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Welcome to the Centre of Excellence in Natural Resource

Managementwww.cenrm.uwa.edu.au/staff

www.cenrm.uwa.edu.au

UWA Welcome to CENRM Manual Published: February 2016

Version 2.0Authorised by Finance Manager Page 1 of 19This document is uncontrolled when printed. The current version is available on the UWA Safety, Health and Wellbeing website

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TABLE OF CONTENTS1 Contacts..........................................................................................................................4

1.1 Administrative Matters...........................................................................................61.2 Computer Support...................................................................................................6

2 Induction........................................................................................................................62.1 Forms......................................................................................................................62.2 Cards, Keys and Permits.........................................................................................62.3 Facilities..................................................................................................................62.4 Safety and Health....................................................................................................72.5 Meet and Discuss....................................................................................................72.6 Visitors....................................................................................................................72.7 Postgraduate Students.............................................................................................7

3 CENRM Information.....................................................................................................73.1 Human Resources...................................................................................................7

3.1.1 Payslips............................................................................................................83.1.2 Timesheets for Casual Staff.............................................................................83.1.3 Booking Leave – Annual Recreational Leave.................................................83.1.4 Sick Leave/Carers Leave..................................................................................83.1.5 Employee Assistance Program.........................................................................9

3.2 Safety and Health....................................................................................................93.2.1 Injury / Incident / Accident / Hazard Reporting...............................................93.2.2 Safety Induction Checklist...............................................................................93.2.3 Occupational safety and health in the workplace.............................................9

3.3 Finance..................................................................................................................103.3.1 Expenditure or Accounts Payable (Admin Officer).......................................103.3.2 Income or Accounts Receivable (Finance Manager).....................................113.3.3 Internal Transfers (IFTs or Journals).............................................................12

3.4 Stationery Store.....................................................................................................123.5 Keys......................................................................................................................123.6 Mail.......................................................................................................................123.7 Building Access and Room Bookings..................................................................133.8 Phone.....................................................................................................................13

3.8.1 Charges...........................................................................................................133.8.2 How to Use.....................................................................................................143.8.3 Message Mailbox...........................................................................................14

3.9 Photocopier/ Fax/ Printer/ Scanner/ Green Building............................................143.9.1 Fax..................................................................................................................143.9.2 Printers...........................................................................................................143.9.3 Green Building...............................................................................................143.9.4 Recycling/Document shredding.....................................................................14

3.10 Vehicle Use.........................................................................................................153.11 Computing...........................................................................................................15

3.11.1 How to activate staff and student accounts..................................................153.11.2 Internet usage and Shared drive...................................................................153.11.3 Software and Hardware................................................................................153.11.4 Computing policies......................................................................................15

3.12 CENRM Website................................................................................................153.13 Field Work/Travel/Booking flights.....................................................................16

3.13.1 Field work....................................................................................................163.13.2 Travel...........................................................................................................16



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3.14 Social Activities..................................................................................................163.14.1 Tea Room Facilities, Unit 1 and Level 3.....................................................18

3.15 Research..............................................................................................................183.15.1 Using New Equipment.................................................................................183.15.2 Using CENRM’s Boat.................................................................................18

4 Further information about the University....................................................................19



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Welcome to the Centre of Excellence in Natural Resource Management (CENRM) within the Faculty of Science (FoS) at the University of Western Australia. We hope your stay with us will be a pleasant and rewarding one. Below, we have listed the key people in the Centre whom you can approach for assistance, the main facilities we can offer, and the URLs of important University websites and some Centre and Faculty policies.

