Westminster Community Charter School · Updated August 2016 Westminster Community Charter School BEDS CODE 140600860874 Safety Plan and Emergency Response Procedures . 2 Table of

1

Updated August 2016

Westminster Community Charter School

BEDS CODE 140600860874

Safety Plan

and Emergency Response Procedures

2

able of Contents T

Section Page

Approval of Plan ....................................................................................... 5

Summary of Plan Review and Update ..................................................... 6

General Considerations and Plan Guidelines ......................................... 8

1.1 Purpose of the Plan ...............................................................................................8 1.2 Identification of School Teams ............................................................................8

1.3 Plan Elements .......................................................................................................9 1.4 General School Information ...............................................................................10

1.5 Concept of Operations ........................................................................................10 1.6 Site Coordinator .................................................................................................11 1.7 Site Safety Team ................................................................................................11

1.8 Plan Revision ......................................................................................................13 1.9 Plan Adoption and Distribution ..........................................................................13

2-Prevention and Intervention ............................................................... 15

2.1 Prevention and Intervention ...............................................................................15 2.1.1 Core Values ...............................................................................................15

2.1.2 PBIS ..........................................................................................................15 2.1.3 Mentor Program ........................................................................................15

2.1.4 After School Program ................................................................................15 2.1.5 Summer Program .......................................................................................16 2.1.6 Uniform Policy ..........................................................................................16 2.1.7 Wellness Program .....................................................................................16 2.1.8 Buffalo Police Department Programs .......................................................16

2.1.9 Bullying Awareness ..................................................................................16 2.1.10 Counseling Services ................................................................................16

2.2 Security Plan (for day-to-day safety) .....................................................................17 2.2.1 Security Directives (including Fingerprint Clearance) .............................17 2.2.2 School Security Personnel .........................................................................17

2.3 Identification of Potential Hazards .....................................................................18 2.4 Early Detection of Potentially Violent Behaviors .................................................19

3-Preparedness ....................................................................................... 21

3.1 Assignment of Emergency Management Roles .................................................21

3.2 Continuity of Command .....................................................................................21 3.3 Training, Drills and Exercises ............................................................................21

Table of Contents (cont.) Section Page

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Updated August 2016

3.3.1 Training .....................................................................................................21 3.3.2 Drills and Exercises ...................................................................................22

3.4 Designated Operational Areas ............................................................................22 3.4.1 Incident Command Post .........................................................................22

3.5 Communication ..................................................................................................23

3.5.1 Internal Communications .......................................................................23 3.5.2 External Communication Systems .........................................................23 3.5.3 External Warning Systems .....................................................................23 3.5.4 External Notice for Treatment of Injury ................................................24 3.5.5 Media and Public Information ................................................................24

3.6 Emergency Protective Actions ...........................................................................25 3.6.1 Evacuation Procedures ...........................................................................25

3.6.2 Shelter in Place Procedures ....................................................................26 3.6.3 Lockdown Procedure ..............................................................................27 3.6.4 Lockout Procedures ................................................................................27 3.6.5 Early Dismissal Procedures ....................................................................28

3.6.6 School Cancellation Procedures .............................................................28 3.6.7 Coordinating with Outside Assistance ...................................................28

3.7 Portable Emergency Kit .....................................................................................29 3.8 Emergency Resources ........................................................................................29

3.8.1 Procedures to coordinate use of resources ..............................................30

3.9 Preserving Crime Scene Security .......................................................................30 3.10 Public Input ........................................................................................................31

4-Situational Responses ........................................................................ 32

4.1 Anthrax Threat ....................................................................................................32 4.2 Bomb Threats .....................................................................................................33

4.2.1 Bomb Threat-responding to a telephone bomb threat ...............................33

4.2.2 Bomb Threat-responding to written threats and suspicious

packages .................................................................................................35

4.3 Civil Disturbance .................................................................................................37 4.4 Control of Contagious Diseases ...........................................................................37 4.5 Earthquake ...........................................................................................................37

4.6 Explosion .............................................................................................................38 4.7 Fire .......................................................................................................................39 4.8 Gun- Person with a gun........................................................................................39 4.9 Hazardous Chemical/Substance Spill .................................................................40

4.9.1 Spill Outside the Building .........................................................................40 4.9.2 Spill Inside the Building ............................................................................40

4.10 Hostage Situation ...............................................................................................40 4.11 Kidnapping .........................................................................................................41 4.12 Medical Emergency ...........................................................................................42

4.13 Unauthorized Person on School Grounds ..........................................................43 4.14 Violence-Actual Acts and Threats .....................................................................43

4.14.1 Assault or Rape .......................................................................................44 4.14.2 Child Abuse .............................................................................................45

Table of Contents (cont.) Section Page

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5-Emergency Recovery & Appendices .................................................. 49

5.1 Post-incident Response Team and Plan .............................................................49

5.2 Restoration and Review .....................................................................................49 5.3 Mental Health Services ......................................................................................50 Appendix 1- Chains of Command ...............................................................................51 Appendix 2- WCCS Safety Team & Supplemental Support .................................52 Appendix 3: First Floor Evacuation Routes ...........................................................54

Appendix 4- Second Floor Evacuation Routes ........................................................55 Appendix 5-Third Floor Evacuation Routes ...........................................................56 Appendix 7-Second Floor Shelter-in-Place ..............................................................58 Appendix 8-Exterior Evacuation Routes .................................................................59 Appendix 10-Pre-Scripted Message Template for Emergency Notification ........61

Appendix 11-Sample letter to parents about violence ............................................62

Appendix 12-Letter to Parents-Emergency Procedures ........................................63 Appendix 13-Staff Skills Survey ...............................................................................65 Appendix 14-1

st Floor Fire Extinguishers ................................................................66

Appendix 14-A New Addition Fire Extinguisher ..............................................67 Appendix 15-2nd Floor Fire Extinguishers .................................................................68

Appendix 16-3rd Floor Fire Extinguishers ..................................................................69 Appendix 17-4th Floor Fire Extinguishers ..................................................................70 Appendix 18- Library Fire Extinguisher ......................................................................71

Appendix 19- Child Abuse in an Educational Setting Report .....................................72 Appendix 20-Parental Rights Notice-Child Abuse ......................................................73

Appendix 21- Report of Suspected Child Abuse (LDSS2221-A) ...............................78

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Approval of Plan

2007 – 012 SAFETY PLAN AND EMERGENCY RESPONSE PROCEDURES. Resolved:

That the 2006-07 Safety Plan and Emergency Response Procedures for the Westminster Com-

munity Charter School be approved.

2008 – 036 SAFETY PLAN AND EMERGENCY RESPONSE PROCEDURES. Resolved:

That the Westminster Community Charter School 2007-08 and 2008-09 Safety Plan and Emer-

gency Response Procedures be approved.

2009 – 024 APPROVAL OF 2009-10 SAFETY PLAN AND EMERGENCY RESPONSE

PROCEDURES. Resolved: That the Westminster Community Charter School 2009-10 Safety

Plan and Emergency Response Procedures be approved.



















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Summary of Plan Review and Update

The Westminster Community Charter School Building-level Emergency Response Plan is re-

viewed annually by the Site Coordinator in cooperation with the Safety Team. As part of this

review, the Site Coordinator seeks input and recommendations from school staff, faculty and

administrators as well as parents, neighbors, community groups, local first responder agencies,

local law enforcement agencies and local businesses. A record of this review and any changes to

the Plan that have been adopted is found below.

Date of Review Brief Description of Change or Amendment

Section & Page No.

Effective Date of

Revision

March-

May

2008

Please refer to the Review/Response Matrix. The

Compliance Status and Comments from the

Review Checklist with reference to the Technical

Assistance Chart are listed for each component.

Then, the corrections and/or additions are listed

with the associated section within the plan.

Please

refer to the

Review

and

Response

Matrix

July 1, 2008

May

2009

Updated Site Safety Team

Updated Distribution List

1-5

1-7

July 1, 2009

Inserted New Appendices for New Addition

safety items

3A, 6A, 14A July 1, 2009

Replaced Appendix to include New Addition for

Exterior Evacuation Routes

8 July 1, 2009

Updated Appendices to reflect staff changes 1, 2 July 1, 2009

May

2010


Updated Appendices to reflect staff changes

1-5

Appendix

1, 2

July 1, 2010

May

2011


Updated Appendices to reflect staff changes

and new dining hall addition evacuation route

1 -5,

Appendix

1,2

July 1, 2011

April

2012

Primary evacuation site


3.6.2

Appendix 2

1-5

July 1, 2012

April

2013


Updated visitor sign-in procedure

Remove name, replace with “The Principal”

Update “Evacuation” section to include “On-Site

Evacuation” and “Off-Site Evacuation”

Update “Sheltering Procedures” to reflect

1-7

2-10

3.5.4

3.6.1

July 1, 2013

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“Shelter in Place” language.

Update “Lockdown Procedures”

Update “Emergency Resources”

3.6.2

3.6.3

3.8

June

2014

Update number of staff & students

Update member of Site Safety Team

Revise language of Bullying Prevention to reflect

PBIS curriculum

1.4

1.7 & Ap.2

2.1.2

July

2014



Updated Contact Information for Emergency

Evacuation Sights

1.4

1.7 & Ap.2

Feb

2015


1.7 & Ap.2

April

2015

Update Board Resolutions 3

July

2015

Updated Site Safety Team 1.7 & Ap.2

August

2016



Updated Contact Information for Emergency

Evacuation Sights

1.4

1.7 & Ap.2

1. General Considerations and Plan Guidelines

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General Considerations and Plan Guidelines

1.1 Purpose of the Plan

Emergencies and violent incidents in schools must be addressed in an expeditious

and effective manner. Schools are at risk of acts of violence, natural, and man-

made disasters. To address these threats, the State of New York has enacted the

Safe Schools Against Violence in Education (SAVE) law. Project SAVE is a

comprehensive planning effort that addresses prevention, response, and recovery

with respect to a variety of emergencies in schools.

1.2 Identification of School Teams

The Principal of Westminster Community Charter School (WCCS) is designated

as the Site Coordinator or person in charge in the event of an emergency or vio-

lent incident. If the Principal is unavailable, the next person on the list of the

Chain of Command would be the designated person in charge. If that person is

unavailable, the responsibility passes to the next person on the list and so on. The

Chain of Command is outlined in Appendix 1. Every adult in WCCS is trained in

general procedures for an emergency situation, but a WCCS Safety Team consist-

ing of staff and community members with specific responsibilities has been iden-

tified in Appendix 2.

The emergency management roles for various school personnel are described

within this Plan and are assigned based on the capabilities of those personnel and

the resources available to the school for emergency prevention, response and re-

covery activities. In the event that school resources and personnel are over-

whelmed or lacking during the emergency, the Principal or designee will obtain

outside assistance with the procedures set out in this plan.

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1.3 Plan Elements This Plan is organized around the phases of crisis management.

■ Prevention and Intervention – Actions the school can undertake to improve

communication, increase awareness, establish strategies and /or programs to

maintain a safe environment and identify potential hazards within the school

and the surrounding area.

■ Preparedness – Actions the school may take in advance of an emergency to

ensure its readiness to respond and recover from an emergency.

■ Situational Responses – The school’s protocol for responding to specific

school emergencies.

■ Emergency Recovery – The school’s concept of operations for recovery and

return to the business of learning after an emergency.

The Plan is designed to be a quick reference, emergency resource tool. This plan

will also serve as a guide for assessing the school’s emergency preparedness

throughout the year.


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1.4 General School Information The information contained in the table below provides a profile of Westminster

Community Charter School for the upcoming academic year.

Address: 24 Westminster Ave. Buffalo, NY 14215

The nearest cross street to the

school is: Bailey Avenue

Telephone Numbers: (716) 816-3450

Fax Number: (716) 838-7458

Email Address: [email protected]

Name of Principal: Robert Ross

Name(s) of Assistant Principal: LaMonica Harris

Name of Project Administrator: Sarah Infante

Name of Director of Sp. Educ. Amie Caster

Name of Site Coordinator: Robert Ross

Grade Levels Served: Kindergarten-8th

Number of Students: 550

Number of Faculty and Staff: 75+

Number of Students with Special

Needs: 67

Languages Spoken in School: English, Bengali

School Hours (Sept-June): 7:55 a.m.- 6:00 p.m.

