Staff Reps Conference Wednesday 12th October 2016

Westwood Network Rail Training and Management

Centre, Coventry

Agenda Registration 08.00 - 09.00 Westwood Introduction and Safety Brief Video 09.00 - 09.05

Welcome and Introduction – Gerry Moy, TSA Chairman & Adrian Fricker 09.05 - 09.15

Looking Back and Forward - Steve Featherstone 09.15 - 09.45 Vortok Rear Guard Secondary Warning - John Caruthers & Ian Joslin 09.45 - 10.15 A view from the CEO - Mark Carne, Chief Executive of Network Rail 10.15 - 10.45 Tea & Coffee Break 10.45 - 11.05 ORR review on HAVS health surveillance and reporting – John Jebson & James Brown 11.05 - 11.20 Introduction to Behavior and Fair Culture session - Paul Clyndes & Zoe Gayton 11.20 - 11.35

Breakout Session 1 - Behavior and Fair Culture - All 11.35 - 12.30 Lunch - Buffet served outside the auditorium 12.30 - 13.15 Morning Breakout Session Feedback - Paul Clyndes 13.15 – 13.45 Near Miss, One Too Many - Brian Paynter & Helen Barnes 13.45 - 14.30 Everyone Week - Diversity and Inclusion - Kevin Bowsher 14.30 – 15.15 HAVS health surveillance and reporting feedback - James Brown 15.15 - 15.30

Questions and Answer session - Open Forum 15.30 - 15.50

Closing comments and thoughts of the day – Gerry Moy, TSA Chairman 15.50 – 16.00

The breakout session will take place in West 19 and the Auditorium

Visit our Exhibitors

• We have exhibitors available for you to visit during the day situated around the East Wing, outside the Auditorium

Westwood Safety Video

Gerry Moy Current TSA Chairman

Adrian Fricker

Welcome to the Track Safety Alliance

“The Staff reps Conference 12th October 2016”

Why we are here today

/

What’s on my mind

Steve Featherstone BEng CEng FPWI FICE FIGEM FRICS MILM

Track Programme Director, Network Rail

12 October 2016

/

Let’s start as we always do with a look at

Safety LTIFR is rising. Safety stand down on

back to basics.

Close calls - AIP target of 80% closed

out in 90 days.

Prep4Safety needs to be absolutely

enforced both at site and office in line

with GRIP4Track.

Journey planning

/

Continuing to learn from evidence

Cut 5 gloves

Safety glasses

Protection rain or shine

/

This rating clearly demonstrates your organisation’s commitment

to health and safety – BSC July 2016

Four Swords of Honour Awarded by BSC October 2016

/

► RRV reliability – 49% decrease in

failure rate. Approach rolled out

to small plant and OTMs.

► Installed S&C reliability –

improved four fold

► Outstanding TOCs

► CRT management

Standards

/

Overdue Taking Over Certificates

/

Critical Rail Temperature Management

CRT Management workshops delivered to 80

contractor’s staff in 2016 with further workshops

scheduled in September

IP CRT Management Plan now actively used by 24

contractors across IP

Web-based CRT register introduced in spring 2015

has been operating well.

Mobile web-based CRT assessment form has taken

MBS significantly longer than anticipated to develop,

but deployment scheduled before Christmas

No IP Track Buckles in 2016 Track Buckle at Sidmouth

Street, East Manchester on

18th August 2016

/

► PPM

► Overruns - down 52% on

13/14 core worksites

► Installed reliability

quadrupled

► High Output delivery losing

40% of planned work

Customers

/

High Output Process Accountabilities

/ 18-Oct-16 16

Belford

Sept 2016

Craigentinny

Sept 2014 90 125

Wigan North

July 2013 80

Langley

Dec 2015 125

Waterbridge

Sept 2014 80

S&C

Plain

Line

Templehirst

Sept 2016

Hatfield

Oct 2015 100 125

Swindon

Nov 2006 80

High

Output

Higher Speed Hand-back – The journey so far…

/ 18-Oct-16 17

Right First Time for Higher Speed Hand-back

Compaction Coordinates in 3D Consolidation

Clamping & Joints Confirmation Competence

/

People

Success breeds success – to be seen as winners will encourage more

good people to join us

/

► Rightsizing to the IP Track order book

► Delivery partners

► Working in a matrix organisation

► Increasing customer service capability

► Increased professional registration

► Volunteering

► Awards

People

/

Suppliers

/

► New BSC5 kit arrives this

week

► New Swiss excavation

equipment arrives in P10

► Contracts for CP6

Suppliers

/

We have accepted the 4% marginal gain challenge

Continuous improvement

608 Jedi knights trained

c£6million of savings have

already been identified

Inaugural CI awards

Leading with Pride hits the

regions w/c November 7

What can we stop?

