Welcome to the RN-BSN

Fieldwork

Documentation Orientation

Nursing Programs Administrative

Office Office Hours (subject to change)

Monday: 7:30-8:30, 12:00-12:45, 4:00-5:30pm

Tuesday: 8:00-5:30pm

Wednesday: 7:30-8:30, 12:00-12:45, 4:00-5:30pm

Thursday: 8:00-5:30 pm

Friday: 7:30-8:30, 12:00-12:45, 4:00-4:30pm

Saturday thru Sunday: Closed

Contact Information:

Location: CSC 341

Email: nursing@olympic.edu

Website: www.olympic.edu/nursing

Phone: 360-475-7748

Fax: 360-475-7628

RN-BSN Documentation FAQ Page

Questions?

1. Review your materials

2. Visit the Documentation FAQ page located at www.olympic.edu/nursing

◦ Click on the Bachelor of Science in Nursing (RN to BSN) page

◦ Then click Documentation FAQ page for your answer.

3. After completing the first two steps then email nursing@Olympic.edu with a list of questions.

Please do not call.

Due date

Your complete packet is due into the:

1. Nursing Programs Administrative office &

2. CertifiedBackground.com/Medical Document

Manager by Tuesday, December 28, 4:00 PM.

What will happen if I miss the deadline?

Failure to turn in your complete packet, you will not be

able to do fieldwork.

No exceptions will be made.

Documentation Packet Submission

Keep a copy of all documentation for your

records. We do NOT make copies.

Turn in ORIGINALS of your signed forms.

Incomplete packets will not be accepted.

Turn in your

documentation packet

in a sheet protector.

Write name on sheet

protector.

Olympic College

Nursing ProgramsFieldwork Documentation Packet Includes:

• Documentation Release Form

• Student Health & Safety Requirement Checklist

• Nametag Order Form

* Your picture for the phone directory will be taken when you submit your complete documentation packet to the Nursing Program Administrative office.

Certified Background.com

& Medical Document ManagerService order will include:

Background Check:

Nationwide Sex Offender, Washington Statewide

Criminal Search, Nationwide Federal Criminal

Search, Residency History

Medical Document Manager

Proof of Immunity for Immunizations: TB Skin Test,

Hep B, MMR, Varicella, Tdap, Influenza

Additional Checklist Items: CPR Card, Insurance

(Health, Liability, Malpractice), WA RN Licensure

Certified Background.com

& Medical Document ManagerOrdering Instructions1. Go to www.CertifiedBackground.com.2. In the Package Code box, enter the package code:

OL32BSN3. Enter your payment information –Visa, MasterCard, or

Money Order. Follow the online instructions to complete your order. Cost is $87.75.

Already have Medical Document Manager?

You will have access to any items previously uploaded. Just use the BSN package code to order your tracker.

Note: do not login prior to entering package code.

Submitting Documents to Medical

Document Manager Submit your documents to

CertifiedBackground.com/Document

Manager via:

1. Upload (similar to Facebook)

Accepts JPG or PDF.

2. Fax (include fax sheet they provide)

3. Phone App (IPhone) *Recommended

4. Mail (include sheet they provide)

What do I provide to OC from

Certified Background.com

& Medical Document Manager ?

1. A “To-Do-List Summary Report” from Certified Background/Medical Document Manager (instructions to download the report are in the packet)

2. Completed background check.

Please do not give us a copy of documents submitted to your

profile.

1. Documentation Release Form

Allows release of information to fieldwork agencies.

1. Complete and return the form with your documentation packet.

2. Complete your background check on CertifiedBackground.com.

3. Print a copy of your completed background check and turn in with your packet to the Nursing Programs office.

(instructions are included in your packet)

• Immunization Status; • Personal Health

& Liability Insurance;

• CPR (Health Care

Professional Level);

• Malpractice Insurance;

• RN Licensure

• Background Check;

Medical Document Manager

2. Student Health & Safety Requirement Checklist (Clinical Passport)

This document includes all requirements that are to be submitted to CertifiedBackground.com/Medical Document

Manager.

Immunizations (TB Skin Test, Hep B, MMR, Varicella, Tdap,

Influenza)

Proof of Immunity is Required (By Titer or Vaccination

Record)

Note: HEP B Requires vaccination record &/or titer

CPR Card

Health, Malpractice, and Liability Insurance

Washington State RN Licensure

Medical Document Manager:

Required Immunizations

All documentation must meet requirements at all times during the nursing program, failure to do so

may result in being unable to attend fieldwork and necessitating a change of program plan.

