Westside High School Choir Officer Applicationwestsidehschoir.weebly.com/.../2014_whs_choir_counci… · Web viewWestside High School Choir Officer Application. 13. Officer Application|

Westside High School Choir Officer Application

I. Introduction

Thank you for your interest in the Westside High School Choir Council. The Officers of the Choir Council have a tremendous duty to serve the Director and members of the Choir, making this the smoothest, most efficient organization it can be. We are looking for qualified individuals who will lead all members of all choirs by example and who will tirelessly work to ensure the continued high standards of excellence.

II. Officer Positions President: Paula Komazin 2014-2015 Administrative Vice President Vice President of Inventories and Record Vice President of Public Relations and Logistics Secretaries (3) Librarians (2) Treasurer Historians (2) Activities / Spirit Coordinators (2) Uniform Managers (2)

Numbers indicate maximum number of officers per position

III. Standards for Officers To be qualified to hold an elected office, a nominee must be a current member of choir and enrolled in

choir for the next school year. President and Vice Presidents must be current members of Chamber Singers. Individuals must be in good academic standing (this includes conduct grades) and have a proven track

record of maintaining UIL eligibility. Individuals must have participated in all required activities of the WHS Choir and have a proven track

record of good standing with the Director.

IV. Election Process and Deadlines

Applicants must submit a complete application, which includes:

Two teacher evaluations. These should be filled out and returned them directly to Ms. Douris no later than Friday April 4th.

Schedule a lunchtime interview with the Director and current Choir Council for either April 17th or 18th.

Deadlines / Future Dates:

Applications available: March 7th

Applications due: March 28th

Teacher evaluations due: April 4th

Interviews: April 17-18 (during lunchtime - after school on an as needed basis) Closed Elections: April 23rd

1 Officer Application| Westside High School Choir


Election Results posted: April 25th

Leadership Camp (for all current and new officers): May 5-8 from 3:30-5 PM First 2014-15 officer meeting: May 19th at 3:30 pm

The final determinations Choir Council members will be calculated as follows:

Application and Submitted Evaluations- 10% Interview- 60% Current standing in Choir and with Director- 30%

V. Term

Officers will serve one school year term, beginning immediately after public posting. Each member of the council must re-run the following year, even if it is for the same position. Choir Council members may be removed from their positions at any time if they cannot meet the requirements of their position (either in duties or behavior inside or outside the classroom) and/or have excess demerits.

VI. Officer Duties

All Officers Must:

Attend the Officer Workshop May 5-8 from 3:30-5 Attend the first 2014-15 officer meeting on May 19th at 3:30 PM Be present for the post school meetings (2014-15 planning) on the designated days at the beginning

of June. Be present for officer pre-choir camp events and meetings August 1-3 Be present for assigned duties at choir camp August 4-8 Assist in logistics and facilitation of all WHS Choir Department concerts that we host or are a part of. Wear a choir shirt on Wednesdays to represent your organization Assist with work in the Choir Room at least one hour a week either before school, after school (except

Fridays), or during Study Hall/Lunch. Ensure that the Choir Room, Uniform Room and Practice Rooms are tidy. Be present the first Friday of every month before school for Breakfast in the Choir Room events Be positive and feel like they are the guardians of the WHS Choir. Foster an attitude that the Choir Room is a great place to hang out. Attend every choir event. Help all WHS Choir members feel welcome and part of the Choir Department - make an effort to “get to

know who you don’t know.” Lead the WHS Choir by example – Sing With Pride! Attend and assist with organization and implementation of all WHS Choir activities. Always check with the Director in advance for permission to be absent and/or tardy to events. Remember,

asking for permission is very different from actually receiving it.



Please see the President and Director immediately if you have issues / conflicts with the above dates!

VII. Officer Positions Described

President

Embodies the visions, attitude, talent, and commitment that is the WHS Choir program Supports the Director in all endeavors, embracing professionalism and a common goal Be present and accounted for at all choir events - you are always going to be the one who comes early and

leaves late! In charge of all student officers Create agenda for weekly Choir Council meetings with Director Run all the Choir Council meetings Delegate assigned duties for all concerts and events Ensure that all officers are fulfilling their jobs and following the chain of command Delegate jobs to other officers and students Demerit students that are not fulfilling their obligations and inform the Director if further action is needed Plan major social activities, concerts and service projects with Director Maintain communication with students and parents on an “as needed” basis via CHARMS

Administrative Vice President

Oversee and assist the secretaries / treasurer to ensure that tasks and deadlines are met with quality Take the official minutes and attendance for all Choir Council meetings and events as needed (via provided

or personal laptop in MS Word) Distribute the minutes via e-mail to members and/or students in a timely fashion Send out official reminders/announcements to students and parents via CHARMS Keeps track of Letterman points for students Keeps track of demerits for Choir Council officers