Extra-curricular Activities at

School: After-School Program, Interscholastic

Sports, Drama, Clubs

Summer School Hrs. (July-Aug) 8:00 a.m.-4:30 p.m.

1.5 Concept of Operations

The initial response to all emergencies at WCCS will be by the WCCS

Safety Team. The Principal is designated as the person-in-charge and will

remain at the determined command site, normally the school’s main office

at 24 Westminster Avenue, Buffalo, NY. All communication will be co-

ordinated through the Principal’s office through the school’s main office

number (716) 816-3450.

Team member responsibilities are identified in Appendix 2.


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When appropriate, efforts will be supplemented by local, county and state

resources as well as Fire and Emergency Medical services through exist-

ing protocols. (See Appendix 2 for Supplemental Support and Auxiliary

Assistance)

However, since immediate outside assistance may not be available during

an emergency, the School has planned for and is able to respond to the ini-

tial stages of the emergency. Furthermore, the school is prepared to coor-

dinate the resources with the larger community in the event of a wide-

spread emergency.

1.6 Site Coordinator

The Principal is the Site Coordinator and is responsible for the planning and im-

plementation of the Building –level Emergency Response Plan. An Alternate Site

Coordinator has been designated in the event the Site Coordinator is unavailable

or incapable of performing his/her duties. The alternate Site Coordinator is the

Assistant Principal. See Appendix 1-Chain of Command

The Site Coordinator is responsible for:

Activating the WCCS Building-level Emergency Response Plan

Advising the WCCS Staff and COO on matters of school safety

Chairing the WCCS Safety Team

Inventorying emergency response skills of faculty and staff

Identifying members and assigning roles to the WCCS Emergency Re-

sponse Team

Performing an annual safety inspection and hazards identification

Maintaining an Inventory of emergency resources and equipment

Appendix 1 contains contact information for all key emergency management per-

sonnel including the Site Coordinator, alternate Site Coordinator and the Chain of

Command at the school and the remote Administration Office.

1.7 Site Safety Team

The WCCS Site Safety Team is responsible for:

Developing WCCS-specific policies and procedures for emergencies hav-

ing a high probability of occurring at the school;

Developing programs for educating faculty, staff, students and parents in

the WCCS Emergency Response Plan;

Annually reviewing and updating the WCCS Emergency Response Plan;

Preparing a WCCS Emergency Response Plan summary for public review;

Presenting the WCCS Emergency Response Plan to the Board of Trustees

for adoption.

A roster of the WCCS Safety Team members for the upcoming academic year is

contained in the table below. Contact information for all key emergency man-


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agement personnel including the WCCS Safety Team members is found in Ap-

pendix 2.

Site Safety Team Roster for 2016-2017

Name Role

Representing (i.e., school administration,

teachers, parent organization, law enforcement)

Date Assigned

Robert Ross Incident Commander/

Site Commander

School Administration 2/11/15

LaMonica Harris Alt. Site Coordinator School Administration 6/1/14

Anneliese Eason Manage Office/Fax School Office Clerk 6/1/14

Kalieda Clinic Administer First Aid Health Clinic 6/1/14

Courtney Chamberlain

Mindy Albanesi

Counseling Guidance Counselor 6/1/14

8/4/2016

Sarah Infante Safety Officer-1st FL School Administration 6/1/14

Matthew Feldman Safety Officer-Gym Teacher 8/4/2016

Amie Caster Safety Officer- 2nd

FL Director of Sp. Education 2/11/2015

Adam Hamilton Safety Officer-4th

FL IT 6/30/15

Brian Macey Safety Officer-3rd

FL Teacher 10/8/14

Shawn O’Mara Facilities Management Engineer/Security 6/1/14

Captain Young Emergency Response Buffalo Police Department 6/1/14


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1.8 Plan Revision

The WCCS Safety Team will update the Plan by July 1st of each succeeding year

in accordance with Regulations of the Commissioner of Education, Part 155.17.

In addition, the Plan will be reviewed and, if appropriate, revised by the WCCS

Safety Team after each emergency experienced during the year. The WCCS

Safety Team documents Plan reviews, adoption, and revisions. A Plan Revision

Summary Sheet is used for the purpose of documenting plan revisions. (See page

2)

Plan Element Review Schedule

Description

Following Emergency or Known Changes Annually

Review plan X

WCCS holds a public hearing regarding plan review X

Potential hazards are identified and assessed in safety inspection X

WCCS response capabilities are assessed X X

Update floor plans X

Update contact information X

Update list of students and staff with special needs X X

Inventory employee emergency skills or experience X

Amendments to plan are submitted to Buffalo Police, and New York State Police

X

Roles of the WCCS Safety Team are defined and members are identified X

Roles of the WCCS Building-level Emergency Response Team are defined and members are identified

X

Roles of the WCCS Post-incident Response Team are defined and members are identified

X

1.9 Plan Adoption and Distribution

The WCCS Emergency Response Plan is formally approved and adopted by the

Westminster Community Charter School Board of Trustees pursuant to the Regu-

lations of the Commissioner of Education, Part 155.17 (e) (3). This Building-

level Emergency Response Plan is confidential and is not subject to public disclo-

sure. A summary of this Plan is made available for public comment 30-days prior

to its adoption. At least one public hearing is held before its adoption in order to

gain the insight and participation of school personnel, parents, students, and other

interested parties. A copy of the resolution adopting this Plan is included on Page

1. Following the Plan adoption, complete copies of the Plan are provided to the

WCCS Chief Operating Officer, the Buffalo Police Department, New York State

Police as listed below.


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Plan Distribution List

1.

Ms. Carol Steck, COO

Westminster Community Charter School Support

P.O. Box 3352

Buffalo, NY 14240-3352 Phone: 842-5342

2.

Buffalo Police E District

2767 Bailey Avenue

Buffalo, NY 14215

Attention: Captain Young Phone: 851-4416

3.

New York State Police

Troop A Headquarters

4525 West Saile Drive

Batavia, New York 14020-1095

Attention: Trooper Robert Sawicki

Phone : 585-344-6200

The WCCS Site Coordinator is responsible for distributing the Plan to the parties

listed in the table above. In addition, copies of the Plan are kept for use or refer-

ence before, during or after an emergency at the following locations at or near the

school.

Locations of the Building-level Emergency Response Plan

1. Westminster Community Charter School Main Office

2. WCCS Administration Office at M&T Bank

Parents are notified about the Emergency Procedures by means of a letter

from the Principal that is distributed at the beginning of each school year.

(See Appendix 12)

2. Prevention and Intervention

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2-Prevention and Intervention

2.1 Prevention and Intervention Violence prevention and safe environment strategies require community-wide col-

laborative efforts that include students, families, teachers, administrators, staff,

social and mental health professionals, law enforcement, emergency response per-

sonnel, security professionals, parents and the business community. WCCS

brought together all of the above to develop appropriate strategies and programs

for a safe school environment for the students, staff, parents and all that come to

visit.

WCCS has established a climate that encourages and enables students, teachers,

and parents/guardians to report threats and acts of violence. Teachers establish

the first line of school safety because they have the most direct contact with stu-

dents. They also have great insight into the potential problems and realistic solu-

tions applicable to Westminster.

Some of these prevention and intervention strategies are:

2.1.1 Core Values Core Values are taught to students through the school pledge and school

song. The core values are reinforced daily by all WCCS staff members

through character-building topics taught in the classroom curriculum,

school clubs, sports teams, field trips and special events.

2.1.2 PBIS Currently, PBIS (Positive Behavior Intervention and Supports) is available

and implemented for students in grades K-4. Students are encouraged and

rewarded for clearly identified positive behaviors through incentives

(“ROAR”). There are clearly established expectations and re-

wards/incentives for individual classrooms and the school as a whole.

2.1.3 Mentor Program The WCCS Mentor Program is part of the WCCS community and a key

element in character building and the development of self-esteem and re-

spect. Students and employees of M&T Bank are paired in this “big

brother/big sister” program in order to foster a role model relationship that

supports a genuine concern for the student’s well-being and education.

The Principal and Guidance Counselors provide training to the M&T em-

ployees that include the stages of a mentoring relationship and discussions

on cultural diversity and developing self-esteem in young people.

2.1.4 After School Program The After School Program is an extended day program operating after the

school day Monday through Friday. During this time, additional academic

2


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instruction is provided in addition to other extra-curricular activities such

as clubs, Drama, Band, Chorus, Sports, etc. Information and applications

for this program are mailed to all parents.

2.1.5 Summer Program A Summer Program is conducted for five to six weeks in July and August.

Typically, the morning is devoted to academic topics and the afternoon is

recreational, including arts, crafts, sports and swimming. This provides not

only academic enrichment, but also supports the effort to give students life

lessons in respect, communication, competition and dealing with peer rela-

tionships and conflict. Information on the program and applications are

mailed to all parents of current students and those that are new applicants

for the coming school year. This gives the new students the opportunity to

acclimate to the new school environment and build social relationships pri-

or to the start of the school year.

2.1.6 Uniform Policy WCCS has a mandatory uniform policy that eliminates competition with

respect to clothing and fosters pride inside and outside of the school.

2.1.7 Wellness Program WCCS has established a Wellness Committee and Program that addresses

issues such as healthy breakfast and lunch menus, increased physical ac-

tivity and healthy habits. This initiative supports a positive self-image and

respect for others.

2.1.8 Buffalo Police Department Programs The Buffalo Police Department, if funded, provides D.A.R.E. (Drug Abuse

Resistance Education) and G.R.E.A.T. (Gang Resistance Education and

Training)

2.1.9 Bullying Awareness Bullying is addressed in the day-to-day interactions between students and

through the classroom activities, particularly in the “Advisory” period in

the schedule. The School Counselors provides personal counseling to stu-

dents and their parents. Teachers receive information through in-service

training conducted by the School Counselors and referring to related links

on the WCCS website.

2.1.10 Counseling Services The School Counselors and the Social Worker provide direct student coun-

seling services, violence prevention, conflict resolution, and student safety

advocacy and parent education programs. When necessary, outside coun-

seling agencies are contacted to provide additional counseling services.


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2.2 Security Plan (for day-to-day safety)

2.2.1 Security Directives (including Fingerprint Clearance) All outside doors must remain locked (from the outside only) at all times.

Any general entry to the building and the library will be through the main

parking lot door.

Office staff grant entry to the building via a door buzzing system.

Doors should not be propped open for any reason.

All visitors must sign in at the main office using LobbyGuard

Staff members must notify the office of the following:

1. When leaving the building

2. When changing the regular class schedule

3. When taking a class outside for any reason (sign out and in at

the office)

Staff members are asked to keep their cell phones fully charged and available

for use.

Battery radios are available and should be turned to 930 AM during the emer-

gency. Specific staff members (listed on Appendix 2) are assigned to monitor

these radios.

Students are released only to authorized persons (parent, guardian, sibling or

other person listed on emergency release form). This includes dismissal and

early release for an appointment.

In the event of an unexpected early dismissal, specified staff (listed on Ap-

pendix 2) will make the calls to students’ homes. Each will be given a set of

class lists with telephone numbers and a prepared message to read to par-

ents/guardians. Additionally, a general all call will be sent out to all parents.

Mandatory fingerprint clearance and criminal background checks are secured

for all staff hired to work in the building in accordance with NYS Education

Law and the Commissioner’s regulations. Anyone with an Emergency Con-

ditional Clearance is informed that they cannot be left alone with students,

that they will be teamed with a person that has full clearance and prior experi-

ence, that unannounced classroom visits will be made by an Administrator and

that hallways and bathrooms are monitored by designated staff.

2.2.2 School Security Personnel Teachers and Teacher Assistants are assigned to serve in the capacity of security

officers. (See Appendix 2) These officers walk around the outside lots and side-

walks to monitor the activities of students and ensure the safety of those students

arriving at Westminster either by walking or drop-off by car. Additional officers

are stationed at each of the entrance doors and in the halls to monitor students as

they enter the school building. The same security patrol is in place at dismissal

time.