/

Continuous Improvement

Project Jedi - Create a culture of continuous improvement and

empower our people to make, embed and share changes that make us

safer, more effective and more efficient without compromising quality or

reputation

Continuous

improvement?

Don’t be scared to

get things wrong!

/

What’s on my mind

Steve Featherstone BEng CEng FPWI FICE FIGEM FRICS MILM

Track Programme Director, Network Rail

12 October 2016

Managing the Risk of Runaways Secondary Protection Update –

Vortok Rearguard

Jonjo Carruthers – RMT L2 Safety Rep

Ian Joslin – IMDM Lancs & Cumbria DU

Tebay – 15th February 2004.

Some History...

Update to NR/L2/OHS/019

Specific clauses in 019 standard will be re-worded to include a requirement to manage the risk of a runaway

7.2 Creating the Plan

8.3 Possession Planning

10.4 Safe System of Work Pack for Worksites in Possessions Published in

Weekly Operating Notices

Intent is to include this in the rewrite that is being done by Hayley Child on behalf of the PDSW team . First draft of which will be ready early October

Gradient Mapping Chart We have the Gradient Data that is easily filtered by Route ELR etc

We have produced a simple mapping chart for Planners /Section Managers etc

that gives an high level overview of the high risk areas

Extract of Mapped <1:100 sites within specified boundaries

L&C DU Stats:

52 Gradients < 1 in 100 – 75 Routes miles (13% of DU)

Planning We need the local planning teams and Route Planning teams to work closer together when looking at worksites within a possession to understand what other activities are being undertaken

Need to enforce a lock down on worksites (IE T-5)

Every body involved in planning needs to understand the risk from Runaways and its potential mitigation. Guidance documentation will be produced for planners and included in tool kit

Will include the risk of runaway sites in the Hazard directory (Adding a new HW code) - meeting held with asset Information agreed a code will be added into the hazard directory for Runaway risk (gradient greater than 1 in 100)

Identify a way of Bulk uploading the data into HD to take the workload away from the SSM - Asset Info agreed in principle to do this

Won Extract

1) Review T-10 Day WON Document

2) Identify Sites of Work within <1:100 gradient centrally and share across the DU at T-8 Days

3) Collate Risk Assessments/Consideration Pro-forma

4) Track deployment/mitigation and share with the IMDM

Process Overview

Identified Sites of Work at Risk

Risk Assessment Pro-Forma Example

DU Runaway Risk Consideration Tracker

Vortok Rearguard Equipment

Vortok Rearguard Equipment

Training

Training material produced by Vortok (level 6 Briefing), need to confirm with Route Champions how this is to be rolled out in their Routes

Routes need to Identify a resource for ‘train the trainer’ sessions

Cascade briefing to all front life staff working in high risk areas , so that they understand the risk

Implementation Toolkit

Basic Toolkit to be put together and issued to all Routes to include :-

• Step by step guide to implementation

• Training and assessment Material

• Flow chart for deployment

• Gradient Mapping Charts

• Guidance for section planners

• Lessons Learnt from Carlisle ( workshop was held on 23rd August in Preston and the output will provide the basis for the Routes guidance and risk assessment of Runaway mitigation)

Next steps – Implementation

Ensure Route Roll Out Plans are in place and monitored

We can’t fail to implement this again, but remember its “Managing the Risk of Runaways” not Vortok Rearguard

Needs continued support from route champions and Lead Reps …..

Starting to engage supply chain through Track Safety Alliance

Intention is that tool kit and all the Groundwork is done centrally then Routes implement to suit their needs

CMOs have been advised using Wales CMO template

Thanks for listening.

Any Questions???

/ / 18-Oct-16 41

Track Safety Alliance

Mark Carne, Chief Executive.

12 October 2016

/

Good News: London Bridge and Dover

18-Oct-16 42

/

Good News: Structured Continuous Improvement in IP Track

Over 600 people

trained in SCI

150+ live projects

£6m of annual

savings identified

HANDING BACK AT 125MPH…

OVERRUNS DOWN 50%…

FOUR 5-STAR SAFE TEAMS…

/

Safe Driving: We are making a difference

18-Oct-16 44

Nationwide Safety

Stand Down

No 20mph+

exceedances in P6.

/

Since the 2014 TSA Close Call Film…..

Well done on the increase in close call reporting…….

…… And keep up the good work closing them out.

/ 18-Oct-16 46

Bad News: Extreme Weather….

