PC Objections

W/11/00372/TPO

1 Great Orchard Crown Reduce 3 Limes by 30% No PC Objections

W/11/00535/TPO

39 Bobbin Lane Various works to Oak No PC Objections

Planning application W/11/00330/CLE. Cllr. Bishop, on behalf of the Planning Sub-Committee, stated that he wished to examine this application in more detail before submitting comments to Wiltshire Council. The Council resolved that the comments provided by Cllr. Bishop in respect of this application would represent the views of the Parish Council.

b. There were no planning applications received after 1 March 2011 to consider. c. There were no other planning matters raised. Cemetery. a. Cllrs Bishop and Parker stated that the cemetery is in good order. There were no other matters reported. b. Cllr. Bishop reported that the cemetery path has a width of one metre for a length of eight metres and that he could not be certain that this was wide enough for the bier or for the digger to gain access to the cemetery easily. The Clerk was asked to write to the local Funeral Director, CS Bowyer, and to seek advice. The Council agreed that once this advice was available a decision could be made regarding additional pruning. c. The Clerk stated that following the letter from the Parish Council that he had written to Wiltshire Council seeking the payment of the annual Cemetery Grant, Wiltshire Council had requested proof from the Parish Council that the process whereby responsibility for the maintenance of a closed churchyard had been transferred to the Local Authority had been followed. The Clerk commented that this transfer would have happened over one hundred years ago and that any records, if they existed, would be held at the Wiltshire and Swindon History Centre at Chippenham. Councillors commented that this grant had been paid for a very long time without any difficulty and they expressed astonishment that Wiltshire Council was now questioning its propriety. The Clerk stated that he would contact the Rector of St Mary the Virgin, Westwood to seek whether he had any records of this transfer. The Chairman observed that the Local Authority is very unlikely to have paid the grant for such a long time without proper authority and that Wiltshire Council should be asked a similar question to that being asked of the Parish Council. The Clerk stated that he would pursue this matter with Wiltshire Council and that he would keep the Parish Council informed of developments. Finance. a. The Clerk stated that the current financial position was as follows:

Westwood Parish Council - Financial Statement - 7 March 2011


Bank Statement £ 5,805.50 31-Jan-11

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Credits (1 February 2011 to 28 February 2011) : 24-Feb Cemetery Fees (N Holt) £ 140.00

Total: £ 140.00

Debits (1 February 2011 to 28 February 2011): Clerk's Salary (January) £ 344.62 Clerk's Expenses (January) £ 20.13 S&J Grounds (December) £ 166.00

Total: £ 530.75

Balance at 28 February 2011: £ 5,414.75

Credits (1 March 2011 to 7 March 2011) : None £ -

Total: £ -

Debits (1 March 2011 to 7 March 2011): 01-Mar Clerk's Salary (February) £ 344.62

Total: £ 344.62

Balance at 7 March 2011: £ 5,070.13


Bank Statement £ 5,576.72 10-Jan-11

Credits: 09-Feb Interest £ 0.24

Total: £ 0.24 Debits: None £ -

Total: £ -



Balance at 1 January 2010 £ 7,772.06

Credits: Interest 1/1/10 to 31/12/10: £ 15.54

Debits: £ -


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Total Balance in hand at 7 March 2011: £ 18,434.69

Payments to be authorised 7 March 2011).

Clerk's Salary (March 2011) £ 344.62 Clerk's Expenses (March 2011)) £ 17.02 St Johns CC £ 75.34 Val Cooke (January) £ 118.75 S&J Grounds Ltd (February) £ 166.00

TOTAL: £ 721.73

Donations/Subscriptions to be considered - 7 March 2011 None £ -

TOTAL: £ -

The Clerk stated that he had now purchased the Portable Hard Drive, authorised some time ago by the Parish Council. The price was £44.17 and he presented the invoice. He presented a written quotation for the Grit Bin at Avoncliff plus a supply of salt for £246 and stated that a sum of £300 had previously been approved by the Council. The Council resolved that cheques be written for these two purchases.

b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. c. The Council resolved to agree the quotation from Playforce for £150 in respect of the repair to the Play Area surface. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee. He stated that there is still graffiti on the inside of the air-shaft in Westwood Park that requires removal and that there are four slats missing from the Play Area fence. He added that the multiplay apparatus is in good order. He commented that there is some paint missing from other equipment and that he would repaint those areas where necessary. b. Cllr. Edwards reported that subject to the comments already made (see Agenda item 8a, Open Spaces above) the Play Equipment is in good order. The Clerk stated that he had asked Mr Cooke to add gravel to the Play Area path – as requested at the last Parish Council meeting. c. The Clerk read out a letter from a parishioner regarding litter in the Playing Field and circulated the accompanying photographs for councillors to view. Cllr. Bishop stated that action had now been taken and that a reoccurrence was unlikely. The Clerk was asked to write to the parishioner informing him that appropriate action had now been taken’ d. The Clerk read out correspondence from a parishioner requesting the use of the Playing Field for 5 a side football practice on a casual basis, once a week, during the lighter evenings. The Council fully supported the use of the Playing Field for that purpose. The Clerk was asked to place a notice in the Westwood Update encouraging those interested in playing football to contact the parishioner. Environmental. a. In the absence of a representative from the Environmental Sub-Committee, the Chairman asked councillors if they had anything to report. Cllr. Johnston reported that Selwood Housing had now planted three trees behind the development at Tynings Way and one tree in front. She added that there was a ‘broken’ street light outside the Social Club and agreed to contact Clarence for it to be repaired.

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Cllr. Bishop stated that he was still concerned about the ‘sight lines’ for vehicular traffic using Lyefield Land and the T Junction to/from Elms Cross. He invited councillors to comment whether they thought that more ‘cutting back’ was required. Councillors commented that they did not believe that additional work was necessary. Cllr. Johnston stated that she thought that the new style report from the Parish Steward was very informative and helpful and that it may be worth inspecting those areas where work had been undertaken to ensure that it had been undertaken satisfactorily. Cllr. Howard-Evans commented on the destruction of the grass verge at the junction of Tynings Way and Boswell Road by lorry drivers failing to take the corner properly. He added that there was also a run of drains at that point that could easily be damaged. He understood that the offender had been informed that this was an unacceptable practice. The Clerk was asked to contact Mr Cooke and to ask him to take appropriate remedial action to restore the verge. b. The Clerk stated that the order for the new Grit Bin for Avoncliff can now be placed – see Agenda item 8 (Finance). c. The Clerk summarised a letter that had been received from a parishioner requesting that a Grit Bin is placed halfway up The Pastures. The Council resolved to make a bid to the Community Area Board for three Grit Bins to be placed in Westwood at The Pastures, Bobbin Lane (at its junction with Leslie Rise) and the turning circle at the top of Bobbin Lane. 9. Parish Council – New member. a. The Clerk stated that he had received correspondence from a parishioner reaffirming her wish to be a new member of the Council and that this correspondence had been forwarded to all councillors. b. The Parish Council resolved unanimously (Proposer: Cllr. Parker, Seconder: Cllr. Johnston) to co-opt Sylvia Higgs as a member of Westwood Parish Council. Sylvia Higgs signed the Declaration of Office Form and this form was countersigned by the Clerk. The Chairman welcomed Cllr. Higgs as a new member. 10. Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that there was little to report. He commented that the VPA is represented on the Kennet & Avon Canal Mooring Strategy Working Group and that he was disappointed to learn that recent comments sent to Wiltshire Council in respect of the Wiltshire Local Transport Plan had been sent on behalf of Limpley Stoke Parish Council and not the VPA. b. There were no matters that required endorsement from Westwood Parish Council in respect of Cllr.

Edwards representation on the VPA. 11. Parish Council Members – Areas of Responsibility. The areas of responsibilities of the members were reviewed by the Council and it was agreed that Cllr. Richardson is to have responsibility for ‘Environment’ with Cllr. Harding and that Cllr. Higgs is to have responsibility for ‘Footpaths’ with Cllr. Johnston. All other responsibilities remained unchanged. A revised list of councillors and respective responsibilities is attached to these minutes. 12. Date of Parish Council Meeting. The Council noted the date of the next Parish Council Meeting: Monday 4 April 2011 at 7.30 pm. 13. Any Other Business. Exchange of views on matters not requiring a decision. The Chairman stated that he would be unable to attend the next Parish Council meeting and offered his apologies for non-attendance. The Clerk reported that he had received two letters lamenting the removal of the large ‘temporary’ shop signs on the Lower Westwood Road and criticising the Parish Council for failing to give full support to the

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owners of the shop. He summarised the contents of both these letters. The Council noted their contents but decided to take no further action. The Clerk advised the Council that Cllr. Biles had arranged a speaker for the Annual Parish Meeting. Cllr. Johnston requested that the subject of Annual Parish Meeting refreshments be discussed under Any Other Business at the next Parish Council meeting. There was no other business. The meeting concluded at 9.35 pm. Chairman 4 April 2011. Westwood Parish Council

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ACTION LIST – Meeting 7 March 2011

Action 1 (7/3/11) Clerk. To make agreed payments. Action 2 (7/3/11) Clerk. To contact the Rector (Closed Churchyard). Action 3 (7/3/11) Clerk. To write to WC (Closed Churchyard). Action 4 (7/3/11) Clerk. To write to WC (CAB Grant Application/CA Transport Group). Action 5 (7/3/11) Clerk. To write to Wiltshire Police (NPT/NPT Consultation). Action 6 (7/3/11) Clerk To place order on Playforce (Repair surface). Action 7 (7/3/11) Clerk. To contact S Say (Missing slats – Play Area fence) Action 8 (7/3/11) Cllr. Edwards. To repaint ‘areas’ in the Play Area/Remove graffiti. . Action 9 (7/3/11) Clerk. To write to parishioner (Litter on Playing Field). Action 10 (7/3/11) Cllr. Bishop To place notice in Update (Football Practice). Action 11 (7/3/11) Clerk. To ask Mr Cooke to repair grass verge. Action 12 (7/3/11) TBA To make a bid to the Area Board for three Grit Bins. Action 13 (7/3/11) Clerk. To contact CS Bowyer (Cemetery path width). NB. Details of the actions above are contained in the minutes.

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WESTWOOD PARISH COUNCIL

Chairman - Dr A Parker

PARISH COUNCILLORS – March 2011 Chairman. Mr A Parker The Old School House, Lower Westwood, BA15 2AR Vice- Chairman. Mrs J Johnston 62, The Pastures, Westwood BA15 2BH Members. Mr A Parker The Old School House, Lower Westwood, BA15 2AR (Finance, Cemetery) (Tel. 01225 867285) Mrs J Johnston 62, The Pastures, Westwood BA15 2BH (Footpaths, Finance, Planning) (Tel: 01225 864559) Mr J M Bishop 11, Hebden Road, Westwood, BA15 2BX (Cemetery, Finance, Planning) (Tel: 01225 868271) Mr G Edwards 10 Staples Hill, Freshford, BA2 7WL (Open Spaces, Parish Steward) Mr S Harding 11, Boswell Road, Westwood, BA15 2BY (Environmental, Open Spaces) (Tel: 01225 309268) Mr T Biles 15, The Pastures, Westwood, BA15 2BY. (Area Board Representative) (Tel. 01225 866513) Mr R Howard-Evans 46 Bobbin Lane, Westwood, BA15 2DL (Planning) (Tel. 01225 863242) Mr I Richardson 10, The Laurels, Westwood, BA15 2AX (Environment) (Tel. 01225 868957) Mrs S Higgs 6, The Laurels, Westwood, BA15 2AX (Footpaths) (Tel. 01225 863156) Clerk to the Council. Roger Coleman Telephone: 01225 862770 2, The Laurels, e-mail: [email protected] Westwood BA15 2AX

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 4 April 2011.

Present Cllr. J Johnston Chairman Cllr. T Biles Cllr. J Bishop Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Cllr. I Richardson Mr. R Coleman Clerk Wiltshire Councillor L Conley and PC Martin Barrett attended (Part-time). There were two members of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Cllr. A Parker. 3. Minutes of the Ordinary Parish Council Meeting held on 7 March 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Meeting adjourned for members of the public present to raise any points of interest on any matter. The meeting then re-convened. 5. Westwood Road Safety. a. Cllr. Bishop reported on behalf of the Road Safety Working Group. Cllr. Bishop stated that the installation of the signage for the 20 mph Trial has commenced, including the installation of a ‘pedestrian warning’ sign not previously discussed, and that the full installation should be completed within a week or so. He added that he had received a number of proposals for additional safety measures from parishioners and these will be discussed with Wiltshire Council in due course. b. Cllr. Biles stated that the Community Area Board Grant application for the virtual pavement had been passed to the Community Area Traffic Group (CATG) for consideration, although he added that the Chairman of the Area Board, Malcolm Hewson, had expressed surprise that it was necessary for the CATG to vet the application. Notwithstanding this, the view of councillors was that an endorsement by the CATG would auger well for the Grant application when it is considered by the Community Area Board in May and that it may result in additional funding being provided as it appeared that the CATG did have its own funding to allocate as grant aid. Cllr. Richardson stated that the Grant application had been completed and submitted in accordance with the standing instructions on the Wiltshire Council website and its referral to another committee, contrary to the description of the Grant application process given, appeared obstructive. Cllr. Biles commented that the CATG appeared to have no Terms of Reference and that its involvement in the process was unexpected. Cllr. Biles stated that the next meeting of the CATG was to be at Priory Barn, Newtown on 18 April. Cllr. Richardson offered to attend on behalf of the Parish Council and to present the case for the CATG to support the Grant application. The Council thanked Cllr. Richardson and resolved that he would be representing the Parish Council at that meeting. 6. Neighbourhood Policing.

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a. The Clerk read out the correspondence received from Wiltshire Police, Chief Constable, acknowledging the letter from the Parish Council that related to the possible re-organisation of the NPT and the request for Parish Council consultation and the value of the local NPT, headed up by PC Martin Barrett. The Clerk stated that the reply was non-committal but did state that PC Barrett would be made aware of the sentiments expressed. b. PC Barrett gave the following report on behalf of the Neighbourhood Policing Team (NPT): There had been two crimes in the area – a theft of electrical cabling from Westwood Mine and a trailer stolen in Lower Westwood. PC Barrett stated that although has been some reorganisation of the NPTs within Wiltshire Police there would be no visible changes to the NPT for Bradford Rural that includes Westwood and the other villages that surround Bradford on Avon – although some e-mail addresses may change. This assurance was welcomed by the Parish Council. c. There were no matters that were brought to the attention of the NPT by councillors. 7. Bradford on Avon Community Area Board. a. The Council noted the ‘Big Society and Localism’ Seminar – 6 April 2011 – to be held at St Margaret’s Hall, Bradford on Avon commencing at 6.30pm. b. Cllr. Biles agreed to make enquiries regarding the notice required for items to be placed on the CATG Meeting Agenda and Cllr. Richardson agreed to ensure that the Westwood Road Safety Grant application is tabled at the meeting on 11 May. Cllr. Biles and Cllr. Richardson were asked to exchange information as necessary. A report on the recent Area Board meeting is attached. c. The decision which Westwood Parish Councillors would attend the Community Area Board meeting was deferred until the next Parish Council meeting. 8. Sub-Committees.