1 ContactsActing Director: Dr Barbara Cook: ext 837, [email protected] Acting Deputy Director: Dr Paul Close: ext 833, [email protected]

Graduate Research Coordinator: W/Prof Dale Roberts: ext 867, [email protected]

Core Staff Key ContactsAssoc/Prof. Barbara Cook x837A/DirectorMon – Thurs

Biodiversity Scientist

Centre planning and direction Employment levels – Academic & General staff Undergrad Teaching Coordinator Biodiversity and systematics, conservation, freshwater ecology Statistics & experimental design

Assist/Prof. Paul Close x833Business Manager – 2 [email protected]

Fish Ecologist – 2 [email protected]

Strategic Centre planning Research opportunities Budget planning & preparation Honours Coordinator Employment levels – Academic & General staff

Freshwater and estuarine fish ecology River health and environmental flows Environmental monitoring and assessment (aquatic)

Leisha Davis x838Finance ManagerMon – Fri (8.15 – 3.30pm)Mon – Thurs (Payweek)

[email protected]

Centre financial management Research grants management Budget planning & preparation Accounts receivable E-recruitment (new contract staff) EA to Director Trainer for Travel, e-recruitment & Peoplesoft

Joslyn Berkelaar x841Administrative OfficerMon, Wed – Fri (9 – 3pm)

[email protected]

Staff inductions Accounts Payable (invoice payments, purchase orders) Corporate cards acquittals Reimbursements Casual Staff (contracts, renewals & Timesheets) Facilities Management Publication returns Room bookings – Science Building levels 2 & 3

David Tunbridge x846Scientific OfficerMon – Thurs

Lab & field Technician Field work planning, assisting, preparation Supervision & training of field staff & postgraduate students Calibration and maintenance of field research equipment



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mailto:[email protected]





W/Prof. Stephen Hopper x842Mon – Fri

Granite outcrop plants of the world - biogeography, evolution and conservation

Haemodoraceae - phylogenetics, biology and conservation Systematics, evolution and conservation ecology Collaborative cross-cultural knowledge systems of

biodiversity - Noongar and western scienceAsst/Prof. Peter Speldewinde x845Research FellowMon – Thurs

Ecosystem & human health Ecology and conservation of Australian native rodents GIS & special analysis

Ms Rebecca DobbsResearch Assistant ProfessorMon – Fri

BASED IN KUNUNURRA

Indigenous and non-indigenous engagement and interpretation of western science

• Ranger training and river health monitoring• Macroinvertebrate Ecology• Environmental water requirements• River health and environmental flows Environmental monitoring and assessment (aquatic)

Asst/Prof. Leah Beesley x836Research Assistant ProfessorMon – Fri

Freshwater fish ecology Monitoring and assessment (aquatic) Urban ecology

W/Prof. Dale Roberts x867Adjunct Professor

Biogeography & speciation: Australia - particularly south-western Australia

Anuran biology: frogs Sexual selection and sperm competition: polyandrous mating

systems Animal acoustics Conservation and restoration biology

Prof. Peter Cook x834Adjunct Professor

Aquaculture

Ms Jennifer O’NeilDirector

Director of the UWA Albany Centre

Paula Phillips Manager

Manager Development and Operations

Veronica DaymanAdministrative Officer

EA, Albany Centre Director Student Enrollments

Jenni FlottmannFinance Officer

Centre Financial Management Accounts Receivable

Nardia SenjuschenkoAdministrative Assistant

Student Help Accounts Payable

Sam ElliotComputer Support Officer

IT Help Set up Access to Networks, Servers and Printers



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1.1 Administrative Matters ([email protected])Business Manager: Paul Close (ext.833) [email protected]

Finance Manager: Leisha Davis (ext.838) [email protected]

Administrative Officer: Joslyn Berkelaar (ext.841) [email protected]

1.2 Computer Support Sam Elliott (IT Officer): [email protected] Located at the Albany Centre, Stirling Tce. (ext.805). For reporting faults or if you need IT assistance please use the IT Help email: [email protected]

2 InductionThere a variety of forms and activities you may have to complete within a week of being employed as staff or starting as a postgraduate student.

Students should seek the help of their supervisor and others as listed above.

Please keep the admin staff up to date with any changes to your personal details (address, phone etc).

2.1 Forms New staff: Commencement Form Net Salary Transfer Form Tax File Number Declaration Form Complete CENRM checklist with supervisor or Business Manager.