With assistance from secretaries / treasurer and proper delegation:

Maintain an accurate record of students on CHARMS. Maintain an accurate calendar of choir events on CHARMS. Keep track of Choir Council service hours Create all programs and posters for the WHS Choir Program Maintain all forms of social media (Choir Website, Twitter, and Facebook) Assist in creating and duplicating documents on an “as needed” basis Deliver approved invoices and items to WHS Music Boosters drop box Print and e-mail FSA fee update lists via CHARMS Assist Director with event and UIL documents on an “as needed” basis Assist Director with field trip documents on an “as needed” basis



Coordinate Choir Representatives from the classes ensuring that tasks and deadlines are met with quality

Vice President of Inventories and Record

Oversee and assist the librarians / uniform managers to ensure that tasks and deadlines are met with quality

In charge of facilitating student and parent surveys through Survey Monkey on an “as needed: basis

With assistance from librarians / uniform managers and proper delegation:

Maintain an accurate and organized record of music on CHARMS Check in and out music to students in all classes via CHARMS Maintain an accurate and organized record of folders distributed to students Order folders on an “as needed” basis Facilitate music collection and sorting at the end of each semester and on an “as needed” basis Barcode music that is to be used Order new music via AMC and other companies for choir Assist treasurer in keeping record of music that is missing / not turned in via CHARMS Assist the Uniform Managers and to ensure uniforms are properly checked in, checked out and maintained

on CHARMS. Assist with document creation on an “as needed” basis

Vice President of Public Relations and Logistics

Oversee and assist the historians / spirit leaders to ensure that tasks and deadlines are met with quality Designing and dispersing flyers and banners for all concerts and fundraising activities (within school

and in town) Write materials for school announcements, school email, and press releases Assume responsibility of coordinating lighting / stage crew with choir and theatre students (includes

posting on call boards) In charge of organizing the monthly “Breakfast in the Choir Room” events In charge of organizing Choir Movie Nights and all other social events In charge of managing alumni participation and events on an “as needed” basis. Responsible for the monthly parent e-news document sent via CHARMS In charge of maintaining our website blog “The Voice”

With assistance from Historians / Activities Coordinators managers and proper delegation:

Maintain the storage room, collect food and supplies donations Keep a record of all WHS Choir Department activities for the year through photos, articles, journals Create a digital scrapbook of these activities



Generate a calendar for the year that includes a schedule for taking pictures of each class in the choir department (in class and at events)

Diligently take pictures and video of concerts and students / classes in action throughout the year for our electronic scrapbook and website

Take and print officer pictures for the display cabinet Prepare a video for the banquet that reflects the work of all the choirs during the year. Preparation of the Pop Show Senior slideshow Maintain and facilitate the decoration of the display case in the Fine Arts Hall Keep a binder of all programs from performances for the school year Maintain the organization of our historical documents

Secretaries (3)

Maintain an accurate record of students on CHARMS. Maintain an accurate calendar of choir events on CHARMS. Create all programs and posters for the WHS Choir Program Maintain all forms of social media (Choir Website, Twitter, and Facebook) Send out e-mail reminders via CHARMS on an “as needed” basis Assist in creating and duplicating documents on an “as needed” basis Deliver approved invoices to WHS Music Boosters dropbox Assist Director with event and UIL documents on an “as needed” basis Generate thank you notes and e-mails to those who assist us

Librarians (2)

Maintain an accurate and organized record of music on CHARMS Check in and out music to students in all classes via CHARMS Maintain an accurate and organized record of folders distributed to students Order folders on an “as needed” basis Facilitate music collection and sorting at the end of each semester and on an “as needed” basis Barcode music that is to be used Order new music via AMC and other companies for choir Assist treasurer in keeping record of music that is missing / not turned in via CHARMS Assist with document creation on an “as needed” basis

Treasurer (1)

Print and e-mail FSA fee update lists via CHARMS Keep track of Choir Council service hours Post Choir Service Hour Points in December and in April for verification after students have turned in point

sheet



Assist director in the ordering of t-shirts, awards, etc. Keep track of order forms (including food) and sizing for shirts Assist the Director in keeping accurate records in CHARMS and preparing deposits for the Westside Music

Boosters on an “as needed” basis Assist with fundraising events on an “as needed” basis In charge of assisting other officers with food orders for choir events

Historians (2)

