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Pre-submittal Meeting
Request for QualificationsNovember 28, 2017, 2:00 pm
WEST YARD SITE DEVELOPMENT
Design Services
and
Construction Manager at Risk Services
Project Number WS85450023-1
Welcome and Introductions
Cathie Rodman, Contracts SpecialistDesign and Construction [email protected]
Joanne McLaughlin, Equal Opportunity SpecialistEqual Opportunity [email protected]
Darlene Helm, Civil Engineer III* Team LeaderWater Services Department
Russ Fowler, Water Services Project CoordinatorProject ManagerWater Services Department
Meeting Information
Please sign-in
Please hold questions until after the presentation
This is your ONLY opportunity to ask the City Staff
questions
Agenda
Project Description
Scope of Work
Small Business Enterprise (SBE) Requirements
Submittal Requirements
Selection Schedule
Questions?
West Yard
West Yard Site
Facility Needs West Yard Facilities to include:
Administration building approximately 38,000 square feet including:
a break/lunch room,
various conference and training rooms,
offices for management personnel,
cubical areas for other City staff,
a public counter for customer service transactions.
Maintenance shop - 12,000 square foot,
Locker room facilities - 3,400 square feet,
Warehouse space - 10,000 square feet,
Garage space - 8,000 square feet
Vactor dump area - 2,000 square foot
Material storage areas
Vehicle wash down station
Design Firm Project Scope of Work
Develop conceptual design report and plan (30%);
Develop 60%, 90% and 100% design plans, final design report and associated
construction specifications;
Provide Opinion of Cost at 30%, 60%, 90% and 100%;
Coordinate with Planning and Development for plan approval;
Conduct project related design progress meetings;
Coordinate with the Public Works Facility Review Committee if required;
Design the facility with energy conservation measures incorporated;
Conduct project related workshops with work groups relocating to new facility
as needed;
Design and coordination of power/utilities to the site;
Review cost models provided by the CM@Risk at 60% and 90% design;
Provide pre-construction services,
West Yard Site
CMAR Design Services Project Scope
Provide detailed cost estimating and knowledge of marketplace conditions
Provide project planning and scheduling
Provide for construction phasing and scheduling that will minimize interruption
to City operations
Provide alternate systems evaluation and constructability studies
Advise City on ways to gain efficiencies in project delivery
Provide long-lead procurement studies and initiate procurement of long-lead
items
Assist in the permitting processes
Participate with the City in a process to set a goal for local and SBE
participation and implement the local and SBE process
Protect the owner’s sensitivity to quality, safety, and environmental factors
Advise City on choosing green building materials.
CMAR Construction Project Scope
Construct the new field service yard
Select subcontractors/suppliers for this project
Prepare a Guaranteed Maximum Price (GMP) proposal that meets the approval of
the City
Coordinate with various City of Phoenix departments, other agencies, utility
companies, etc.
Arrange for procurement of materials and equipment
Schedule and manage site operations
Bid, award, and manage all construction related contracts while meeting City bid
requirements including the local and SBE participation goal
Provide quality controls
Bond and insure the construction
Address all federal, state and local permitting requirements
Maintain a safe work site for all project participants
Submit The GMP in MAG or CSI Format
2015 MAG Uniform Standard
https://www.phoenix.gov/streets/reference-material/2015maguniformstd
CSI Format for Organization of Specifications and materials
http://academics.triton.edu/faculty/fheitzman/csiformat.html
Vendor Registration
Register in the Vendor Management System PRIOR to submitting a Statement of Qualifications.
New Requirement –Include the Vendor Number on the cover of the
Statement of Qualifications and
Bid Proposal Package/Envelope.
New Firms - After Registering, the City will email a Vendor Number within two days.