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All staff is instructed in the security regulations at the Opening Day (day before

school begins in September). Each teacher, teacher assistant, office support,

health services, food service and maintenance staff member engage in the moni-

toring of student, parent and visitor behavior to ensure the safety of all at WCCS.

All employees are potential emergency response workers and may be subject to

assignment to emergency service activities.

2.3 Identification of Potential Hazards Potential Internal and External Hazards (in general) include:

1. WCCS-all hazardous cleaning materials are secured in locked closet

2. WCCS-all science equipment and chemicals are locked in Science Lab

(in a specially designed chemical resistant, lockable case)

3. WCCC- all cafeteria equipment is secured

4. WCCS is located near Kensington-Bailey commercial district (e.g.

could result in a fleeing criminal)

5. Routes 33, 198 and Interstate 190 & 90

6. Proximity to Downtown Buffalo (possible terrorist target, other type of

threat)

7. Drug Houses or site of criminal activity Identification of Potential

Emergencies

Potential Internal and External Hazards (specific) include but are not limited to:

1. Natural Disasters- Being located in Western New York, the most common

weather-related/natural disasters have been severe snowstorms and occa-

sional rainstorms accompanied by high winds that may cause flooding,

falling trees and power outages. This may result in Cancellation of School

or Emergency Early Dismissal of Students. While the school may not be

damaged by such disasters, the building may be used as a community shel-

ter if local authorities dictate the need. Earthquakes are another possible

natural hazard, but uncommon.

2. Man-made Disasters- There are some building specific manmade disasters

that are possible. These may include, but not limited to car, bus, plane

crashes, toxic substance spills/releases from highway accidents and chem-

ical/hazardous material spills.

3. School Disasters- Acts of violence (intruder, kidnapping, hostage, person-

al threat), terrorism, fire, explosion (gas, electrical, chemical), water line

breaks, toxic substance (e.g. anthrax) release, contagious disease, or bomb

threat (actual or implied), could occur at WCCS.


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2.4 Early Detection of Potentially Violent Behaviors All staff, students, parents and members of the community are part of creating a

safe environment at Westminster. Everyone assumes a sense of personal respon-

sibility for reducing the risk of violence and has an understanding of the early

warning signs that help identify potentially violent behavior.

Teachers, administrators and other school support staff are on the frontline when

it comes to observing troublesome behavior and making referrals to appropriate

professionals, such as the school guidance counselors, social worker or nurse.

They also play a significant role in responding to diagnostic information provided

by specialists.

It is not always possible to predict behavior that will lead to violence; however,

teachers, administrators, counselors, other school staff, parents/guardians and stu-

dents can recognize certain warning signs. These signs are used for identification

and referral purposes. Only trained professionals make a diagnosis in consulta-

tion with the student’s parents or guardian.

Some early warning signs of potentially violent behavior include:

Social Withdrawal

Excessive feelings of isolation and being alone

Excessive feelings of rejection

Being a victim of violence

Feelings of being picked on/bullied

Low school interest and poor academic performance

Expression of violence in writings and drawings

Uncontrolled anger

Patterns of impulsive and chronic hitting, intimidating, bullying behaviors

History of discipline problems

Past history of violent and aggressive behavior

Intolerance for differences and prejudicial attitudes

Drug use and alcohol use

Affiliation with gangs

Inappropriate access to, possession of and use of firearms

Serious threats of violence

The WCCS community understands that unlike early warning signs, imminent

warning signs indicate that a student is very close to behaving in a way that is po-

tentially dangerous to self and/or to others. These signs require immediate re-

sponse from school staff.

Imminent warning signs include:

Serious fighting with peers or family members

Severe destruction of property

Severe rage for seemingly minor reasons

Detailed threats of lethal violence


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Possession and/or use of firearms and other weapons

Other self-injurious behaviors or threats of suicide

WCCS trains all staff to develop awareness of early detection of potentially vio-

lent behaviors. Training is provided as in-service staff development. Materials

are provided and supplemented by related topic links listed on the WCCS website.

These warning signs are included in the Staff Handbook.

Parents are provided with information on early detection of potentially violent

behaviors by means of Parent Meetings, the Principal’s bulletins mailed each

month and community groups that meet at the school. They too have access to

related links listed on the WCCS website.

3. Preparedness

21

Updated August 2016

3-Preparedness

Preparedness activities are the steps taken prior to an emergency to increase the

school’s capability to effectively react to an emergency situation and minimize

the impact of an emergency on the school and the school’s population. WCCS

preparedness activities include the assignment of emergency management roles,

training, drills and exercises, and initiation of public awareness activities.

3.1 Assignment of Emergency Management Roles The Principal will act as the Incident Commander/Site Coordinator during most

emergencies until such time as the emergency management activities are taken

over by an outside agency such as a local emergency response agency.

WCCS has a Building-level Safety (Emergency Response) Team. This team is

under the direction of the Site Coordinator, the Principal. The purpose of this

team is to assist the school community in responding to any emergency impacting

the school or school grounds. The names, responsibility and contact information

for the members of the Safety Team are included in Appendix 2.

3.2 Continuity of Command In the event of an emergency, the Principal or a designee will serve as Incident

Commander. As needed, the Incident Commander may be replaced by a mem-

ber of a local emergency response agency.

• After relinquishing command, the Building Principal or designee may be asked

to serve in a support role as part of a Unified Incident Command, if established,

by the local emergency response agency.

• WCCS has established a chain of command to ensure continuity of operations.

(See Appendix 1)

3.3 Training, Drills and Exercises

3.3.1 Training WCCS is responsible for arranging and providing training programs for all per-

sonnel who are expected to participate in the emergency response and recovery

process. It is the responsibility of the Principal to organize, schedule, and docu-

ment the training programs that are provided to school personnel. The main train-

ing takes place each Opening Day/Conference Day, that is, the day before classes

begin in September. Additional training is provided throughout the year as neces-

sary. Parents are notified about the Emergency Procedures by means of a letter

from the Principal that is distributed at the beginning of each school year. Parents

are also provided with information on specific prevention and awareness topics

3

3. Preparedness

22

Updated August 2016

such as Bullying, Identifying the early signs of potential violence, Drug & Alco-

hol Awareness, etc. in the Principal’s monthly bulletin, parent meetings and the

school’s internet website. The topics covered in the training programs provide:

■ Information on the characteristics of hazards and their consequences and the

implementation of emergency response actions, including protective

measures, notification procedures, and available resources;

■ Emergency Response training, focusing on individual roles;

■ Emergency personnel with the variety of skills necessary to help reduce or

eliminate hazards and to increase their effectiveness in responding to and re-

covering from emergencies of all types;

■ Additional specialized training (AED, CPR, etc.) and refresher training in re-

sponding to crisis situations; and

■ School-specific training based upon special needs populations within WCCS

(e.g. dealing with bullying, gangs, students with disabilities).

3.3.2 Drills and Exercises

The WCCS Safety Team conducts building wide drills annually, including fire,

general evacuation, early dismissal and lockdown. Following the drills, there are

debriefing sessions with the Safety team, staff, the local law enforcement agents

and local emergency response agents to assess and where needed, improve re-

sponse methods and directives. In accordance with regulations, fire drills are con-

ducted 12 times each school year (eight of them between September 1 and De-

cember 1 and four between May 1 and June 28). In addition, 2 are conducted dur-

ing Summer School.

WCCS periodically conducts a drill for Lock Down, Lock Out, and Shelter in

Place. Staff, parents and students receive information prior to and after the drill to

increase an understanding for the safety test and decrease anxiety.

3.4 Designated Operational Areas

3.4.1 Incident Command Post The Principal is designated as the person-in-charge and will remain at the deter-

mined command site, normally the school’s main office at 24 Westminster Ave-

nue, Buffalo, NY. All communication will be coordinated through the Principal’s

office through the school’s main number 716-816-3450.

3. Preparedness

23

Updated August 2016

3.5 Communication

3.5.1 Internal Communications At the onset of an emergency, the Principal or designee activates the plan and no-

tifies the Safety Team as described in the plan. Methods of communication with-

in WCCS include, but are not limited to: personal contact, public address system,

telephone, 2-way Walkie-Talkie radios, email, and cell phone. 3.5.2 External Communication Systems Specific mechanisms for rapid and efficient communications with outside emer-

gency responders, parents and other critical contacts have been established. The

established mechanisms will be used to liaison with municipal, private, County,

State and Federal communication systems as necessary before, during and after an

emergency. Systems currently in place include:

Law enforcement, fire and emergency medical officials will be notified

via 911 by the Principal or any member of the Safety Team when deemed

necessary. The fire alarm will be pulled in the case of fire or the need for

immediate evacuation.

Methods of external communication to parents and the general public may

include Emergency Alert System (EAS), telephone, emergency weather

radio and local media via radio and television stations.

Notifications to other agencies (Poison Control, Social Services, etc.) will

be made by School Office Clerk or other designated staff member. (see

Appendix 2)

Messages regarding early dismissal, shelter in place or evacuation will be

sent to the broadcast media by the Principal or through the Administration

Office. The media will be notified by telephone and/or any other available

means.

3.5.3 External Warning Systems WCCS has established procedures for the dissemination of warnings to parents

and other critical parties at the onset of an emergency so that appropriate protec-

tive or emergency response actions can be taken. In the event of an unexpected

early dismissal or emergency situation, designated staff will make phone calls to

the parents or guardians. Each will be given a set of class lists with the home

phone number, emergency contact phone number and a prepared message to read

to the parents. See Appendix 2 for the current assignments.

Contact information for all parents is maintained in the Main Office and managed

by the School Clerk and the Typist. In addition, the offsite Administration Office

also has access to parents’ phone numbers. The school connects program will al-

so be used to communicate to families.

3. Preparedness

24

Updated August 2016

3.5.4 External Notice for Treatment of Injury The school nurse has the responsibility to notify the parent or guardian of any

medical treatment or serious injury. In the case of multiple injuries, where the

nurse’s first priority is assistance to the students, the Principal shall notify or del-

egate the notification responsibility to another staff.

3.5.5 Media and Public Information WCCS has developed a protocol to disseminate information to the media/public

during an emergency to:

■ Protect the privacy of students and staff;

■ Provide only factual information to the media;

■ Reassure parents;

■ Provide information on additional crisis services;

■ Prevent media access to students and to prevent the disruption of classes; and

■ Inform students and staff that they should refer all media inquiries to the Prin-

cipal at 816-3450 or Chief Operating Officer, at 842-5342.

The Principal or designee (with the coordination/assistance of the Administration

Office) will issue all internal and external communications, prepare news releases

and brief the media as appropriate. No staff personnel should provide information

to the media during or after an emergency unless officially authorized.

3. Preparedness

25

Updated August 2016

3.6 Emergency Protective Actions

3.6.1 Evacuation Procedures It is necessary to evacuate the building in the event of a fire, explosion, some tox-

ic chemical releases, earthquakes, some violent acts or when ordered by law en-

forcement officers because of dangerous activity in the area. Evacuation proce-

dures that provide for the safe evacuation of students, teachers, school personnel,

and visitors to a safe location on school grounds, “On-Site Evacuation”, or to an

off-site location, “Off-Site Evacuation”, have been developed and will be im-

plemented in the event that the Principal determines that it is unsafe to remain in

the building or a portion of the building. The decision to evacuate to a location

off of school grounds, “Off-Site Evacuation”, will be made whenever it is deter-

mined by the Principal to be unsafe to remain on the school grounds. When evac-

uations are required, all persons will evacuate using the routes identified in Ap-

pendix 8 & 9.

When an “On-Site Evacuation” is required, building occupants will be notified :

The “On-Site Evacuation” is best accomplished by using the Fire Drill

procedure (alarm is disconnected from Fire Department prior to activa-

tion) if there is no need for immediate response from the Fire Department.

Another option is to announce an “On-Site Evacuation is taking place.” on

the Public Address system. This is designated as the signal to exit the

building.