New students: Complete CENRM checklist with supervisor or Business Manager

2.2 Cards, Keys and Permits Obtain staff/student card from Albany Centre Obtain access keys to the building from the Administrative Officer Request access to the building through Cardax by contacting UWA Albany Centre

Administration Understand security/locking requirements – including out of hours access to the

Albany Centre if required Set up code for the photocopier/printer with the Administrative Officer as well as login

details for the shared server drive (IT Officer). Provide the office staff with copies of your drivers’ license, 4WD training and first aid

certificate (if applicable).

2.3 Facilities Allocated room/lab and work station Included in Centre email list Allocated stationery – aware of stationery ordering system Given a copy of CENRM/Albany Centre telephone contact list Discuss vehicle and equipment bookings Informed Albany Centre to add to local telephone list/UWA Directory listing Informed of the internal and external mail delivery system Informed of lunch facilities, morning tea and afternoon tea.



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2.4 Safety and Health Discussed safety issues with supervisor (Safety Induction Checklist) Complete lab specific induction checklist (if required) Informed of the whereabouts of first aid kits in your workplace Given information about evacuation plan and emergency procedures Provided any safety equipment (if required) Organised occupational health and safety related training where required (i.e. Lab

Safety; Senior First Aid; 4WD)

2.5 Meet and Discuss Meet the Director Meet the administrative staff Meet other staff members Tour of CENRM and the Albany Centre Discuss your role and specific work-related matters with your supervisor

2.6 Visitors Visitors need to complete a “Visitor application for a UWA Campus Card” form in order to obtain a campus card. The campus card can be used for access to the library facilities.

2.7 Postgraduate Students Postgraduate students are also referred to their respective support services and websites operated by their UWA School.

3 CENRM Information

3.1 Human Resources www.hr.uwa.edu.au

Employee Self Service (www.hr.uwa.edu.au/working/applications/ess ) allows you to view leave balances, payslips and other payroll information as well as submit leave requests, or create a Performance Development and Appraisal (PDA) for your supervisor.

Those of you who are yet to register for ESS can do so by following the instructions below:

"Your Web User ID is your staff number. You must enter the whole 8 characters including the leading zeros. (eg. 00012345)

Your first password is based on your date of birth using the format ddmmyy. When you log in for the first time, you will be required to change your password, which must be between eight and 15 characters and have A-Z characters and at least one numeric character. The passwords are case sensitive.

Set yourself a secret question and answer at the same time so you can retrieve your password if you forget it.

3.1.1 Payslips All staff should log in to Employee Self Service (ESS) for payslips, viewing leave details, personal details, emergency contacts, mailbag address, qualifications, banking details etc. You can change your personal information such as address, phone number etc through this system.



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http://www.hr.uwa.edu.au/working/applications/ess

http://www.hr.uwa.edu.au/

Please note that payslips are not sent out to employees. To view and print your payslip, you need to log in to ESS. www.hr.uwa.edu.au/working/applications/ess

For first time users please use your employee number then use your birth date ddmmyy as the password. You will be prompted to change your password.

3.1.2 Timesheets for Casual Staff Signed timesheets for casual staff members need to be with the Administrative Officer or in the relevant pigeon hole by 5pm the Monday of the week preceding pay week and will be paid in the next pay run. The Principal Investigator of the relevant Project Grant should sign the timesheet and the Project Grant number must be included. Blank timesheets and the dates for submission are available from Administration, or you can access it at http://www.hr.uwa.edu.au/working/forms

3.1.3 Booking Leave – Annual Recreational LeaveAll applications for recreation leave need to be done through the ESS (Employee Self Service) system, found at www.hr.uwa.edu.au/working/applications/ess

Once logged in, go to 'Leave Details' and then 'Submit a Leave Request', ‘Whole (or Part) Day Leave Booking’ and choose 'Annual Recreation Leave' leave from the drop down. Once this has been completed an email will be sent to your Supervisor to approve/reject your leave request.

All Leave Requests should be submitted well in advance of your intended leave dates unless there are exceptional circumstances. We suggest giving at least 1 months notice, in order that any reorganisation of workloads can be done easily within a reasonable timeframe.