How to Register Information is available at:https://www.phoenix.gov/finance/vendorsreg
Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to participation of Small Business Enterprise firms
NO established small business goal for Design Contracts
Established by City of Phoenix Goal Setting Committee
Goals based on certified SBE firms available in each of the specified trade areas identified in the project specs
Trade areas with less than 3 certified SBE firms are not considered in the calculation of the overall goal
Successful Prime will work with the Small Business Team prior to goal setting
CMAR Goals are required to be met at each GMP and during the life of the project
Goal Setting Methodology
SBE–Small Business Enterprise Program
SBE Pre-Award Requirements
No SBE documents due at time of submittal
Outreach Efforts and SBE Plan should be
actively in development
“Good Faith Efforts”
If Contractor is unable to meet the goal
Must submit fully documented waiver request
To locate certified firms visit:
https://phoenix.diversitycompliance.com
Select:
City of
Phoenix
Directory
of
SBE
Certified
Firms
REMEMBERconfirm certification
status of a firm
Small Business Outreach and Compliance
SBE documents due to EOD at each GMP
Contractor’s Statement of Proposed SBE Utilization
Letter of Intent to Perform as an SBE Subcontractor/Supplier
SBE firms must be certified at the time of each GMP
SBE participation counted for certified firms performing a Commercially Useful Function (CUF) in their certified scope of work
Contractor is required to demonstrate good faith efforts to utilize small business throughout the contract
All subcontractors/suppliers must be reported within the B2G System
All small business participation will be tracked and reported by the Equal Opportunity Department
Post-Award SBE Requirements
Design - Statement of Qualifications Criteria
A. General information (10 points)
B. Design Experience of the Prime Firm (20 points)
C. Construction Administration and Inspection Experience
of the Prime Firm (15 points)
D. Experience of Key Personnel and Subconsultants (20
points)
E. Project Understanding and Approach (30 points)
F. Overall Evaluation of the Firm and Its Perceived Ability to
Provide the Required Services (5 Points)
CMAR - Statement of Qualifications Criteria
A. General information (15 points)
B. Experience and Qualifications of the Firm (20 points)
C. Experience of Key Personnel to be Assigned to this Project (25
points)
D. Understanding of the Project and Approach to Performing the
Required Services (30 points)
F. Overall Evaluation of the Firm and Its Perceived Ability to
Provide the Required Services (10 Points)
Statement of Qualifications Criteria
SOQ Information Sheet/Cover Letter
Provide a cover letter which includes full firm company name,
address, phone number, vendor number, and the email address of
your contact person for the project. Do not include additional
information.
Evaluation Criteria - including project organizational chart
Additional Content – including resumes, photos, charts, or other
information
MAXIMUM Pages Permitted =
DESIGN-12 pages
CMAR-12 pages
+ Evaluation Criteria - including organizational chart, resumes, and/or other
information
+ Photos, charts / graphs or other evaluation content
Statement of Qualifications Criteria
What WILL be Counted Toward Maximum Number of Pages:• Each side of a page with criteria information.
• Pages that have photos, charts, and graphs.
What WILL NOT be Counted unless they contain information that may be considered by the selection panel):
• Cover letter,
• front and back covers,
• Table of Contents, and
• tab dividers
Statement of Qualifications Criteria
Submit 9 Copies for each SOQ that the firm is interested in
providing services for.
SOQ is Due:
12:00 Noon, local time
Friday, December 15, 2017
Phoenix City Hall
200 West Washington Street, 6th Floor
Submittal Box
Grounds for Disqualification
Receipt of SOQ after the specified cut-off date and time
Too few copies of the submittal
Deposit of SOQ in the wrong location
Violating the “Contact with City Employees” policy
SOQ Due Date
12:00 Noon, local time
Friday, December 15, 2017
Phoenix City Hall
200 W. Washington Street
6th Floor, Submittal Box
Selection Schedule
Design Services SOQ’s Due December 15, 2017
Firm Notified for Award January 19, 2018
Scope Meeting January 30, 2018
Construction Manager At Risk SOQ’s Due December 15, 2017
Firm Notified for Award January 19, 2018
Scope Meeting January 30, 2018
Information on Street Transportation Design
and Construction Procurement Webpage
https://www.phoenix.gov/streets/procurement/current-opportunities
Notification (if any)
Plan Holder List
Pre-submittal Power Point Presentation
Pre-submittal Sign-in sheet
Award
It is your responsibility as an RFQ holder to determine, prior to submittal, if an Addendum Letter has been issued
Questions After Today
Email Your Questions No Later Than Friday, December 8, 2017, 5:00 P.M. To:
Cathie Rodman, Contracts Specialist
602-495-3654
OPEN FOR QUESTIONS
&
THANK YOU FOR ATTENDING