In cases of fire, explosion, chemical leak, gas line break or any other event

that requires immediate assistance from the Fire Department, the Fire

Alarm will be pulled so that the signal will transmit to the Fire Depart-

ment.

If an “On-Site Evacuation” is ordered, everyone will exit the building us-

ing the normal fire drill routine unless instructed otherwise. If deemed

necessary to evacuate to another site, the designated sites are found in Ap-

pendix 2.

Teachers will confirm the classroom headcount at the assembly site at

least 75 feet away from the building.

No one is allowed to reenter the building until the appropriate authority

gives an all-clear signal.

The school nurse is responsible to provide assistance to or solicit assis-

tance from another staff member to evacuate any student or staff with dis-

abilities.

On-Site Evacuation routes are posted in all classrooms, multi-purpose

rooms, and the school’s main office.

In some situations building occupants will be required to evacuate to a location

off school grounds in order to ensure their safety, an “Off-Site Evacuation”. The

off-site evacuation plan has pre-designated off site shelter locations:

When an “Off-Site Evacuation” is required, building occupants will be notified

by:

The “Off-Site Evacuation” is best accomplished by making an announce-

3. Preparedness

26

Updated August 2016

ment of an “Off-Site Evacuation is taking place.” on the Public Address

system. This is designated as the signal to exit the building.

The Primary Shelter site is: Nativity Miguel Middle School of Buffalo

21 Davidson Street, Buffalo, NY 14215 (716)836-5188 (Nancy Langer

President, Father Durkin, Principal)

The Alternate Shelter site is: Buffalo Public School # 80, Highgate

Heights Elementary, 600 Highgate Avenue (816-4050)

Contact information for the off-site shelter locations is included in Appendix 2.

The floor plans included in Appendix 3-9 and 14-18 are not only a tool for illus-

trating evacuation routes but also for the layout of the school building and

grounds and location of fire extinguishers. These plans indicate important infor-

mation about the schools environment including:

■ Identifies room numbers and exits

■ School site plans with Fire Extinguishers

■ Primary and secondary evacuation routes

■ Assembly areas for students and staff with special needs

■ Number of floors

■ Other emergency locations.

Additional copies of floor plans are maintained in the Main Office, the Engineer’s

Office and offsite at the Administration Office at M&T Bank and are maintained

and updated annually by the Building Engineer. Copies of the floor plans are also

distributed to emergency responders and law enforcement agencies that are pro-

vided copies of the WCCS Safety Plan.

3.6.2 Shelter in Place Procedures WCCS has developed procedures for use during incidents that require the entire

school population to evacuate to a safe location or locations within the school, for

example, weather-related or non-specific bomb-threats. Certain emergencies in

the community may make it advisable for students and staff to remain in school

beyond the end of the normal school day or after school program.

The Principal or designee will provide all necessary instructions.

Announce “Shelter in Place” on the Public Address system.

Instruct everyone to remain where they are and scan their respective areas

for anything out of the ordinary.

If no device or threat is found, Principal will decide to continue school or

evacuate.

If device or threat is found, Principal and/or Emergency Response Team

will find an internal location to move the school population or those in the

affected area, including hallways, gymnasium, auditorium, or library.

3. Preparedness

27

Updated August 2016

Teachers must take their class list with them when moving students to an-

other location in the building and will remain with them until they are

formally relieved of their duties by the Principal or designee.

See Floor Plans Appendix 6 & 7

3.6.3 Lockdown Procedure Lockdown is a procedure used when there is an immediate internal threat to the

school building population (i.e. intruder). School staff and students are secured in

the rooms they are currently in and no one is allowed to leave until the situation

has been resolved. This allows the school to secure the students and staff in place

and remove any innocent bystanders from immediate danger. Procedures for

Lockdown are:

The Main Office will be notified of an emergency or stranger in the build-

ing. The Principal or designee will investigate the situation and determine

the extent of the threat.

If deemed appropriate, the administrator in charge will signal the staff

through the Public Address system by announcing a “Lockdown”.

Hallways and bathrooms are to be cleared of students who should be

brought into a lockable room.

Students in the cafeteria, gymnasium, auditorium, library or other non-

classroom areas or outside should remain there with the adult in charge

and doors locked, stay away from windows, close shades as directed or as

appropriate and remain quiet.

Students and staff must remain in classroom with doors locked, stay away

from windows, leave shades open and lights on, and remain quiet.

The Main Office is responsible to call 911 for assistance, providing de-

scription of persons, locations, if weapons are being used and if injures

have occurred.

Do not answer classroom telephones, respond to fire alarms (unless fire is

raging), or PA announcements.

Lockdowns will ONLY end when a first responder or other designated

person has come door-to-door to signal the threat has been cleared.

3.6.4 Lockout Procedures WCCS has developed lockout procedures, for an external threat, that are designed

to prevent any unauthorized visitors from entering the building and/or preventing

students/staff from exiting the building when a threat has been identified outside

the school. This procedure allows the school to continue with the normal school

operations activity. Visitors must ring a bell and authorized persons are buzzed in

by the Main Office staff to enter the building.

Announce “Lockout” on PA. Do not use codes.

If the school is initiating a lockout, the school should notify the police

immediately. Provide as many details as possible regarding the event.

Return all students who may be outside of the building.

Lock all exterior doors and windows.

Limit entry to the building once lockout is initiated.

Classes continue as scheduled.

3. Preparedness

28

Updated August 2016

Notification of the cessation of a lockout will be given when the threat is

removed.

3.6.5 Early Dismissal Procedures In the case of an emergency early dismissal, staff will be notified. All students

are to remain in the classroom until notified to dismiss. Parents will be notified

by designated staff or member of the Safety Team to pick up their child immedi-

ately. If parents/guardians are not available, emergency contacts will be made.

Designated staff will be given a set of class lists with telephone numbers and a

prepared message to read to the parents/guardians. The current assignments are

found in Appendix 2.

Once parents have been notified, if students have been given permission to walk,

the classroom teacher will be notified. Student should then be sent to the office to

be dismissed. When parents arrive to pick up their children, teachers will be noti-

fied by the main office to send those students to the office. No staff will leave the

school until dismissed by the Principal.

3.6.6 School Cancellation Procedures Emergency School Closing- School is closed or delayed in opening only when the

weather or another emergency makes it impossible or unsafe to hold classes.

WCCS generally follows the Buffalo School District’s directions on school clos-

ings although WCCS can act autonomously. The Principal or her/his designee

contacts the news media and announcements are made on the local radio

(930AM) and local television stations (Channels 2, 4 and 7). When the school is

closed, all related activities, including athletic events and after school program are

cancelled. (In the September Principal‘s Bulletin, Parents are notified which me-

dia to monitor for possible school closing announcements.)

3.6.7 Coordinating with Outside Assistance Emergencies can require more specialized resources than an individual school

may have available.

The Response Protocol

The Chain of Command (Appendix 1) will be used in response to all

emergencies.

The Principal or designee will ultimately make decisions based on input

from the Safety Team and the Administration Office.

The Principal or designee and the COO will determine how best to dis-

seminate information via the WCCS website, telephone, radio, mail and

local television.

The WCCS procedure for obtaining emergency assistance from local government

agencies:

In emergency situations, 911 will be called 24/7 to dispatch local police

and/or fire assistance. The Principal or designee has this primary respon-

sibility to call and provide specific information regarding the type of

emergency, location, number of people affected, directions, etc.)

Any adult in the building can call 911 in the event that a person needs

immediate medical attention and their condition may be life threatening.

3. Preparedness

29

Updated August 2016

Police and Fire Departments and Medical/Ambulance will respond first.

These local agencies will contact county, state and federal agencies if nec-

essary, or if a disaster is declared will invoke Article 2-B.

Depending on the need and scope of the emergency, additional help may

be sought during the emergency or post-incident response from local

churches, local community centers, the Buffalo Police Department, the

Buffalo Fire Department, Child Abuse and Maltreatment Center, Crisis

and Suicide Counseling Center, Child and Family Services, the Erie Coun-

ty Sheriff Department, and the New York State Police. (see Appendix 2).

The Principal, Guidance Counselor and Social Worker will coordinate the

post-incident response.

3.7 Portable Emergency Kit

The WCCS portable emergency kit contains critical tools that will be used by the

Principal or other decision makers during an incident to complete basic emergen-

cy management tasks. The kit is stocked with items and information that will be

needed if school personnel cannot safely access the school office during an emer-

gency. The School Clerk is responsible for maintaining the Portable Emergency

Kit. The kit is located in the Main Office. A second emergency kit is also main-

tained under security, offsite, at a designated remote administrative office.

The School Clerk is responsible for removing the kit from the school whenever

the building is evacuated. The School Typist is the alternate party responsible for

removing the kit from the school whenever the building is evacuated. The kit

contains:

Copy of the School Safety Plan/ Emergency Response Procedures

WCCS Floor Plans

Student Emergency Contact Phone Numbers

Emergency Release Forms

Notepad, name tags and pens

List of teacher’s w/cell phones and/or home numbers

Schedule of students, teachers & staff

Current yearbook

City of Buffalo Phone Directory

List of students and staff with special needs (including those with life threat-

ening illnesses, who need medications, the name of the medication and the

times of required administration) or those who may need evacuation assis-

tance

The School Nurse maintains an updated list of those students requiring medica-

tions, the name of the medication, the dosage and schedule of medication admin-

istration. It is the responsibility of the School Nurse to manage this operation ei-

ther from the Health Office or from a remote site depending on the emergency

situation.

3.8 Emergency Resources Emergency equipment:

3. Preparedness

30

Updated August 2016

First Aid Supplies-Health Clinic

Automated External Defibrillators (2 units):

1- Health Clinic and 1-Physical Education Office (Across

from)

The school nurse, the physical education teachers and several other staff are

trained to operate the units. See Appendix 2 for the current operators. The batter-

ies are replaced annually during the fire/safety inspection by the Buffalo Board of

Education Code Enforcement Officer.

Fire Extinguishers (18)

Cell phones

Battery-operated radios

Walkie-Talkies (2-way radios)

Fax Machines (2): Main Office, Health Clinic

Classroom Intercom

Computers/email system

Food

Water

Maintenance Supplies

Tools

Flashlights

Cars of staff

Emergency Personnel: (See Appendix 2 for current list)

School Nurse

Staff trained to use AED

Staff trained in CPR/First Aid

Community Resources:

Local ambulance

Local fire trucks/equipment

3.8.1 Procedures to coordinate use of resources

The Chain of Command (Appendix 1) lists the WCCS staff with their title

and phone number. Appendix 2 lists the WCCS Safety Team and their as-

signed responsibility, along with staff who have special skills such as

CPR, triage, first aid, shelter management, search and rescue, etc. The

Person in charge, the Principal, authorizes the use of emergency resources.

The Principal surveys the staff at the beginning of each school year to de-

termine who has skills or training to play a vital role in an emergency.

(See Appendix 13)

3.9 Preserving Crime Scene Security

Any incident or event that appears to have criminal involvement must be handled

in an extremely careful manner. Procedures have been established to secure and

restrict access to the crime scene in order to preserve evidence from being dis-

3. Preparedness

31

Updated August 2016

turbed or destroyed.

The Principal or designee is responsible for crime scene security until re-

lieved by law enforcement officials.

No items shall be moved, cleaned, or altered without prior approval from

the appropriate law enforcement agency.

Immediate medical attention will be given to any person injured as a result

of a criminal act. Care will be taken to preserve evidence without disrup-

tion of required medical aid.

3.10 Public Input

The interaction between the school and the community is an important aspect of

emergency preparedness planning. It allows ideas and concerns to be openly

shared between individuals and organizations. Informed and motivated groups

such as parents’ organizations aid in enhancing the safety at schools and are often

in tune with what potential hazards exist. It is possible to draw from the numer-

ous backgrounds, experiences and professions of parents when looking toward

parent organizations for aid in increasing the safety at schools. Increased safety at

schools benefits the community and the school will benefit from public awareness

and involvement. Accordingly, WCCS has included the involvement of parents,

neighbors, community groups and local businesses in its emergency planning pro-

cess. Each year a summary of the draft Plan is distributed and comments are so-

licited from the public.