Any issues with Recreation Leave should first be raised with your Supervisor, and then the Business Manager before being referred to the Director.

3.1.4 Sick Leave/Carers LeaveIf you are sick you should try to notify the Office staff or your colleagues that you will not be at work. Once you have returned to work you need to log your time off on the ESS system.

Use the ESS system to record any sick leave taken. Go to 'Leave Details' and then 'Submit a Leave Request', ‘Whole (or Part) day leave booking’ and choose 'Personal Leave (sick/carers)’ from the Leave Code drop down box.

Medical certificates are required in the following instances:

Professional Staff: Medical evidence (a medical certificate) is not required for absences of less than 3 consecutive working days, however, the University does have the right to request satisfactory medical evidence if it is believed sick leave has been used inappropriately.



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http://www.hr.uwa.edu.au/working/applications/ess

http://www.hr.uwa.edu.au/working/forms

Academic Staff: Medical evidence (a medical certificate) is not required for absences of less than 5 consecutive working days, however, the University does have the right to request satisfactory medical evidence if it is believed sick leave has been used inappropriately.

Once you have submitted your Sick Leave request it will go to your supervisor for approval. If you have a Medical Certificate supporting your sick leave please send a copy of it to HR (M350) for their records.

3.1.5 Employee Assistance Program The Employee Assistance Program provides confidential and professional assistance for employees, and to other persons whose care is the responsibility of the employee, who are experiencing difficulties of a personal or work-related nature.

www.safety.uwa.edu.au/health-wellbeing/health/eap

The service providers who currently offer the programme on behalf of the University are:

Optum, Level 16, 251 Adelaide Terrace, Perth, 1300 361 008 (24 hours)

UWA Counselling and Psychological Services; 1st Floor, South Wing, Social Sciences Building, 6488 2423

3.2 Safety and Health Dave Tunbridge – OHS Representative [email protected]

3.2.1 Injury / Incident / Accident / Hazard Reporting Please ensure that you report all injuries, incidents, accidents and hazards to the CENRM Office. In the case of incident or injury, an incident/injury report form needs to be completed within 24 hours. These procedures are in place to prevent similar incidents recurring in the future, identify any new hazards and identify and choose suitable controls. The reporting process is necessary in case any workers compensation is required.

The incident/injury report form can be downloaded from the Safety and Health webpage: www.safety.uwa.edu.au

3.2.2 Safety Induction ChecklistAll new staff are required to complete the UWA Online Health and Safety Induction and also a workplace specific induction to familiarise themselves with health and safety requirements in their new working environment before commencing any tasks or activities. For existing staff who already have evidence of local workplace health and safety induction in their training records, completion of the online health and safety induction is recommended.

3.2.3 Occupational safety and health in the workplacePlease see Appendix 1 for a ‘summary of good seated posture at the computer and associated issues. Please inform the CENRM Office if you require specialised office equipment.

The Occupational Safety and Health Policy of UWA can be viewed at www.safety.uwa.edu.au

A copy of the CENRM ‘Emergency plan and procedures’ manual is attached at Appendix 2.



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http://www.safety.uwa.edu.au/



http://www.safety.uwa.edu.au/health-wellbeing/health/eap

3.3 Finance

3.3.1 Expenditure or Accounts Payable (Admin Officer)If you are making a purchase that is over $100 you will need to complete a requisition form prior to making the purchase and have it signed by the Business Manager.

The requisition form can be completed online through the CENRM Intranet. Blank requisition forms are also located next to the Administration Office. The Chief Investigator of the project and the Business Manager MUST sign off requisition forms. General office charges are to be signed off by the Business Manager or one of the Administrative staff.

There are 3 methods of paying for purchases within the UWA:

Purchase Order provided to your vendor (preferred method of payment) Purchasing or Corporate Card (for staff who have them). Most of the staff at

CENRM have a $500 limit per transaction. If you don't have a Purchasing or Corporate Card, purchases can be made on your behalf by contacting your Supervisor or CENRM Administrative staff.

