Western Michigan University Legacy Collections … Michigan University Legacy Collections Center Owner’s Project Requirements Page 2 Kresge Library (Oakland University), the J. R

Western Michigan UniversityLegacy Collections Center

Owner’s Project Requirements

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Western Michigan UniversityLegacy Collections CenterOwner’s Project Requirements

Project Description:

To construct a new branch library/high bay storage facility on the Oakland Campus of Western MichiganUniversity. The facility will be approximately 15,000 to 20,000 gross square feet and consist of a singlestory area for general office and library functions and a high bay area with stringent environmentalconditions for storage of archived documents and books.

The project will include equipment for the proposed facility, including heavy duty compact shelving, highbay shelving with the option for mobile high bay shelving, a motorized manned-lift for access to high bayshelving, computer equipment to record and locate archived items and environmental monitoringsystems. Other equipment includes general office furniture such as tables, desk, chairs, etc. Otherproject components include the extension of utilities to the building site, site preparation, parking lotimprovements, exterior lighting, sidewalks and landscaping.

Goals

• Building that has preservation environment and security controls throughout.

• Space for collection growth until 2030; high bay storage and space for material processing.

• Shelving space (level floor weight capacity, ceiling height) to unify monograph, serials,manuscript holdings, microfilms and artifacts.

• Adequate workspace for ten staff, including students, interns, and volunteers.

• Reading and research space for 25 patrons.

• Easy accessibility to building and reading room for all patrons.

• Proximity to main campus for students attending classes in the Archives.

Project Justification

A new building is desperately needed in order to sustain the growing operations of the Archives andRegional History Collections and provide climate-controlled, secure storage for collections relatingdirectly to the research and teaching goals of Western Michigan University. A new building will have theadded benefit of freeing up space within Waldo Library, as well as space used by the Archives in thebasement of Valley 3 residence hall.

Background and History

The Archives and Regional History Collections is one of four branch units of the Western MichiganUniversity Libraries. This unit has two sections: (1) The University Archives, and (2) The Regional HistoryCollections. The first- the Archives (ARC) - consists of the administrative and historical records ofWestern Michigan University (the University). The second is the Regional History Collections (RHC). Ithad its official inauguration on August 3, 1962 when Western Michigan University (WMU) requested, andeventually received, regional depository status from the Michigan Historical Commission. It is one of sixregional depositories and by far the largest and most active. The other five are located at the BurtonHistorical Collections (Detroit Public Library), the Clarke Historical Library (Central Michigan University),



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Kresge Library (Oakland University), the J. R. Van Pelt Library (Michigan Technological University), andthe Olson Library (Northern Michigan University).

For forty years the RHC has been committed to building a local and regional history collection ofmanuscripts, printed works, newspapers, photographs, maps, oral histories, and other informationalmaterials relating to the history of southwest Michigan. In connection with the Archives of Michigan(funded with its own resources) it has created a depository of the county, city, village, township, andschool district records for the twelve southwest Michigan counties. As a result of these activities thecollection has become an important one, not only for historical and genealogical research, but also forstudies on soil surveys, land use, population, government, schools, agriculture, architectural styles, legalresearch, economic development, and business.

The growth in quantity and scope of the collection has also brought a change in the number ofresearchers and the depth of their research. About 4,000 people use the collections every year.Originally utilized primarily by genealogical researchers the collection is now sought out by persons inmany fields. Faculty, students and staff from WMU and other institutions frequently utilize the uniquecollections. The primary sources have been used by graduate students enrolled in the University’s Ph.D.program in history and other graduate programs such as anthropology, sociology, and education.

Faculty and student users are growing the fastest, with student usage up 45%, faculty and staff up by49%. More than 1,000 users are Western Michigan University students. Since 1995 the instructionalprogram provided by the Archives has grown about 70%. On the average, the Archives and RegionalHistory Collections provides instruction to about two classes each week during the fall and winter,ranging from introductory to specialized sessions for history, sociology, education, English, art,communications and other departments. More than 40 instructional sessions were provided for variousWestern Michigan University classes in 2006-2007. Two full semester classes have been taught from theArchives, History 4060 and History 4000/Honors 4900. Six undergraduate history students completedinternships as well.

