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Welcome to Tier 2 Leadership Team Training! BUILDING A MENU OF TARGETED BEHAVIOR SUPPORTS
OC TOBER 20, 2016
ORANGE COUNTY DEPT. OF EDUCATION
Inclusion Activity With your school team, discuss a change you have observed in student or staff behavior as a result of your school’s PBIS implementation.
Write one observation on an index card.
SWAP Meet Activity Write your observation change on an index card.
Stand up and find a person from another table.
Introduce yourself, and take turns sharing your ideas.
At the cue, please return to your team table.
Outcomes
Define logic and core features of Tier II Interventions.
Build foundations for implementing the Behavior Education
Program (BEP) Check-in/Check-out (CICO).
Understand the role of Function of Behavior in selecting T2
targeted interventions.
Strengthen T2 teaming and problem-solving.
Agenda: T2 Targeted Interventions
Tier Two Targeted Interventions within a Multi-tiered System of Positive Behavior Supports.
Getting Started with Tier Two Targeted Interventions ◦ Tier 2 Interventions Jigsaw Activity
The Behavior Education Program (BEP)/CICO ◦ Check-in/Check-Out Action Planning
TIPS Meeting Foundations ◦ Team Meeting Essentials
Progress Monitoring and Team Action Planning
“Touch Each Page” Activity Review the T2 Team Member Handbook
◦ Section Tabs
◦ Team Initiated Problem solving (TIPS)
◦ T2 Targeted Interventions
◦ Behavior Education Program (BEP)
◦ Functional Behavior Analysis (FBA)
◦ Social Emotional Learning (SEL)
◦ Progress Monitoring
School-wide PBIS (A multi-tiered Behavioral Framework)
Primary Prevention: School-wide & Classroom-wide
systems for all students and all staff in all settings.
Universal, Tier I
Secondary Prevention: Systems for targeted or
group-based interventions for students needing
additional support beyond the Universal or Tier I
system.
Targeted, Tier II
Tertiary Prevention: System for
students requiring more intensive &
individualized supports for
academic, social, or mental health
services.
Individualized,
Tier III
PBISapps.org, CICO Training
Layered Continuum of Supports
Every student has access to Universal supports
Some students also receive Targeted supports
Few students also receive Intensive supports
T2 Foundations
All specialized interventions are more effective and more durable if they are done with school-wide behavioral expectations as a foundation.
80.00%
Some
Few
ALL School &
Classroom
Systems
Assumption: A Solid Tier 1 Prevention Foundation
Universal school-wide norms, behavioral expectations and supports
Intentional teaching of social-emotional life skills
Data-based decision making
Staff can identify student behavioral, mental health, and trauma-based issues & use referral processes
Best first instruction
Restorative approach to community building and positive relationships
Table Talk
Have a conversation about: ◦What is the status of Tier One Universal foundations at your school?
◦Which components might need attention?
.
Tier 2 Targeted Interventions
Tier II interventions are typically group-based, standardized practices and systems designed to supplement primary prevention efforts, and are appropriate for students who exhibit problem behaviors across multiple settings.
What are characteristics of T2 Targeted Interventions?
(Some)
Targeted
Interventions
for Students
At-Risk
• Targeted interventions are designed
for a smaller portion of students with
some risk.
• Focus on specific, targeted skill or
deficit.
• Targeted interventions are usually
short term, maybe 8-10 weeks
• Standardized delivery across a group
of students with similar at-risk needs.
• Data are used continuously to monitor
student’s progress in the intervention.
Key Features of Tier 2 Interventions
◦ Similar implementation across students
◦ Continuous availability
◦ Rapid access to intervention less than one week
◦ Low effort by teachers
◦ All school staff are trained on the intervention.
◦ Intervention is consistent with school-wide expectations
◦ Intervention is flexible based on functional assessment.
◦ Data are used continuously to monitor student’s progress on the intervention.
Crone, Hawkin, & Horner, 2010; OSEP, 2005
What Could Targeted Interventions Look Like?
•Behavior contracts
•Social skills training
•Check-in/Check out
•Mentors
•Reteaching school-wide expectations in small groups/targeted areas
•Student Support Groups • E.g., anger management, social skills,
conflict management
Say Something
Can you identify a potential Tier 2 Intervention at your site?