Sub-Committee Reports. Environmental. a. Cllr. Harding, on behalf of the Environmental Sub-Committee, stated that he had nothing to report. Cllr. Edwards reported the poor state of many of the roads in Westwood, including the Lower Westwood Road and Staples Hill, where the presence of broken surfaces and potholes makes it very dangerous for road users. Cllr. Biles suggested that there should be a survey undertaken of the roads in Westwood and a written report submitted to Wiltshire Council insisting that prompt action is taken to repair or resurface the affected roads. The Parish Council resolved that the Environmental Sub-Committee is to undertake such a survey. Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that all paths appear in good order. Cllr. Higgs reported that there was litter on the path by Westwood Social Club but she did observe that area was now being cleared. Cllr. Higgs stated that Path 14 that runs from the cemetery to Farleigh Lane and across Haygrove Farm was very poorly defined and that over the years its delineation had become increasingly obscure. The Clerk was asked to contact the Footpath Warden and to ask that it is properly way-marked and cleared to enable walkers to use it more easily. Cllr. Johnson stated that the brambles overhanging the pavement between Lyefield Lane and the steps were causing a hazard. The Clerk replied that he would contact Mr Cooke and will ask him to cut them back. Planning.

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a. The Council noted the status of extant planning applications thus:

W/11/00330/CLE Land East of 17 Staples Hill Certificate of Lawfulness Not Lawful W/11/00346/TPO 2 Great Orchard Crown Reduce 3 Limes Consent W/11/00372/TPO 1 Great Orchard Crown Reduce 3 Limes Consent W/11/00535/TPO 39 Bobbin Lane Various works to Oak Consent

b. The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown:

W/11/00829/FUL 17 Bobbin Lane Single Storey Extension and alterations. No Objections

b. There were no planning applications received after 28 March 2011 to consider. c. Cllr. Johnston enquired whether it was necessary to comment on correspondence received recently in relation to the apparent boundary change at the Crossed Guns Public House. Cllr. Edwards stated that he had investigated the complaint made by a parishioner and was satisfied that there had been no infringement and that some confusion may have arisen because of the need to gain access for the sewage works to take place. Cemetery. a. Cllrs Bishop and Parker stated that the cemetery is in good order. There were no other matters reported. b. The Clerk stated that he had written to CS Bowyer regarding the ‘preferred’ width of cemetery path but had not yet received a reply. c. The Clerk stated that he had again written to Wiltshire Council seeking the payment of the annual Cemetery Grant. He commented that following his research at the Wiltshire and Swindon History Centre whereby he had established that payment for the maintenance of the closed churchyard of St Mary the Virgin appeared to have been made regularly over the years commencing prior to 1894 – and probably commencing with the Order in Council closing the churchyard in 1881. He stated that he had presented these facts to Wiltshire Council, inviting Wiltshire Council to recommence payment of the grant. The Council thanked the Clerk for undertaking the research and for the quality of the letter written. d. The Clerk stated that there had been a Memorial application for an additional inscription that he had granted and that the appropriate fee had been paid. The Clerk confirmed that he had been contacted regarding the proposed memorial for the late Mrs Norris. Finance. a. The Clerk stated that the current financial position was as follows:

Lloyds TSB A/C 1643417 Bank Statement £ 5,805.50 31-Jan-11 Credits (1 February 2011 to 28 February 2011) :

24-Feb Cemetery Fees (N Holt) £ 140.00 Total: £ 140.00 Debits (1 February 2011 to 28 February 2011): Clerk's Salary (January) £ 344.62 Clerk's Expenses (January) £ 20.13

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Chairman's Allowance £ 97.80 Office Allowance £ 175.00 Total: £ 637.55 Balance at 28 February 2011: £ 5,307.95 Credits (1 March 2011 to 31 March 2011) : J Long (Eaton) £ 50.00 Total: £ 50.00 Debits (1 March 2011 to 31 March 2011):

01-Mar Clerk's Salary (February) £ 344.62 Clerk's Expenses £ 17.02 S&J Grounds (Jan) £ 166.00 Portable Hard Disk £ 44.17 St Johns CC £ 75.34 V Cooke (Nov/Dec/Jan) £ 118.75 Allpark Ltd £ 246.00 S&J Grounds (Feb) £ 166.00 Total: £ 1,177.90 Balance at 31 March 2011: £ 4,180.05 Credits (1 April 2011 to 4 April 2011) : None £ - Total: £ - Debits (1 April 2011 to 4 April 2011):

01-Apr Clerk's Salary (March) £ 344.62 Total: £ 344.62 Balance at 4 April 2011: £ 3,835.43 Lloyds TSB A/C 7573321 Bank Statement £ 5,576.72 10-Jan-11 Credits:

09-Feb Interest £ 0.24 09-Mar Interest £ 0.20


Total: £ - Balance at 4 April 2011: £ 5,577.16 National Savings A/C 138409348

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Balance at 1 January 2010 £ 7,772.06 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 4 April 2011: £ 7,787.60 Total Balance in hand at 4 April 2011: £ 17,200.19 Payments to be authorised 4 April 2011). Clerk's Salary (April 2011) £ 344.62 Clerk's Expenses (March 2011)) £ 28.31 Val Cooke (Feb/March) £ 96.00 S&J Grounds Ltd (March) £ 166.00 TOTAL: £ 634.93 Donations/Subscriptions to be considered - 4 April 2011 None £ - TOTAL: £ -

The Clerk stated that he had received a further invoice for the hire of the Parish Room by the Parish Council and that this invoice amounted to £156. The Council resolved to make this payment. b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. c. The Clerk advised the Council of two letters received requesting donations towards local events, namely the Westwood Garden Competition and the Westwood Flower Show. Cllrs. Biles and Johnston each stated a personal interest in matters relating to these two events. The Council resolved to donate a sum of £120 to the Westwood Garden Competition and £130 to the Westwood Flower Show. d. The Clerk stated that he had sought a quotation from Zurich Municipal Insurance Co. for the annual Parish Council insurance commencing June 2011 and that the premium required appeared attractive and less than that currently charged by Aon/Allianz Insurance Co. for the same cover that commenced in June 2010. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee. He stated that he had painted over much of the graffiti, previously reported, although there was still some more work to be done. He commented that there were seven palings missing from the Play Area fence and that gravel still needs to be added to the path leading to the Play Area gate. He added that the waste-bin in the Play area was full. In reply to a question from the Clerk he stated that the Play Area surface had not yet been repaired. The Council resolved to take the following actions: Missing Palings: Cllr. Edwards to undertake a survey of all the palings and to determine the number required to be more securely attached using ‘secure’ screws. Gravel: The Clerk to contact Mr Cooke and request that more gravel is laid on the path. Waste-Bin: The Clerk to contact Wiltshire Council and to ask for it to be emptied. Play Area Surface: The Clerk to contact Playforce.

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The Clerk commented that he had already spoken to Mr Cooke regarding the gravel following the last Parish Council meeting and that he had placed the order for the Play area repair some time ago. b. Cllr. Edwards reported that subject to the comments already made (see Agenda item 8a, Open Spaces above) the Play Equipment is in good order. c. The Council noted the correspondence from Wiltshire Council in relation to ‘Youth Development’ and the request for the use of the Playing Field. Cllr. Bishop stated that he would examine the request in more detail. 9. Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that there was little to report. He commented that the recent comments sent to Wiltshire Council in respect of the Wiltshire Local Transport Plan 3 had now recognised that they had been sent on behalf of the VPA. He reported that the VPA is now a representative on the independent Transport Commission but only as an ‘observer’ and that a bid by the Canal Users Organisation for representation on the World Heritage Site Planning Group had been refused. 10. Date of Parish Council Meeting. The Council noted the date of the next Parish Council Meetings: • Annual Parish Council meeting – Monday 9 May 2011 at 7.30pm. • Ordinary Parish Council meeting – Monday 9 May 2011 at 8.00pm.

• Annual Parish meeting – Tuesday 10 May 2011 at 7.30pm.

Cllr. Howard-Evans offered to design and to produce a suitable poster advertising the Annual parish meeting with particular reference to promoting the speaker – Mr McCamley – who will be giving a talk on Westwood Mines.

11. Any Other Business. Exchange of views on matters not requiring a decision.

• Annual Parish Meeting refreshments. In accordance with tradition, the Council decided to invite the Chairman, Cllr. Parker, to obtain the necessary refreshment.

• Changes to Bus Services. The Clerk read out the proposed changes to local Wiltshire Council subsidised bus services and added that none of the buses through Westwood appear affected.

• Letter from Bruges Tozer Partnership (Westwood Shop). The Clerk stated that a letter had been received criticising the Parish Council for removing the shop signs. The Council noted its contents.

Cllr. Edwards stated that it would be appreciated by many individuals if the Westwood Update could be placed on the website. The Clerk agreed to speak to the Editor. There was no other business. The meeting concluded at 9.20pm. Chairman 9 May 2011. Westwood Parish Council

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ACTION LIST – Meeting 4 April 2011

Action 1 (4/4/11) Clerk. To make agreed payments. Action 2 (4/4/11) Cllr. Biles/Cllr. Richardson To establish lead times – Agenda items for CATG/Grant applications for the Area Board. Action 3 (4/4/11) Cllrs. Richardson/Harding. To survey the roads and to record their condition. Action 4 (4/4/11) Clerk. To contact Footpath Warden – Path 14. Action 5 (4/4/11) Clerk. To contact Mr Cooke – Brambles. Action 6 (4/4/11) Clerk To contact Playforce (Repair surface). Action 7 (4/4/11) Clerk. To contact Wiltshire Council – Waste Bin emptying. Action 8 (4/4/11) Cllr. Edwards. To undertake survey of Play Area fence/palings. . Action 9 (4/4/11) Clerk. To contact Mr Cooke – Gravel on Play Area path. Action 10 (4/4/11) Clerk. To write to WC – Planning Application. Action 11 (4/4/11) Clerk. To speak to the Editor – Westwood Update on website. NB. Details of the actions above are contained in the minutes.

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AREA BOARD- 16th MARCH, 2011

1. The meeting started at 19.00 and finished at 22.45. The first two hours of the meeting being allocated to "The Young Peoples' Participatory Budgeting Event'. If anybody would like more information let me know. 2. I had been directed by the PC to complain strongly about the referral of our grant application, towards the cost of introducing a "virtual pavement' to another committee (the Community Area Traffic Group) - a body we had no knowledge of Unfortunately, as I have already reported we were asked to join this new body in October of last year - we declined. Basically collapse of stout party. However, it was agreed by the Chairman (Malcolm Hewson) that our application should not have been referred. Incidentally it seems that this new body has no terms of reference! 3. The next meeting of the Area Traffic Group is scheduled for the 18th of April I suggest we are represented. 4. We were advised that there will be changes to all the bus routines supported by Wiltshire Council possibly starting in April. Details will be provided in due course. 5. As a result of the Library Service Review BOA library will reduce its opening hours from 46 to 41. The implementation date has not yet been decided. There is no change to the Mobile Library schedule. 6. There will be a seminar organised by Wiltshire Council on Wednesday, 6"1 April in St. Margaret's Hall at 18.30 on:- "Big Society & Localism: what does it mean for the Brad ford-on-Avon Community Area”. Terry Biles

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 8.00 pm on Monday 9 May 2011.

Present Cllr. A Parker Chairman Cllr. J Johnston Cllr. T Biles Cllr. J Bishop Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Mr. R Coleman Clerk Wiltshire Councillor L Conley attended. There were no members of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Cllr. I Richardson 3. Minutes of the Ordinary Parish Council Meeting held on 4 April 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. In the absence of any members of the public, the meeting continued without an adjournment. The meeting then re-convened. 5. Westwood Road Safety. a. Cllr. Bishop reported on behalf of the Road Safety Working Group. Cllr. Bishop stated that the installation of the signage and road markings for the 20 mph Trial had now been completed and it can be assumed that the trial is underway. He added that monitoring of traffic speeds will be undertaken once the trial has ‘settled in’. There were mixed views expressed by councillors on the likely efficacy of the trial and some commented that the speed of traffic appears to have been generally unaffected by the imposition of the 20 mph speed limit. Cllr. Bishop stated that the success of the trial is likely to be judged by whether pedestrians feel ‘safer’ when using the local roads. Cllr. Harding stated that in a straw poll that he had conducted locally, all those polled were against the reduction of the speed limit to 20 mph. Cllr. Howard-Evans stated that it was important that parishioners have the opportunity to comment on the trial and whether or not they wished it to be a permanent feature. The Chairman endorsed this view and added that an article in the Westwood Update would be appropriate with an invitation for parishioners to express their views to Wiltshire Council and to the Parish Council. The Clerk commented that there is a specific deadline for comments to be received by Wiltshire Council. Cllr. Bishop stated that he would contact Wiltshire Council and establish the deadline and the preferred means of sending comments to Wiltshire Council. Cllr. Johnston queried why the 20 mph speed limit sign had been moved some considerable distance eastwards from the original position of the 30mph limit but that a similar sign at the Iford turning had not been moved, even though the road safety at that latter point would be significantly improved if that sign had been moved further away from the village, around the bend. Cllr. Bishop replied that a relocation of a sign took place only if its new position did not involve any safety issues – the relocation of the sign at Iford turning would have had safety connotations and was, therefore, not moved.

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b. The Chairman stated that Cllr. Richardson had been delegated by the Parish Council to attend the Community Area Traffic Group (CATG) and that Cllr. Richardson had made representations to the Community Area Board Manager, Peter Dunford on behalf of Westwood Parish Council. The Chairman read the missive sent to Peter Dunford from Cllr. Richardson to the Council – shown below in italics:

‘Peter, It was good to meet you yesterday. Thank you for giving me and the Westwood Parish Council the time to contribute to the meeting, and for enabling me to disappear on time. In summary, the requirements of the WPC in order of priority are: 1. 20 mph trial. Installation of the new signage is nearly complete, and painting of the roundels on the road are outstanding. 2. Virtual pavements : a. At the Trowbridge end on the Lower Westwood Road, between the New Inn pub and the junction to Upper Westwood and Avoncliff. This part of the road is considered particularly hazardous for parents and children going to and from Westwood-with-Iford primary school, and any walkers to the pub or on Wiltshire trails. b. At the Freshford end on the Lower Westwood Road, between the junction to Iford and the Iford Manor coach entrance to the start of the pavement near The Pastures. 3. Protection for pedestrians against curb mounting at the pinch-point | single lane traffic in the centre of the Lower Westwood Road, near the junction to The Orchards leading to the Westwood Social Club. There are other initiatives on our wish list, but items 1, 2a, 2b, and 3. are considered our top 4 priorities. Other points to note are: ‐ I fully support the initiative to prioritise the raw list of requirements : using published criteria based on those currently used by the Highways department, to which we should add our own “local” criteria. this would enable the list to be ordered, with a guideline indicating what is above and below the

current level of funding available. an effective management process would then be put in place under the governance of the CATG. I would be able to assist in the initial prioritisation process. ‐ I specifically mentioned the lack of engagement by the Highways department with virtually no communication or explanation for delays in the start of the 20 mph trial work. Without this, the Council cannot manage communications nor expectations within our community. ‐ Subject to my work commitments and availability, and approved delegation from my Council, I would be happy to represent Westwood on this committee in future. We would look to field an alternate in my absence. c. Cllr. Biles stated that the Grant application for additional road safety measures had not been presented to the CATG yet and that he was disappointed at the prevarication and obfuscation on the part of Wiltshire Council that appears to accompany this grant application. He commented that the CATG has no Terms of Reference and it only had a very small sum of money for grant allocations. At a brief adjournment of the meeting, Cllr. Conley indicated that the CATG has a total of £10,000 to disburse for all ‘highways/transport related’ grant applications this year and her understanding was that endorsement by the CATG would attract a small grant allocation and that the Community Area Board could then be approached for a much larger sum of money towards these road safety measures at Westwood. She added that the next step is to obtain costings from Wiltshire Council for the priority items identified by Cllr. Richardson at the CATG meeting. The Chairman stated that he would discuss this matter with Cllr. Richardson with a view to writing to Wiltshire Council expressing the frustration felt by the Parish Council that a simple Grant application, that the Parish Council would be ‘match funding’, is proving so difficult to progress. 6. Neighbourhood Policing. a. In the absence of a representative from the Neighbourhood Policing Team, no report was given. b. There were no matters raised by councillors.