Keep a record of all WHS Choir Department activities for the year through photos, articles, journals Create a digital scrapbook of these activities Generate a calendar for the year that includes a schedule for taking pictures of each class in the choir

department (in class and at events) Diligently take pictures and video of concerts and students / classes in action throughout the year for

our electronic scrapbook and website Take and print officer pictures for the display cabinet Prepare a video for the banquet that reflects the work of all the choirs during the year. Preparation of the Pop Show Senior slideshow Maintain and facilitate the decoration of the display case in the Fine Arts Hall Keep a binder of all programs from performances for the school year Maintain the organization of our historical documents

Uniform Managers (2)

Keeps the uniform room in order Maintains student uniform information via CHARMS (including adding barcodes) Monitors uniform conditions and reports issues IMMEDIATELY Helps to distribute and collect / organize uniforms for use and cleaning

Activities / Spirit Coordinators (2)

Coordinating and facilitating planned bonding activities / games throughout the year for the building of pride, unity, and spirit

Coordinating and facilitating planned bonding games / activities for Choir Council throughout the year In charge of organizing the monthly “Breakfast in the Choir Room” events In charge of organizing Choir Movie Nights and all other social events In charge of managing alumni participation and events on an “as needed” basis In charge of assisting Director with relations pertaining to WBMS on an “as needed” basis



In charge of assisting Director with generation of coordinated carpool lists on an “as needed” basis Assist Director with field trip student lists / rooming assignments

Choir Representatives (Chosen via election in each class September 2014)

Choir Representatives have numerous responsibilities. Primary duties of the officers are to: Serve as members of the Uniform, Set-Up and Library Committees as such: Maintain uniforms for their choir and assign/collect replacement parts if a student is missing pieces. Keep

in close contact with Vice President of Inventories and Record for this duty. Assist in the set up of concerts and all other events. Keep in close contact with Administrative Vice

President for this duty. Assist in maintaining and overseeing music distribution for their choir. Keep in close contact with Vice

President of Inventories and Record for this task. Decorate the Choir Room, Choir Bulletin Board, and the Choir Council Board. Assist with ushering at choir shows and concerts Assist the Director in taking attendance at all concerts, after school rehearsals, and during regularly

scheduled class time Assist the Director with uniform checks at concerts and events

Officer Discipline

If an officer does not complete their duties or acts in an inappropriate manner, the following consequences will result:

First offense – meeting with the President and Director Second offense – probation for one month Third offense – dismissal from the position.

Immediate dismissal will occur if you do not represent the WHS Choir in a positive manner, follow protocols, or if you treat students, choir parents, or Directors with disrespect or dishonor in or outside of school. WHS Choir Officers are held to a very high standard.

Termination of an Officer

If at any time during his/her office an officer fails to live up to the standards of the WHS Choir Handbook, the Westside Way, or his/her choir expectations, an officer can and will be subject to termination from their position, this includes (but is not limited to) things such as: failure to attend rehearsals, failure to be prepared, failure to participate in required activities, failure to attend officer meetings, failure to pass all classes including Pre-AP and AP classes, general failure to fulfill the responsibilities of the office. the Director and president jointly have the authority to remove the individual from office. A replacement will be appointed by the Director after consulting with the President and other officers, as needed.



CHOIR COUNCIL OFFICER APPLICATION FORM

(DUE FRIDAY, MARCH 28, 2014)

Student Name (Last, First) __________________________________________

Student ID ___________________ Check one: Boy _____ Girl _____



Dean __________________________ House ______________________

Circle one: Freshman Sophomore Junior Senior

Birthday: (Month, Day, Year) ________________________________________

Student Address: _________________________________________________

City: ___________________________________ Zip: ____________________

Student Home Phone: _____________________________________________

Student Email Address: ____________________________________________

PRIMARY SELECTION FOR OFFICER POSITION:

_____________________________________________________________________________________________

SECONDARY SELECTION FOR OFFICER POSITION:

_____________________________________________________________________________________________

BRIEFLY ANSWER THE FOLLOWING QUESTIONS:

WHY DO YOU WANT TO BE A CHOIR COUNCIL OFFICER?

WHAT MAKES YOU A QUALFIED CANDIDATE?

WHAT OTHER CLUBS / SPORTS ORGANIZATIONS ARE YOU A MEMBER OF?

Teacher Evaluation 1

You have been requested to complete this form as an evaluation of ______________________________ This person is requesting this evaluation for the following 2014-15 Choir Council position(s): _____________________________________________________________________________________



Your answers will remain confidential. This process in an integral part of the leadership selection for the WHS Choir Council. Please fill this form out and express how you truly feel. THIS IS TO BE RETURNED DIRECTLY TO THE CHOIR DIRECTOR, MS. DOURIS. This form is due no later than April 5, 2015

Instructions

Please rank the statements under each category as follows:

1- Strongly Disagree 2- Disagree 3- Neutral 4-Agree 5-Strongly Agree

Leadership. A choir council officer is exemplified in a person who is willing to go both the extra mile and way above the call of duty for the good of the group. Further, this person encourages others to do the same. This person is not merely an excellent follower or a good example of such, BUT is a person that can take charge, be sensitive to all members and can, by good example or inspiration, lead others to success.