4. Situational Responses

32

Updated August 2016

4-Situational Responses

4.1 Anthrax Threat It is very important that school staff who are involved in opening packages or

mail be extra vigilant for any suspicious looking material such as:

If they have no return address or the return address may be fictitious or un-

readable

If they display distorted handwriting, or the name and address may be pre-

pared with some homemade labels or cut-and-paste lettering

If they have protruding wires, aluminum foil, oil or grease stains on the

wrapping, or emit a peculiar odor

If the cancellation or postmark indicates a different location that the return

address

If they are mailed from a foreign country

If they have excessive amounts of postage

If they have excessive wrapping, binding, taping and tying material

If they are labeled “Fragile-Handle with Care” or “Rush-DO NOT

DELAY”

If you receive a letter claiming to be infected with Anthrax or a phone call saying

there is an Anthrax presence at Westminster, the first response has to be contain-

ment. The key to controlling the situation is to remain calm and limit the area and

persons exposed to the threat.

If powder spills out of an envelope or an envelope contains powder:

Do not try to clean up the powder. Cover the spilled contents immediately

with something such as clothing, paper or a trash can and do not remove

this cover.

Leave the room and close the door or cordon off the area to prevent others

from entering.

Wash your hands with soap and water to prevent spreading any powder to

your face.

Report the incident to the Principal or designee who will call 911 and the

COO.

Remove any contaminated clothing as soon as possible and place in a plas-

tic bag or some other container that can be sealed. This clothing bag

should be given to the emergency responders for proper handling.

Shower with soap and water as soon as possible. Do not use bleach or

other disinfectant on your skin.

List all people who were in the room or area, especially those who had ac-

tual contact with the powder. Give this list to both the local public-health

authorities so that proper instructions can be given for medical follow-up

and to law enforcement officials for further investigation.

Immediately after identifying the threat, the Principal or designee will make an

announcement that all staff and students are to remain in the rooms that they are

in. If applicable, do not allow anyone in or out of the room where the letter was

4


33

Updated August 2016

opened. Do not call in any additional personnel for help, as you will only in-

crease the number of people with possible exposure.

Next, the Principal or designee will contact the Chief Engineer and advise him to

turn off the air handling equipment.

If applicable, note the type of package, how it was delivered, and anything that

will help in the subsequent investigation. Limit your exposure by leaving the item

alone, closing the package or envelope with the material inside. Keep your hands

away from your face so that you do not touch your eyes, nose or mouth.

4.2 Bomb Threats

4.2.1 Bomb Threat-responding to a telephone bomb threat The Principal is responsible to instruct all personnel, especially the Main Office

staff, on what to do if a bomb threat call is received.

A calm response to the bomb threat caller could result in obtaining additional in-

formation. If told that the building is occupied or cannot be evacuated in time, the

call may be willing to give more specific information on the bomb’s location,

components, or method of initiation. Use this checklist, stay calm, keep the caller

talking and complete as many of the following items as you can:


34

Updated August 2016

TELEPHONE BOMB THREAT RESPONSE

DATE:_____________________

EXACT TIME OF CALL__________________

PHONE NUMBER AT WHICH CALL IS RECEIVED_____________________

EXACT WORDS OF THE

CALLER:_________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________ Ask the following questions:

1. When is the bomb going to explode?________________

2. Where is the bomb?______________________________

3. What does it look like?______________________________

4. What kind of bomb is it?_____________________________

5. What will cause it to explode?__________________________

6. Did you place the bomb?__________

7. Why?______________________________________________

8. Where are you calling from?____________________________

9. What is your name?___________________________________

10. Where do you live?___________________________________

Provide this information to the best of your ability:

Sex of caller______Race:________________Age:_____Length of call_______

Caller’s Voice: (please check)

Loud calm sincere deep slow high

Fast accent disguised nasal intoxicated stutter

Soft angry slurred sincere giggling excited

Normal lisp crying stressed high

If voice is familiar, who did it sound like?_____________________________

Background sounds (any recognizable noises like animals, planes, music)

__________________________________________________________________

__________________________________________________________________

Keep the caller on the line as long as possible. Ask him/her to repeat the mes-

sage. Record every word spoken by the person. Inform the caller that the build-

ing is occupied and the detonation of a bomb could result in death or serious inju-

ry to many innocent people.


35

Updated August 2016

Immediately after you receive the call, notify the Principal or designee who will

then call the COO.

The Principal or designee notifies the Chain of Command, including call-

ing 911. The Principal will remain in the office to receive further direc-

tions. See Appendix 1.

The Principal will have the Building Floor Plan with a full set of keys.

The Assistant Principal and the Chief Engineer will initiate a visual of the

hallways and building for any unusual object. NOTHING should be

touched. If something out of the ordinary is found, the staff member will

directly report it to the Principal who will relay the information to the Po-

lice.

According to police authorities, immediate evacuation is not normally

needed.

If evacuation is ordered, a Public Address announcement of “Off-Site

Evacuation” is made indicating that an evacuation and fire drill procedures

would be followed.

Once Police arrive, the Chief Engineer (and designated Custodial Staff)

would assist the police in a room-by-room search. The Principal would

remain in the Office to receive information.

After the Police have given the “all clear”, the Principal will signal stu-

dents and staff to re-enter the building.

Public communication about the bomb threat will come from the Principal

or designee (with the assistance of the Administration Office) as soon as

possible after the conclusion of the incident.

A letter will be sent home with the students to explain the event.

All inquiries by the media will be addressed by the Principal or designee

along with the assistance of the Administration Office.

The Buffalo School Superintendent and the State Education Department will be

notified of the bomb threat.

4.2.2 Bomb Threat-responding to written threats and suspicious packages If a written bomb threat is received, keep the handling of it to an absolute mini-

mum, as it is important evidence. Mail bombs have been contained in letters,

books, and parcels of any shape. Some suspicious characteristics to look for:

Letter bombs feel rigid, appear uneven or lopsided, or are bulkier than

normal.

The container is irregularly shaped, asymmetrical and has soft spots and

bulges.

There may be oil stains on the wrapper.

The wrapper may omit a peculiar odor.

The package may be unprofessionally wrapped.


36

Updated August 2016

The package may be labeled as “Fragile”, “Handle with care”, “Rush” or

“Prize Enclosed”.

There may be cut-and-paste lettering on the address label.

The package may have no postage or non-cancelled postage.

The package may exhibit wires, foil, and string or tape sticking out.

The package may emit a buzzing or ticking noise.

A suspicious letter or package may arrive before or after a telephone call from an

unknown person asking if the item was received.

If you suspect a letter or package of being a bomb:

Do not open or squeeze the letter or package.

Do not pull or release the wire, string or hook.

Do not turn or shake the letter or package.

Do not put the letter or package in water or near heat.

Do not touch the letter or package to preserve any possible fingerprint evi-

dence.

Move people away from the suspicious letter or package.

Notify the Principal or designee who will call the COO.

The Principal or designee notifies the Chain of Command, including call-

ing 911. The Principal will remain in the office to receive further direc-

tions. See Appendix 1.

The Principal will have the Building Floor Plan with a full set of keys.

The Assistant Principal and the Chief Engineer will initiate a visual of the

hallways and building for any unusual object. NOTHING should be

touched. If something out of the ordinary is found, the staff member will

directly report it to the Principal who will relay the information to the Po-

lice.

According to police authorities, immediate evacuation is not normally

needed.

If evacuation is ordered, a Public Address announcement of “Off-Site

Evacuation” is made indicating that an evacuation and fire drill procedures

would be followed.

Once Police arrive, the Chief Engineer (and designated Custodial Staff)

would assist the police in a room-by-room search. The Principal would

remain in the Office to receive information.

After the Police have given the “all clear”, the Principal will signal stu-

dents and staff to re-enter the building.

Public communication about the bomb threat will come from the Principal

or designee (with the assistance of the Administration Office) as soon as

possible after the conclusion of the incident.

A letter will be sent home with the students to explain the event.

All inquiries by the media will be addressed by the Principal or designee

along with the assistance of the Administration Office.

The Buffalo School Superintendent and the State Education Department

will be notified of the bomb threat.


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Updated August 2016

4.3 Civil Disturbance A civil disturbance is any situation where a person or group of persons disrupts

operations or threatens the safety of individuals. Precautionary protective

measures must be taken. If participants enter school property, remain calm and

do not provoke aggression.

Any staff member that encounters this situation shall notify the Principal or de-

signee who will then call the Police (911) and the COO.

Do not argue with the participants.

Have all students and employees leave the immediate area of the disturb-

ance.

Those in classrooms should lock doors and stay away from windows and

exterior doors. Pull shades down.

Remain in the building unless instructed otherwise by Police.

4.4 Control of Contagious Diseases Whenever a student shows symptoms of any contagious or infectious disease,

he/she should be sent to the school health clinic and sent home immediately.

Any pupil returning to school after an absence due to a contagious disease must

present a certificate from a licensed physician stating that he/she is free from the

disease.

Teachers should not attempt to diagnose any illness of a pupil, but should refer

suspected cases to the school nurse or designee. The nurse will assess the situa-

tion, call the student’s parent/guardian and request immediate pick up of the stu-

dent.

The nurse will report all cases of a communicable disease to the Erie County De-

partment of Health.

4.5 Earthquake Earthquakes strike without warning and the major shock is usually followed by

numerous aftershocks, which will vary. The shaking may activate fire alarm and

sprinkler systems. Elevators and stairways will need to be inspected for damage

before they can be used.

The major threat of injury during an earthquake is from falling objects and debris,

and many injuries are sustained while entering or leaving buildings. Therefore, it

is important to remain inside the building and quickly move away from windows,

glass and freestanding partitions and shelves. Take cover under a sturdy desk or

table, in a doorway, or against an inside wall until the shaking stops.


38

Updated August 2016

The Principal or designee will:

Direct the members of the Safety Team to conduct a preliminary damage

assessment.

Call 911 and the COO

The teachers and other staff with students:

Give the “drop and cover” command (see below).

After shaking stops, check for injuries, and render first aid.

If ordered by the Principal, evacuate.

Do not return to the building.

Keep a safe distance from any downed power lines.

Check attendance whether or not evacuation takes place. Report any miss-

ing students to the Principal.

Stay alert for aftershocks.

DROP AND COVER PROCEDURE

Inside the Building

Get under the desk or table or other sturdy furniture with your back to

windows.

If not near any furniture, sit in a corner or with your back against a wall.

Drop to your knees, clasp both hands behind neck, bury face in arms,

make body as small as possible, close eyes, and cover ears with forearms.

If notebooks or jackets are handy, hold over head for added protection.

Maintain position until shaking stops.

Outside the Building

Assume drop and cover position in an open space.

Maintain position until shaking stops.

Move away from buildings, trees, overhead wires and poles.

Do not enter the building until it is determined to be safe.

4.6 Explosion Teacher or staff with students:

Give the “drop and cover” command.

Sound the fire alarm. This will automatically implement action to leave

the building.

The Principal or designee will call 911 and the COO.

Check attendance. Remain with students.

Render first aid as necessary.

Keep students and staff at a safe distance from the building(s) and fire-

fighting equipment.

The Police and Fire Department will determine when the building is safe for re-

entry.


39

Updated August 2016

4.7 Fire WCCS has fire drill procedures posted in every room. In case of an actual fire,

the alarm would be pulled (thereby notifying the Buffalo Fire Department direct-

ly) by the first person to see the fire and everyone exits the building in the same

manner as in a drill unless instructed otherwise. Do not re-enter the building for

belongings. All doors leading to the fire should be closed.

The alarm should be pulled for any fires larger in size than a small wastebasket.

Attempt to extinguish the fire with a fire extinguisher if it is a small fire.

Then, the Principal will call the COO.

If area is full of smoke, students and staff should be instructed to crawl along the

floor, close to the walls, thus making breathing easier and providing direction.

Before opening any door, place a hand near the top of the door to see if it is hot.

Be prepared to close the door quickly at the first sign of fire.

Additional attention must be given to those students or staff with special needs to

make sure that they can exit safely.

Render first aid as necessary.