With the change in type of user has come a greater demand for service. As the wealth of informationcontained in the collections, becomes better known, its usefulness and importance draws more andmore people. The online catalog (RHistory) and digital collection have greatly accelerated this demand,at the same time expediting recognition of the collection. The enhanced value brings prestige to theUniversity's profile.

The current Archives and Regional History Collections consists of a collection of more than 27,000 cubicfeet of historical University, regional, and local government records, making it the largest facility of itstype in southwestern Michigan and one of the largest in the state. The collection also includes 2,400linear feet of published monographs and serials. The collection includes manuscripts, oral histories,governmental records, census records, rare books, magazines, newspapers, and several largephotographic collections.

The Archives supports the Research Extensive mission of the University by providing primary resourcesfor doctoral and faculty research. In the past seven years, at least four completed dissertations haverelied heavily on the resources of the Archives. Faculty articles and conference papers also draw fromthe resources of the Archives. Out-of-institution users have also completed dissertations and scholarlypublications. The collection of books and manuscripts has been developed with the Research Extensivemission of the University. Through purchases made from Charles Starring Endowment fund, the Archiveshave been able to add several microform research collections, out-of-print, rare, and historicalmonographs, and important regional manuscript collections.

The Archives also serves the state of Michigan and attracts about 2,000 local history and genealogicalresearchers every year. To many community members and graduates, the Archives are the sole point ofcontact with Western Michigan University. This library has forged strong relationships with the



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Kalamazoo Valley Genealogical Society and Kalamazoo County Historical Society. Communityorganizations such as the Kalamazoo Nature Center, Ladies' Library Association, Rotary, KalamazooAcademy of Medicine, Kalamazoo Bar Association, and others place their records on deposit. Since2002, the Archives has housed the French-Michilimackinac Research and Translation Project, the largestcollection in the nation of French documents relating to 18th-century Michigan history. The library is animportant resource nationally and regionally and has potential for further growth. It is expected thatinterest will grow with the establishment of the Joseph L. Peyser Endowment Fund (History Department)to support research in the collection. One researcher outside of the institution has already used the fundto access the collection.

The AR/RHC: is currently in "temporary" quarters; located on the East Campus, in the north end of EastHall, utilizing the first and second floors and the lower level. The reading room, the offices of the staff,related equipment, the University Archives, and the manuscripts of the Regional History Collections arelocated here. The bulk of the papers and records of the Regional History Collection are located in thebasement of Eldridge Hall in Goldsworth Valley on the West Campus.

From an operational standpoint the arrangements are awkward, illogical, inefficient, and hazardous tothe health of the staff. More importantly, the preservation and security of the collections are completelyneglected. There are virtually no heating, ventilation, humidification, dehumidification, or air conditioningcontrols for these important materials. All this is being uneasily tolerated pending the planning for a newenvironment. In the past, some preliminary plans for a permanent location were circulated by theUniversity; in the time that has passed since then, there have been changes, which required areevaluation. This prompted us to take a closer and more thorough look at the requirements for this unit.This program statement is the result of this examination; it is an accurate picture of the operational,spatial, and housing needs and provides a realistic foundation upon which to base a good building plan.It will satisfy all the needs for the ARC/RHC for many years to come. And the University will profithandsomely from the prestige that this structure will generate.

In addition to the Archives and Regional History Collections Branch Library, and their “off-site” materials,the University Libraries has a secured storage area for other general collections. This is presently locatedin "temporary" quarters; on the East Campus, in the east end of North Hall. These materials are storedon compact shelving utilizing rooms in the basement and also the built-in shelving in the “book tower”.There are other materials stored in cabinets and cases that will need to be retained and stored in thenew facility The present space is woefully inadequate space-wise and environmentally-wise for thecollections that need to be housed "offsite" due to the lack of shelving and study space primarily inWaldo Library, to a lesser extent to the collections in the Education and Music Libraries. Materials havebeen stored on top of other books and kept on the Sort Shelves. This causes patrons frustration as theysearch for the materials and it is a preservation nightmare. Programmatic demands for group researchand presentations are not available due to current space constraints. High bay mobile shelvingconstitutes the most efficient use for our space needs and the dollars available.