Describe the criteria that make this (or could make this) a T2 Targeted Intervention.
◦ Tip: See Tier 2 Interventions Checklist
(pp. 57-59) and Critical Features, p. 33.
Targeting Student Need
a. Students at risk for behavior, social-emotional, or mental health concerns
b. Students who are unresponsive to Tier I practices and systems (based on progress monitoring data)
c. Student who do not require more immediate individualized interventions
d. Students’ needs are observed across multiple settings or contexts.
e. Other (discuss with an elbow partner)
Making Predictions What might be some targeted student needs on your campus?
Examples: ◦ Students with social skills deficits ◦ Students with disruptive behaviors ◦ Students with poor study/organizational skills ◦ Students with tardy/attendance problems.
Discuss with your table partners.
Table Talk: Identifying Targeted Group Needs
What might be some targeted group needs on your campus?
Examples: ◦ Students with social skills deficits ◦ Students with disruptive behaviors ◦ Students with poor study/organizational skills ◦ Students with tardy/attendance problems.
Discuss with your table partners.
Got Data? What Data Sources might be used to identify student need for targeted interventions at your school?
◦ Healthy Kids Survey Data
◦ SWIS Data
◦ Aries Data
◦ Counseling Referral Logs
◦ Observation Data
◦ Anecdotal Records
◦ Other?
Building A “Menu” of T2 Interventions
CICO Mentoring
Check and Connect
Targeted Social Skills
Groups
Tier II Interventions: Jigsaw Reading
Number 1-4 at your table.
Read the section assigned to your number: 1. Check-in Check Out
2. Check and Connect
3. Mentoring
4. Social Skills
Complete the Table for your pair’s intervention.
Share with the whole group to complete the entire Tier II Interventions Table.
Secondary Tier Interventions Matrix Intervention Describe the
Intervention. How are students identified?
Who implements?
Research Base Possible examples at my school.
Check and Connect
Check-In/ Check-out
Social Skills Instruction
Mentoring
Intervention Overview
Small group intervention to provide…
◦Daily organization and behavioral support
◦Systematic performance feedback
◦High rates of adult attention
◦Mechanism for making data-based decisions
◦Communication link between school and home
Check-In/Check-Out: A Tier II Targeted Group Intervention
Check-In Check-Out (CICO) is a Tier II, group-oriented intervention, designed especially for students whose problem behaviors: a. are unresponsive to Tier I practices and systems b. do not require more immediate individualized
interventions c. are observed across multiple settings or contexts.
Check-in/Check-out is also known as the BEP:
Behavior Intervention Program
Where does CICO-SWIS fit?
80.00%
CICO-SWIS is a decision system for targeted or
group-based interventions for students needing
additional support beyond the Universal or Tier I
system.
Critical Features of CICO Increased positive adult contact
Embedded social skills training
Direct link to school-wide behavioral goals and expectations
Frequent feedback
Daily home-school communication
Positive reinforcement contingent on meeting behavioral goals
The Daily Progress Report (DPR)
Linked to school-wide behavior expectations.
Standard for all students
3 point rating scale.
No more than 10 check in periods.
Developmentally appropriate.
1. Standard for
all students?
2. 3-5
expectations?
3. 3-point rating
scale?
4. No more than
10 check in
periods?
1. Standard for all students?
2. 3-5 expectations?
3. 3-point rating scale?
4. No more than 10 check in periods?
More information and examples are available at www.pbisapps.org in the Resources
section
Daily Progress Report/Point Card
For Whom is the BEP Appropriate?
APPROPRIATE
Low-level problem behavior (not severe)
2-5 referrals
Behavior occurs across multiple locations
◦ Examples talking out
◦ minor disruption ◦ work completion
INAPPROPRIATE
Serious or violent behaviors/ infractions
Extreme chronic behavior (8-10+ referrals) ◦ Require more individualized
support Functional Assessment ◦ Wrap Around Services
Intervention Overview Research supported practice
◦ Schools can successfully implement
◦ Decreases problem behavior
◦ Effective for 60-75% of Tier II, at-risk students
◦ Ineffective for students who do not find adult attention reinforcing
(Crone, Horner, & Hawken, 2004, pp. 9-10)
Action Planning: “Getting Started” Workbook
Review sample Daily Progress Charts appropriate for your grade level (pp. 85-87p. 76).
