Welding Professionals Management Software for ANBs

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DESIGNED FOR ANBs• WeldQ has been designed for ANBs• Developed over a 2 year period by welding professionals• Successfully implemented by WTIA, Australia as AWCR

CUTTING EDGE TECHNOLOGY• Developed by SPMT, the makers of Smart Welding Manager

using cutting edge technology • Mobile apps for Android & iOS

CLOUD-BASED• Hosted solution – runs in Google servers & IBM database• Access through the internet, no servers required• Totally supported and maintained by SPMT

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WeldQ has two sides – Administration & ClientsAdministration side is for creating and configuring

programs, setting fee, allocating users to roles, management of applications, administering examinations, management of awards, etc

Clients side is for the community of welders and welding professionals to create accounts within WeldQ, apply for qualifications or certifications, manage their profile, access their certifications through mobile app

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Create and manage qualification and certification programs for welding professionals e.g. IWE, IWC, etc;

Register and assess applications, conduct online assessments and manage qualified and certified personnel;

Administer and record welder qualifications and assessments;

Offer a searchable national welder database; Provide online examinations;Offer a repository of documents to select users;

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Role based – menus and controls are made available based on a user’s role

Workflow based system that progresses an application through pre-configured steps

Certificates are generated automatically upon awardEmails are sent out by the system at each stage of an

applicationPayment gateway integration for online payments Invoice/receipts generated automaticallyDiscounts may be given selectively

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Program Code is hyperlinked to the details and configuration screen; Program type indicator tells you what type of program it is (WQ –

Welder Qualification)

The numbers are the count of applications for a program and are hyperlinked to the stage of

processing they are in

Menu options for admin users

Icons for help, logout, screen size, etc

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This screenshot shows a welder qualification

program configuration

Options to set fee for

members and non-members

Revalidation / Prolongation

workflow settings

Instructions to show to the applicants

Requirements applicants need to respond to

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This screenshot shows the internal user edit options

Super User and Account Administrators have access to

all areas of WeldQ

Access to menus for an Account Contributor can be set

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There are 3 preconfigured workflowsQualification – applicant goes through an

examination process – awards do not expireCertification – awards for a limited period,

recertification is requiredWelder Qualification – to a specific standard, requires

prolongation and/or revalidationTypical workflow diagrams are shown in the following

screens

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Workflow Step 1

Preliminary Assessment Application received and checked by Program

Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct information, records and updates the application. Application can be edited by PC (Also by SU/AA/PM). PC then releases the

applicant to the Program Assessor. Application is then locked from further edits

AssessmentProgram Assessor assesses the application and selects the modules that are applicable, leaves

assessment report/comments; PC notified

Assessment OutcomeProgram Coordinator notifies assessment

outcome to the applicant; releases the appropriate module fees for payment;

Applicant receives the assessment report with a link to pay the examination fees

Payment ReceiptPC is notified upon successful payment receipt; PC sets date for the exam and releases one or

more examinations to the applicant (online) or sends the exam papers to the invigilator (P&P)

Applicant

ApplicationApplicant sees the program in the list of

available programs and starts an application; Instructions and requirements are shown to

the applicant; Applicant confirms requirements are met, uploads files, then submits the

application; Profile PDF file generated and attached to the application; PC notified by

email; Once submitted, application cannot be edited by applicant

PM/PC Program Assessor Program Examiner

Workflow Step 2

Workflow Step 3

PaymentApplicant pays the fees;

Workflow Step 4

Workflow Step 5

Practical/Oral ExamIf practical or oral, exam is administered by the

examiner to the applicant

Result

Invigilator

Online or P&P ExamIf examination is invigilated, it is administered by the invigilator; Examination papers sent to

the Assessor for marking

Workflow Step 6

Workflow Step 6

Workflow Step 7

Workflow Step 7

AwardPass all

Modules?Step 10

Qualification – Typical Workflow

AssessmentSent through PC to PA

Workflow Step 7(Continued)

Fail? Review?Step 8

Fail? Re-sit?Step 9

Workflow Step 6 (Online, non-invigilated)

Workflow Step 5(Repeat for resit)

No awardFail any

Module?

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Workflow Step 2

Preliminary Assessment Application received and checked by Program

Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct

information, records and updates the application. Application can be edited by PC (Also by SU/AA/PM).

PC then releases the applicant to the Program Assessor. Application is then locked

AssessmentProgram Assessor assesses the application; PC

notified

Assessment OutcomeProgram Coordinator notifies assessment

outcome to the applicant;

Applicant

ApplicationApplicant sees the program in the list of available

programs and starts an application; Instructions and requirements are shown to the applicant; Applicant confirms requirements are met, uploads files, then

submits the application; Once submitted, application cannot be edited by applicant

PM/PC Program Assessor

Email communication

Workflow Step 3

Workflow Step 4

PaymentApplicant pays the fees; Profile generated and stored in the application; PC notified by email;

ResultAward Pass?

Certification – Typical Workflow

Assessment review by another PA

Workflow Step 7

Review, if available

Workflow Step 6

Workflow Step 1

Workflow Step 5

Fail?

FailNo review available?