Site Location and Conditions

The project will be located on the Oakland Campus of Western Michigan University, Kalamazoo, MI. Theproposed facility should be sited to permit future expansion through the extension of the main buildingand high bay storage area. The expansion should plan for additional space as required for the mainbuilding and two high bay modules comparable in size to the initial high bay storage area.

Access to the facility may be directly from Ottawa Street. A paved sidewalk to the main buildingentrance will be provided from the parking lot. A small concrete slab will be provided outside of theemergency exits from the facilities along with a paved apron at the loading dock and trash receptacle.



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Utilities and possibly an electrical substation must be brought to the proposed facility as part of thisproject. Electric service, domestic water, sanitary sewer, telecommunications service is required for thisbuilding. Site and parking lot drainage must blend in and connect to existing.

Site landscaping is included within the project scope. The site shall be developed to restrict storm waterrun-off below the campus standard requirements.

Exterior lighting will be provided in the parking lot, at the loading dock doors, building entrances and atthe emergency exit doors as part of this project. Exterior lighting shall be designed to meet LEEDrequirements for Light Pollution Reduction.

Sustainability Goals

This building shall be certified under the U.S Green Building Councils LEED system. The Architect shallrecommend which LEED rating system will be applied to the project. The Architect shall prepare a draftLEED score card for their project and then facilitate an interactive input session with the WMU projectteam and other campus stakeholders to establish a LEED certification goal for the project. The projectsLEED goal shall be set before the end of Schematic design. The Architect shall ensure that the project isdesigned and constructed so that the LEED certification goal is achieved via formal certification of theproject by the Green Building Certification Institute (GBCI). This building shall obtain the Energy andAtmosphere credit for independent third party commissioning; an independent commissioning authorityshall verify and ensure that the entire building is designed and constructed and calibrated to operate asintended.

The initial LEED certification goal for the Legacy Collections Center has been set at Silver. Attached isthe LEED Silver checklist developed be the project team.

Given the energy intensive nature of this type of structure, the AE shall seek to maximize the energyefficiency of all systems to the greatest extent possible, including exploration of alternative HVACsystems including, but not limited to Sustainable design services, to comply with US Green BuildingCouncil LEED Certified requirements at a minimum (LEED certification submission should be included)and WMU Facility Life Cycle Design Guidelines.

Space Needs:

The Legacy Collections Center shall incorporate the following spaces with a structure of approximately15,000 - 20,000 Total Gross Sq. Ft:

Lobby/Exhibit Area Reading Room/Open Stacks Multi-Use Classroom Staff Work Area Manuscript/Special Secured Stacks Service Area w/ Receiving Dock Conservation Workroom General Collections Secured Stacks-Work Area General Collections Secured Stacks-High Bay Non-assignable Support Space as required

General Specifications

Floor accommodating 150-pounds/square foot for standard shelving 250-pounds forcompact shelving.

Public elevator if more than one floor in occupied floor area.



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Smoke detectors, sprinkler/fire suppression system, and fire alarm system connected toPublic Safety.

Public/handicap restrooms. Monitored/controlled temperature and humidity system. Special lighting for stack area and UV lighting. Intercampus phones for patrons; office, CAT 6 data and wireless connections. Public drinking fountain. Exterior and interior signage. Detection and security camera systems; motion detection system, water detection

system. Dock Area; drive for loading ramp, electric dock lift, waste and recycling bins, man door

and overhead door. Daily shuttle between Waldo Library and New Facility Exterior- well lighted; entrance well marked; one entrance for patrons and another for

employees Parking spaces for employee and patron- 60 vehicles; including handicap parking and

metered

Temperature, Relative Humidity, Air Quality, and Light Standards

The NISO (National Information Standards Organization) guidelines set limits of"maximum monthly drift" to 3°F and 3% RH.

Archival Storage Temperature: 60-66°F Archival Storage Relative Humidity: 45-50%

o Many conservators are suggesting lower relative humidity levels, especially in areaswhere there is only collection storage

Sulfur and nitrogen dioxide - less than 10 μg/m³ (micrograms per cubic meter) Ozone: 0-2 μg/m³ Particulate filtration: 60-80% of material larger than 0.5 microns Air Quality - Sulfur dioxide is a major factor in the deterioration of paper, cotton, leather,

and some construction materials such as concrete and some stones. Special attentionshould be given to providing the best possible filtration for the areas where rare andpollution-sensitive materials such as audio/visual materials are housed.