Check attendance. Remain with students.

Clear access routes for emergency vehicles.

Fire Department officials will determine when the building is safe for re-entry.

4.8 Gun- Person with a gun For the purpose of this plan, a gun is any pistol, revolver, shotgun, rifle, or object

that looks like a gun.

An incident involving a firearm is potentially capable of causing injury to a large

number of students and/or staff. No one should attempt to be a “hero” in this sit-

uation.

Immediately notify the Principal who will call 911 and the COO

Contain the situation and if possible, remove all innocent persons from the

area.

If possible, isolate the person with the gun.

Control your own actions. Do not raise the emotional level of the person

possessing the firearm by your actions.

Do not confront the armed person. If it is practical and possible, wait for

the police to arrive to negotiate a settlement.


40

Updated August 2016

4.9 Hazardous Chemical/Substance Spill Hazardous material spills may occur inside a building, such as a spill in the chem-

istry lab or boiler room. It is most likely that incidents of emergency magnitude

will occur outside, such as a tank truck accident involving large quantities of a

toxic material.

4.9.1 Spill Outside the Building The Principal or designee should:

Notify the Safety Team

Make the announcement to close all windows and doors; request the Chief

Engineer shut off mechanical ventilating systems.


Keep students, visitors and staff inside the building unless ordered to

evacuate by the Fire Department. The Fire Department will advise of fur-

ther actions to be taken.

Do not allow students, staff or visitors to eat or drink anything.

If there appears to be imminent internal danger, a fire drill may be called.

To limit threat to outside the building, a “lockout” may be called, as de-

cided by Principal.

4.9.2 Spill Inside the Building The person who discovers the spill should:

Alert others in the immediate area to leave the area.

Close doors and restrict access to the affected area.

The Principal or designee should:


Do not allow students, visitors or staff to eat or drink anything.

If there appears to be imminent danger, a fire drill may be called.

4.10 Hostage Situation Definition: A person taken and held, against their will, by means of physical

force or threat of harm and held by an individual until certain conditions are met.

A hostage situation must be carefully surveyed and evaluated. The safety of the

hostage(s) is the most important consideration in any hostage situation. Trained

negotiators know that the more time that is gained, the more likely it is the situa-

tion will be concluded without violence.

Reaction:

The Principal or designee contacts 911 and the COO

Avoid at all costs, any reckless and imprudent action.

Don’t force the issue physically or mentally.


41

Updated August 2016

Keep a distance.

Don’t make any quick moves.

Use time as a tool to de-escalate this very tense situation.

Get down if you hear a loud noise.

How to respond in a hostage situation if you are held hostage:

Don’t force the issue physically or mentally.

Keep a distance.

Don’t make any sudden movement. They might be interpreted as offen-

sive.

Change your mind set from one of authority to “hostage”.

Keep your cool.

Do not become a spokesperson for the system.

Don’t defend the system/school.

Do not negotiate, dictate, confront, antagonize, defend or plead.

Evaluate potential hiding places or areas that would keep you out of harm.

Be alert for police actions.

4.11 Kidnapping Definition: When a child is taken forcibly from school (Weapons may or may not

be involved)

Person or persons who witnessed the student’s removal should immediately doc-

ument any pertinent information including a description of the individual, a car

license number, description of the car and any other specific details. Then, im-

mediately notify the Principal or designee.

The Principal will call 911 and the COO and the parent/guardian of the kidnapped

student.

Teachers and staff will be notified of the situation by means other than the public

address system. The Main office staff, with the assistance of the Assistant Princi-

pal and Guidance Counselor will deliver the incident news and that a staff meet-

ing will be scheduled for the close of the school day to discuss the event and pro-

cedures for the following day. A fact sheet will be distributed to staff at this time.

Students will be advised of “need to know information” by the Principal during

opening announcements the following day.

Staff will be instructed to be extra cautious during the two weeks following the

incident. They should continue to note any unfamiliar persons in the school

building or on the school grounds. They should immediately report any unidenti-

fied person in the building to the Main Office and request ID if possible.

The Principal and Guidance Counselor will provide follow-up assistance if need-

ed for the entire school community.


42

Updated August 2016

4.12 Medical Emergency Medical emergencies and accidents can occur at any time. Some emergencies

may only require first aid care, while others may require immediate medical atten-

tion. When in doubt, it is better to err on the side of caution and call 911. Medi-

cal emergencies involving any student or employee must be reported to the Prin-

cipal or designee.

Staff Response:

Quickly assess the situation. Make sure the situation is safe for you to ap-

proach. (i.e. gas leak, live electrical wires, building damage).

Immediately notify the Principal or designee.

Assess the seriousness of the injury or illness.

Call 911 when appropriate.

Protect yourself against contact with body fluids (blood borne pathogens)

and use protective gloves and goggles when necessary.

Administer appropriate first aid to the best of your ability until help ar-

rives.

Comfort and reassure the victim. Do not move unless the scene is unsafe.

If the victim is not breathing or there is no pulse, ask someone to retrieve

the Automated External Defibrillator (AED) and notify one of the trained

staff to report to the scene to operate the machine.

Staff trained in the use of the AED will respond to the scene and apply the

device if necessary.

If an AED is used, the person using it will complete the AED Incident Re-

port, 4:170-E7.

The Principal or designee will Call 911 and:

Provide the following information:

-School address including nearest cross streets (Bailey and Kensington)

-Exact location in the building

-Your name and phone number

-Nature of the emergency

Send school nurse or staff with first aid/AED training to the scene.

Contact the COO.

Dispatch the nurse or first aid/CPR-trained employee to the victim if

available.

Assign a staff member to remain with the victim if they are transported to

the hospital.

Notify parent/guardian of the situation, include type of injury or illness,

medical care given and location where the victim has been transported.

Develop and maintain written documentation of the incident and report

each use of an AED to the local EMS System Resource Hospital.

Follow-up with Parent/Guardian.


43

Updated August 2016

4.13 Unauthorized Person on School Grounds Definition: Any person entering the school that is not school personnel or an en-

rolled student. Staff and faculty should automatically recognize and question the

presence of unauthorized persons in the school.

Reaction:

In accordance with the day-to-day Security Plan, all visitors must sign in

at the Main Office and wear a visitors’ badge.

If a person is suspected of posing a threat, notify the Principal immediate-

ly.

Do not engage in a violent confrontation. Take every step to ensure your

safety and that of the students.

Instruct students, faculty and staff to report any armed persons immediate-

ly.

The Principal:

Approach the intruder(s) and determine nature or purpose of their pres-

ence.

Ask for identification.

If they have no acceptable purpose, ask them to leave.

If they refuse to leave:

o Advise them they are in violation of the law.

o Alert them that the police will be called.

o If they continue to refuse to leave, call 911.

If the situation is very severe, the Principal may activate a Lockdown by announc-

ing “Lockdown”:

Hallways and bathrooms are to be cleared of students.

Students in the cafeteria, gymnasium, auditorium, library or other non-

classroom areas or outside should remain there with the adult in charge

and doors locked, stay away from windows, close shades and remain qui-

et.

Students and staff must remain in classroom with doors locked, stay away

from windows, close shades and remain quiet.

4.14 Violence-Actual Acts and Threats

WCCS is committed to the prevention of violence against any individual or

school property or at school activities whether such acts and/or threats of violence

are made by students, staff or others. Threats of violence against students, school

personnel and/or school property will not be tolerated whether such threats occur

on school grounds or during the school day. WCCS refuses to condone acts

and/or threats of violence that threaten the safety and wellbeing of staff, students

and the school environment. (Zero Tolerance)


44

Updated August 2016

Any acts and/or threats of violence, including bomb threats, whether made orally,

in writing, or by e-mail, are subject to appropriate discipline in accordance with

applicable law, the WCCS Student Discipline Policy and collective bargaining

agreements, as may be necessary.

Some acts of violence are listed as individual situational responses such as Bomb

Threats, Kidnapping, Hostage, etc. Refer to those sections for specific responses.

Reaction:

Any staff who are made aware of physical acts and /or threats of violence directed

to students, staff or school property, are to report such incidents immediately to

the Principal or designee who shall report such occurrences to the COO.

Additionally, the Principal or designee will also report all acts of violence or

threats of violence, possession of weapons and possession of drugs to the Buffalo

Police Department.

Students are instructed and encouraged to report all acts and/or threats of violence

of which they are aware by reporting such incidents to the Principal or any teach-

er.

Response of the Principal or designee:

Remedy immediate safety concerns.

Inform all staff members of the basic details of the incident, and continue

to keep them informed. Encourage all staff to give feedback throughout

the entire process with “Whistle blower protection” assured.

Inform students of the basic information known, in as personal and calm

fashion as possible.

Inform parents/guardians. Send a letter and/or call home with all students

for any violent incidents that potentially impact a significant number of

students that includes general information about the incident. (Sample-

Appendix 11)

In violent incidents necessitating an early dismissal, parents will be noti-

fied by phone. (See Early Dismissal 3.6.5)

If only a small number of certain students are involved and/or impacted by

a violent act or threat, contact each of the student’s parents and invite them

to meet with you.

4.14.1 Assault or Rape

Hotline 1-800-656-4673

Immediate Reactions:

Call for administrative assistance.

The Principal or designee will determine if law enforcement or other

agencies should be contacted. In case of serious physical injury/sexual as-

sault/rape, the police must be called. Call 911.

The Principal or designee will notify the COO

The school nurse will be notified.

Enlist help to control onlookers. If possible, isolate the action.


45

Updated August 2016

Clear the area of students.

Remain in visual contact of altercation encouraging those involved to

cease. Secure the area as a possible crime scene. (See Security of Crime

Scene 3.9)

Remove objects that might increase danger to participants

Await assistance from administrative staff and law enforcement.

Obtain names of those involved.

Treat life-threatening injuries only. Do not move the victim or alter sur-

roundings to protect evidence.

Call the parent/guardian of the student, or the spouse or emergency contact

person for a staff member, after consultation with law enforcement.

School nurse or other member of the Safety Team may accompany the

victim to the hospital, if the parent is not immediately available.

4.14.2 Child Abuse WCCS is committed to the protection of students in educational settings from

abuse and maltreatment by employees or volunteers as enumerated by law.

“Child Abuse” means any of the following acts committed in an educational set-

ting by an employee or volunteer against a child:

a.) Intentionally or recklessly inflicting physical injury, seri-

ous physical injury or death; or

b.) Intentionally or reckless engaging in conduct which cre-

ates a substantial risk of such physical injury, serious

physical injury or death; or

c.) Any child sexual abuse, defined as conduct prohibited by

Article 130 or 263 of the Penal Law.

“Educational Setting” means the building and grounds of Westminster Communi-

ty Charter School, field trips, extracurricular activities both on and off school

grounds, and any other location where direct contact between an employee or

volunteer and a child has allegedly occurred.

Response to Child Abuse in an Educational Setting (Education

Law):

In any case where an oral or written allegation is made to a teacher, school nurse,

school guidance counselor, school social worker, school administrator, school

board member, or other school personnel that a child has been subjected to child

abuse by an employee or volunteer in an educational setting, that person shall up-

on receipt of such allegation:

a. Promptly complete a written report of such allegation including the full name of

the child alleged to be abused; the name of the child’s parent/guardian; the identi-

ty of the person making the allegation and their relationship to the alleged child

victim; the name of the employee or volunteer against whom the allegation was


46

Updated August 2016

made; and a listing of the specific allegations of child abuse in an educational set-

ting. Such written report shall be completed on a form as prescribed by the

Commissioner of Education. (See Appendix 19)

b. Except where the Principal is the person receiving such an oral or written alle-

gation, the employee completing the written report must promptly personally de-

liver a copy of that written report to the Principal.

The report of allegations shall be promptly forwarded to the COO.

Child makes the Allegation

a. Promptly notify the parent of the child that an allegation of child

abuse in an educational setting has been made.

b. Promptly provide the parent with the written statement setting

forth parental rights, responsibilities and procedures prepared in

accordance with the Commissioner’s Regulations NYCRR 11.2

(hh). (See Appendix 20)

c. Promptly forward a copy of the completed form to the law en-

forcement authority.