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7. Bradford on Avon Community Area Board. a. There was nothing to report in respect of the ‘Big Society and Localism’ Seminar held at St Margaret’s Hall, Bradford on Avon. b. Cllr. Biles stated that he would be unable to attend the next meeting of the Community Area Board to be held on 11 May 2011. Cllrs. Harding and Parker indicated that they may be able to attend. The Clerk handed the Agenda to Cllr. Harding. c. The decision which Westwood Parish Councillors would attend the Community Area Board meeting was deferred until the next Parish Council meeting. The Westwood Community Area Grant application was not on the Agenda for meeting on 11 May. 8. Sub-Committees.

Sub-Committee Reports. Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that the only path that needed attention was Path 12 (WW0012) because it was badly overgrown. The Clerk was asked to contact the Footpath Warden. Planning. a. The Council noted the status of extant planning applications thus:

W/11/00829/FUL 17 Bobbin Lane Single Storey Extension and alterations. Permission

b. The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown: W/11/01113/FUL 1 Ancliff Square Installation of photovoltaic panels No Objections W/11/01186/TCA 8 Ancliff Square Tree works No Objections W/11/01281/FUL 5 The Laurels Air Heat Source Pump No Objections W/11/01306/FUL 12 Ancliff Square Installation of photovoltaic panels No Objections c. There were no planning applications received after 4 May 2011 to consider. Cemetery. a. Cllr Bishop stated that the cemetery is in good order but a pile of cuttings in the north-west corner of the cemetery may have been placed on top of a grave. Cllr. Bishop stated that he would have a word with Mr Cooke. There were no other matters reported. The Clerk stated that he had not received a reply from CS Bowyer regarding the ‘preferred’ width of cemetery path and would assume that the path is of an adequate width for the transit of a coffin. Cllr. Parker commented that the path had been cut back significantly recently to provide a greater width of path. b. The Clerk stated that the reply from Wiltshire Council regarding the grant for the ‘closed churchyard’ was disappointing in that Wiltshire Council had stated that the correct processes had not been followed in 1972, in respect of the transfer of responsibilities for ‘closed’ churchyards. These processes were detailed in the Local Government Act of the same date and Wiltshire Council had no records to indicate that it had accepted any responsibility for the ‘closed’ churchyard from the Parochial Church Council. Therefore no grant would be paid. Wiltshire Council had added that the responsibility for the ‘closed’ churchyard, therefore, lies with the Parochial Church Council. The Clerk stated that he would write to the Parochial Church Council and would invite them to comment on the letter. Meanwhile, the Parish Council resolved that it would continue cutting the grass and other general ‘tidying up’ activities in the churchyard until such time that this matter is resolved.

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Finance. a. The Clerk stated that the current financial position was as follows:

Lloyds TSB A/C 1643417 Bank Statement – 31 March 2011 £ 4,346.05 Note: Cheque 1196 (S&J - Feb) Unpresented Credits (1 April 2011 to 30 April 2011) :

15-Apr Cemetery Fees (N Norris Monument) £ 80.00 20-Apr FY2011/12 Precept (Part) £ 5,250.00

Total: £ 5,330.00 Debits (1 April 2011 to 30 April 2011): Clerk's Salary (March) £ 344.62 Clerk's Expenses (March) £ 28.31 S&J Grounds (Feb) £ 166.00 S&J Grounds (March) £ 166.00 V Cooke (March) £ 96.00 Parish Room Hall Hire £ 156.00 Westwood Flower Show £ 130.00 Westwood Garden Competition £ 120.00 Total: £ 1,206.93 Balance at 30 April 2011: £ 8,469.12 Credits (1 May 2011 to 9 May 2011) : None Total: £ - Debits (1 May 2011 to 9 May 2011): 01-May Clerk's Salary (March) £ 344.62 Total: £ 344.62 Balance at 9 May 2011: £ 8,124.50 Lloyds TSB A/C 7573321 Bank Statement £ 5,576.72 10-Jan-11 Credits: 09-Feb Interest £ 0.23 09-Mar Interest £ 0.21 09-Apr Interest £ 0.20


Total: £ -

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Balance at 9 May 2011: £ 5,577.36 National Savings A/C 138409348 Balance at 1 January 2010 £ 7,772.06 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 9 May 2011: £ 7,787.60 Total Balance in hand at 9 May 2011: £ 21,489.46 Payments to be authorised 9 May 2011). Clerk's Salary (May 2011) £ 344.62 Clerk's Expenses (May 2011)) £ 7.58 Val Cooke (April) - TBA £ 245.76 St Johns CC £ 75.64 Mr McCamley (Speaker at APM) £ 40.00 Insurance Premium (Zurich Municipal - £996.10) £ 996.10 Chairman' Allowance £ 150.00 Playforce £ 180.00 S&J Grounds Ltd (April) £ 182.00 TOTAL: £ 2221.70 Donations/Subscriptions to be considered - 9 May 2011 None £ - TOTAL: £ - b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. c. The Clerk stated that the Westwood Flower Show Committee had written thanking the Parish Council for its donation. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee. He provided the following written report (shown in italics) that he read out at the Parish Council meeting: Open Spaces Report May 2011-01-10 Geoff Edwards Park: Graffiti inside entrance on air shaft building walls still to be dealt with Playing Field: No issues.

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Play Area: Ground fabric has been repaired ok Multiplay: ok except for missing bolts I have tightened up all the screws and bolts on the Multiplay. There are 9 palings missing now. I don't live close to the park but would suggest that whoever does could loiter around after school finishes to try and catch whoever is vandalising the equipment. The screws that are missing are correctly described as: stainless steel hexagon socket button head machine screws M10 x 30 long. I could buy some of these via the Internet as they are not obtainable locally. I can buy them for 75p each plus vat and £3-£5 post and packing. No graffiti added Palings may have been added, difficult to tell as 9 are missing Rubbish bin to be emptied Path still not made safe by adding gravel to level up to path boards

The Parish Council resolved that Cllr. Edwards purchases the necessary screws for the Play Equipment at a cost not exceeding £20. Cllr. Biles reported that S&J Grounds Ltd were not cutting the grass up to the edge of the Westwood Park – as required by the contract. The Clerk stated that he would contact S&J Grounds Ltd. Cllr. Johnston agreed to inspect the cherry tree in the Westwood Park that a parishioner had reported as dead. The Council resolved that Mr Cooke be asked to remove this tree, subject to confirmation as to its state by Cllr. Johnston, provided Mr Cooke can ensure that the stump is removed or ‘ground down’. Environmental. There were no matters reported. 9. Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that there was little to report. He commented that the next meeting of the VPA is to be held on 16 May 2011. b. There were no actions to endorse. 10. The Queen’s Diamond Jubilee Celebration 2012. Cllr. Biles promoted the idea of a ‘village-wide’ celebration designed to bring the community together. He envisaged an event on the Playing Field that would appeal to all ages. The Parish Council supported this initiative. Cllr. Biles stated that he would now begin to talk to interested parties in the village and to sketch out a possible ‘event’. 11. Date of Parish Council Meeting. The Council noted the date of the next Meetings: • Ordinary Parish Council meeting – Monday 6 June 2011 at 7.30pm.

• Annual Parish meeting – Tuesday 10 May 2011 at 7.30pm.


• Cllr. Edwards reminded councillors about the forthcoming visit of the Parish Steward and ask them to advise him of any tasks that needed undertaking.

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There was no other business. The meeting concluded at 9.25pm. Chairman 6 June 2011. Westwood Parish Council

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ACTION LIST – Meeting 9 May 2011

Action 1 (9/5/11) Clerk. To make agreed payments. Action 2 (9/5/11) Cllr. Parker To speak to Cllr. Richardson - CATG/Grant applications for the Area Board. Action 3 (9/5/11) Clerk. To contact Footpath Warden – Path 12. Action 4 (9/5/11) Clerk. To write to WC – Planning Applications. Action 5 (9/5/11) Cllr. Johnston To inspect ‘dead’ cherry tree. Action 6 (9/5/11) Clerk To contact Playforce (Repair surface). Action 7 (9/5/11) Cllr. Bishop. To contact Mr Cooke – ‘cuttings’ on a grave. Action 8 (9/5/11) Cllr. Edwards. To purchase necessary screws for the Play Equipment. . Action 9 (9/5/11) Clerk. To contact Mr Cooke – Gravel on Play Area path. Action 10 (9/5/11) Clerk. To speak to S&J Contracts – Grass cutting. Action 11 (9/5/11) Cllr. Biles. To investigate the feasibility of a ‘Diamond Jubilee’ event. NB. Details of the actions above are contained in the minutes.

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 6 June 2011.

Present Cllr. A Parker Chairman Cllr. J Johnston Cllr. T Biles Cllr. J Bishop Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. I Richardson Mr. R Coleman Clerk Wiltshire Councillor L Conley attended (Part-time). PC Martin Barrett attended (Part-time). There was one member of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Cllr. R Howard-Evans. 3. Minutes of the Annual Parish Council Meeting held on 9 May 2011. The minutes of this meeting were signed as a true and accurate record. 4. Minutes of the Ordinary Parish Council Meeting held on 9 May 2011. The minutes of this meeting were signed as a true and accurate record. 5. Minutes of the Annual Parish Meeting held on 10 May 2011. Cllr. Johnston stated that there was only one matter that arose from the Annual Parish Meeting and that was a proposal by a parishioner that the Parish Council investigates the feasibility of providing allotment gardens in the parish. The Council decided to defer this matter until the next meeting. 6. Adjournment. The Chairman adjourned the meeting for any members of the public to raise any matters of concern. The meeting then re-convened. 7. Westwood Road Safety. a. Cllr. Bishop reported on behalf of the Road Safety Working Group. Cllr. Bishop stated that the first of three phases of monitoring traffic speeds had now been completed. He commented that until 24th October this year, six months after the commencement of the trial, comments on the trial can be sent to the Highways Department at Wiltshire Council in Trowbridge. The officer responsible is a Martin Rose. He stated that the Parish Council would invite parishioners to send copies of such correspondence or comments to the Parish Council. Cllr. Bishop explained that the trial involves taking three sets of data at sixteen week intervals and eight weeks after the third set has been taken, the Parish Council should receive a final report from Wiltshire Council after which a survey of all villagers will be undertaken to seek the views of the parishioners. There are, he observed, two opportunities to make views known. Cllr. Bishop added that Wiltshire Council is reluctant to introduce a virtual pavement in the village – even assuming that funding was available – for fear of it contaminating the results of the ‘speed trial’.

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b. Cllr. Richardson stated that the Parish Council may need to lower its expectations in respect of the installation of a virtual pavement. He commented that funding is an issue and its installation may detract from the data gathering associated with the current ‘speed trial’. He added that it was not at the top of the list of possible highway works currently being considered by the Community Area Transport Group (CATG) and did not appear to have a sufficiently high priority for action to be taken. . Cllr. Parker stressed that the Parish Council will have to be forceful in ‘pushing’ the virtual pavement proposal and he saw some merit in introducing it now whilst a speed monitoring regime was in place. Cllr. Richardson stated that he understood that the CATG had funding to undertake a number of feasibility studies and that a feasibility study in relation to the ‘virtual pavement’ may be the only way forward at present. He added that the ‘virtual pavement’ has now been referred to the Wiltshire Council Highways Department and that the next CATG meeting should be better informed regarding its viability. Cllr. Richardson stated that he would attend the next CATG meeting, if available, and the Parish Council resolved that Cllr. Richardson had delegated authority to represent the Parish Council at that meeting. 8. Neighbourhood Policing. a. PC Barrett reported on behalf of the Neighbourhood Policing Team (NPT). PC Barrett stated that there was little to report and that Westwood had been relatively crime free. He commented that there was a minor domestic incident reported and that children were reported playing in the school grounds when the school was unoccupied. b. Cllr. Harding reported that the Play Area fence had now around twenty missing fence slats and that he had discovered many of the missing ones made up onto a ‘pallet-like’ structure nearby. He commented that this was a deliberate act of vandalism and asked PC Barrett to take an interest in the matter. He added that he would pass the slats to Mr Say with a request that they are refitted to the fence. Cllr. Higgs reported that nothing had been heard recently from the Neighbourhood Watch Coordinator. 9. Bradford on Avon Community Area Board. a. Cllr. Parker stated that he attended the recent Area Board meeting. He commented that the main business, in addition to discussing a number of grant applications, was a presentation by Wiltshire Council officers on improving broadband internet access within Wiltshire. He added that it was stated that the objective was that 85% of the population would be served by high-speed broadband by 2015. He urged everyone to use the website to record interest in the project. b. There were no specific matters that councillors wanted to have raised at the next Area Board meeting. c. Cllr. Biles stated that he would be attending the next Area Board meeting. 10. Sub-Committees - Sub-Committee Reports. Planning. a. The Council noted the status of extant planning applications thus: b.

W/11/01113/FUL 1 Ancliff Square Installation of photovoltaic panels Pending W/11/01186/TCA 8 Ancliff Square Tree works No TPO W/11/01281/FUL 5 The Laurels Air Heat Source Pump Permission W/11/01306/FUL 12 Ancliff Square Installation of photovoltaic panels Pending

b. The Council examined the following planning application received after 31 May 2011 and resolved to send comments to Wiltshire Council, as shown (in italics): W/11/01622/FUL 11 Ancliff Square Single Storey Extension PC Objections The design (e.g. metal roof and oak panelling) and style of the proposed development is out of character with the rest of the building and would be an alien feature on the landscape. c. There were no other planning matters raised. Cemetery.