Light initiates and accelerates chemical reactions that cause fading, weakening,brittleness, and discoloration of paper, leather, and adhesives.

Recommended light levels for paper-based collections are:o Storage: 0-5 foot candles; 11-55 Luxo Reading/Work Areas: 30-60 foot candles; 330-660 Luxo Ultraviolet Content: < 75 microwatts per lumen; < 2-4% UVo Display/Exhibitions: 5-15 foot candles; 55-165 Lux

Operation and Maintenance

The building will be operated and maintained by the Western Michigan University Facilities ManagementDepartment. Maintenance personnel shall be present at equipment startup and testing and shall beprovided with training on all equipment, operations and controls related to mechanical and electricalsystems. Training shall be administered in the field prior to project closeout. Training shall include butnot be limited to system description and operating parameters, equipment startup and shutdown,routine maintenance, alarm identification and troubleshooting and controls. Operation and maintenancedata and warranty information for all systems shall be compiled, organized and delivered to the FacilitiesManagement Department at project closeout.

Legacy Collections Facility

Western Michigan University

Project No.: 7109.031.00

LEED Analysis

2/11/2013

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LEED 2009 for New Construction and Major RenovationProject Scorecard - Current

Project Name: Western Michigan University - Legacy Collections FacilitySHW Group Project No.: 7109.031.00Project Address: Kalamazoo, MI 49008