Parent makes the Allegation

a. Promptly provide the parent with the written statement setting forth paren-

tal rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations NYCRR 100.2 (hh).

b. Promptly forward a copy of the completed form to the appropriate law en-

forcement agency.

Person other than the Parent or the Child makes the Allegation

a. Promptly notify the parent of the child that an allegation of child abuse in

an educational setting has been made.

b. Promptly provide the parent with the written statement setting forth paren-

tal rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations [NYCRR 100.2 (hh)].

c. Promptly forward a copy of the completed report form to the appropriate

law enforcement authorities.

Immunity Provisions

Any employee or volunteer who reasonably and in good faith makes a report of

allegations of child abuse in an educational setting in accordance with the report-

ing requirements of the law shall have immunity from civil liability which might

otherwise result by reason of such actions.

Confidentiality of Records

In general, the only persons authorized to receive the written report form and any

related materials are the school principal and the superintendent/COO. The law

requires that all reports, records, photographs and other material submitted remain

confidential and may not be disclosed except to law enforcement authorities in-


47

Updated August 2016

volved in the criminal investigation of child abuse in an educational setting or as

expressly authorized by law or pursuant to a court-ordered subpoena.

Response to Child Abuse outside an Educational Setting (Social

Services Law):

Hotline (General Public) 1-800-342-3720

Hotline (Mandated Reporters) 1-800-635-1522

NYS Dept. of Social Services (General Info) 1-800-342-3715

Abused and neglected children may be found in any classroom in any school in

any community. School personnel are in the unique position to observe children

daily over periods of time and may be aware that something is not right with a

child long before anyone else notices. They have a reasonable cause to suspect a

child is the victim of abuse or maltreatment by someone in parental relation to the

child. This is covered under Social Services Law.

NYS Social Services Law (412) defines an abused child less than 18 years of age

whose parent or other person legally responsible for his/her care:

Inflicts or allows to be inflicted upon such child physical injury by other

than accidental means which causes or creates a substantial risk of death,

or serious disfigurement, or protracted impairment of physical or emotion-

al health or protracted loss or impairment of a function of any bodily or-

gan; or

Creates or allows to be created a substantial risk of physical injury to such

child by other than accidental means which would be likely to cause death

or serious or protracted disfigurement, or protracted impairment of physi-

cal or emotional health or protracted loss or impairment of the function of

any bodily organ; or

Commits or allows to be committed a sex offense (as defined in the Penal

Law) against such child; or

Allows, permits or encourages such child to participate in prostitution; or

Commits an act of incest with the child; or

Involves a child in sexual performances.

Some indicators of Abuse can include:

Injuries to the eyes or both sides of the head or body (accidental injuries

typically only affect one side of the body);

Frequent injuries of any kind (bruises, cuts, and/or burns);

Destructive, aggressive, or disruptive behavior;

Passive, withdrawn, or emotionless behavior, and

Fear of going home or fear of parent(s).

Some indicators of Maltreatment can include:

Obvious malnourishment, listlessness, or fatigue;

Stealing or begging for food;

Untreated need for glasses, dental care or other medical attention;


48

Updated August 2016

Child inappropriately left unattended or without supervision;

Frequent absence from or tardiness to school.

“Reasonable cause” is not defined in the law. Reporters should use their observa-

tions, common sense, professional training and experience to make their judg-

ments. As soon as the school employee-reporter has reasonable cause to suspect

abuse or maltreatment, he/she must report their concerns immediately by tele-

phone to the NYS Central Register of Child Abuse and Maltreatment. Oral re-

ports to the hotline must be followed within 48 hours by a written report on Form

LDSS-2221A (See Appendix 21) to the local Child Protective Service (CPS).

After making the report, the reporter will immediately notify the Principal or de-

signee that the report was made. The Principal or designee is responsible for all

subsequent follow-up administration necessitated by the report.

Immunity Provisions

Any mandated reporter that makes a report in good faith, is protected from any

criminal or civil liability that might otherwise result by reason of such actions.


All reports are confidential though written reports can be demanded by law en-

forcement agencies and courts. The law prohibits “any release, disclosure or

identification of the names or identifying descriptions of persons who have re-

ported suspected child abuse or maltreatment to the statewide central register or

the agency, institution, organization, program or other entity where such persons

are employed…without such persons’ written permission except” to law enforce-

ment agencies and courts.


49

Updated August 2016

5-Emergency Recovery & Appendices

Threats or actual violent incidents or other emergencies can have a major effect

on the well-being of students, staff and the community at large.

5.1 Post-incident Response Team and Plan

After any emergency that has resulted in the serious injury, death or emotional

trauma of a student or staff member, the entire staff will be involved in the post

trauma counseling. The Principal, guidance counselor, social worker and nurse

will coordinate the efforts.

The day after the emergency incident, a morning faculty meeting will be held by

the Principal or her designee to include:

Review statement to be read in class as well as the type of information to

be shared with students.

Review support available for students and staff (Counselors, Social Work-

er, Nurse)

Set time for afternoon faculty meeting

Provide support for those teachers who feel they may need assistance

reading the prepared statement and leading group/class discussions

The school day may be modified to allow for the reading of the statement

and subsequent discussion.

The afternoon faculty meeting will:

Provide the opportunity to discuss the tragedy.

Share experiences in the classrooms.

Plan for day two.

5.2 Restoration and Review

Restoration of the facility would be coordinated with the Administration Office

and the Principal or designee.

Review of the Building Security would be the responsibility of the Building Engi-

neer with assistance from the Administration Office.

The Principal and the Safety Team will complete all necessary reports to local and

state officials.

Needed and appropriate alterations in the Safety Plan and Emergency Response

Protocol(s) will be made based on the debriefing sessions.

5


50

Updated August 2016

5.3 Mental Health Services

For critical situations that require the utilization of community mental health re-

sources, the Principal or designee is responsible for contacting the appropriate

county mental health agency for assistance, guidance and trained personnel as

needed.

Other agencies that may be contacted include but are not limited to:

American Red Cross……………………….…….1-800-634-9069

United Way of Buffalo and Erie County………………..887-2626

Catholic Charities of Buffalo………….…….…………. 218-1400

New York State Dept. of Social Services.………..1-800-342-3715

Erie County Dept. of Social Services……………………858-6478

National Center for Victims of Crime…….……...1-800-394-2255

City of Buffalo Substance Abuse Counseling Clinic...….886-2137

City of Buffalo Youth Services………………………….851-5177

Erie County Family Health Services………………….…891-2006


51

Updated August 2016

Appendix 1- Chains of Command

Chain of Command at WCCS

STAFF MEMBER TITLE TELEPHONE

Robert Ross Principal 716-816-3450 or 3454

LaMonica Harris Assistant Principal 716-816-3450 or 3592

Sarah Infante Project Administrator 716-816-3450 or 1127

Amie Caster Director of Special Ed. 716-816-3450 or 1101

Chain of Command at remote Administration Office

STAFF MEMBER TITLE TELEPHONE

Carol Steck COO WCCS (716) 842-5342

Olga Tschernenko Fiscal Officer (716) 842-5983

Amy Mesi Administrative Asst. (716) 842-5090


52

Updated August 2016

Appendix 2- WCCS Safety Team & Supplemental Support

Site Safety Team Roster for 2016-2017

Name Role

Representing (i.e., school administration,

teachers, parent organization, law enforcement)

Date Assigned

Robert Ross Incident Commander/

Site Commander

School Administration 2/11/15

LaMonica Harris Alt. Site Coordinator School Administration 6/1/14

Anneliese Eason Manage Office/Fax School Office Clerk 6/1/14

Kalieda Clinic Administer First Aid Health Clinic 6/1/14

Courtney Chamberlain

Mindy Albanesi

Counseling Guidance Counselor 6/1/14

8/4/2016

Sarah Infante Safety Officer-1st FL School Administration 6/1/14

Matthew Feldman Safety Officer-Gym Teacher 8/4/2016

Amie Caster Safety Officer- 2nd

FL Director of Sp. Education 2/11/2015

Adam Hamilton Safety Officer-4th

FL IT 6/30/15

Brian Macey Safety Officer-3rd

FL Teacher 10/8/14

Shawn O’Mara Facilities Management Engineer/Security 6/1/14

Captain Young Emergency Response Buffalo Police Department 6/1/14

Order of Notification to Remote Administration Office:

Carol Steck , COO (716) 842- 5342

Supplemental Support for Specific Tasks and Auxiliary Assistance

Main Office Staff:

Anneliese Eason, Clerk

Nakisha Grant, Typist

Notify Parents using phone in:

Ms. Chamberlain- Guidance Office Ms. Albanesi- Guidance Office

Mrs. Harris- Asst. Principal’s Office Nakisha Grant- Typist Office

Monitor Battery Operated Radios

Ms. Eason Mr. O’Mara Mrs. Caster

Ms. Harris Mr. Ross Mrs. Infante

Receive Incoming Calls to deliver Scripted Message regarding an Emergency

Ms. Eason

Automated External Defibrillator (AED) Operators

Kaleida Health Clinic Staff

Emergency Medical Technician (EMT)

TBD


53

Updated August 2016

Custodial Staff Shawn O’Mara, Building Engineer

Cafeteria Staff Jason Mueckl, Chef Manager

Auxiliary Assistance:

Buffalo Police/Fire Department – 911

New York State Police Department- 836-0240

Erie County Sheriff’s Department- 858-7608

John Fahey, Buffalo Public Schools Emergency Coordinator- 828-4866

M&T Bank Security Department- 842-5784

Community Support:

Local Community Center:

1. Salvation Army Kensington Community Center, 21 Westminster Ave.

832-2467

Evacuation Sites:

Primary: Nativity Miguel School, 21 Davidson Ave. 836-5188

Alternate: Buffalo Public School #80, Highgate Heights Elementary, 600

Highgate Ave. 816-4050


54

Updated August 2016

Appendix 3: First Floor Evacuation Routes


55

Updated August 2016

Appendix 4- Second Floor Evacuation Routes


56

Updated August 2016

Appendix 5-Third Floor Evacuation Routes


57

Updated August 2016

Appendix 6-First Floor Shelter-in- Place


58

Updated August 2016

Appendix 7-Second Floor Shelter-in-Place


59

Updated August 2016

Appendix 8-Exterior Evacuation Routes

Appendix 9-Library Evacuation Routes


60

Updated August 2016


61

Updated August 2016

Appendix 10-Pre-Scripted Message Template for Emergency Notification

Westminster Community Charter School

Pre-Scripted Message Template for Emergency Notification

By Phone to Parents/Guardians/Emergency Contacts

This is _____________calling from Westminster Community Charter School regarding an emer-

gency situation.

Facts about the specific emergency: ___________________________________

Action to be taken:

No action is needed at this time. This call is informational only.

Please pick up your child immediately from school

Please pick up your child from designated site:_______________________

Other:__________________________________________________________

______________________________________________________________________________

Please be assured that the principal and the staff have the situation under control in order to insure

the safety of all students and staff. Please do not call the school at this time. We need to keep the

lines open.

By Phone to Outside Agencies and Media

This is _____________calling from Westminster Community Charter School regarding an emer-

gency situation.

Facts about the specific emergency: ___________________________________

Other comments:___________________________________________________

_______________________________________________________________________________

_____________________________________________________

Please be assured that the principal and the staff have the situation under control in order to insure

the safety of all students and staff.


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Appendix 11-Sample letter to parents about violence

Date:

Dear Parents and Guardians:

Unfortunately, a threat was found in one of the (_________) of our school this

morning. I would like you to know about the actual incident.

The words written on the wall, while somewhat unclear, expressed a threat to oth-

ers. The Buffalo Police Department and the Chief Executive Officer of Westmin-

ster and all staff members were notified of the incident. With the help of staff and

the Buffalo Police, a plan has been put in place to provide the children and staff

with a safe and healthy environment while in school.

Although we do not know who made the threat, our first and foremost concern is

the safety of your child. We will continue to investigate the situation with the

hopes of catching the guilty person.