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a. Cllrs. Bishop and Harding stated that the cemetery is in good order. Cllr. Bishop commented that he had spoken to Mr Cooke regarding a pile of cuttings in the north-west corner of the cemetery. There were no other matters reported. b. The Clerk stated that he had written to Rev. Ron Lowrie, Chairman of the Parochial Church Council, regarding the process for transferring responsibility for the maintenance of the ‘closed churchyard’ to a Local Authority and was awaiting a reply. Meanwhile, he stated that he had informed Rev. Lowrie that the Parish Council would continue cutting the grass and other general ‘tidying up’ activities in the churchyard until such time that this matter is resolved. Finance. a. The Clerk stated that the current financial position was as follows:

Lloyds TSB A/C 1643417 Bank Statement £ 8,124.50 09-May-11 Credits (9 May 2011 to 31 May 2011) :

31-May Westwood United FC £ 75.00 Total: £ 75.00 Debits (9 May 2011 to 31 May 2011): Clerk's Expenses (April) £ 28.31 St Johns CC £ 75.64 N Mc Camley (Annual Parish Meeting) £ 40.00 Playforce (Repair) £ 180.00 S&J Grounds (April) £ 182.00 Zurich Insurance Premium £ 996.10 V Cooke £ 245.76 Total: £ 1,747.81 Balance at 31 May 2011: £ 6,451.69 Credits (1 June 2011 to 6 June 2011) : None Total: £ - Debits (1 June 2011 to 6 June 2011):

01-Jun Clerk's Salary (May) £ 344.62 Total: £ 344.62 Balance at 6 June 2011: £ 6,107.07 Lloyds TSB A/C 7573321 Bank Statement £ 5,576.72 10-Jan-11 Credits:

09-Feb Interest £ 0.23 09-Mar Interest £ 0.21

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11-Apr Interest £ 0.25 Total: £ 0.69 Debits: None £ -

Total: £ - Balance at 6 June 2011: £ 5,577.41 National Savings A/C 138409348 Balance at 1 January 2010 £ 7,772.06 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 9 May 2011: £ 7,787.60 Total Balance in hand at 6 June 2011: £ 19,472.08 Payments to be authorised 6 June 2011). Clerk's Salary (June 2011) £ 344.62 Clerk's Expenses (May 2011)) £ 30.33 Val Cooke (May) £ 262.50 S&J Grounds Ltd (April) £ 182.00 Chairman's Allowance £ 56.49 G Edwards (Play Equipment Repair) £ 10.50 TOTAL: £ 886.44

Donations/Subscriptions to be considered. Community First £ 36.00 TOTAL: £ 36.00

b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee. He provided the following written report (shown in italics) that he read out at the Parish Council meeting:

Open Spaces Report 6th Jun 2011. Park - Graffiti inside entrance on air shaft building walls still to be dealt with Playing Field - No issues Play Area - The play equipment is safe but the aggregate has not been added to raise the path to the level of the gravel boards yet

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Multiplay - Missing machine screws have been replaced, except for two that couldn’t be replaced as the screw thread had been stripped. The holes will need to be drilled through and stainless steel nut and bolts fitted. I can do that. Fencing - Although new palings have been added there are now 21 palings missing. Steve Harding and I searched the park and found that a dozen of the missing palings had been assembled by persons unknown into a closely boarded panel which was hidden behind the air conditioning building near the bus turning circle. Swings - Bird droppings on swing seats Graffiti - None added Waste bin - Needs emptying

b. Cllr. Johnston confirmed that the cherry tree in Westwood Park is dead and that two other trees are dying. The Council resolved that Mr Cooke be authorised to remove the dead tree and to hire a stump grinder, at a cost of £50 approximately, to remove the stump. He is to be asked to level the ground subsequently. Cllr. Johnson reported that the Nursery School wall appears to be crumbling in places. The Clerk remarked that this may simply be frost damage but that the state of the wall should be monitored. Councillors remarked at the high standard of grass cutting in the village undertaken by the Local Authority and asked the Clerk to writes a letter of appreciation to Wiltshire Council. Cllr. Biles reported a hole in the pavement at Boswell Road through which bind weed was growing. He asked that the Parish Steward be requested to attend to it. Environmental. Cllr. Richardson stated that the presence of a number of potholes in the Lower Westwood Road is a safety issue and that it should be raised formally as an ‘issue’ with Wiltshire Council. The Clerk was asked to write to Wiltshire Council and to request that action is taken. Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that a tree had either fallen or had been felled at Path 26 (WW0026). Cllr Johnston stated that she would investigate whether the tree had been removed and if not she would inform the Clerk for him to contact the Footpath Warden. 11 Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that he had sent the minutes of the last meeting to all councillors and that these summarised the current position. He gave a brief summary of the main points and added that a VPA website was to be created and that the content of that website was currently under discussion. b. There were no actions to endorse. 12. The Queen’s Diamond Jubilee Celebration 2012. Cllr. Biles stated that he had received general support for a ‘celebration event’ next year and that a large picnic in the Playing Field appeared to be favourite. There was a general discussion as to whether it should be combined with an existing village event, such as the Flower Show or Church Fete, but the prevailing view was that it should be a separate event. Cllr. Biles commented that he would consider the matter further and involve others in the discussions and would report back at a subsequent meeting. The Chairman stated that it would be an ideal opportunity to bring the various village organisations together and to involve everyone in its organisation. 13. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 4 July 2011 at 7.30pm.

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14. Any Other Business. Exchange of views on matters not requiring a decision. • The Chairman reported that he had received an anonymous letter and after discussion with the

Clerk had decided to ignore it. He stated that letters from parishioners are always very welcome and that the Parish Council will always respect confidentiality and will not reveal names and addresses of the author if requested. He added that anonymous letters carry no weight and will be ignored and not read. He asked the Clerk to ensure that a notice to this effect is included in the next edition of the Westwood Update.

• Cllr. Higgs reported that she had been approached by the occupant of Ashlers at Upper Westwood

who had complained that her newly re-build wall was being scraped by parked cars. The Council decided that it was not in a position to take any action.

• Cllr. Bishop offered his apologies for non-attendance at the July meeting.

• Cllr. Higgs observed that it was very dangerous for pedestrians to walk alongside the Westwood

Manor wall at the Lower Westwood Road where the visibility for on-coming vehicles was very restricted. She named a parishioner who habitually takes this route. The Clerk stated that he would have a word with her to point out the dangers and suggests that she walks on the opposite side of the road that is, arguably, safer.

The Clerk drew the attention of councillors to the following:

• QE 2 Playing Field Challenge. Cllr. Harding took the literature to read. • ‘Netball taster’ at The John of Gaunt School. • An interment in the cemetery (Remembrance Garden) is to take place at 5pm, 9 June.

There was no other business. The meeting concluded at 9.20pm. Chairman 4 July 2011. Westwood Parish Council

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ACTION LIST – Meeting 6 June 2011

Action 1 (6/6/11) Clerk. To make agreed payments. Action 2 (6/6/11) Cllr. Harding. To pass Play equipment fence slats to Mr Say for him to replace them. Action 3 (6/6/11) Clerk/Cllr. Johnston. To contact Footpath Warden – Path 26 (Subject to confirmation by Cllr. Johnston). Action 4 (9/5/11) Clerk. To write to WC – Planning Applications. Action 5 (9/5/11) Clerk. To instruct Mr Cooke to remove dead cherry tree (plus stump grinder). Action 6 (9/5/11) Clerk To write to WC (High standard of grass cutting in village). Action 7 (9/5/11) Cllr. Edwards. To contact Parish Steward – To remove bindweed in Boswell Road. Action 8 (6/6/11) Clerk. To write to WC – Potholes in Lower Westwood Road (Safety issue). Action 9 (6/6/11) Clerk. To place notice in Westwood Update – Anonymous letters. NB. Details of the actions above are contained in the minutes.

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of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 4 July 2011.Minutes

Present Cllr. A Parker Chairman Cllr. J Johnston Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Mr. R Coleman Clerk Wiltshire Councillor L Conley attended (Part-time). PC Martin Barrett attended (Part-time). There was one member of the public present (Part-time). 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Parish Councillors T Biles, J Bishop and I Richardson. 3. Minutes of the Ordinary Parish Council Meeting held on 6 June 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Chairman adjourned the meeting for any members of the public to raise any matters of concern. No persons were present at this time and the meeting immediately re-convened. 5. Westwood Road Safety. a. Cllr. Parker reported on behalf of the Road Safety Working Group. Cllr. Parker stated that the Parish Council had now received the speed measurement data from Wiltshire Council in respect of the recent speed monitoring trial and it showed, in general, an average reduction in speed though the village of around 2.5 mph. He commented that Wiltshire Council has been asked for a more detailed analysis and breakdown of the results. Cllr. Parker stated that a site visit had taken place recently with Wiltshire Council to examine other possible road safety measures to be implemented locally, with particular reference to a ‘virtual pavement’. He added that Wiltshire Council were generally supportive of such a measure between Lyefield Lane and The New Inn but was far less convinced that a virtual pavement at the Iford end of the village would make any real difference to road safety. Cllr. Howard-Evans stated that some form of footway was necessary at the Iford end and suggested that the existing narrow grass verge could be improved to provide such a footway. Cllr. Howard-Evans added that in respect of a virtual pavement no guidance regarding its use has been published and even the Highway Code was silent on the matter. He commented that this lack of understanding of the purpose of a virtual pavement is potentially dangerous with motorists, motor cyclists and pedestrians confused regarding its use. Cllr. Parker stated that the virtual pavement for Westwood would be raised at the forthcoming CATG Meeting. Cllr. Harding was doubtful that Wiltshire Council would finance a virtual pavement whereas Cllr. Parker was far more optimistic. There ensued a lengthy discussion of the preferred location of a virtual pavement. Following a proposal by Cllr. Parker, the Council resolved to support a virtual pavement for Westwood along the northern edge of Lower Westwood Road between Lyefield Lane and The New Inn. Cllr. Parker concluded the discussion on road safety measures by commenting that Wiltshire Council also intended to repaint and reinforce the various white line markings on the Lower Westwood Road.

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b. There was nothing reported under this Agenda item except confirmation of the CATG Meeting to be held in the Orkney Room, County Hall East on 8 July at 10 am. 6. Neighbourhood Policing. a. PC Barrett reported on behalf of the Neighbourhood Policing Team (NPT). PC Barrett stated that there had been a spate of crimes in Westwood during the last week – four of which occurred on the same night. He commented that there had been thefts from two insecure vehicles, one at The Laurels, the other in Linden Crescent and two insecure motor cycles were stolen at Upper Westwood. He added that additionally, a BMW Motor car had also been stolen. PC Barrett stressed that all parishioners should take the necessary steps to secure their property and if there is any suspicious activity evident then the correct course of action is to telephone 999. The Clerk was asked to report these incidents in the Westwood Update and to make reference to calling the police. Cllr. Parker stated that he attended the Bradford on Avon Community Safety Group meeting recently and that it was recognised that the Neighbourhood Watch scheme must be linked in with the Safety Group. The NPT Policing priorities were confirmed as:

• BoA Town Bridge – Use by HGV (or overweight) lorries. • Holt – Speed of traffic. • Monkton Farleigh – School Road Safety.

PC Barrett stated that the current Bradford on Avon NPT comprises: Sgt. Chris Hams, PC Martin Barrett, PC Martin Annetts, PC Sophie Dodd, PCSO Vicky Huntley and PCSO Laura Humphries b. There was nothing significant reported. 7. Bradford on Avon Community Area Board. There were no specific matters that councillors wanted to have raised at the next Area Board meeting to be held at the Social Club, Westwood on 20 July 2011. Cllr. Parker stated that he had been asked to display publicity material at this venue, related to Westwood, to act as a backdrop for this meeting. Cllr. Edwards replied that he would provide a selection of such material. The Chairman asked all councillors to attend this meeting, if possible, because the Westwood Road Safety trial and other related matters are likely to feature in the discussions. 8. Sub-Committees - Sub-Committee Reports. Footpaths. Cllr. Johnston reported on behalf of the Footpath sub-Committee and stated that she still had to confirm whether or not the fallen tree on Path 26 (WW0026) had been cleared and that she would inform the Clerk the next day. Councillors reported the following:

• Brambles to be cleared on Path 15. • Path 11 – Overhanging vegetation from neighbouring properties restricting the path and vegetation

obstructing the gate/stile near to the Social Club. Cllr. Edward agreed to inform the Parish Steward regarding Path 11. Planning. a. The Council noted the status of extant planning applications thus:

W/11/01113/FUL 1 Ancliff Square Installation of photovoltaic panels (Garage) Permission W/11/01306/FUL 12 Ancliff Square Installation of photovoltaic panels (Lean-to) Permission W/11/01622/FUL 11 Ancliff Square Single Storey Extension PC Objections/Pending W11/01718/DDD Weavers Mill Remove Dead Trees Tree Works Allowed

b. The Council examined the following planning application and resolved to send comments to Wiltshire Council, as shown (in italics):

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W/11/01632/FUL 50 Farleigh Lane Rear Conservatory NEW The Parish Council supports this proposed development. c. The Clerk advised the Council that the following planning application was received after 28 June 2011 but that he had not received a paper copy of the application; W/11/01848/FUL 101 Upper Westwood Rear Conservatory NEW The Clerk was asked to place this application on circulation, when received. The Council resolved that the Planning Sub-Committee could provide comments to be sent to Wiltshire Council on its behalf. d. There were no other planning matters raised. Cemetery. a. Cllrs. Parker and Harding stated that the cemetery appears in good order. Cllr. Parker commented that the dung heaps next to the cemetery footpath have not been removed and the Council resolved that the Clerk writes to the tenant requiring action to be taken. Cllr. Parker stated that he would provide the Clerk with the contact details for the tenant. b. The Clerk stated that he had received a reply from Rev. Ron Lowrie, Chairman of the Parochial Church Council, in response to his letter regarding the closed churchyard. Rev. Lowrie had stated in the letter that he wished to consult with the churchwardens before giving a full reply. Finance. a. The Clerk stated that the current financial position was as follows:

Lloyds TSB A/C 1643417 Bank Statement £ 8,124.50 04-May-11 Credits (9 May 2011 to 31 May 2011) : 20-May HMRC VAT Refund £ 87.49 Total: £ 87.49 Debits (9 May 2011 to 31 May 2011):

1203 Clerk's Expenses (April) £ 7.58 1204 St Johns CC £ 75.64 1205 N Mc Camley (Annual Parish Meeting) Unpresented - £40 £ - 1206 Playforce (Repair) £ 180.00 1207 S&J Grounds (April) £ 182.00 1208 Zurich Insurance Premium £ 996.10 1209 V Cooke £ 245.76

Total: £ 1,687.08 Balance at 31 May 2011: £ 6,524.91 Credits (1 June 2011 to 30 June 2011) : WUFC £ 75.00 CS Bowyer (A Smith) £ 150.00

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Total: £ 225.00 Debits (1 June 2011 to 30 June 2011): 01-Jun Clerk's Salary (May) £ 344.62

1205 N Mc Camley (Annual Parish Meeting) £ 40.00 1210 Clerk's Expenses May) £ 30.33 1211 Chairman's Allowance £ 56.49 1212 S&J Grounds (May) Unpresented (£182) £ - 1213 G Edwards (Play Eqt. Repair) £ 10.50 1214 V Cooke (May) £ 262.50