◦ Select a format.
◦ Begin to complete chart, using your schoolwide behavior expectations.
Sample Referral Form (p. 90 “Getting Started”)
Parent Permission Form
Action Planning
Think About… What will your school forms be?
How will you teach CICO to faculty and staff?
How will you communicate with parents/families?
How will student’s progress be reinforced?
CICO Implementation Guide
Process Information People
Where, When, Who? Data Criteria for Selection/Referral CICO Coordinator
Location: Morning/afternoon check-in
Progress monitoring Criteria Behavior Support Team Members
Forms: DPR Spreadsheets
Exit Transition Communication Plan
Use this planning form to implement CICO with your PBIS Team.
Adapted from Susan Barrett, Chicago PBIS Forum 2014
Data Decision Rules (p. 56) What data criteria will your team establish for referral, progress monitoring, and exit/transition from the CICO intervention? ◦ Data benchmarks for student referral
◦ Data benchmarks for progress monitoring
◦ Data benchmarks for exit/transition from the intervention?
Introduction to Team-Initiated Problem
Solving (TIPS)
A PA C I TAT I O N :
T O D D , A . W. , N E W T O N , J . S . , A L G O Z Z I N E , K . , H O R N E R , R . H . , &
A L G O Z Z I N E , B . ( 2 0 1 3 ) . T H E T E A M I N I T I AT E D P R O B L E M S O LV I N G
( T I P S I I ) T R A I N I N G M A N U A L . E D U C AT I O N A L A N D C O M M U N I T Y
S U P P O RT S , U N I V E R S I T Y O F O R E G O N . W W W. U O E C S . O R G
.
TIPS II TRAINING MANUAL (2013) WWW.UOECS.ORG 54
People aren’t tired from solving problems – they are tired from solving the same problem over and over.
Implement Solution with High Integrity
Identify Goal for Change
Identify Problem with
Precision
Monitor Impact of Solution and
Compare against Goal
Make Summative Evaluation
Decision
Meeting
Foundations
Team-Initiated Problem Solving (TIPS
II) Model
Identify Solution and
Create Implementation
Plan with Contextual Fit
Collect and Use Data
What, Who, When, Where, and Why?
How do we want the problem to change?
What are we going to do to bring about desired change? Did we implement with
fidelity?
Has the problem been solved?
What next?
Define Roles for Effective Meetings
Core roles ◦ Facilitator ◦ Minute taker ◦ Data analyst ◦ Active team member ◦ Administrator
Backup for each role
NEWTON, J. S., TODD, A. W., ALGOZZINE, K., HORNER, R. H., & ALGOZZINE, B. (2009). THE TEAM
INITIATED PROBLEM SOLVING (TIPS) TRAINING MANUAL. EDUCATIONAL AND COMMUNITY
SUPPORTS, UNIVERSITY OF OREGON, UNPUBLISHED TRAINING MANUAL.
57
Typically NOT the administrator
Facilitator Minute Taker
Before meeting, provides agenda items to Minute Taker
During meeting,
Starts meeting on time
Determines date, time, and location of next meeting
Manages the “flow” of meeting by adhering to the agenda
Prompts team members (as necessary) with the TIPS
problem-solving “mantra”
Is active participant in meeting
Ask questions
75% of what a facilitator says should be in question form
Implement group norms/agreements
Keep people on track (back on track)
Before meeting Collects agenda items from Facilitator Prepares TIPS Meeting Minutes agenda form, including content from Data Analyst’s Report, as appropriate Prints copies of the TIPS Meeting Minutes form for each team member, or is prepared to project form via LCD
At meeting, asks for clarification of tasks/decisions to be recorded on TIPS Meeting Minutes form, as necessary
Uses computer & word processer Save/edit files Ability to listen to a discussion and paraphrase critical information in written form Fluent with meeting minute form Is active participant in meeting
After meeting, disseminates copy of completed TIPS Meeting Minutes form to all team members within 24 hours
Data Analyst Team Member
Before meeting Review data to describe potential new problems with precision Provides data (e.g., Summary and Drill Down Reports) concerning the frequency/rate of precisely-defined problems Provides update on previously-defined problems (i.e., precise problem statement, goal & timeline, frequency/rate for most recently-completed calendar month, direction of change in rate since last report, relationship of change to goal) Distributes Data Analyst’s Report to team members Asks Facilitator to add potential new problems to agenda for meeting
At meeting Leads discussion of potential new problems Responds to team members’ questions concerning content of the Data Analyst’s Report; produces additional data on request (e.g., additional Custom Reports) Is active participant in meeting
Before meeting, recommends agenda items to Facilitator
At meeting, responds to agenda items and
Analyzes/interprets data; determines whether a new problem exists
Ensures new problems are defined with precision (What, Who,
Where, When, Why) and accompanied by a Goal and Timeline
Discusses/selects solutions for new problems
For problems with existing solution actions
Reports on implementation status (Not Started? Partially
implemented? Implemented with fidelity? Stopped?