Renewal process(See Certification Renewal Workflow)

Workflow Step 8

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Workflow Step 2

Preliminary Assessment Application received and checked by Program

Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct information, records and updates the application. Application can be

edited by PC (Also by SU/AA/PM); PC selects Test Centre, then releases the application for testing; Application is

then locked from further editsExaminer conducts tests,

completes the welder qualification details and

submits the certificate for release

ApplicationApplicant selects a program from a list of available

programs and starts an application; Instructions and requirements are shown to the applicant;

Applicant selects the preferred Test Centre from a list; Applicant confirms requirements are met,

uploads files, then submits the application; Once submitted, application cannot be edited by

applicant

Email communication

Workflow Step 3

Workflow Step 4Payment

Applicant pays the fees; Applicant s PDF profile generated; PC notified by email;

Verification, approval and

release

Welder Qualification – Workflow

Workflow Step 1

Released?Workflow Step 5

Renewal process

Applicant PM/PC Program AssessorExaminer

(Test Centre)

Welder Qualification status message will change to – Awarded; Confirmation Due dd-mmm-yyyy This message will appear from date of test + (interval -1 in months) and remain until either the confirmation is done or date of test + (interval in months); If confirmation is not done within this period, display Awarded; On Hold , send email to Program Manager & Program Coordinator; PM/PC can either Cancel Award or Confirm; If confirmation process is successful, display Awarded; Confirmation Due dd-mmm-yyyy for the

next confirmation date; This confirmation process repeats for (Number of Confirmations) times;If Revalidation/Prolongation Required is checked, then after date of test + ((Number of Confirmations + 1)*(interval in months)-1month), message shown - Awarded; Revalidation/Prolongation Due dd-mmm-yyyy. If revalidation/prolongation is not done within this period,

message - Awarded; On Hold , email to Program Manager & Program Coordinator; PM/PC can either Cancel Award or Confirm;If Repeat? is checked, repeat the confirmation then revalidation process

Prolongation Process, ifconfigured

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Conduct online or pen & paper examinations Online examinations can be scheduled, can contain

multiple choice or descriptive questionsQuestion bank can be maintainedPrepare any number of tests from the questions in the

question bankPrepare and maintain questions by subject topicsManage venues for examinations

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This screenshot shows the list of examinations

Examinations module

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WeldQ provides a platform for test centres to access welder qualification applications, conduct tests and award certificates

Typical test centres are welding schools & fabricatorsTest centres & examiners can be administered & their

logos can appear on certificates

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This screenshot shows the examiner’s view of a typical

welder qualification application

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WeldQ provides a platform for companies to access details of their employees and status of their applications

Administrators of companies can use the advanced search feature to find welders who are qualified by process, position, filler metal, etc

Companies can be provided access to selected documents based on their membership type and status

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This screenshot shows the details of a company

Company’s membership type and status

Company’s administrators and users

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This screenshot shows the users from a company and their

application status

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This screenshot shows the advanced search feature to find welders

Search results & links to certificates

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Documents can be stored within the library Access to each document may be given as either an open

access (available for all users) or selectively based on the membership status and type

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This screenshot shows the documents list

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Applicants or external users can be managed from the admin side

All the applications made by an external user can be accessed from this screen

Also access to awards, history of important milestones reached in each application process, file notes and emails sent to or received from an applicant through this utility

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This screenshot shows the admin side of an external user or applicant

All data may be edited and the applicant’s access to WeldQmay be blocked, if needed

All the applications made, awards granted, historical milestones of

applications, emails sent to the applicant and file notes can be managed

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This screenshot shows the admin side of an external user or applicant

– the awards section

All the programs the applicant applied to that have gone through

the full workflow leading to an award are listed here

Status of awards that require renewal or revalidation are shown; Awards may also be put on hold or cancelled or renewed

by an admin user who has access

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Clients side is for the community of welders and welding professionals

Anyone can sign up for an account in WelQ Users fill a form, validate their email ID and create a password A WeldQ ID is created automatically and emailed to the user

External users can access WeldQ through a browser or a mobile app (editing their profiles & lodging applications can only

be done through the browser version)

They can login and edit their profile, educational qualifications, work experience and professional development records

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This screenshot shows the external user’s side of WeldQ

Applicants can update their photograph & contact details

External user’s menu

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This screenshot shows the external user’s side of WeldQ – managing qualifications, experience & PD

This interface shows how a work experience may be added to the profile

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This screenshot shows the status of all applications of an external

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This screenshot shows the program view for an applicant

All applications made by this user can be accessed

If multiple applications to a program are allowed e.g. welder qualification, a

button to re-apply will be shown

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Submitting an application is easy The applicant will have to answer the questions and

upload documents specific to that application, pay fees & submit the application

The applicant’s profile at the time of application is packaged up as a PDF file and is attached to the application

The program manager, examiner and assessor will have access to this profile of an applicant

No more long forms to complete

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This screenshot shows the profile of an applicant

The profile will contain all qualifications, uploaded files,

experience details and professional development

records

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Mobile apps have been developed for iOS & Android platforms

It is specifically designed for the external users to view notifications, seek prolongation or revalidation of welder qualifications, view documents shared with them, view awards (certificates)

The mobile apps will serve as authenticated platforms for employers to check as well as the external users to claim their certifications

This will save plastic cards to be issued and reissued whenever additional certifications are obtained

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WeldQ can be offered in languages other than English In the screenshot over the page, our other software

Smart Welding Manager is shown with an interface in German

Users can switch between languagesWe can offer the choice of all of the popular languages of

the world

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This screenshot shows the German interface of our other software

Smart Welding Manager

Switch between languages

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Contact

KANNAN S ADITYANVISION-PRO CONSULTING AUSTRALIA PTY LTD

PO BOX 6858UPPER MOUNT GRAVATT QLD 4122

AUSTRALIAPH: +61 407 435 973

sales@smartpmtools.com