This candidate fits the definition listed above 1 2 3 4 5

This candidate will make an excellent role model for all choir members 1 2 3 4 5

This candidate is someone you can count on at all times for the good of the choir 1 2 3 4 5

I think this person will make a great leader. So much so that I would follow him/her 1 2 3 4 5

Commitment. A choir council member is exemplified in a person who attends all rehearsals, sectionals and performances without failure. This person gives no excuses. This person is on time for all functions of the program. When this person is assigned a task, it is performed without question or reminder.

This candidate fits the definition listed above. 1 2 3 4 5

This candidate is never late and always prepared. 1 2 3 4 5

This candidate is among the most responsible people I know. 1 2 3 4 5

I think this person is highly dedicated to choir 1 2 3 4 5

Attitude. A choir council member is exemplified in a person who supports the choir and directors decisions at all times. This person tries to make the best of any situation and looks for positives, not negatives, in the program. This person works to accomplish those things beneficial to the whole program and not just one individual or small group.




This candidate supports the choir staff in its decision making 1 2 3 4 5

This candidate does not complain about decisions he/she does not support 1 2 3 4 5

I enjoy being around this person. 1 2 3 4 5

Responsibility. A choir council member is exemplified in a person who has daily communication with the choir directors. This person is often found volunteering to take on extra tasks when needed. This person has no excuses. This person is one who is constantly upholding his/her scholastic standing and doing everything possible for the needs of the program.


This candidate will interact with the choir staff in a positive manner. 1 2 3 4 5

This candidate will take the blame (or credit) for their actions. 1 2 3 4 5

This candidate is dependable. I trust this person to make wise decisions. 1 2 3 4 5

Your Name:___________________________ Your Signature:_____________________________

Teacher Evaluation 2

You have been requested to complete this form as an evaluation of ______________________________ This person is requesting this evaluation for the following 2014-15 Choir Council position(s): _____________________________________________________________________________________



Your answers will remain confidential. This process in an integral part of the leadership selection for the WHS Choir Council. Please fill this form out and express how you truly feel. THIS IS TO BE RETURNED DIRECTLY TO THE CHOIR DIRECTOR, MS. DOURIS. This form is due no later than April 5, 2015

Instructions

Please rank the statements under each category as follows:

1- Strongly Disagree 2- Disagree 3- Neutral 4-Agree 5-Strongly Agree

Leadership. A choir council officer is exemplified in a person who is willing to go both the extra mile and way above the call of duty for the good of the group. Further, this person encourages others to do the same. This person is not merely an excellent follower or a good example of such, BUT is a person that can take charge, be sensitive to all members and can, by good example or inspiration, lead others to success.

This candidate fits the definition listed above 1 2 3 4 5

This candidate will make an excellent role model for all choir members 1 2 3 4 5

This candidate is someone you can count on at all times for the good of the choir 1 2 3 4 5

I think this person will make a great leader. So much so that I would follow him/her 1 2 3 4 5

Commitment. A choir council member is exemplified in a person who attends all rehearsals, sectionals and performances without failure. This person gives no excuses. This person is on time for all functions of the program. When this person is assigned a task, it is performed without question or reminder.


This candidate is never late and always prepared. 1 2 3 4 5

This candidate is among the most responsible people I know. 1 2 3 4 5

I think this person is highly dedicated to choir 1 2 3 4 5

Attitude. A choir council member is exemplified in a person who supports the choir and directors decisions at all times. This person tries to make the best of any situation and looks for positives, not negatives, in the program. This person works to accomplish those things beneficial to the whole program and not just one individual or small group.




This candidate supports the choir staff in its decision making 1 2 3 4 5

This candidate does not complain about decisions he/she does not support 1 2 3 4 5

I enjoy being around this person. 1 2 3 4 5

Responsibility. A choir council member is exemplified in a person who has daily communication with the choir directors. This person is often found volunteering to take on extra tasks when needed. This person has no excuses. This person is one who is constantly upholding his/her scholastic standing and doing everything possible for the needs of the program.


This candidate will interact with the choir staff in a positive manner. 1 2 3 4 5

This candidate will take the blame (or credit) for their actions. 1 2 3 4 5

This candidate is dependable. I trust this person to make wise decisions. 1 2 3 4 5

Your Name:___________________________ Your Signature:_____________________________


Documents

Westside High School Choir Officer Applicationwestsidehschoir.weebly.com/.../2014_whs_choir_counci… · Web viewWestside High School Choir Officer Application. 13. Officer Application|