WESTEST 2Online Writing

Principal/Building Level Coordinator’s

Responsibilities

Principal/BLC’s ResponsibilitiesTraining

Attend annual principal/building level coordinator training for WESTEST 2 Online Writing provided by CTC

Sign Principal/Building Level Coordinator’s Secure Materials and Test Procedures Agreement (Appendix C or D)

Train examiners and other school personnel on Policy

2340: West Virginia Measures of Academic

Performance, which establishes rules governing the

administration and operation of assessments that are part

of WV-MAP, including WESTEST 2.

Policy 2340 can be found by clicking on the following link

and scrolling down to find the link for Policy 2340 under the

heading “Educational Program Development”:

http://wvde.state.wv.us/policies/

Policy 2340

Principal/BLC’s Responsibilities:Training

Read the WESTEST 2

Online Writing Administration

Manual

Principal/BLC’s Responsibilities:Training

Read Appendix A: Testing Code

of Ethics

Principal/BLC’s Responsibilities:Training

Read all documents carefully and thoroughly.Read all statements on the forms you sign.Understand the consequences of violating testing

administration procedures and test security.

Caution

Remember: Violations could result in possible suspension/termination and/or revocation of teaching license.

Principal/BLC’s Responsibilities:Training

Emphasize that the use of cell phones and

other electronic devices by students

AND examiners during testing and breaks is

strictly prohibited.

Principal/BLC’s Responsibilities:Cell Phones and Other Electronic Devices

X

Before a principal/blc, examiner, or

technology coordinator can use a cell phone (or even a classroom

phone) inside the computer lab, he or she should obtain

permission from the CTC or WVDE.

Principal/BLC’s Responsibilities:Using Cell Phones to Address Technology Issues in the Lab

Principal/BLC’s Responsibilities:Monitoring

Emphasize to examiners the

importance of proper monitoring during

testing.

Principal/BLC’s Responsibilities:Training

Sign Verification of Training and document training of examiners (Appendix G)

Send a copy of Verification of Training to CTC before receiving secure materials

Arrange for the assessment on the days scheduled by the county test coordinator

Work with county and school technology coordinators to ensure that all computers are in good working order and that security features have been updated on all computers to be used in testing

Principal/BLC’s Responsibilities:Preparing for the Assessment

Inform students of the date and general process of the assessment

Provide testing schedule to examiners to provide to students

Encourage studentsMaintain a positive attitudeEnsure students are familiar with

general procedures for WESTEST 2 Online Writing

Informing Students

Principal/BLC’s Responsibilities:Communication

Distribute copies of WESTEST 2 Online Writing Parent Guide to parents

Informing Parents

Principal/BLC’s Responsibilities:Communication

Prepare a roster for each examiner listing the examiner’s name, the date of testing, the grade level, the school name, the county name, student names scheduled for testing and student WVEIS numbers

Principal/BLC’s Responsibilities:Providing Rosters

Arrange to assess students in groups of approximately 30 or fewer

Arrange to assess students in a lab/classroom setting with adequate lighting and ventilation

Make necessary arrangements for proper seating

Principal/BLC’s Responsibilities:Best Administration Practices

Eliminate distractions such as ringing bells, intercom announcements or telephones ringing during the assessment

Principal/BLC’s Responsibilities:Best Administration Practices

Ensure the testing schedule allows students sufficient opportunity to complete the assessment before the end of the school day

DO NOT begin testing late in the day.

Principal/BLC’s Responsibilities:Best Administration Practices

It is not necessary for students to have signed Acceptable Use of the Internet Forms on file provided that the students will access the computer ONLY for WVDE authorized online assessments, including WESTEST 2 Online Writing.

However, principals/BLCs must follow their county policy regarding AUPs. If a student is not allowed to take Online Writing on the computer, he or she would have to hand write his or her paper, and a scribe would have to transcribe the composition onto the secure website.

Principal/BLC’s Responsibilities:Follow County Policy Regarding AUP Policy

Provide to examiners the WVS.326 Accommodations Provision Monitoring Forms for all students who require accommodations

Ensure that all proper accommodations are given during the test according to the students’ IEPs, 504 Plans and LEP Assessment Participation Forms

Arrange for scribes for students requiring that accommodation

Principal/BLC’s Responsibilities:Ensuring Students Receive Accommodations

Distribute the 2014 WESTEST 2 Online Writing Administration Manuals, rosters, secure materials, pencils or pens and scratch paper to all examiners

Establish a plan for delivery and security of Passwords of the Day

Establish a plan for shredding secure materials, including scratch paper and student rough drafts

Principal/BLC’s Responsibilities:Distribution of Materials and Maintaining Security

Changes to the Online Writing roster will take place daily using an automated process with data obtained from WVEIS.

Changes should take place overnight, but if a change did not occur overnight, wait another day before trying to test.

Daily Rostering

Principal’s/BLC’s Responsibilities:Understand Daily Rostering

Contact the county test coordinator too add students to the testing site (if not

captured in daily rostering)o change students’ grade levels for proper

matching to WESTEST 2 RLA multiple-choice sessions (if not captured in daily rostering)

o request students’ login information to be reseto request spelling or other errors on roster be

corrected (if not captured in daily rostering) Inform county test coordinator of any

testing irregularities, including students who have difficulty logging on to the testing site

Principal/BLC’s Responsibilities:Contacting County Test Coordinator

• Maintain Security of Test Materials– Password of the Day– Passages and Prompts

• “Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics)

• Maintain Security of Student Responses– Rough Drafts

• “Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics)

Security Reminder

Principal/BLC’s Responsibilities:Maintaining Security

For Questions About• Testing Policies

• Accommodations• Test Security (including Password of the Day)

• Return of Test Materials

Contact Your county test coordinator

Principal/BLC’s Responsibilities:WESTEST 2 Online Writing Contact Information

For Questions About• Technological Problems

Contact Your county test coordinator and county

technology coordinator

Principal/BLC’s Responsibilities:WESTEST 2 Online Writing Contact Information

West Virginia Department of Education

Office of Assessment and Accountability

Dr. Vaughn Rhudy

Reading/Language Arts and Online Writing Assessment Coordinator

vrhudy@access.k12.wv.us

304-558-2546

WVDE Support/Contact

CTB/McGraw-Hill

Product Support Staff

866-282-2250

Last ResortSupport/Contact Information

http://www.ctb.com/wt2West Virginia WESTEST 2 Assessment Program

http://wvde.state.wv.us/West Virginia Department of Education

http://wvde.state.wv.us/oaa/Office of Assessment and Accountability

https://sites.google.com/a/wvde.k12.wv.us/westest-2-online-writing-technical-assistance-website/WESTEST 2 Online Writing Technical Assistance Website

Key Websites