Suggests how implementation of solution actions could be
improved
Analyzes/interprets data to determine whether implemented
solution actions are working (i.e., reducing the
rate/frequency of the targeted problem to Goal level)?
Is active participant in meeting
Willingness to listen and consider all perspectives
Use sense of humor
Mutual respect
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Team Member Responsibilities
Facilitator’s Responsibilities and Skills Needed
Facilitator
Before Meeting:
• Ask for agenda
items
• Provide items to
Minute Taker
During Meeting:
• Starts meeting on time
• Manages “flow” of meeting
• Prompts team members (as
necessary) with the TIPS
problem-solving “mantra”
• Is an active participant in
meeting
• Determines date, time, and
location of next meeting
Facilitator should be able to:
• Ask questions
• Implement group norms or agreements
• Keep meeting on track (or navigate back
on track when needed)
• Move through agenda in a timely fashion
Minute Taker’s Responsibilities
Minute Taker
Before Meeting:
• Collects agenda items from
Facilitator
• Prepares TIPS Meeting Minutes
agenda form, including content from
Data Analyst, as appropriate
• Is prepared to project TIPS Meeting
Minute form via LCD during
meeting
During
Meeting:
• Records
decisions/not
es on TIPS
Meeting
Minutes form
• Asks for
clarification of
tasks/decisio
ns, as
necessary
• Is active
participant in
meeting
After Meeting:
• Cleans up TIPS Meeting Minutes from meeting
• Disseminates Meeting Minutes to team within 36
hours
Data Analyst Responsibilities
Data Analyst
Before Meeting:
• Review data and define potential new problems with precision (What, Who,
Where, When, Why)
• Gather/organize data on previously-defined and/or potential new problems
• Review data on previously-defined problems (i.e., frequency/rate for most
recently-completed calendar month, direction of change in rate since last
report, and relationship of change to goal)
• Prepares graphs for sharing at meeting
• Asks Facilitator to add potential new problems to agenda for meeting
During Meeting:
• Leads discussion of potential new
problems
• Responds to questions about data;
produces additional data on request
(e.g., additional Drill Down Reports)
• Is active participant in meeting
Team Member Responsibilities
Team Member
Before Meeting:
• Recommends agenda items to Facilitator
During Meeting:
• Analyzes/interprets data; determines whether a new problem exists
• Ensures new problems are defined with precision (What, Who, Where, When, Why)
and accompanied by a Goal and Timeline
• Discusses/selects solutions and evaluation data (fidelity and outcome) for new
problems
• For problems with existing solution actions
• Reports on implementation status (Not Started? Partially implemented? Implemented
with fidelity? Stopped?)
• Suggests how implementation of solution actions could be improved
• Analyzes/interprets data to determine whether implemented solution
actions are
• Is an active team member
Expert Group Activity: Number off 1-4
Each group is assigned a TIPS Meeting Role
Take 5 minutes to discuss the role’s responsibilities.
Be prepared to report out.