Threats of this type will not be tolerated by Westminster Community Charter

School or by any law enforcement agency. Please discuss with your child the se-

riousness of these types of threats and the importance of talking to an adult imme-

diately if they know of any threat(s). Thank You.

Sincerely,

Robert Ross

Principal


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Appendix 12-Letter to Parents-Emergency Procedures

Dear Parents:

Should an emergency or disaster situation ever arise in our area while school is in

session, we want you to be aware that we have made preparations to respond ef-

fectively to such situations.

Should we have a major disaster during school hours, your student(s) will be

cared for at school. We have a detailed disaster plan which has been formulated

to respond to a major emergency.

Your cooperation is necessary in any emergency.

1. Turn your radio to 930 AM and TV Channels 2, 4 and 7 for emergency an-

nouncements. If students are to be kept at school, these stations will be noti-

fied.

2. In the event of a serious emergency, students will be kept at Westminster until

they are picked up by an identified, responsible adult who has been listed as

such on the WCCS Emergency Information form that is required to be filled

out by parents at the beginning of every school year. Please be sure you con-

sider the following criteria when you authorize another person to pick up your

child at school:

He/she is 18 years of age or older.

He/she is usually home during the day.

He/she could walk to school, if necessary.

He/she is known to your child.

He/she is both aware and able to assume this responsibility.

3. Please understand that if you telephone the school, the lines may be busy for

an extended period of time. Important announcements will be made on the lo-

cal television and radio stations.

4. Impress upon your children the need for them to follow the directions of any

school personnel in times of an emergency.


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If an Early Dismissal is necessary, students will be released only to parents and

persons identified on the WCCS Emergency Information form. During an ex-

treme emergency, students will be released at designated doors. Parents should

become familiar with the School Emergency Response Plan and be patient and

understanding with the student release process. Please instruct your student to

remain at school until you or a designee arrives.

In case of a hazardous release event (chemical spill) near the school area, Shelter-

in-Place procedures will be implemented to provide in-place protection. All stu-

dents and staff will report to their rooms, and all efforts will be made to prevent

outside air from entering classrooms during the emergency. When the dangerous

incident has subsided, an all-clear signal will be given.

Please discuss these matters with your immediate family. Planning ahead will

help alleviate concern during emergencies.

Sincerely,

Robert Ross

Principal


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Appendix 13-Staff Skills Survey

Staff Skills Survey & Inventory

Name _____________________________________________ Room ________

During any disaster situation, it is important to be able to draw from all available resources. The

special skills, training and capabilities of the staff will play a vital role in coping with the effects

of any disaster incident, and they will be of paramount importance during and after a major or

catastrophic disaster. The purpose of this survey/inventory is to pinpoint those staff members with

equipment and the special skills that might be needed. Please indicate the areas that apply to you

and return this survey to the Main Office.

PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE &

TRAINING

_____ First Aid (current card

yes/no)

_____ CPR (current yes/no) _____ Triage _____ Firefighting

____ Construction (electrical, plumbing, carpentry, etc.) ____ Running/Jogging

_____ Emergency Planning _____ Emergency Management _____ Search & Rescue

______ Law Enforcement Bi/Multi-lingual (what language (s)) ______________________

_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver

(Class 1 or 2 license yes/no)

_____ Shelter Management _____ Survival Training & Tech-

niques

_____ Food Preparation

_____ Military Experience _____ CB Radio/Ham Radio Opera-

tor

_____Journalism

_____ Camping _____ Waste Disposal _____ Recreational Leader

DO YOU KEEP A PERSONAL EMERGENCY KIT? In your car? ____ In your room? ____

DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN

EMERGENCY?

(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No

DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT THE

SCHOOL THAT COULD BE USED AN IN EMERGENCY? _________ YES _______ NO

PLEASE LIST EQUIPMENT AND MATERIALS.

_______________________________________________________________________________

_____________________________________________________________________________

COMMENTS

_______________________________________________________________________________

_____________________________________________________________________________


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Appendix 14-1st Floor Fire Extinguishers


67

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Appendix 14-A New Addition Fire Extinguisher


68

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Appendix 15-2nd Floor Fire Extinguishers


69

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Appendix 16-3rd Floor Fire Extinguishers


70

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Appendix 17-4th Floor Fire Extinguishers


71

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Appendix 18- Library Fire Extinguisher


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Appendix 19- Child Abuse in an Educational Setting Report


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Appendix 20-Parental Rights Notice-Child Abuse

Parental Rights, Responsibilities and Procedures when their Child is the

Subject of an Allegation of Child Abuse in an Educational Setting

The Regulations of the Commissioner of Education Subdivision (hh) of Section

100.2 and Education Law Article 23-B

Duties of Employees upon Receipt of an Allegation of Child Abuse in an Ed-

ucational Setting

The law imposes reporting requirements on teachers, administrators, school nurs-

es, school guidance counselors, school psychologists, school social workers,

school board members and all other school personnel required to hold a teaching

or administrative license or certificate. When these employees receive an allega-

tion of child abuse by an employee or volunteer in an educational setting, they

must take the following steps:

a. Upon receipt of an oral or written allegation of child abuse in an educa-

tional setting, the employee must promptly complete the “Child Abuse in an Edu-

cational Setting” report form.

b. Upon completion of the report form, the employee must personally deliver

it to the school building administrator of the school in which the child abuse al-

legedly occurred.

c. If the allegation(s) involves a child who was allegedly abused by an em-

ployee or a volunteer of a school in another school district, the employee must

promptly forward the report form to the superintendent of schools of the school

district of attendance and the school district where the abuse allegedly occurred.

Duties of School Building Administrators

In all cases, upon receipt of a report form, the school building administrator must

review the form and determine if there is reasonable suspicion to believe that an

act of child abuse, as defined by law, has occurred. If he or she finds reasonable

suspicion to believe that an act of child abuse has occurred, additional steps must

be taken which differ depending upon the individual who has made the allegation.





tal rights, responsibilities and procedures prepared in accordance with the Com-

missioner’s regulations (8 NYCRR §100.2(hh)).


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c. Promptly provide a copy of the completed report form to the superinten-

dent/COO.

d. Promptly forward a copy of the completed report form to the appropriate

law enforcement authorities. The report to law enforcement may not be delayed

by reason of inability to contact the superintendent/COO.

Parent Makes the Allegation

a. Promptly provide the parent with the written statement setting forth pa-

rental rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations (8 NYCRR §100.2(hh)).

b. Promptly provide a copy of the completed report form to the superinten-

dent/COO.


law enforcement authorities. The report to law enforcement may not be delayed

by reason of inability to contact the superintendent/COO.

Person other than the Parent or the Child Makes the Allegation






c. Ascertain from the reporting employee the source and basis for the allega-

tion and complete that portion of the report form.

d. Promptly provide a copy of the completed report form to the superinten-

dent/COO.

e. Promptly forward a copy of the completed report form to appropriate law

enforcement authorities. The report to law enforcement may not be delayed by

reason of inability to contact the superintendent/COO.

Duties of Superintendents/COO

In most cases, the school building administrator will receive the completed report

form from an employee and make the reasonable suspicion determination. How-

ever, there are situations in which the superintendent/COO will receive the report

form directly and he or she will be responsible for making the reasonable suspi-

cion determination such as:

a. Where the school building administrator receives the oral or written alle-

gation and is required to complete the report form;

b. Where it is alleged that a child was abused by an employee or volunteer of

a school other than a school within the school district where the child attends.

In addition, a superintendent/COO may receive an oral or written allegation of

child abuse in an educational setting from local law enforcement officials or from

child protective services. In these cases, the superintendent/COO would be re-

sponsible for completing the report form and, subsequently, making the reasona-

ble suspicion determination.


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If the superintendent/COO finds reasonable suspicion to believe that an act of

child abuse has occurred, as defined by law, additional steps must be taken which

differ depending on the individual who has made the allegation.









Parent Makes the Allegation

a. Promptly provide the parent with the written statement setting forth paren-



b. Promptly forward a copy of the completed report form to the appropriate


Person other than the Parent or the Child Makes the Allegation





missioner’s regulations (8NYCRR §100.2(hh)).

c. Ascertain from the reporting employee the source and basis for the allega-

tion and complete that portion of the form.

d. Promptly forward a copy of the completed report form to the appropriate


In all cases where a completed report is forwarded to the appropriate law en-

forcement authorities and the employee or volunteer alleged to have committed an

act of child abuse holds a certification or license issued by the Department, the

superintendent/COO must also refer such report to the Commissioner of Educa-

tion.

Expungement

A report that does not, after investigation, result in a criminal conviction shall be

expunged from any record which may be kept by a school or school district with

respect to the subject of such a report after a period of five years from the date of

the making of such report or at such earlier time as such school or school district

determines.


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Penalty Provisions

The requirements set forth within the law are mandatory. Willful failure of an

employee to prepare and submit a report form as required by the law is a Class A

misdemeanor. The law also provides that a willful failure of a school building

administrator or superintendent/COO to forward a copy of the report form to the

appropriate law enforcement authority is a Class A misdemeanor.

In addition, the Commissioner of Education can also fine a school building ad-

ministrator or a superintendent/COO up to $5,000 for failure to forward a copy of

the completed report form to the appropriate law enforcement authorities.

Immunity Provisions

The law provides immunity from civil liability for employees, volunteers, school

building

administrators and superintendents who reasonably and in good faith make a re-

port of child abuse in an educational setting in the manner described in the law.

The law also provides immunity from civil liability to school building administra-

tors and superintendents/COO who reasonably and in good faith forward a copy

of the report form to a person or agency as required by law and in the manner de-

scribed in the law.


In general, the only persons authorized to receive the written report form and any

related materials are the school building administrator and the superinten-

dent/COO. The law requires that all reports, records, photographs and other mate-

rial submitted remain confidential and may not be disclosed except to law en-

forcement authorities involved in the criminal investigation of child abuse in an

educational setting or as expressly authorized by law or pursuant to a court–

ordered subpoena. Willful disclosure of a written record required to be confiden-

tial, to a person not authorized to receive or review such record is a class A mis-

demeanor. The law requires that school building administrators and superinten-

dents/COO exercise reasonable care to prevent unauthorized disclosure.

Duties of District Attorneys

Where a criminal investigation is undertaken in response to a report forwarded to

the appropriate law enforcement authorities, the district attorney must notify the

superintendent/COO of the school district where the acts of child abuse occurred

and the superintendent/COO of the school district where the child attends, if dif-

ferent, of the following:

an indictment;

the filing of an accusatory instrument;

the disposition of the criminal case; or,

the suspension or termination of the investigation.


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Where a criminal conviction is obtained for a crime involving child abuse in an

educational setting by a licensed or certified school employee, the district attorney

is required to notify the Commissioner of Education, as well as the superinten-

dent/COO of the school district in which the acts of child abuse occurred and the

superintendent/COO of the school district where the child attends, if different.

Duties of the Commissioner of Education

Upon receiving notification of conviction from a district attorney, the Commis-

sioner of Education must begin proceedings against the convicted individual pur-

suant to Part 83 of the Commissioner’s regulations to determine whether the indi-

vidual possesses good moral character.

The determination may result in additional action taken against the individual re-

lated to his or her license or certification.

The Commissioner has also issued the form that must be used for the recording

and transmission of allegations of child abuse in educational settings.

The Commissioner and the Board of Regents also promulgated §100.2(hh)(2),

which sets forth the training requirements relating to child abuse in an educational

setting.

Unreported Resignations or Voluntary Suspensions

The law prohibits school building administrators or superintendents/COO from

agreeing to withhold from the appropriate law enforcement authorities, a superin-

tendent/COO or the Commissioner of Education, where appropriate, an allegation

of child abuse in an educational setting on the part of any employee or volunteer

as required by law, in return for the resignation or voluntary suspension of the al-

leged perpetrator. Violation of this prohibition can result in a class E felony

charge and a civil penalty of up to $20,000.


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Appendix 21- Report of Suspected Child Abuse (LDSS2221-A)


79

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Documents

Westminster Community Charter School · Updated August 2016 Westminster Community Charter School BEDS CODE 140600860874 Safety Plan and Emergency Response Procedures . 2 Table of