Purchase OrdersIf your vendor cannot receive payment via purchase card or it is over $2000, then you will need to supply a purchase order to you vendor.

Whenever possible, please order well ahead of time and allow time for processing and delivery.

Purchase Orders are a guarantee to your vendor that UWA will pay them; it is also used to make sure we receive what we have requested. We are now required to produce Purchase Orders electronically. When a PO is required:

Obtain a quote from the vendor, including price, item description and vendor details, including bank account details.

Put your quote, with a completed requisition form in the ‘Administration’ pigeon hole, located above the photocopier on level 3 of the Science Building, or email the quote to [email protected]

Please make sure that the requisition form is authorised for purchase by the Chief Investigator of the project grant.

The Admin Officer or Business Manager will produce the PO and forward it to you, the Chief Investigator and your vendor.

When the invoice arrives, Admin will contact you to confirm delivery of goods and the amount.

If a quote is not possible, the amount can be entered when the invoice arrives. You will need a new purchase order (PO) number for every purchase All invoices from suppliers need to be emailed directly to Financial Services

([email protected]) with the PO number on the Invoice.



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Purchasing or Corporate CardThe standard credit card cannot be used to obtain cash advances.

The credit card is to be used only for official University business, not personal expenses.

Cardholders are to provide original, supporting documents (such as receipts or invoices) to support every expense made via credit card.

Cardholders should be aware of the University's Preferred supplier’s arrangements and use these suppliers as first priority.

Cardholders must comply with the University Travel policy when using a card during travel. Cards should not be used to purchase flights or accommodation.

The Business Manager has the right to cancel a credit card if a cardholder uses the card for unacceptable or inappropriate expenditure or if a cardholder does not comply with the conditions above. Cards need to be reconciled monthly.

HonorariumsAn Honorarium is a one off payment for non-UWA staff and students. Original receipts are required by UWA.

The payment amount is determined by the organising Research Fellow or the Director.

Please complete a Reimbursements & Honorariums form with full details of the recipient and leave in the ‘Administration’ pigeon hole, located above the photocopier on level 3 of the Science Building.

ReimbursementsReimbursement for expenses on authorised purchases will require original receipts.

Under $50: Petty cash can be collected from the Admin Office. Please bring your receipts and your project grant number.

Over $50: For reimbursements over $50 please complete the Reimbursements & Honorariums form (including your home address) and leave in the ‘Administration’ pigeon hole, located above the photocopier on level 3 of the Science Building. Income or Accounts Receivable (Finance Manager)

Invoice RequestWhere an organization has agreed to provide funds to UWA to support a project or to reimburse a staff member to attend a conference or perform a consultancy, eg salary (with on-costs), travel and or accommodation, please email [email protected] with the details, including contact name, phone & email address and an invoice will be sent to the organization.

Consultancies should include 35% infrastructure charge.

GST is charged on all outgoing invoices.



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3.3.2 Internal Transfers (IFTs or Journals)For transfer of funds between UWA business units we use Internal Funds Transfer (IFT). As these are internal, there is no GST applicable. Please email details, including IFT contact at the School or BU, to [email protected]

If transfers are needed between CENRM projects, please send an email to the manager (or CI) of the other project with a ‘cc’ to [email protected] requesting permission for charges to be assigned. When the CI of the project has confirmed the charges, the journal transfer will be made.

3.4 Stationery Store Please see Admin staff in the CENRM office regarding stationery items. Any stationery we do not have on hand can be ordered through the Office by providing a project grant number to charge.

3.5 Keys Please see the Finance Manager or Administrative Officer for keys. Keys will be provided based on your needs and where you are located.

3.6 Mail Please place both internal (UWA) and external mail in the marked pigeon holes located above the photocopier on level 3, Science Building. Personal stamped mail can be placed here too. Internal mail does not need a stamp. Work-related letters can be placed here free of charge.

If the mail is research-related, or you are sending high quantities, please advise the Administration staff and provide the relevant project grant number.