Total: £ 744.44 Balance at 30 June 2011: £ 6,005.47 Lloyds TSB A/C 7573321 Bank Statement £ 5,577.41 11-Apr-11 Credits: 09-May Interest £ 0.21 09-Jun Interest £ 0.24


Total: £ - Balance at 30 June 2011: £ 5,577.86 National Savings A/C 138409348 Balance at 1 January 2010 £ 7,772.06 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 30 June 2011: £ 7,787.60 Total Balance in hand at 30 June 2011: £ 19,370.93 Payments to be authorised 4 July 2011). Clerk's Salary (July 2011) £ 344.62 Clerk's Salary (August) £ 344.62

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Clerk's Expenses (June 2011)) £ 16.51 Val Cooke (June) £ 237.50 S&J Grounds Ltd (June) £ 182.00 St Johns CC £ 82.32 TOTAL: £ 1,207.57 Donations/Subscriptions to be considered - 4 July 2011 £ - TOTAL: £ - b. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Edwards reported on behalf of the Open Spaces sub-Committee. He provided the following written report (shown in italics) that he read out at the Parish Council meeting:

Open Spaces report 6th Jun 2011 Geoff Edwards & Steve Harding Westwood Park Graffiti inside entrance on air shaft building walls still to be dealt with Playing field No issues Play Area The play equipment is safe but the aggregate has not been added to raise the path to the level of the gravel boards yet Multiplay Missing machine screws have been replaced, except for two that couldn’t be replaced as the screw thread had been stripped. The holes will need to be drilled through and stainless steel nut and bolts fitted. I can do that. Fencing Although new palings have been added there are now 21 palings missing. Steve Harding and I searched the park and found that a dozen of the missing palings had been assembled by persons unknown into a closely boarded panel which was hidden behind the air conditioning building near the bus turning circle. Swings Bird droppings on swing seats Graffiti None added Waste bin Needs emptying

b. The report on the Play Equipment was covered under (a) above. Cllr. Harding confirmed that he had given Mr Say the ‘discarded’ palings and would instruct him to make the necessary repair to the fence. The Council resolved that a maximum of £200 be expended on this repair and that sum is to include the cost of any new palings required. Environmental. The Council resolved that the Clerk writes to Mr Parsons at the Westwood Stores/Post Office expressing its full support for the service he is providing to the village and stating that the Council would support the manufacture and display of new signs advising the public of the availability of the Westwood Stores/Post Office. The Council stated that the new signs are to be prepared in collaboration with the Parish Council

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and that appropriate planning permissions, if applicable, must be obtained. The Council further resolved that it would make a financial contribution towards the signs. Cllr. Johnston stated that following the decision at the last Parish Council meeting and the resolution passed at the Annual Parish Meeting she wished to know what action the Council intended to take in order to provide allotment gardens for the parishioners of Westwood. There ensued a lengthy discussion on the legal duty of the Parish Council to provide allotments and the recognition that little or no ‘spare’ land appeared to be available locally. The Council resolved to keep this matter under review and, meanwhile, to make enquiries as to whether there is any available land within, or very close to, Westwood Civil Parish. Cllr. Johnston reported that a street light along the Lower Westwood Road was on all day and night. The Chairman agreed to contact Clarence. The Clerk reported that residents in Chestnut Grove had requested that the street light outside No. 4 Chestnut Grove be changed to allow ‘part-time working’. The Council agreed to this request and the Clerk was asked to contact Clarence. The Clerk was asked to place an article in the Westwood Update enquiring whether the owners of large gardens wished to allow those interested in growing their own produce to manage part of their gardens for that purpose. 9. Wiltshire & Swindon Waste Site Allocations Development Plan Document. The Clerk stated that the consultation period for this document ends on 8 August. The Chairman briefly adjourned the meeting and Cllr. Conley, at the invitation of the Chairman, gave an explanation of this document and of the consultation process. Following the adjournment and after a discussion on the subject the Council resolved that it had no comments to send to Wiltshire Council. 10. Wiltshire Council Emerging Core Strategy Development Plan Document. The Clerk stated that this was an important document that, when approved, will dictate the development of Wiltshire, including the Bradford on Avon Community Area, for the next fifteen years to 2026. He added that the consultation period for this document also ends on 8 August. The Chairman asked all councillors to examine this document and to send him their comments no later than 18 July so that he can forward consolidated comments on to the Clerk to enable him to send them formally to Wiltshire Council. 11 Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that the next meeting of the VPA was to be held on 11 July 2011 and that he would be attending that meeting. b. There were no actions to endorse. 12. QE 2 Playing Field Challenge. Cllr. Harding explained the nature of this challenge and commented that it appeared not to apply to Westwood, because a prerequisite was that the ‘nominated’ open space should have a permanent manager. The Playing Field at Westwood does not have such a person. He recommended that Westwood does not participate in the challenge. The Parish Council resolved not to participate in this initiative. 13. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 5 September 2011 at 7.30pm.


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The Queen’s Diamond Jubilee Celebration 2012 – In the absence of Cllr. Biles this matter was deferred until the next meeting.. Cllr. Johnston asked the Council to note the following: • The Headteacher at Westwood with Iford School is leaving that post at Christmas. • The recent correspondence from ‘Rowena’ of ‘Climate Friendly Bradford on Avon’ was bone fide,

although councillors were reluctant to agree to the article being printed in full in the Westwood Update.

The Council asked the Clerk to place an invitation in the next edition of the Westwood Update for all local businesses to submit an advert for publication in the following issue. There was no other business. The meeting concluded at 9.45pm. Chairman 5 September 2011. Westwood Parish Council

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ACTION LIST – Meeting 4 July 2011

Action 1 (4/7/11) Clerk. To make agreed payments. Action 2 (4/7/11) Cllr. Harding. To instruct Mr Say to replace fence slats. Action 3 (4/7/11) Clerk/Cllr. Johnston. To contact Footpath Warden – Path 26 (Subject to confirmation by Cllr. Johnston). Action 4 (4/7/11) Clerk. To write to WC – Planning Applications. Action 5 (4/7/11) Cllr. Edwards. To request Parish Steward to attend to overgrown vegetation – Path 15 and Path 11. Action 6 (4/7/11) Clerk/Cllr. Parker. To write to tenant (dung heaps) – Cllr. Parker to supply contact details. Action 7 (4/7/11) Clerk. To contact Clarence – Street light (Chestnut Grove). Action 8 (4/7/11) Cllr. Parker. To write to Ray Parsons – Westwood Stores/Post Office advertising signs. Action 9 (4/7/11) Clerk. To contact Clarence – Street light (Chestnut Grove). Action 10 (4/7/11) Clerk. To write articles for Westwood Update:

• Secure all property (PC Barrett). • Recent criminal incidents (PC Barrett)/Telephone police. • Large gardens (use as ‘allotments’). • Adverts for local businesses.

Action 11 (4/7/11) All Cllrs. To provide comments on ‘Core Strategy Document’ to Cllr. Parker by 18 July 2011. Action 12 (4/7/11) Cllr. Edwards To provide ‘Westwood material’ for the CAB Meeting at the Social Club. NB. Details of the actions above are contained in the minutes.

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 12 September 2011.

Present Cllr. J Bishop Chairman (Elected Chairman for the meeting) Cllr. T Biles Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Mr. R Coleman Clerk There was one member of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Parish Councillors J Johnston, A Parker and I Richardson and from Wiltshire Councillor L Conley. 3. Minutes of the Ordinary Parish Council Meeting held on 4 July 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Chairman adjourned the meeting for any members of the public to raise any matters of concern and then reconvened the meeting. 5. Westwood Road Safety. a. The Clerk stated that he had been handed a brief by Cllr. Parker with a request that various matters be raised and the view of the Parish Council obtained. Mr Coleman reported that Cllr. Parker had received a letter from Martin Rose, Principal Traffic Engineer, Wiltshire Council addressing a number of road safety issues, related to the current ‘20 mph trial’ together with a detailed analysis of the latest metrocount road traffic survey that was undertaken recently in the village. The Clerk commented that the matters to be raised were the addition of more 20mph roundels to be painted on the road surface (to fill in large gaps between existing ones), the introduction of some ‘gateway furniture’ to reinforce the message that motorists were now entering a 20mph speed limit area and the need to derive suitable questions to be included in the proposed questionnaire that will seek to garner parishioners’ views regarding the permanent introduction of a 20mph speed limit area when the trial has been terminated. The Council considered each of these matters in detail and resolved by a majority (For: 0, Against: 5, Abstentions: 1) not to request additional roundels and resolved unanimously not to request the introduction of additional gateway furniture. The councillors noted the request for suitable questions and requested that this matter is placed on the Agenda for the next meeting. Cllr. Bishop stated that he would arrange for a meeting of the Road Safety sub-Committee comprising Cllrs. Parker, Richardson and himself to take place before the next Parish Council meeting to review the progress of the trial to date and to consider the need for any further action. b. There was nothing to report in respect of the Community Grant application. Cllr. Biles stated that he would investigate this matter to establish the current position. 6. Neighbourhood Policing. a. In the absence of a representative from the Neighbourhood Policing Team (NPT), no report was given. b. There was no matters reported that needed to be brought to the attention of the NPT.

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7. Bradford on Avon Community Area Board. Cllr. Biles tabled a written report of the proceedings of the meeting held at Westwood on 20 July 2011. This report is appended to these minutes. Cllr. Howard-Evans expressed his disappointment with the effectiveness and relevance locally – especially in the villages – of the Area Board and argued that it appeared dismissive and obfuscatory with a pre-determined agenda that left local communities and their particular issues wanting. The Clerk was asked to place this subject on the Agenda for the next meeting. 8. Sub-Committees - Sub-Committee Reports. Environment. In the absence of the representative from the Environmental Sub-Committee, no report was given. Cllr. Harding reported that the hedge in Lyefield Lane was in need of cutting back. Cllr. Edwards noted this request as a possible task for the Parish Steward. Cllr. Biles reported some fifteen potholes at the bottom of The Pastures. Cllr Edwards noted this as a possible task for the Parish Steward. Cllr. Biles also reminded the Council that the weeds in The Pastures and elsewhere in the village needed spraying – a task that Wiltshire Council had promised to undertake some time ago. Councillors reported that the hedge alongside the walled section of the Upper Westwood road running westwards from Upper Farm was in need of cutting back as it was encroaching on the road, effectively making that part of the road ‘single lane’ only. The Clerk stated that he had asked Mr Say to repair the noticeboard at the Post Office. Footpaths. The following matters were reported by councillors: Path 11 – This path has now been cleared. Path 15 – Overgrown vegetation to be cut back and the footpath restored to its original width. Path 12 (at its junction with the Lower Westwood Road) – Overgrown vegetation to be cut back. Path 16 (The Pastures to the Upper Westwood Road) – Overgrown vegetation to be cut back. Path 26 (Upper Westwood to Avoncliff) – The upper part of this path needs overgrown vegetation cut back and the full width of the footpath restored. Cllr. Higgs stated that she would have a word with the land owner. . Cllr Edwards noted these tasks as a possible work programme for the Parish Steward. a. The Council noted the status of extant planning applications thus: W/11/01622/FUL 11 Ancliff Square Single Storey Extension PC Objections/Pending W/11/01718/DDD Weavers Mill Remove Dead Trees Tree Works Allowed W/11/01848/FUL 101 Upper Westwood Rear extension Withdrawn. W/11/02028/FUL Elms Cross Agricultural Building Pending. (Retrospective0

b. There were no other planning applications received after 4 September 2011 c. There were no other planning matters raised. Cemetery. a. There was nothing to report from the Cemetery Sub-Committee. b. The Council noted the recent memorial application in respect of Roger Glyndwr Barker. c. The Parish Council resolved that the sum of £396 be expended in the purchase of a new Register of Purchased Graves and a Register of Burials. d. The Clerk stated that he had received a reply from Parochial Church Council indicating that West Wiltshire District Council (WWDC) had accepted responsibility for the tombs in the churchyard, according to copies of correspondence dated 2005. Notwithstanding this, the Clerk commented that the present position regarding financial support for the closed churchyard was far from clear and that he would place

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this item on the Agenda for the next meeting when he had had the opportunity to consider the matter further. Councillors commented that it was possible that whilst WWDC took responsibility for the artefacts within the churchyard, the annual grant hitherto paid to the Parish Council was for the maintenance of the grounds, such as grass-cutting. Finance. a. The Clerk stated that the current financial position was as follows: Lloyds TSB A/C 1643417 Bank Statement £ 5,823.47 30-Jun-11 (S&J Grounds Cheque 1212 - £182 presented 29/6/11) Credits (1 July to 31 July 2011) :

28-Jul Dignity Funerals £ 285.00 Total: £ 285.00 Debits (1 July 2011 to 31 July 2011):

STO Clerk's Salary (June) £ 344.62 1215 Clerk's Expenses (June) £ 16.51 1216 St Johns CC £ 82.32 1217 S&J Grounds (June) £ 182.00 1218 V Cooke (June) £ 237.50 1219 J Taylor (Internal Audit Fee) £ 120.00

Total: £ 982.95 Balance at 31 July 2011: £ 5,125.52 Credits (1 August 2011 to 31 August 2011) : 05-Aug James Long £ 120.00

Total: £ 120.00 Debits (1 August 2011 to 31 August 2011): 01-Aug Clerk's Salary (July) £ 344.62

Total: £ 344.62 Balance at 31 August 2011: £ 4,900.90 Credits (1 September 2011 to 12 September 2011) : None £ - Total: £ - Debits (1 September 2011 to 12 September 2011): 01-Sep Clerk's Salary (August) £ 344.62

Total: £ 344.62 Balance at 12 September 2011: £ 4,556.28 Lloyds TSB A/C 7573321

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Bank Statement £ 5,577.41 11-Jul-11 Credits: 09-May Interest £ 0.21 09-Jun Interest £ 0.24 11-Jul Interest £ 0.24

11-Aug Interest £ 0.24 Total: £ 0.93 Debits: None £ -

Total: £ - Balance at 12 September 2011: £ 5,578.34 National Savings A/C 138409348 Balance at 1 January 2010 £ 7,772.06 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 12 September 2011: £ 7,787.60 Total Balance in hand at 12 September 2011: £ 18,266.84 Payments to be authorised 12 September 2011). Clerk's Salary (September 2011) £ 344.62 Clerk's Expenses (July 2011)) £ 4.67 Clerk's Expenses (August 2011)) £ 4.10 Shaws Burial Registers (1 x £160, 1 x £170, VAT £66) £ 396.00 Val Cooke (July/August) £ 350.00 Mazars Audit Fee £ 162.00 S&J Grounds Ltd (July/August) - (2 x £182) £ 364.00 VPA Invoice £ 150.00 St Johns CC £ 81.87 TOTAL: £ 1,857.26 Donations/Subscriptions to be considered - 12 September 2011 £ - TOTAL: £ - b. The Clerk tabled the report from the External Auditor (Mazars) in respect of the Annual Return for FY2010/11 for the Council to inspect and the Council noted that there were no matters that had to be

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brought to its attention. The Chairman thanked the Clerk on behalf of the Council for his conscientiousness in his financial management and for maintaining accurate financial records of the Council c. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Harding confirmed that he had requested Mr Say to repair the Play Area fence and that on a recent inspection the majority of the fence now appears to be intact, although he added that some six slats were now missing. Cllr. Edwards commented that when he inspected the area on 9 September only four were missing. Cllr. Edwards reported that the Play equipment appears in good order and that there was no new graffiti. He added that the waste bin had been emptied. Cllr. Edwards commented that there is still a need to replace a couple of bolts on the Play equipment and that he has this task in hand. Cllr Biles reported weeds growing through the path at Westwood Park towards the Bobbin Lane end of the park. 9. NHS Wiltshire – Practice Amalgamation. The Council had no observations to make in respect of this consultation regarding the amalgamation of The Health Centre and St Margaret’s Surgery. 10 Valley Parishes Alliance (VPA). a. Cllr. Edwards stated that the next meeting of the VPA was to be held on 19 September 2011 and that he would be attending that meeting. He added that a major item on the Agenda was to address the danger of crossing the A36 trunk road. b. There were no actions to endorse. 11. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 3 October 2011 at 7.30pm.