TB Skin Test (2-step)

Hepatitis B (3 immunization series &/or Titer).

MMR (Measles, Mumps, Rubella).

Varicella (Chicken Pox).

Tetanus, Diphtheria & Pertussis (Tdap) (within 10 years).

Seasonal Influenza vaccine (includes H1N1) (completed annually).

Medical Document Manager: Required Immunizations – TB Skin Test

If no previous records or more than 12 months since last TST → 2 step TST.

(2-step TB Skin tests require 4 visits to provider)

1. 1st step: Injection, return to read.

2. 2nd step: repeat injection, return to read, otherwise 1 step TST.

(typically within one week of 1st step completion, some providers prefer a month between injections) OR

All TB Skin Tests results must cover the duration of the fieldwork experience (January-June 2016).

TB Skin test…

Q: I had a skin test for TB last year, what is required for me?

You will need to complete a 1-step TB Skin test only in September,

October, or November.

You will also need to provide proof of your TST from last year.

Note: If it was longer than 12 months since your last TST you will be

required to get a two step TB skin test.

---------------------------------------------------------------------------------------

Q: I tested positive what do I do?

1. You will need to provide documentation of:

A negative chest x-ray showing no symptoms.

TB health questionnaire.

And a signed note from your PCP approving clinical attendance.

Medical Document Manager: Required Immunizations – Hepatitis B Series of 3 vaccines completed at appropriate time intervals

and post vaccination titer at 6-8 weeks after series completion.

o You must show evidence of beginning the series (first two

immunizations) at least prior to entering fieldwork.

o You must continue to get the series and submit proof to Certified

Background while in the program. Series must be complete by end of

winter quarter OR

Provide documentation of positive titer (anti-HBs) OR

If negative titer, then repeat series and repeat titer 6-8 weeks

after #6 dose – you will be allowed in fieldwork while undergoing

this process.

Note: Specific healthcare institutions may require vaccination without exception.

Considered a non-responder to vaccination after 2 complete vaccine series and a

negative titer.

Signed waiver for students who decline vaccination. (must meet with Associate

Dean)

Medical Document Manager: Required Immunizations – MMR & Varicella

MMR (Measles, Mumps, Rubella)

Proof of vaccination (2 doses)

OR

Proof of rubella, rubeola, and mumps immunity by titer. Titer must show all sections of the MMR to be accepted.

***

Varicella (Chicken Pox)

Proof of vaccination (2 doses)

OR

Proof of immunity by titer.

Documented history of the diseases are not accepted, a titer is required to show immunity.

Medical Document Manager:

Required Immunizations – Tdap & Flu

Tetanus, Diphtheria & Pertussis

Vaccination must cover the duration of the fieldwork experience. (from January to June 2016)

Td is not accepted.

***

Influenza

Both H1N1 & Seasonal immunizations are required. Typically combined.

Proof of vaccination is required.

Medical Document Manager:

Additional Items– CPR, RN License, &

InsuranceCPR (Healthcare Provider Level)

Cards must read: Healthcare Provider & be from the American Heart

Association and cover entire duration of fieldwork (December 2015-June

2016). Red Cross CPR is not accepted.

Instructor card & ACLS are acceptable.

Registered Nurse License

Current unencumbered Washington State RN Licensure is required prior

to beginning fieldwork. Download a copy of your RN License from the

Department of Health website.

Insurance

Proof of Personal health insurance.

Malpractice Insurance (from Olympic College Cashier) must be dated for

winter quarter. $19.85

Liability Insurance (from Olympic College Cashier) must be dated for winter

quarter. $2.50

3. Nametag Order Form

Name tags: are required for fieldwork.*

$8.15 each.

We suggest you purchase two.

Pay for your nametags at the OC Cashier

by December 28th, 2015 in order to

receive them prior to fieldwork.

Questions?

RN-BSN Documentation FAQ Page

Problems?

1. Review your materials

2. Visit the Documentation FAQ page located at www.olympic.edu/nursing

◦ Click on the Bachelor of Science in Nursing (RN to BSN) page

◦ Then click Documentation FAQ page for your answer.

3. After completing the first two steps then email nursing@Olympic.edu with a list of questions.

Please do not call.

Welcome to

RN-BSN Fieldwork

at Olympic College!