If you need to send your mail registered mail, couriered mail or declared mail you will need to advise the Administration Officer by email via [email protected] or attach a note to the article.

Parcels and items that need to go by courier will have to have a project grant number.

Our internal mailbag address is M701.

Mail is delivered around 10am and picked up at 3pm each day from the Albany Centre.

Mail trays are located on Level 3 in the Science Building (near the photocopier).

For more information about the University mail system, please see:

www.staff.uwa.edu.au/facilities/mail

Postal Address Your name CENRM M701The University of Western Australia PO Box 5771ALBANY WA 6332

Street Address The University of Western Australia 35 Stirling TerraceALBANY WA



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http://www.staff.uwa.edu.au/facilities/mail




3.7 Building Access and Room BookingsAccess to the CENRM facilities is unlimited for staff members. Access to the Albany Centre is by prior arrangement (if access is required you will need to organise a time with the Albany Centre to take you through security procedures and be issued with the relevant security keys).

Rooms on levels 2 & 3 are managed by Centre Administration.For external enquiries please email [email protected]

There are several rooms available in the Science Building, when booking rooms you need to include;

Your setup and pack up time in the booking. If you are catering, there is an urn, cups & saucers etc. available. Tea, coffee, milk are to be provided by the organiser. If you would like lunch provided, please speak to Admin (x841) or email

[email protected] with full details. Catering requires 2 working days’ notice. The room should be left as you found it and all equipment cleaned and returned.

All staff can view rooms via Microsoft Calendar, however for room bookings please email;[email protected] with the following information;

Subject line: Room Booking RequestStaff requesting the roomTitle of bookingNumber of people attendingDate, Time, length of meeting and if recurringFacilities needed

Level 3UWA Albany Science Seminar A - RM-3.02 – seats 25 in rows, 16 around tables

O/head projector, Laptop plug in available

UWA Albany Science Seminar B - RM-3.03 – seats 25 in rows, 16 around tablesApple Mini-Mac, Interactive whiteboard, O/head projector, Additional whiteboard if divider closed, Laptop plug in available

UWA Albany Science Tutorial - RM-3.01 – seats 12Electronic whiteboard, TV, Laptop plug in available

Level 2UWA Albany Science Tutorial - RM-2.01 – seats 15Apple Mini-Mac, Whiteboard, O/head projector, Laptop plug in available

UWA Albany Science Laboratory - RM-2.06 – spaces for 50

3.8 Phone For help with using the phone, please see the Admin staff.

3.8.1 Charges Whilst phone usage is not charged it is monitored and any excessive usage will need to be explained.



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3.8.2 How to Use To access an external line, simply dial the external number.

3.8.3 Message Mailbox The phone mailbox can be accessed by pressing the message icon. You will be asked to enter your passcode (eg. 9899) and the hash key (#). To change your greeting or other settings, please follow the instructions. For help, ask the IT Officer on [email protected] or x805.

3.9 Photocopier/ Fax/ Printer/ Scanner/ Green BuildingThere is a photocopier/printer/scanner located in the Science Building. You will need to obtain an access code from the Finance Manager and contact the IT Officer for computer connection to the printer. A printer is also located in Unit 1.

3.9.1 Fax The fax is located on Level 3, in the Admin office. To send a fax, dial the number required (no “0”). Be sure to have your papers facing down in the fax machine. Please ask the Administrative staff for help if you require it. After sending your fax, please wait until the fax light stops flashing and wait for your confirmation page to be printed, confirming whether it was successful.

The CENRM fax number is: 9842 0878.

3.9.2 Printers Please check with IT support staff about access to a printer for your computer.

Black and white printing/photocopying are free.

Colour printing and photocopying are charged at 80c for the 1st 20 colour copies and 60c next 30 colour copies and 40c for the remainder per page. You will need to nominate a project grant account for all colour printing and copying.

Please ensure that your computers’ default printing is set to black and white (grayscale).

3.9.3 Green BuildingCENRM participates in the ‘Green Building’ program of UWA. As such we endeavour to reduce our paper usage – please bear this is mind when printing or photocopying.

