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Welcome To The Welcome To The Intern Intern
Management Management System (IMS)System (IMS)
New District KTIP New District KTIP CoordinatorCoordinator
TrainingTraining
Click
ModulesModules
New District Coordinator Main PageNew District Coordinator Main Page Create COEsCreate COEs View TEsView TEs Review, check status and submit RTTs and RTIYsReview, check status and submit RTTs and RTIYs
Confirmation of Employment (COE)Confirmation of Employment (COE) Create, edit and view COEsCreate, edit and view COEs View Teacher Educator assignmentsView Teacher Educator assignments
Resource Teacher Timesheet (RTT)Resource Teacher Timesheet (RTT) Review, check status and submit timesheets to EPSBReview, check status and submit timesheets to EPSB
Record of Teacher Internship Year (RTIY) Record of Teacher Internship Year (RTIY) Review, check status and submit Final Report to EPSBReview, check status and submit Final Report to EPSB
COE – Create COECOE – Create COE
Step 1 - Intern InformationStep 1 - Intern Information Click on “Create COE”Click on “Create COE” Enter SSN of the intern and click “Get Intern Info”Enter SSN of the intern and click “Get Intern Info”
An error will appear if the SSN is not in the database or the intern does not An error will appear if the SSN is not in the database or the intern does not have the proper credentials.have the proper credentials.
If the intern is found with the proper credentials, the intern’s name and If the intern is found with the proper credentials, the intern’s name and address information will be populated automatically.address information will be populated automatically.
Review & Update intern’s demographic informationReview & Update intern’s demographic information Select the school to which the intern will be assignedSelect the school to which the intern will be assigned
Your district is pre-selected and the school list is based upon your districtYour district is pre-selected and the school list is based upon your district The school you select will determine the available principals for the The school you select will determine the available principals for the
committeecommittee Select the semester of internshipSelect the semester of internship
Aug-May will be pre-selectedAug-May will be pre-selected Enter the beginning date of the internshipEnter the beginning date of the internship
Format must be MM/DD/YYYYFormat must be MM/DD/YYYY Click “Save and Continue” to save this information and go to the next Click “Save and Continue” to save this information and go to the next
step or click “Save & Exit” to save this page and leave the systemstep or click “Save & Exit” to save this page and leave the system
Click
COE – Create COECOE – Create COE Step 2 – Assign CommitteeStep 2 – Assign Committee
Enter the SSN of the resource teacher for this internship.Enter the SSN of the resource teacher for this internship. The resource teacher must have KTIP training.The resource teacher must have KTIP training.
Select the principal for this internship from the dropdown list.Select the principal for this internship from the dropdown list. The principal list is generated by the school you selected on the The principal list is generated by the school you selected on the
Intern Information page.Intern Information page. If the principal you want to assign isn’t listed, have your LEAD If the principal you want to assign isn’t listed, have your LEAD
coordinator, human resource director/designee assign the role in the coordinator, human resource director/designee assign the role in the District Role Manager application.District Role Manager application.
Click “Validate and Assign Committee”Click “Validate and Assign Committee” This will check to see if the Resource Teacher is trained and create This will check to see if the Resource Teacher is trained and create
the committee assignment. the committee assignment. If the committee is valid, the members will be displayed with their If the committee is valid, the members will be displayed with their
role.role. If you have the assignments you want, click “Save and Continue” If you have the assignments you want, click “Save and Continue”
to go to the next step or “Save and Exit” to leave the system.to go to the next step or “Save and Exit” to leave the system. If you want to assign different committee members, simply enter If you want to assign different committee members, simply enter
new committee members and click “Validate and Assign new committee members and click “Validate and Assign Committee” again.Committee” again.
Review data for accuracyReview data for accuracy Click “Save and Continue”Click “Save and Continue”
Click
Click
Key number
Click
COE – Create COECOE – Create COE
Step 3 – Job InformationStep 3 – Job Information Enter job information by selecting from the drop down menusEnter job information by selecting from the drop down menus
New feature – select Teacher or Speech Pathologist from the listNew feature – select Teacher or Speech Pathologist from the list Click the “Insert Above Data” button to make the job assignmentClick the “Insert Above Data” button to make the job assignment To add another assignment, repeat this process. All assignments To add another assignment, repeat this process. All assignments
will be listed in a table beneath the “Insert Above Data” buttonwill be listed in a table beneath the “Insert Above Data” button To remove an assignment, click the “Remove” link under the To remove an assignment, click the “Remove” link under the
LEAD Course Information:LEAD Course Information: To edit an assignment, click the “Edit” link under the LEAD To edit an assignment, click the “Edit” link under the LEAD
Course Information:Course Information: If you have the assignment you want, click “Save and Continue” If you have the assignment you want, click “Save and Continue”
to go to the next step or “Save and Exit” to leave the systemto go to the next step or “Save and Exit” to leave the system
Click
Click
COE – Create COECOE – Create COE
Step 4 – Review COEStep 4 – Review COE Click on the COE to viewClick on the COE to view
The COE will open Adobe Reader in a new window. To The COE will open Adobe Reader in a new window. To return to the Review COE page, simply close the COE return to the Review COE page, simply close the COE windowwindow
You must have Adobe Reader installed to view the COE. If You must have Adobe Reader installed to view the COE. If the COE does not open, contact your technology support the COE does not open, contact your technology support staff to verify you have a current version of Adobe staff to verify you have a current version of Adobe Reader configured to work with your web browserReader configured to work with your web browser
To submit the COE to EPSB for approval, click the To submit the COE to EPSB for approval, click the “Submit to EPSB for Approval” button“Submit to EPSB for Approval” button
You will receive the message “The COE has been You will receive the message “The COE has been submitted to EPSB for Approval”submitted to EPSB for Approval”
Click
COE – View/Edit COECOE – View/Edit COE
COEs are grouped by statusCOEs are grouped by status Incomplete (started by district, but not Incomplete (started by district, but not
submitted to EPSB)submitted to EPSB) Pending (submitted to EPSB, but not Pending (submitted to EPSB, but not
approved)approved) Approved (approved by EPSB)Approved (approved by EPSB)
Denied (denied by EPSB)Denied (denied by EPSB) Resigned (approved, but then resigned)Resigned (approved, but then resigned)
RTT - StatusRTT - Status
Resource Teachers listed alphabetically Resource Teachers listed alphabetically with status indicatedwith status indicated
Where available, click a function:Where available, click a function: View – opens the timesheet in a new View – opens the timesheet in a new
windowwindow Reject – returns timesheet to RT for edits Reject – returns timesheet to RT for edits
and generates an email to the RT with and generates an email to the RT with concernsconcerns
Submit to EPSB – sends timesheet to EPSBSubmit to EPSB – sends timesheet to EPSB
RTIY - StatusRTIY - Status
Select an internSelect an intern View status of each reportView status of each report Where available, click a function:Where available, click a function:
View – opens the report in a new View – opens the report in a new windowwindow
Submit to EPSB – submits interim or final Submit to EPSB – submits interim or final report to EPSBreport to EPSB
Professional Learning and Professional Learning and Assessment (PLA)Assessment (PLA)
KTIP Contacts KTIP Contacts
Sherri Henley – Sherri Henley – [email protected] Salsman – Sharon Salsman – [email protected]: (502)-564-4606Phone: (502)-564-4606Toll free: 1-888-598-7667Toll free: 1-888-598-7667www.epsb.ky.gov