Yes ? No

10 6 10 SUSTAINABLE SITES 26 Points

Y Prereq 1 Construction Activity Pollution Prevention Required TCC/BRI

1 Credit 1 Site Selection 1 BRI

5 Credit 2 Development Density and Community Connectivity 5

1 Credit 3 Brownfield Redevelopment 1

6 Credit 4.1 Alternative Transportation - Public Transportation Access 6 WMU

1 Credit 4.2 Alternative Transportation - Bicycle Storage and Changing Rooms 1

3 Credit 4.3 Alternative Transportation - Low-Emitting and Fuel-Efficient Vehicles 3 BRI

2 Credit 4.4 Alternative Transportation - Parking Capacity 2

1 Credit 5.1 Site Development - Protect or Restore Habitat 1 BRI

1 Credit 5.2 Site Development - Maximize Open Space 1 BRI

1 Credit 6.1 Stormwater Design - Quantity Control 1 BRI

1 Credit 6.2 Stormwater Design - Quality Control 1 BRI

1 Credit 7.1 Heat Island Effect - Nonroof 1

1 Credit 7.2 Heat Island Effect - Roof 1 SHW

1 Credit 8 Light Pollution Reduction 1 SHW/WMUYes ? No

4 1 4 WATER EFFICIENCY 10 Points4

Y Prereq 1 Water Use Reduction Required

2 2 Credit 1 Water Efficient Landscaping 2 to 4 BRI

2 Reduce by 50% 2

No Potable Water Use or Irrigation 4

2 Credit 2 Innovative Wastewater Technologies 2

2 1 Credit 3 Water Use Reduction 2 to 4 SHW

2 Reduce by 30% 2

0 Reduce by 35% 3

0 Reduce by 40% 4



Project No.: 7109.031.00

LEED Analysis

2/11/2013

Page 2 of 4

Yes ? No

10 6 19 ENERGY & ATMOSPHERE 35 Points

Y Prereq 1 Fundamental Commissioning of Building Energy Systems Required WMU/CAx

Y Prereq 2 Minimum Energy Performance Required SHW

Y Prereq 3 Fundamental Refrigerant Management Required SHW

6 1 12 Credit 1 Optimize Energy Performance 1 to 19 SHW

Improve by 12% for New Buildings or 8% for Existing Building Renovations 1





6 Improve by 22% for New Buildings or 18% for Existing Building Renovations 6













Improve by 48%+ for New Buildings or 44%+ for Existing Building Renovations 19

7 Credit 2 On-Site Renewable Energy 1 to 7

1% Renewable Energy 1







2 Credit 3 Enhanced Commissioning 2 WMU CAx

0 2 Credit 4 Enhanced Refrigerant Management 2

0 3 Credit 5 Measurement and Verification 3 SHW/WMU

2 0 Credit 6 Green Power 2 TCC



Project No.: 7109.031.00

LEED Analysis

2/11/2013

Page 3 of 4

Yes ? No

7 0 7 MATERIALS & RESOURCES 14 Points

Y Prereq 1 Storage and Collection of Recyclables Required SHW/WMU

3 Credit 1.1 Building Reuse - Maintain Existing Walls, Floors and Roof 1 to 3

Reuse 55% 1

Reuse 75% 2

Reuse 95% 3

1 Credit 1.2 Building Reuse - Maintain Interior Nonstructural Elements 1

2 Credit 2 Construction Waste Management 1 to 2 TCC

50% Recycled or Salvaged 1

2 75% Recycled or Salvaged 2

2 Credit 3 Materials Reuse 1 to 2

Reuse 5% 1

Reuse 10% 2

2 Credit 4 Recycled Content 1 to 2 TCC

10% of Content 1

2 20% of Content 2

2 Credit 5 Regional Materials 1 to 2 TCC

10% of Materials 1

2 20% of Materials 2

1 Credit 6 Rapidly Renewable Materials 1

1 Credit 7 Certified Wood 1 TCCYes ? No

13 1 1 INDOOR ENVIRONMENTAL QUALITY 15 Points

Y Prereq 1 Minimum Indoor Air Quality Performance Required SHW

Y Prereq 2 Environmental Tobacco Smoke (ETS) Control Required SHW

1 Credit 1 Outdoor Air Delivery Monitoring 1 SHW

1 Credit 2 Increased Ventilation 1 SHW

1 Credit 3.1 Construction Indoor Air Quality Management Plan - During Construction 1 TCC

1 Credit 3.2 Construction Indoor Air Quality Management Plan - Before Occupancy 1 TCC

1 Credit 4.1 Low-Emitting Materials - Adhesives and Sealants 1 TCC

1 Credit 4.2 Low-Emitting Materials - Paints and Coatings 1 TCC

1 Credit 4.3 Low-Emitting Materials - Flooring Systems 1 TCC

1 Credit 4.4 Low-Emitting Materials - Composite Wood and Agrifiber Products 1 TCC

1 Credit 5 Indoor Chemical and Pollutant Source Control 1 SHW

1 Credit 6.1 Controllability of Systems - Lighting 1 SHW

1 Credit 6.2 Controllability of Systems - Thermal Comfort 1

1 Credit 7.1 Thermal Comfort - Design 1

1 Credit 7.2 Thermal Comfort - Verification 1 SHW

1 Credit 8.1 Daylight and Views - Daylight 1 SHW

1 Credit 8.2 Daylight and Views - Views 1 SHW



Project No.: 7109.031.00

LEED Analysis

2/11/2013

Page 4 of 4

Yes ? No

6 0 0 INNOVATION IN DESIGN 6 Points

5 Credit 1 Innovation in Design 1 to 5

1 Innovation or Exemplary Performance - Green Housekeeping 1 SHW/WMU

1 Innovation or Exemplary Performance - Actively Educational Building 1 TCC

1 Innovation or Exemplary Performance - Integrated Pest Management 1 TCC

1 Innovation or Exemplary Performance - Energy Star Equip or Low Mercury Lightning 1 SHW/WMU

1 Innovation or Exemplary Performance - Exemp Perf EAc6, MRc2, 4 or 5 1

1 Credit 2 LEED® Accredited Professional 1Yes ? No

2 1 1 REGIONAL PRIORITY 4 Points

2 1 1 Credit 1 Regional Priority 1 to 4

1 Regionally Defined Credit - SS c6.2 1 SHW

1 Regionally Defined Credit - SS c7.2 1 SHW

Regionally Defined Credit - SSc4.1 1

Regionally Defined Credit - MRc1.1, SSc3, SSc4.2 1Yes ? No

52 15 42 PROJECT TOTALS (Certification Estimates) 110

Certified: 40-49 points Silver: 50-59 points Gold: 60-79 points Platinum: 80+ points

Points

Documents

Western Michigan University Legacy Collections … Michigan University Legacy Collections Center Owner’s Project Requirements Page 2 Kresge Library (Oakland University), the J. R