The Green Building program engages and educates staff in modifying behaviours and practices for the benefit of the environment. The Green Building implements actions in the areas of WASTE, PAPER, ENERGY, WATER, PURCHASING and TRANSPORT.

More information on the Green Building program can be found at the website below.

www.sd.fm.uwa.edu.au/staff/green-building

3.9.4 Recycling/Document shreddingThere is a recycling box located near the kitchen in the Science Building. Please place cardboard, paper, cans, plastic and glass here for recycling (there are also two recycling bins outside Unit 1 and the Science Building where items can also be placed).

Sensitive documents for shredding can be placed in the Westshred blue security bin, located on Level 3 in the Science Building.



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http://www.sd.fm.uwa.edu.au/staff/green-building



3.10 Vehicle UseCENRM currently has vehicles available for use by staff and students. Charges are:

4WD vehicles (Hilux) 75 cents/km

Please ensure that kms and nominated project grant details are completed in the log book. For TEACHING expenses, please ensure you nominate the unit code (eg. ENVT3360).

Transfers from nominated project grants are done at the end of each month by the Finance Manager.

There are four rules when using these vehicles;

Ensure that the vehicle is returned clean, inside and out. Ensure that the fuel tank is at least 75% full. Complete the log book including the PG to be charged for usage. Report any damage or problems to the Office Manager.

3.11 Computing

3.11.1 How to activate staff and student accounts Pheme is the UWA Authentication Management System and your login is used for many different UWA applications.

To activate your pheme account, go to www.pheme.uwa.edu.au

Your pheme login is used to access email, WebCT, dialin access and Student Connect (www.studentconnect.uwa.edu.au)

3.11.2 Internet usage and Shared driveInternet usage is for work purposes only. CENRM has a shared drive on the main Server. You will need to get your computer configured by the IT Support Staff in order to obtain access to the Shared Drive.

3.11.3 Software and HardwarePlease contact the IT Officer if you would like to order software or hardware.

The UWA IT information about software can be found at: www.is.uwa.edu.au

You will need permission from your supervisor or Chief Investigator

3.11.4 Computing policies CENRM has a support agreement with the UWA Albany Centre which is in turn supported by the UWA Information Services section. Information about Information Services can be found at www.is.uwa.edu.au.

3.12 CENRM WebsiteThe CENRM website is www.cenrm.uwa.edu.au

Please supply the Business Manager, who updates and maintains the website, with information about yourself, current projects and your research interests so that you can be allocated a page on the site. Please also supply a recent photo of yourself (preferably electronic).



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http://www.cenrm.uwa.edu.au/

http://www.is.uwa.edu.au/


http://www.pheme.uwa.edu.au/

3.13 Field Work/Travel/Booking flights

3.13.1 Field workAt least one week before you undertake field work, you are required to submit a Field Work Plan (available on the Intranet) and ‘Fieldwork Participants form’ which can be found (along with other important information) at: www.safety.uwa.edu.au.

If you have anyone as a fieldwork volunteer they must also complete an ‘Attachment C – Voluntary Workers Insurance Proposal’ and this is to be attached to the Field Work Safety Plan.

You must also acquaint yourself with University policy regarding working in rural and remote areas, working in isolation and driving in remote locations – all available at the above link.

You must also follow CENRM protocols for Fieldwork/Working in Remote and /or Hazardous conditions outlined in the documents – CENRM Fieldwork Safety Plan.

3.13.2 TravelPlease have a look at the University Travel Policy website at: www.finserv.uwa.edu.au/travel/policy for information regarding the University’s and your obligations when undertaking travel on behalf of the University.

Before undertaking travel beyond 50km from Albany you must:

Obtain formal authorisation and approval prior to departure by Request approval and booking for all travel through the UWA Trobexis

(www.trobexis.com/uwaprd) system, regardless of funding source/s; Comply with the UWA Financial Services Travel Expenditure Policy; For intrastate and interstate travel (other than airline travel) - comply with the UWA

Use of University Vehicles, Driving in Remote Locations, Field Work Procedures in Rural and Remote Areas and other relevant policies, procedures and guidelines;

Ensure your Preferences within Trobexis are kept up to date. Comply with the Emergency Travel Management Plan (refer to University Travel Web

page)

Please see the ‘CENRM Travel Policy’ attached as Appendix 3.