12. Any Other Business. Exchange of views on matters not requiring a decision. The Clerk drew the attention of the Council to the following and he gave a brief explanation of each topic: • Wiltshire Police – New Non-Emergency Telephone No. • Wiltshire Council – New Waste and Recycling Collection Service. • Wiltshire Council – Redemption Service. • Westwood Update Adverts.

Cllr. Biles stated that a meeting had been held to discuss possible events in the village to celebrate the Queen’s Diamond Jubilee in 2012. He explained that a draft programme of events had been developed and that this programme was as follows: Saturday 2nd June - The Annual Safari Supper as normal. Sunday 3rd June - Commemorative Church Service Village Walk finishing at the Manor Tithe Barn for a Strawberry and Cream Tea Monday 4th June Afternoon event - Village Picnic in the Park. Suggestions are:- Sit in family/neighbour groups Bring Gazebos Brass band/music

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Children’s Games. Monday 4th June Evening event - Hog Roast/BBQ with music and a dance at the Social Club. Tuesday 5th June - No suggestions at the moment.

Cllr. Biles stated that he would be inviting the Parish Council to make a financial donation towards the proposed Queen’s Jubilee celebrations at some future date. Cllr. Edwards stated that the Westwood Update is now available on the Westwood website. There was no other business. The meeting concluded at 9.18pm. Chairman 3 October 2011. Westwood Parish Council

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ACTION LIST – Meeting 12 September 2011

Action 1 (12/9/11) Clerk. To make agreed payments. Action 2 (12/9/11) Cllr. Edwards. To advise the Parish Steward of the proposed work programme for his next visit. Action 3 (12/9/11) Cllr. Higgs. To speak to the land owner (Path 25). NB. Details of the actions above are contained in the minutes.

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1451

Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 3 October 2011.

Present Cllr. A Parker Chairman Cllr. J Bishop Cllr. T Biles Cllr. G Edwards Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Cllr. J Johnston Cllr. I Richardson Mr. R Coleman Clerk There was one member of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Wiltshire Councillor L Conley and PC M Barrett. 3. Minutes of the Ordinary Parish Council Meeting held on 12 September 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Chairman adjourned the meeting for members of the public to raise any matters of concern and then reconvened the meeting. 5. Westwood Road Safety. a. Cllr. Bishop confirmed that the data from the latest Metrocount had been received but that there was nothing else significant to report. He added that a parishioner, Chris Humphries, had requested that the Parish Council arrange a meeting with Wiltshire Council that he could also attend in order to review the progress of the ‘20 mph’ Trial. Cllr. Bishop added that he would arrange such a meeting. In respect of the proposed Virtual Pavement, Cllr. Johnston commented that the one at Limpley Stoke had become very indistinct and that a simple white line might be just as effective and considerably cheaper. The general view of the Council was that there was a need for some form of Virtual Pavement between Lyefield Lane and the New Inn and Cllr. Richardson stressed that the emphasis should be on an effective solution that will give some protection to pedestrians and that there may be alternatives to the traditionally painted road surface. Cllr. Richardson stated that he would be attending the CATG Meeting on 7 October and that he had noted the views of the Council and would represent those views at that meeting. He added that some priority should be given by the CATG to this project in view of the proposal by the Parish Council to make a significant financial contribution towards it. The Council resolved that Cllr. Richardson would represent the Parish Council at that meeting. b. The Council noted that Wiltshire Council had, apparently, already decided on a number of the questions to be posed in the questionnaire, although these had not been communicated to the Parish Council. The Parish Council also queried the timescale for such a questionnaire to be distributed to parishioners and the method by which Wiltshire Council was intending to distribute them. Cllr. Edwards suggested that Limpley Stoke Parish Council should also be consulted because they, too, would have had to propose questions for their ‘20 mph Trial’ questionnaire. Cllr. Richardson stated that he would ask the CATG Meeting for sight of the questions and would also raise the other points to obtain clarification, especially details of the timescales for the consultation process. c. Cllr. Biles advised the Council that the grant application would be determined by the CATG and not the Area Board and that it was to be discussed at the CATG Meeting on 7 October. Cllr. Richardson commented that the rules for the grant application appear to have changed yet again and that he would also pursue this matter at the CATG Meeting.

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6. Neighbourhood Policing. a. In the absence of a representative from the Neighbourhood Policing Team (NPT), no report was given. b. Cllr. Harding reported that there may be an abandoned car at Boswell Road. Cllr. Johnston stated that she would advise the police on the new 101 number. There were no other matters reported. 7. Bradford on Avon Community Area Board. a. Cllr. Biles reported that he had attended the Area Board held on 21 September and had sent a written report of that meeting to all councillors. He stated that the proposed ‘Lorry Watch’ scheme was discussed at some length and he circulated maps to councillors showing the proposed ‘lorry routes’ following the imposition of the Weight Restrictions at Cleveland Bridge, Bath. He added that the purpose of ‘Lorry Watch’ was to deter lorry drivers from ignoring the weight restrictions that are present on many local roads, including the one imposed on Bradford on Avon Town Bridge. He commented that, curiously, if someone spots a lorry that clearly exceeded the weight limit then it has to be reported to Wiltshire Council, Trading Standards and not the police. Cllr. Howard-Evans observed that the use of vehicle number recognition technology and CCTV at key locations would prove more effective. b. Councillors expressed their disappointment with the Area Board, describing it as ineffective and as a ‘talking shop’ that was largely dominated by self interest groups who appeared able to control the agenda. Cllrs. Howard-Evans and Richardson commented that the Area Board appeared unable to make decisions on a very wide range of issues and decisions that were made rarely addressed the concerns of the wider community – especially the villages. The Clerk commented that he was aware of a general disquiet from other parishes regarding the effectiveness or role of the Area Boards and that in his view Parish Councils needed to protect the democratic principle that it is the Parish Council and Wiltshire Council who are the democratically elected bodies and not the Area Boards. A general discussion ensued and the Council resolved to consult with other Parish Councils in the Bradford on Avon Community Area to gauge their views and, if necessary, to make representations to Wiltshire Council. The Clerk was asked to make the necessary arrangements for the Chairs of the relevant parishes to communicate their views. Cllr. Biles stated that he would discuss this subject with his fellow members of the Community Area Grants Advisory Committee at the forthcoming meeting. The Clerk commented that in view of the proposed Localism Bill that would encourage the creation of a Neighbourhood Plan that would describe how communities wished their neighbourhoods to develop, it was essential that the views of the parishes were included in such a plan. He added that he was fearful that if a Neighbourhood Plan was developed by the Bradford on Avon Community Area it may prove to be ‘town centric’ with little consideration given to the rural communities. The Chairman stated that this would also be a useful topic to discuss with the Chairs of the other Parish Councils. Cllr. Richardson offered to contribute to this meeting, if requested. 8. Sub-Committees - Sub-Committee Reports. Footpaths. The following matters were reported by Cllr. Johnston on behalf of the Footpath Sub-Committee: Path 12 (at its junction with the Lower Westwood Road) – This path had now been cleared by an adjoining land owner. Path 16 (The Pastures to the Upper Westwood Road) – Overgrown vegetation to be cut back. The Clerk was asked to request Mr Cooke to undertake this task. Path 26 (Upper Westwood to Avoncliff) – The overgrown vegetation has now been cut back and the tree branch has been removed. Cllr. Higgs stated that she had spoken to the land owner across whose land the path runs and that she had been very helpful and co-operative. a. The Council noted the status of extant planning applications thus: W/11/02028/FUL Elms Cross Agricultural Building Pending.

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(Retrospective0

b. There were no other planning applications received after 27 September 2011 c. The Clerk passed the CPRE Guide ‘How to respond to planning applications – an 8-step guide’ to Cllr. Bishop. There were no other planning matters raised. Cemetery. a. Cllr. Bishop reported on behalf of the Cemetery Sub-Committee and stated that the cemetery appeared in good order. The Clerk stated that he had now received a new Register of Purchased Graves and a Register of Burials. b. The Clerk stated that he intended discussing the matter of the closed churchyard with the churchwardens following the recent quinquennial inspection of the church and churchyard that had identified that some of the tombs needed cleaning. He commented that he would be taking a cautious approach when resolving the matter of the Cemetery Grant and was keen, initially, to receive confirmation that Wiltshire Council (previously West Wiltshire District Council) did have responsibility for maintaining the tombs. Finance. a. The Clerk stated that the current financial position was as follows:

Lloyds TSB A/C 1643417 Bank Statement £4,900.90 31-Aug-11 Credits (1 September to 30 September 2011) :

22-Sep Wiltshire Council Precept (2nd Instalment) £ 5,250.00 Total: £ 5,250.00 Debits (1 September 2011 to 30 September 2011):

STO Clerk's Salary (August) £ 344.62 1220 Clerk's Expenses (July) £ 4.67 1220 Clerk's Expenses (August) £ 4.10 1222 S&J Grounds (July) £ 182.00 1222 S&J Grounds (August) £ 182.00 1223 Mazars External Audit £ 162.00 1224 St Johns CC (Aug/Sept) £ 81.87 1225 Valley Parishes Alliance £ 150.00 1226 Cemetery Register Books £ 396.00 1227 V Cooke (July/August) £ 350.00

Total: £ 1,857.26 Balance at 30 September 2011: £ 8,293.64 Credits (1 October 2011 to 3 October 2011) : None £ - Total: £ - Debits (1 October 2011 to 3 October 2011):

01-Oct Clerk's Salary (September) £ 344.62 Total: £ 344.62

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Balance at 3 October 2011: £ 7,949.02 Lloyds TSB A/C 7573321 Bank Statement £ 5,577.41 11-Jul-11 Credits:

09-May Interest £ 0.21 09-Jun Interest £ 0.24 11-Jul Interest £ 0.24

11-Aug Interest £ 0.24 11-Sep Interest £ 0.21


Total: £ - Balance at 3 October 2011: £ 5,578.55 National Savings A/C 138409348 Balance at 1 January 2010 £ 7 Credits: Interest 1/1/10 to 31/12/10: £ 15.54 Debits: £ - Balance at 3 October 2011: £ 7,787.60 Total Balance in hand at 3 October 2011: £ 21,315.17 Payments to be authorised 3 October 2011). Clerk's Salary (October 2011) £ 344.62 Clerk's Expenses (September 2011) £ 29.40 Val Cooke (September) £ S&J Grounds Ltd (September) £ 182.00 TOTAL: £ 662.30 Donations/Subscriptions to be considered - 3 October 2011 £ - TOTAL: £ - b. The Clerk advised the Council that the second part of the Precept, £5250, had now been paid to the Parish Council by Wiltshire Council.

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c. The Council resolved to make the payments shown under ‘Payments to be authorised’ above, including a payment of £12 to Cllr. Edwards in respect of his expenses incurred in connection with providing photos for the Area Board meeting held in July. Open Spaces. a. Cllr. Harding confirmed that some five fence palings were now missing. The Clerk stated that Mr Say had now run out of spare palings and was ordering a further supply. Cllr. Harding added that the new palings had been fastened more securely than previously to deter vandals from removing them. Cllr. Edwards reported that the Play equipment appears in good order and that there was no new graffiti. He added that the waste bin had been emptied. Cllr. Edwards commented that the new gravel on the path to the Play Area had not been laid. The Clerk stated that he would remind Mr Cooke again. Environment. Councillors reported that Wiltshire Council had made it known that it was not responsible for cutting back the hedge and overgrown vegetation either side of the Upper Westwood road running westwards from Upper Farm and that it was the responsibility of the landowner. The Clerk was asked to write to Mr Turner to request that this vegetation is cut back. The Clerk stated that Mr Say had repaired the noticeboard at the Post Office. Cllr. Johnston reported that a sign advertising the New Inn had been erected on the fence at the crossroads. The Clerk stated that he would obtain details of the planning rules for advertising hoardings from Wiltshire Council to allow the Council to decide whether to take any action. Cllr. Howard-Evans commented that there had been a significant increase in the use of the field at Farleigh Hungerford for motorcycle scramble events this year and that the noise pollution was very intrusive. The Clerk was asked to contact the Clerk to Farleigh Hungerford Parish Council to enquire whether that Parish Council had received any complaints from parishioners or had made any representations itself to Mendip District Council. Cllr. Parker reported that there had been a very noisy party held in the Old Chapel until 3am in the morning at the weekend. Cllr. Richardson commented that this was exactly what was feared when the original planning application was made for it to be used as a residence and something that the neighbours would not hesitate to bring to the attention of Wiltshire Council Development Control. Cllr. Johnston asked Cllr. Edwards to remind the Parish Steward to undertake weed spraying in the village – especially in The Pastures, Boswell Road and the National Trust wall along the Lower Westwood Road - and to fill in the various potholes. Cllr. Edwards stated that he had now put photos of the potholes at Staples Hill on the Westwood website. Cllr. Johnston stated that she had been asked by the Manager of the Nursery School to place a link for the school on the website. Cllr. Edwards replied stating that he believed that one already existed but a new addition had been the new Wiltshire Council Recycling and Waste Collection rota. 9. The Queen’s Diamond Jubilee Celebration 2012. Cllr. Biles stated that the next meeting on this subject is to be held on 12 October and requested that this item is deferred until the next Parish Council meeting. 10 Valley Parishes Alliance (VPA). a. The Council noted that Cllr. Edwards had resigned as the Westwood Parish Council representative. Cllr. Edwards explained his reasons for his resignation. He reported that he had sent councillors a copy of the latest minutes of the VPA Meeting held on 22 September 2011. b. The nomination and appointment of a new Parish Council representative was deferred until the next meeting.

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11. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 7 November 2011 at 7.30pm.

12. Any Other Business. Exchange of views on matters not requiring a decision. The Parish Council decided that the date for the Christmas Meal is to be Monday 19 December 2011. The Clerk drew the attention of the Council to the following and he gave a brief explanation of each topic: • The Boundary Commission – Review of Parliamentary Boundaries. • BANES – Invitation to comment on Proposed Changes to the BANES Draft Core Strategy.