Who is Responsible? Action Person Responsible
Reserve Room
Recruit items for Agenda
Review data prior to the meeting
Reserve projector and computer for meeting
Keep discussion focused
Record Topics and Decisions on agenda/minutes
Ensure that problems are defined with precision
Ensure that solutions have action plans
Provide “drill down” data during discussion
End on time
Prepare minutes and send to all members
Facilitator
Facilitator
Data Analyst
Minute Taker
Facilitator
Minute Taker
Facilitator
Facilitator
Data Analyst
Facilitator
Minute Taker
All
Meeting
Foundations
Meeting starts
on time
At least 75% of
team members
present at start
of meeting
Previous
meeting minutes
available
Agenda is
available for all
to view
Roles and
responsibilities
of team
members
defined
Next meeting is
scheduled
Meeting ends on
time (unless
agreement to
continue)
At least 75% of
team members
are present at
end of meeting
Elements of
Meeting
Foundations
National PBIS Leadership Forum, October, 2013
Meeting Foundations Brief Self Assessment
In place Partially in place Not in place
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Start on Time
End on time (or agree to extend and end at that time)
Have facilitator/ minute taker/ data analyst
Have Back Ups for each role
Start with previous meeting minutes
Have a public agenda format
Next meeting scheduled
Team members participate regularly & promptly
Decision making authority is present during meetings
Distribute meeting minutes within 24 hours of meeting
Meeting Foundations Activity (15 mins) Identify primary and backup people for roles.
Define:
Meeting Dates, Times, Locations
Add to future meeting agenda to complete the School Information Form
Role Primary Backup
Facilitator
Minute Taker
Data Analyst
Support Team Members
Evaluation of Team Meeting (Mark your
ratings with an “X”)
Our Rating
Yes No So-So
1. Was today’s meeting a good use of our time?
2. In general, did we do a good job of tracking
whether we’re completing the tasks we agreed on at
previous meetings?
3. In general, have we done a good job of actually
completing the tasks we agreed on at previous
meetings?
4. In general, are the completed tasks having the
desired effects on student behavior?
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End of Meeting Brief Debrief
Say Something How might you use the TIPS Meeting Foundations at your school to design more effective Behavior Support Team Problem Solving meetings?
Determining Readiness for Advanced Tiers
A major feature of SWPBIS is the commitment to ongoing assessment and progress monitoring of fidelity of implementation.
Proceed if you meet one or more of the following criteria: ◦ a. >80% on Team Implementation Checklist (TIC),
◦ b. >70% on the Benchmarks of Quality (BoQ), or
◦ c. > 80%/80% on the School-wide Evaluation Tool (SET).
Tiered Fidelity Inventory ACTION PLANNING PROTOCOL
https://www.pbisapps.org/Resources/Pages/School-Wide-Tiered-Fidelity-
Inventory-(TFI)-Walkthrough.aspx
Tiered Fidelity Inventory (TFI) The purpose of the SWPBIS Tiered Fidelity Inventory (TFI) is to determine the extent to which school staff are applying the core features of SW PBIS across all three tiers.
Tier I (Universal PBIS) ◦ Whole School Universal Prevention
Tier II (Targeted PBIS) ◦ Secondary, Small Group Prevention
Tier III (Intensive PBIS) ◦ Tertiary, Individual Support Prevention
The TFI is completed by the school PBIS Leadership Team, including the site administrator and PBIS coach*.
Input from staff or other committees that have the knowledge and are supporting students in one or more of the Tiers is recommended.
◦ For example, a behavior specialist may want to be part of the completion of the Tier III section if they are involved in BSP Planning.
*Note: Is strongly recommended the SWPBIS TFI be completed (at least the first time) with an external PBIS coach as the facilitator.
Who Completes the TFI?
Feature Name
Feature Name: Detailed description
of the feature.
Possible data sources
0 = descriptors of the feature not being implemented
1 = descriptors of the feature being partially implemented
2 = descriptors of the feature being fully implemented
Feature Data Sources
Scoring Criteria
0 = Not implemented 1 = Partially implemented 2 = Fully implemented
Main Idea: the essence of the feature.
Reflection-Walkabout
SWPBS Feature Response 1. What is 1 thing you learned that you did not know before?
2. What 3 “big ideas” will you take back to your colleagues?
3. What is 1 practice you will do tomorrow that you have not done before?
4. What is 1 practice you will consider not doing tomorrow?
5. What is 1 enhancement you can make in your teaching environment to increase likelihood of doing above?
“Walk about” until you share with at least three other members outside your
school team.
Reflect and record your responses on the right.