Please submit all travel requests well in advance of your intended travel.



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Travel approval is required when flights, accommodation or vehicle hire is needed and when travel is over 50kms

Travel approval is done via Trobexis

Travel with no accom/flights/

external veh. hire

Approval grantedEmail confirmation

received

Submit to Business Manager

Paul Close

Booking made by Campus Travel

Travel with flights/accom/veh needed

Estimate(s) receivedSelect preferred option

Approval grantedEmail confirmation

received

Chose Campus Travel & request cost estimate

Submit to Business Manager

Paul Close

Itinerary received

3.14 Social Activities

3.14.1 Tea Room Facilities, Unit 1 and Level 3.Unit 1 and Level 3 contain a kitchen area and a fridge for storing your lunch. This fridge gets cleaned out regularly, so please put your name on items that you want to retain. Remove items when you no longer need them.

There is a hot water system in the Science building kitchen. Milk, tea and coffee supplies are available for you to use.

There are plates, mugs and cutlery for use, please wash and dry them after use.

When morning tea is provided we encourage you to make a donation into the Izulu Orphanage fund. This money is sent to the orphanage in South Africa regularly.

3.15 Research

3.15.1 Using New Equipment If you are using equipment for the first time, please obtain full instructions before you attempt to use it. Failure to do so may lead to personal injury and damage to the equipment.

3.15.2 Using CENRM’s Boat Contacts: Dr Paul Close, [email protected] ; Dave Tunbridge, [email protected]

Procedures for the use of CENRM’s Boat are as outlined in the UWA policy on Marine Vessel Safety and Regulations: www.safety.uwa.edu.au/policies/marine_vessel

All users must possess a current commercial marine qualification with a minimum Restricted Coxswain.



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http://www.safety.uwa.edu.au/policies/marine_vessel



4 Further information about the University UWA Code of Conduct and Code of Ethics

www.hr.uwa.edu.au/policies/policies/conduct/code

University Directory www.directory.uwa.edu.au

Information Services www.is.uwa.edu.au

Administrative Services (Mail room, UniPrint and Publications Unit)www.staff.uwa.edu.au/governance/communications

Centre for Staff Development www.osds.uwa.edu.au

Research Services www.research.uwa.edu.au

Student Services www.student.uwa.edu.au

Safety and Health Office www.safety.uwa.edu.au

Insurance www.staff.uwa.edu.au/governance/risk/insurance

Financial Services www.finserv.uwa.edu.au

International Centre www.international.uwa.edu.au

Office of Facilities Management www.fm.uwa.edu.au

UWA Guild www.guild.uwa.edu.au/

UWA Sports www.sport.uwa.edu.au

University Counselling Service www.student.uwa.edu.au/life/health/counselling 6488 2423

Equity and Diversity www.hr.uwa.edu.au/equity 6488 3791



19

http://www.hr.uwa.edu.au/equity

http://www.student.uwa.edu.au/life/health/counselling

http://www.sport.uwa.edu.au/

http://www.guild.uwa.edu.au/

http://www.fm.uwa.edu.au/

http://www.international.uwa.edu.au/

http://www.finserv.uwa.edu.au/

http://www.staff.uwa.edu.au/governance/risk/insurance


http://www.student.uwa.edu.au/

http://www.research.uwa.edu.au/

http://www.osds.uwa.edu.au/

http://www.staff.uwa.edu.au/governance/communications


http://www.directory.uwa.edu.au/

http://www.hr.uwa.edu.au/policies/policies/conduct/code

Documents

Welcome to the School of Plant Biology€¦ · Web viewBlack and white printing/photocopying are free. Colour printing and photocopying are charged at 80c for the 1st 20 colour