Cllr. Edwards stated that the VPA has already provided comments to BANES Council in respect of this document.

• Freshford Memorial Hall – Redevelopment. • NHS Wiltshire – Pharmaceutical Services Review

There was no other business. The meeting concluded at 9.55pm. Chairman 7 November 2011. Westwood Parish Council

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ACTION LIST – Meeting 3 October 2011

Action 1 (3/10/11) Clerk. To contact Chairs of PCs (BoACB) – Area Boards/Neighbourhood Plans meeting. Action 2 (3/10/11) Clerk. To contact Churchwarden(s) – Closed Churchyard/Tombs. Action 3 (3/10/11) Clerk. To make agreed payments. Action 4 (3/10/11) Clerk. To contact Mr Cooke – Gravel on Play Area path. Action 5 (3/10/11) Clerk. To contact Mr Turner – Cutting back vegetation (Upper Westwood Road). Action 6 (3/10/11) Clerk. To contact Wiltshire Council – Advertising Hoardings ‘planning rules’. Action 7 (3/10/11) Clerk. To contact Farleigh Hungerford PC – Motorcycle nuisance. Action 8 (3/10/11) Cllr. Bishop To arrange meeting with WC and C Humphries to review ’20 mph Trial’. Action 9 (3/10/11) Clerk. To contact Mr Cooke – Gravel for Path 16. Action 10 (3/10/11) Cllr. Edwards To contact Parish Steward – Weed Spraying/Pot-hole filling. NB. Details of the actions above are contained in the minutes.

1458

Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 7 November 2011.

Present Cllr. A Parker Chairman Cllr. J Bishop Cllr. T Biles Cllr. G Edwards Cllr. S Harding Cllr. R Howard-Evans Cllr. J Johnston Mr. R Coleman Clerk PC M Barrett, Neighbourhood Policing Team, attended (Part-time). Wiltshire Councillor Cllr. L Conley attended (Part-time). There was one member of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Parish Councillors S Higgs and I Richardson. 3. Minutes of the Ordinary Parish Council Meeting held on 3 October 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Chairman adjourned the meeting for members of the public to raise any matters of concern and then reconvened the meeting. 5. Westwood Road Safety. a. Cllr. Bishop stated that there had been a meeting of the Parish Council Road Safety Group last week. He reported that the final Metro Count readings are to be taken week commencing 18 November and that the consultation period for parishioners to express their views will take place thereafter. He added that the consultation questionnaire is in preparation and that Wiltshire Council has agreed to finance the community consultation. Cllr. Bishop stated that the next CATG meeting was in early January next year and that would be the opportunity to push forward the proposals for a pedestrian footway at the Iford end of the village along the Lower Westwood Road, between Iford Hill and The Pastures. Cllr. Bishop added that the measured effect, so far, of the 20 mph trial is that the average speed of motor vehicles has been reduced by around 2 – 3 mph and the earlier greater average speed reduction had not been maintained. He concluded his report by summarising the various road safety measures that had been supported by the CATG for both Westwood Parish Council and Wingfield Parish Council, subject to agreement by both councils and commensurate financial contributions. The road safety measures proposed for Westwood were:

• A virtual pavement between Lyefield Lane and The New Inn, with lengths of the the pavement on both sides of the road – initially on the north side of Lower Westwood road from Lyefield Lane and crossing to the other side just prior to the row of cottages at 86 Lower Westwood (approximately).

• Signage indicating the pedestrian use of the Virtual Pavement. • Single Lane road signage and markings at the ‘pinch-point, (Rose Cottage/Orchard Close). • Refreshing existing road markings/white lining.

Cllr. Howard-Evans stated that there was a need for the road surface to be repaired first and for a renewal, or repair, of the existing surface water drainage system before a virtual pavement is painted on to the road. Cllr. Parker confirmed that Wiltshire Council will be repairing the road before the road safety measures work commences but that this would not include a full resurfacing of Lower Westwood road. The Council noted that the proposed questionnaire was being prepared with the assistance of PC Barrett.

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b. The Council noted that the CATG Community Grant application had been successful and that a vote on whether to proceed with the ‘Road Safety Initiatives’ should now be taken. c. The Council resolved by a majority that Wiltshire Council is to be asked to implement the following road safety measures:

• A virtual pavement between Lyefield Lane and The New Inn • Signage indicating the pedestrian use of the Virtual Pavement. • Single Lane road signage and markings at the ‘pinch-point, (Rose Cottage/Orchard Close). • Refreshing existing road markings/white lining.

d. The Chairman stated that the estimated cost of the Westwood and Wingfield road safety measures was £14786 and Wiltshire Council had declared that whilst it would provide most of this finance there was a shortfall of £1161, based on the estimated costs, that had to be shared between Westwood and Wingfield Parish Councils and that without this shortfall being met the road safety measures could not proceed. There ensued a discussion on the best way to apportion the respective shares of the two parish councils and following a proposal from the floor, the Parish Council resolved to contribute fifty percent towards the shortfall whilst acknowledging that fifty percent of the final, not estimated, cost may slightly increase the contribution made by Westwood Parish Council. 6. Neighbourhood Policing. a. PC Barrett reported that there had been two attempted break-ins into commercial premises at Upper Westwood but following swift action by the public and the police, including the use of the police helicopter, an arrest had been made. b. In response to a question from the Council, PC Barrett stated that in view of the general reduction in speed of traffic passing through Westwood, the 20 mph trial must be considered a success. There were no other matters reported. 7. Bradford on Avon Community Area Board. a. There were no matters that the Council wished to report to the Area Board at its meeting on 23 November 2011. b. The Clerk reported that he had contacted all the rural parishes in the Bradford on Avon Community Area inviting them to express their view about the value and modus operandi of the Area Board and any concerns they may have regarding the development of a ‘Neighbourhood Plan’. The councils were also invited to a meeting if there was sufficient interest. He commented that, to date, he had only received two replies – one from Winsley Parish Council and one from Holt Parish Council. The former had stated that it was not in a position to express a view since the Council was a new one and unfamiliar with the Area Board; the latter had expressed an interest in attending such a meeting. The Clerk was asked to resend the message to the remaining councils in case the earlier message had been missed, although the Chairman observed that the other Parish Councils may not have had their respective Parish Council meetings yet in order to formulate a response. 8. Sub-Committees - Sub-Committee Reports. a. The Council noted the status of extant planning applications thus: W/11/02028/FUL Elms Cross Agricultural Building Pending. (Retrospective0

b. The Council resolved to send comments to Wiltshire Council as shown in italics.

W/11/02757/TCA 1 Chestnut Grove Fell Cypress Tree NEW

No Comment.

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c. The following planning application was received after 31 October 2011 and the Council resolved to send comments to Wiltshire Council as shown in italics: W/11/02742/LBC 48 Lower Westwood Replace Garden Room NEW Alter internal walls/openings No Objections. d. The Clerk advised councillors of the existence and utility of the Wilshire Council development Control portal via the Wiltshire Council website. Cemetery. a. Cllr. Bishop reported on behalf of the Cemetery Sub-Committee and stated that he had nothing to report. b. The Clerk stated that the Parochial Church Council had written to Wiltshire Council requesting it to undertake the repair/cleaning work to be undertaken on the tombs following the historical correspondence received by the PCC confirming that the predecessor of Wiltshire Council, namely West Wiltshire District Council, had accepted responsibility for the tombs. The Clerk reported that a reply to this correspondence is awaited and when received should make the position regarding respective responsibilities for the closed churchyard clearer. Finance. a. The Clerk reported the current financial position – details of which are shown on the last page of these minutes. b. The Clerk stated that Westwood Parish Council is now registered as an employer with HMRC. Clerk’s Note. Westwood PC is now registered with HMRC as an Employer, in accordance with current legislation. It has one employee – the Clerk, Mr R P Coleman with an Employee No. of West 01. The Employer PAYE Reference is: 475/YA63331 c. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Edwards gave the following report to the Council:

Westwood Park Graffiti inside entrance on air shaft building walls still to be dealt with Playing field No issues Westwood Park Play Area Seven palings missing, it seems like the same places as last inspection. In one location there are three palings. No graffiti added Waste Bin ok Pathway Gravel has been added to the pathway but there is still a trip hazard by the gate. The area inside the play area needs topping up with gravel this will also remove the tendency to have puddles by the gate. Playing field No new issues

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b. The Clerk tabled the RoSPA Annual Safety Inspection Report and stated that the only item of concern stated in the report related to a missing bolt on the Antarctic Iceberg Tower. Cllr. Edwards stated that he would attend to this matter. Cllr. Harding confirmed that the fence palings were still missing. The Clerk was asked to write to Mr Say asking him to repair the fence and to send an invoice for any expenditure incurred to the Parish Council. Environment. The Clerk stated that a parishioner had complained about the trees that were on Parish Council land that adjoined the footway leading into the school playing field from the end of Bobbin Lane. The Clerk and Cllr. Johnston each stated that they had inspected the trees and did not see any immediate cause for concern, although there was some evidence of the tree roots possibly affecting the footway surface. Cllr. Howard-Evans commented that there was a manhole cover nearby and it was possible that the roots could cause damage to that chamber. Cllrs. Edwards and Howard-Evans agreed to inspect the trees and the immediate area and to report back to the Parish Council for it to determine what action, if any, should be taken. Cllr. Edwards reported that he had taken photographs of the potholes at Staples Hill and that he intended sending these to Wiltshire Council with a request that action is taken to repair them. Cllr. Bishop reported that Mrs Jordan had contacted him to advise him that the oak tree on her land is to receive attention and that access to the tree will require the contractor to have access to the playing field. Footpaths. Cllr. Johnston reported that Path 14 (opposite Orchard Close to Farleigh Lane and passing through Haygrove Farm) had now been cleared. Cllr. Johnston reported that manure is being deposited on the bridleway (Path 19) and that the person renting the adjacent field from the owner of Housel’s Field appear to be the culprit. Cllr. Johnston stated that she would speak to the owner of Housel’s Field. 9. The Queen’s Diamond Jubilee Celebration 2012. Cllr. Biles stated that a meeting on this subject was held on 12 October. He stated that a ‘flyer’ is to be send to all households in the Parish to see if there would be sufficient support for celebration activities to be held. He added that some 550 flyers would be required and he would be seeking financial support from the Parish Council to meet this cost. 10. The Pre-Olympics Sports Festival. The Council resolved not to participate. 11 Valley Parishes Alliance (VPA). The Chairman stated that he would attend the next meeting of the Valley Parishes Alliance if he was available. 12. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 5 December 2011 at 7.30pm.

13. Any Other Business. Exchange of views on matters not requiring a decision. The Clerk drew the attention of the Council to the following: • The Queen’s Jubilee Beacons

The Chairman confirmed that the Christmas Meal will go ahead on the 19 December and councillors agreed that Mr & Mrs Say should be invited as guests in recognition of the voluntary work Mr Say undertakes for the community – especially in relation to the Play area.

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Cllr. Bishop confirmed that the Road Safety Questionnaire to go round the village is being prepared by the Road Safety Group based on the proposals by Cllr. Parker. There was no other business. The meeting concluded at 9.35pm. Chairman 5 December 2011. Westwood Parish Council

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8,525.51£

-£ Total: -£

STO 344.62£ 1228 29.40£ 1224 81.87£ 1225 150.00£ 1229 182.00£ 1230 106.25£ 1231 G Edwards 12.00£

Total: 906.14£

7,619.37£

482.40£ Total: 482.40£

01-Nov 344.62£ 344.62£

7,757.15£

5,577.41£

Credits:09-May Interest 0.21£ 09-Jun Interest 0.24£ 11-Jul Interest 0.24£

11-Aug Interest 0.24£ (Approx)11-Sep Interest 0.24£ (Approx)11-Oct Interest 0.24£ (Approx)


-£ Total: -£

5,578.82£

7,772.06£

Credits:15.54£

Debits: -£

7,787.60£

21,123.57£

344.62£ 482.40£ 20.88£

TBA125.99£ 182.00£

TOTAL: 1,155.89£

-£ TOTAL: -£

St Johns CC

HMRC PAYE - Clerk (Income Tax) - See Above

11-Jul-11

Clerk's Expenses (October 2011)

Donations/Subscriptions to be considered - 7 November 2011

None

Clerk's Salary (November 2011)


Payments to be authorised 7 November 2011).

Val Cooke (October)

Westwood Parish Council


Bank Statement30-Sep-11

Credits (1 October to 31 October 2011) :None



Balance at 7 November 2011:


Clerk's Salary (September)

Bank Statement

Debits (1 November 2011 to 7 November 2011):

St Johns CC (Aug/Sept) (Late Presented)

Debits (1 October 2011 to 31 October 2011):

S&J Grounds Ltd (October)

Interest 1/1/10 to 31/12/10:

Valley Parishes Alliance (Late Presented)

Clerks Expenses (September)

Total: Clerk's Salary (October) - Standing Order

Total Balance in hand at 7 November 2011:


S&J Grounds (September)V Cooke (September)

PAYE/Income Tax (Month 1 to Month 7 inc) - R P Coleman

Balance at 31 October 2011:

Credits (1 November 2011 to 7 November 2011) :

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ACTION LIST – Meeting 5 December 2011

Action 1 (7/11/11) Clerk. To resend message to Chairs of PCs (BoACB) – Area Boards/Neighbourhood Plans meeting. Action 2 (7/11/11) Clerk. To write to WC – Planning Applications. Action 3 (7/11/11) Clerk. To make agreed payments. Action 4 (7/11/11) Cllr. Edwards. To replace the missing bolt on the Antarctic Iceberg Tower. Action 5 (7/11/11) Clerk. To write to Mr Say – Fence palings and invoice. Action 6 (7/11/11) Cllrs. Edwards and Howard-Evans. To inpect the trees/manhole at Bobbin Lane. Action 7 (7/11/11) Cllr. Johnston To contact owner of Housel’s Field – tenant/manure at bridleway. Action 8 (7/11/11) Clerk. To write to Mr & Mrs Say – Christmas Meal. NB. Details of the actions above are contained in the minutes.

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Minutes of the meeting of Westwood Parish Council held in the Parish Rooms, Westwood at 7.30 pm on Monday 5 December 2011.