/ 47

Health & Wellbeing Wellbeing assessment

• Over 3000 NR staff have undertaken an

online health assessment

• Available to our contractors, TSA members

& Suppliers

Mental Health

• NR, TSA & RMT joint training for Mental

Health Champions

• Take 10 minutes to talk as 10 million

people in the UK will experience a mental

health issue each year

The Track Safety Alliance: Making a difference

/

Caring for our people: TSA Welfare Work Stream

Welfare unit, developed by Aquarius,

available from September 2016.

We are making a conscious effort to solve the challenge of

providing adequate Hand-washing Facilities, a Kitchen,

Toilets and site supplies AT the point of work on site where

practicable….. •

/ 49

Showing what is possible with a different

approach to industrial relations

The Track Safety Alliance: Making a difference

• Collaborative

• Inclusive

• Respectful

• Challenging

• Shared passion for Safety

• NR and RMT win Safety Award

at the National Rail Awards for

Safe and Efficient Access

/

Network Rail and DfT: Caring for our people:

We have secured the elimination of Trains that

discharge effluent to the Track…….

/

Network Rail’s Transformation.

18-Oct-16 51

/ / 18-Oct-16 52

Track Safety Alliance

Mark Carne, Chief Executive.

12 October 2016

Tea and Coffee Break 20 mins

10.45 – 11.05

No drinks allowed in the auditorium

Control of Vibration at Work 2005 Regulations

• Railway contractors have different mechanisms for controlling

vibration at work.

• However, exposure to vibration remains unclear, often resulting

operators working to different systems when working for multiple

contractors.

• The problem can’t be solved by contractors working in isolation.

Industry has been challenged by the ORR to work together to provide a solution. A working group has

now been put together consisting of the following members;

Some of the issues that the group will be looking at include;

• Legal responsibilities and duty holders.

• Training and awareness.

• Consistency in exposure monitoring arrangements.

Voting Buttons Time

Fair Culture Update – Recap 12th October 2016

Paul Clyndes - Work Stream Sponsor,RMT

Zoe Gayton - Work Stream Lead, Network Rail,

What is your understanding of the fair culture, fair behaviour principles?

• Huge variation in the of knowledge and understanding of Fair Culture 50% of one group had not even heard of it.

• Some thought is was another way of disciplining, or happens when you do something wrong.

• Lack of awareness of the process and how it is used.

• Need more information on what it is and how it is applied.

• Very few had experienced it in action or knew anyone that had.

How do you feel FCFB principles align with LSR?

• Most people understood the LSR but were unclear of the Fair culture principles.

• Fair Culture is not included in safety briefs/days/tool box talks but LSR are.

• Inconsistency in application of fair Culture and the Life Saving Rules

• Fair culture principles are there to underpin the LSR and make sure that people are dealt with fairly and create trust in the process and consistency.

Do Managers treat everyone fairly when dealing with safety incidents and close calls?

• Line manager training, to give us a

consistent approach to investigation and

use.

• Need to do some myth busting around the

fair culture process, its not to be used as a

tool to threaten peoples jobs. It’s a clear

process.

• We want people to feel confident that

they will be treated fairly during the

whole process, whatever the outcome.

• Want people to see that it works to

improve safety for everyone, with sensible

local and national recommendations.

What we need today

• Giving you case studies of some events that have been taken through the Fair Culture process.

• We would like you to review the details and go through the fair culture flow chart, see what you find?

• We would also like you to tell us what you think each phrase means. For Example “Reckless Contravention” what does that actually mean?

• Later – feedback to the whole group

Breakout session

Behaviour and Fair Culture West 19 which is over in the other wing

and the auditorium

11.35 – 12.30

Buffet style Lunch served outside

the auditorium 12.3O – 13.15

Morning Breakout session feedback

your thoughts Next steps

Work Stream Sponsor Paul Clyndes

RMT Senior Health and Safety Officer

HOW MANY NEAR MISSES BEFORE WE HAVE A HIT? BRIAN PAYNTER & HELEN BARNES

• Thought Provoking – Brian Paynter • The Stats Survey – Helen Barnes • The Eye of The Driver • The COSS • A surveyors viewpoint • Summary & Questions - Brian Paynter

PROVOKING YOUR THOUGHTS – PLEASE STAND UP

Video’s

STATS SURVEY – HELEN BARNES & BRIAN PAYNTER

THE EYE OF THE DRIVER – CHRIS COMPTON

THE COSS - VIDEO

THE SURVEYOR – RICKY HUNTER

SUMMARY & QUESTIONS - BRIAN PAYNTER

Voting Buttons Time

“Everyone Week ”

Kevin Bowsher

Voting Buttons Time

HAVS health surveillance and reporting feedback

James Brown and John Jebson

Questions and Answer session Open forum

Closing Comments and thoughts on the day

Gerry Moy