Present Cllr. A Parker Chairman Cllr. J Bishop Cllr. T Biles Cllr. S Harding Cllr. S Higgs Cllr. R Howard-Evans Cllr. J Johnston Cllr. I Richardson Mr. R Coleman Clerk There was one member of the public present. 1. Welcome and Introductions. The Chairman welcomed everyone to the meeting. 2. Apologies. Apologies for non-attendance were received from Parish Councillor Cllr. G Edwards. 3. Minutes of the Ordinary Parish Council Meeting held on 7 November 2011. The minutes of this meeting were signed as a true and accurate record. 4. Adjournment. The Chairman adjourned the meeting for members of the public to raise any matters of concern and then reconvened the meeting. 5. Westwood Road Safety. a. Cllr. Bishop reported that there had been no further meetings of the Parish Council Road Safety Group. He added that a further Metrocount survey had been expected to commence around 11 November but as this had not happened he stated that he would contact Wiltshire Council. The Chairman stated that he was pleased to note that Wiltshire Council intends to commence a programme of repairing and resurfacing the ‘C Classification’ roads around Westwood in February/March next year and added that this information should be displayed on the Parish Council noticeboards in the village when the detailed programme has been published. Cllr. Higgs commented that the stretch of road between Iford Hill and Staples Hill was particularly dangerous for walkers and improved road safety measures there were a necessity. Cllr. Harding added that there were a significant number of potholes at the bottom of Boswell Road that needed attention. Cllr. Richardson stated that there are a number of steps being taken by Wiltshire Council to improve the road safety and the condition of the roads in and around Westwood, and that some of these proposals had emanated from the Parish Council Road Safety Group. He recommended that clarification is sought from Wiltshire Council regarding the full programme of work intended for Westwood and that such clarification could be obtained from the CATG Meeting to be held on 9 January 2012. 6. Neighbourhood Policing. a. In the absence of a representative from the Neighbourhood Policing Team, no report was given. b. Cllr. Richardson commented that he had seen a Police Crime Scene van at the top of Lyefield Lane and police officers examining the surrounding area. There were no other matters reported. 7. Bradford on Avon Community Area Board. a. A report on the proceedings of the Area Board meeting held on 23 November 2011 was given by Cllr. Biles and a copy of this report is appended to these minutes.

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Cllr. Biles highlighted the following matters that were discussed at the Area Board meeting:

• Westwood Primary School – The school kitchen is now redundant because school meals are cooked off-site and are delivered daily and consideration is being given to converting the kitchen space into an additional room that could be used by the community.

• The Queen’s Jubilee Celebrations – The Area Board has allocated £10,000 for grants towards the

cost of these celebrations. Cllr. Parker suggested that the Westwood Jubilee Celebration Committee should consider applying for a grant now.

• ‘Good Neighbour Scheme’ – The Area Board is championing a ‘good neighbour scheme’ to provide

support to elderly and needy residents in the community. Cllr. Johnston stated that she was familiar with such a scheme and that ‘Link’ and Community First had pioneered such a ‘good neighbour’ scheme. Cllr. Biles was requested to invite the Manager of the ‘Good Neighbour’ scheme to give a presentation at a future Parish Council meeting.

b. The Clerk reported that he had once again contacted all the rural parishes in the Bradford on Avon Community Area inviting them to express their view about the value and modus operandi of the Area Board and that the responses from the parishes were mixed. He stated that Holt, Staverton and Wingfield parishes were interested in attending a meeting whereas Winsley and Limpley Stoke parish councils were not and that no reply had been received from Monkton Farleigh Parish Council. The Clerk reported the responses received. Cllr. Howard-Evans commented that he believed that some councils had not understood the nature of the concerns expressed by Westwood Parish Council, namely the democratic principle involved. Cllr. Biles observed that the Area Board appeared to have no Terms of Reference or guidelines that determined its modus operandi and councillors questioned whether the Area Board was delivering Value for Money. The council discussed this subject at some length following which it was resolved that the Chairman of the Area Board, Malcolm Hewson, be invited to give a presentation to the Parish Council and to the parishioners of Westwood on the Community Area Board in order to alleviate many of the concerns of the Parish Council and the local community. The Clerk was asked to write to Mr Hewson and to state the main areas of concern so that he was fully briefed and could tailor the presentation for Westwood. 8. Sub-Committees - Sub-Committee Reports. Footpaths. Cllr. Johnston stated that she had spoken to the owner of Housel’s Field and that the problem regarding the manure was now largely resolved. She also remarked that the short length of footpath at Bobbin Lane that leads to the Westwood School Playing field had been resurfaced since her previous visit. She added that following an enquiry she had made she can confirm that the three oak trees outside 39, 46 and 47 Bobbin Lane each have a Tree Preservation Order. Cllr. Higgs reported that path 19 that leads to the New Inn across adjacent fields was now dangerous to use because of the presence of horses. The Clerk stated that he would contact the Footpath Warden to enquire whether any action could be taken to segregate the horses from the walkers. a. The Council noted the status of extant planning applications thus: W/11/02028/FUL Elms Cross Agricultural Building Pending. W/11/02757/TCA 1 Chestnut Grove Fell Cypress Tree No TPO W/11/02742/LBC 48 Lower Westwood Replace Garden Room Pending b. The Council resolved to delegate responsibility for sending comments to Wiltshire Council on the following two planning applications to the Planning sub-Committee. Clerk’s Note. Subsequent to the Parish Council meeting the following comments (shown in italics) were sent to Wiltshire Council.

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W/11/02923/OUT Hudd’s Farm, Westwood Road Equestrian worker’s dwelling NEW Westwood Parish Council has no objections to this proposed development providing that there is no violation of the Green Belt Policies or Listed Building Policies as stated in the West Wiltshire District Plan (or its successor) as a consequence of this development. W/11/02924/FUL Hudd’s Farm, Westwood Road Stationing of mobile home NEW Westwood Parish Council has no objections to this proposed development providing that there is no violation of the Green Belt Policies or Listed Building Policies as stated in the West Wiltshire District Plan (or its successor) as a consequence of this development. c. There were no planning applications received after 29 November 2011. d. The Clerk advised that an appeal had been lodged in respect of planning application W/11/01632/FUL, 50 Farleigh Lane. Cllr. Harding reported that solar panels had been fitted to a house roof in Lister Grove and enquired whether it required planning permission. The Clerk was asked to contact Wiltshire Council to obtain the planning policy for fitting solar panels. Cllr. Howard-Evans reported that a large car parking space, including the laying of a hardstanding, had been created along the road towards Staples Hill and queried whether planning permission should have been sought from Wiltshire Council. The Clerk was asked to make enquiries of Wiltshire Council. Cemetery. a. Cllr. Bishop reported on behalf of the Cemetery Sub-Committee and stated that he had nothing to report. b. The Clerk stated that he had copied all the recent correspondence on this subject to councillors and that he had nothing additional to report. He commented that Wiltshire Council had now been requested by the Parochial Church Council to fulfil its obligations and to inspect/repair the tombs in the churchyard. Finance. a. The Clerk reported the current financial position – details of which are appended to these minutes. b. The Clerk drew the attention of the Parish Council to the Financial Forecast – attached to these minutes – and was informed that this had already been tabled at the previous Parish Council meeting. The Council confirmed that it had resolved that no action need be taken as the finances were in good order. c. The Council resolved to make the payments shown under ‘Payments to be authorised’ above. Open Spaces. a. Cllr. Harding reported on behalf of the Open Spaces sub-Committee and added that Cllr. Edwards had provided him with a verbal report for the Parish Council. Cllr. Harding reported that there was a puddle at the Play Area gate within the Play Area. The Clerk stated that he would ask Playforce to recommend a solution and to provide a quotation for undertaking the work. Cllr. Harding commented that the missing bolt – as reported by the RoSPA Safety Report - had not yet been replaced and that some other bolts were also missing. He added that six slats were missing from the Play Area fence and remarked that the grass in the Play Area needs cutting. Cllr. Harding concluded his report by stating that some of the trees in Westwood park appear to be dying. The Council resolved that Neville Day be asked to inspect the trees in the park and to recommend a husbandry programme for them. Cllr. Biles offered to contact Mr Day and to ask him to provide a quotation for undertaking the work. Cllr. Higgs enquired whether there had ever been any discussion regarding the provision of facilities for teenagers in Westwood. Councillors commented that this had been a subject that was discussed some time ago without any firm conclusions being reached. The Clerk was asked to place it on the Agenda for the Annual Parish meeting.

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Environment. Cllr. Harding reported that as a result of the recent rebuilding of the wall near to the New Inn, the gate to the adjoining well was missing. The Clerk stated that he was unaware of this and that nobody had requested the well gate key from him. 9. The Queen’s Diamond Jubilee Celebration 2012. Cllr. Biles stated that some 550 questionnaires had been distributed throughout the village and, by 27 November, he had received forty-two replies. He added that the most popular choices for a Celebration Event were a picnic and a walk/cream tea. He stated that a meeting is to be held at 7.30pm in the Parish Room on 20 January 2012 to agree a programme of events. He added that it was still intended to give all children in the village and at Westwood School a Celebration Mug, although the exact distribution of these had yet to be agreed. 10. Neighbourhood Plans. The Clerk stated that the Localism Bill soon to be approved by parliament makes reference to a Neighbourhood Plan that will determine the development of the local community, including its infrastructure. The Clerk explained the background of similar plans, such as Parish Plans and commented that although their production was encouraged by Wiltshire Council and its predecessors, they had no authority in terms of planning or infrastructure decision-making. Cllr. Biles stated that there are many mixed messages being received about the nature and the authority of such a plan and that little guidance appeared to have been produced. The Council noted that Freshford and Limpley Stoke had received funding from Wiltshire Council to produce such a plan for their community and it was likely that other communities were also producing similar such plans. He stated that he believed some guidance on the production of these plans would be produced by Wiltshire Council in the light of experience. Cllr. Richardson stated that such plans needed a framework and structure and Terms of Reference and proposed that a letter be sent to Wiltshire Council seeking guidance and advice on the production of such plans and how they relate to the Community Area Boards. The Council resolved that the Clerk writes such a letter. 11 Valley Parishes Alliance (VPA). The Chairman stated that he was now the Parish Council representative on the Valley Parishes Alliance. He reported that the Alliance members are addressing a number of issues that have been raised by BANES that include the Kennet and Avon Canal mooring strategy, the Gypsy, Traveller and Showpeople Site Allocation policy and the freezing of already very high car parking charges in Bath. 12. Date of Parish Council Meeting. The Council noted the date of the next Meeting: • Ordinary Parish Council meeting – Monday 9 January at 7.30pm.

13. Any Other Business. Exchange of views on matters not requiring a decision. The Chairman stated that the Parish Council had received a letter from Mr Parsons at Westwood Stores requesting that it gives consideration to making a grant towards improving the lighting in the shop. The Council asked that this matter be placed on the Agenda for the next meeting. In reply to a question from Cllr. Johnston, the Clerk stated that the two adverts in the latest issue of the Westwood Update had been placed in that newsletter because they had been inadvertently omitted from the previous edition that carried the adverts for businesses in Westwood. He confirmed that the policy of not accepting commercial advertising remained unchanged. The Chairman confirmed that the Christmas Meal will go ahead on the 19 December 2011. The members of the Finance sub-Committee confirmed that there would be no separate sub-Committee meeting prior to the next Parish Council meeting. Cllr. Richardson suggested that a letter be sent to Wiltshire Council asking it to state its policy with respect to ‘fracking’ in view of the potentially large area of the Mendips and its associated subterranean water courses and aquifers that may be affected if licences are granted.

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There was no other business. The meeting concluded at 10.05 pm. Chairman 9 January 2012. Westwood Parish Council

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FINANCIAL FORECAST at 31 OCTOBER 2011 (Includes all Payments and Receipts at 31 October 2011) Westwood Parish Council ITEM AGREED Actuals Estimated (Description) BUDGET FY11/12 FY11/12 FY2011/12 at 31/10/11 At 31/3/12 Income: Precept 10500 10500 10500 Grant 0 0 0 Interest NSC 30 0 25 Interest Res 10 1 3 Cemetery Fees 1000 635 1000 Cemetery Grant 1075 0 0 Lettings 150 75 150 Misc 0 0 0 VAT Refund 50 87 125 Total Income 12815 11298 11803 Expenditure: Clerk Salary 3750 2757 4135 Expenses 600 142 450 Solicitors Fees 0 0 0 Chairman 150 56 150 Hire Hall 200 156 156 Audit 275 282 282 Subscriptions 150 150 150 Insurance 1150 996 996 Community (Section 137) 2000 962 1500 Elections 0 0 0 Open Spaces 2500 1631 2500 Cemetery 1500 1399 1500 PWLB Loan 0 0 0 Footpaths 0 0 0 Football Field Maintenance 150 0 150 Misc. 0 0 0 12425 8531 11969 Capital Expenditure: Playground Equipment 0 0 0 New Trees 0 0 0

Notice Boards 100 0 100

Web Site 185 0 185 Road Safety Measures 0 0 1500 285 0 1785 Total Expenditure 12710 8531 13754 Net Income 105 -1,951

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7,701.24£

482.40£ Total: 482.40£

STO 344.62£ 1224 81.87£ 1232 20.88£ 1233 482.40£ 1234 125.99£ 1235 182.00£ 1236 79.20£ 1237 V Cooke (October) 135.62£

Total: 1,452.58£

6,731.06£

68.80£ Total: 68.80£

01-Dec 344.62£ 344.62£

6,455.24£

5,578.80£

Credits:11-Nov Interest 0.24£ (Approx)


-£ Total: -£

5,579.04£

7,772.06£

Credits:15.54£

Debits: -£

7,787.60£

19,821.88£

344.62£ 68.80£ 23.64£

TBA182.00£

TOTAL: 619.06£

-£ TOTAL: -£


Credits (1 December 2011 to 5 December 2011) :

Debits (1 November 2011 to 30 November 2011):

St Johns CC (Oct/Nov)

Clerks Expenses (October)

Total: Clerk's Salary (November) - Standing Order

Total Balance in hand at 5 December 2011:



PlaySafety Ltd

R P Coleman (HMRC/PAYE Month 8)

R P Coleman (HMRC/PAYE)

10-Oct-11




Clerk's Salary (October)

Bank Statement

Debits (1 December 2011 to 5 December 2011):

HMRC PAYE Months 1 to 7

S&J Grounds (October)

Westwood Parish Council


Bank Statement31-Oct-11

Credits (1 November to 30 November 2011) :

Donations/Subscriptions to be considered - 5 December 2011

Payments to be authorised 5 December 2011).

Val Cooke (November) S&J Grounds Ltd (November)

HMRC PAYE Month 8 - Clerk (Income Tax) - See AboveClerk's Expenses (November 2011)

None

Clerk's Salary (December 2011)

St Johns CC (Aug/Sept) (Late Presented)


Interest 1/1/10 to 31/12/10:

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ACTION LIST – Meeting 5 December 2011

Action 1 (5/12/11) Cllr. Biles. To invite representative of ‘Good Neighbour’ scheme to give a presentation at a PC Meeting. Action 2 (5/12/11) Clerk. To invite Area Board Manager to brief PC on the .Community Area Board. Action 3 (5/12/11) Clerk. To contact Footpath Warden – Path 19 (Horses/Walkers – Guidance). Action 4 (5/12/11) Clerk. To write to WC – Planning Applications. Action 5 (5/12/11) Clerk. To contact WC – Is planning permission required for roof-mounted solar arrays? Action 6 (5/12/11) Clerk. To contact WC – Is planning permission required for car park area – Lower Westwood Road? Action 7 (5/12/11) Clerk. To make agreed payments. Action 8 (5/12/11) Clerk. To contact Playforce – Puddle in Play Area. Action 9 (5/12/11) Cllr. Biles. To invite Neville Day to inspect Westwood Park trees. Action 10 (5/12/11) Clerk. To write to WC – Neighbourhood Plan guidance. . Action 11 (5/12/11) Clerk. To write to WC – ‘Fracking’ policy (Mendips). NB. Details of the actions above are contained in the minutes.