Welcome to the Fall Kick OffChesapeake Bay District

2009 - 2010

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Agenda

• 1800 – 1900: Social gathering for food and drink

• 1900 – 1905: Opening Ceremony Cub Sct Rd Table Commissioner

• 1905 – 1910: Welcome District Committee Chair

• 1910 – 1930: Popcorn District Popcorn Kernel

• 1930 – 1945: Fall Recruiting District Membership Chair

• 1945 – 1955: Training Opportunities District Training Chair

• 1955 – 2005: Cub Scout Roundtable Cub Sct Rd Table Commissioner

• 2005 – 2015: Council & District Events District Programs Chair

• 2015 – 2020: Webelo-ree Webelo-ree Coordinator

• 2020 – 2025: District Freez-o-ree Freez-o-ree Coordinator

• 2025 – 2030: Scouting for Food Scouting for Food Coordinator

• 2030 – 2040: Boy Scout Roundtable Boy Sct Rd Table Commissioner

• 2040 – 2045: Closing Ceremony Boy Sct Rd Table Commissioner

Popcorn Update

Fall 2009

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What’s New for 2009

• Online ordering system – trails-end.com• Sales incentives

– $1000: 4 tickets to IMAX or Admiral’s game– $2000: 4 tickets to VA Living Museum or Colonial W’burg– $3000: 4 tickets to Bush Gardens or Water Country

• Fill up an order form (30 orders)– Bow & Mallow Shooter

• Mid-Sale Rally– Mid-October at IMAX for Scouts selling over $300

• Seller Recognition Banner at CVC - $1000+• New prizes at every level• New products• Extra sales commission

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What’s New for 2009 – con’t• Sales Commission Structure

– Base = 26%

– 2% added if Unit Kernel IDed NLT 29 July

– 2% added if unit rep attended Council Kickoff on 29 July

– 2% added for sales from $2000 - $4999

– 2% added for sales from $5000 - $9999

– 2% added for sales from $10,000 - $14,999

– 2% added for sales over $15,000

• Make a video of the unit kickoff; the regional winner receives $2,500

• Take a picture of your Scout in a popcorn related pose; winners will appear on next year’s popcorn tin

• Take a picture of unit show & sell for local newspaper

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trails-end.com

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College Scholarship

• To qualify - sell $2,500 of popcorn in a calendar year

• 6% of Scout’s total sales is invested in their own college scholarship account

• Only have to hit the $2,500 minimum one time

• Once enrolled, 6% of sales each year will be added to the account

• Online sales count!

• Scholarship good for any accredited university, vocational, or technical school

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Important Dates• 29 July: Council Kickoff• 3 Aug: Unit pre-orders to District• 5 Aug: Council pre-order to Trails-End

• 13, 20, 27 Aug: Warehouse distribution (3-5 pm)• 3, 10, 17, 24 Sep: Warehouse distribution (3-5 pm)• 28 Sep: Chocolate & additional orders due to Council

– Use the trails-end.com online system to place your order

• 29 Sep: Council orders chocolate products• 1 Oct: Warehouse distribution (3-5 pm)• 6-7 Oct: Chocolate Popcorn arrives at warehouse• 8 Oct: Chocolate pre-order distribution (3-5 pm)• 15, 22 Oct: Warehouse distribution (3-5 pm)• 29 Oct: Final date for return of full cases of product

– 50% of initial order may be returned in full cases

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Important Dates – con’t

• 6 Nov: Final unit orders & payments due to Council– Additional popcorn cannot be ordered after this date

• 7 Nov: Council final order goes to Trails End• 14 Nov: Final product distribution (Camp Morrison)

Notes:

1. Within 2 weeks of receipt of a payment, a commission check will be sent to the unit

2. Commissions over 26% will not be paid on funds turned in after November 6. Commissions will be reduced by 2% for each week the funds are late being turned in to Council

3. Recommend Scouts collect payment at the time of sale

4. Units that make the final payment deadline of 6 Nov, will receive their commission check in time to complete their recharter process which is due by 19 December

5. Units will use the trails-end.com online system to order prizes

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Warehouse Location230 Pickett’s Line, Oakland Industrial Park, Newport News

ICG Warehouse

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Online Ordering

• Family & friends, who live outside the Council area, can order popcorn online & it will be shipped directly to them

• Unit Kernel sets up account on www.orderpopcorn.com. Scouts direct customers to this site

• Those placing orders must know Scout’s name & unit no.

• The max commission that can be earned is 30%

• Online sales do not count toward prizes

Recruiting

Fall 2009

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District Membership Committee

• Unit Membership Chair– Every unit should have one– Should be a unit committee position

• Unit Membership Chairs will serve on the District Membership Committee

• District Membership Committee will meet 30 minutes before the monthly Roundtables (7:00 pm on the first Thursday)

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District Membership Committee

• Committee members will be divided into the following focus groups:– Cub Scout Recruiting & Retention– Boy Scout Recruiting & Retention– Crew/Ship/Team Recruiting & Retention– Webelos to Boy Scout Transition– Leader Recruiting & Retention– New Units

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District Membership Committeewill lead or participate in the following events:

• Fall Recruiting Activities– School open houses (where permitted)– School visits (where permitted)– Back to school nights (where permitted)– Placement of yard signs– Distribution of flyers– Recruiting stations at sporting events and festivals– Fall Roundups

• District Webeloree• Spring Recruiting Activities (Scoutfests)• District Rain Gutter Regatta

Our Goal:

Give EVERY eligible youth the

OPPORTUNITY

to join Scouting

WHY?

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Fall RecruitingCampaign Slogan

Fall Recruiting

School Open Houses

Display Tables

Information Brochures / Flyers

Bulletin Boards

Roundup Invitations

Leaders & Scouts in Uniform

•Classroom Presentations

•Lunchroom Presentations

•Assemblies

•Display Tables

•Bulletin Boards

•Information Brochures / Flyers

•Scouts in Uniform

Fall Recruiting

School Visits

•Display Tables

•Information Brochures / Flyers

•Bulletin Boards

•Meeting Invitations

•Leaders & Scouts in Uniform

Fall Recruiting

PTO Back To School Nights

Fall Recruiting

Community Events

Sporting EventsFestivals

Public LibraryStores

Popcorn SalesUniforms

Fall Recruiting

• Gloucester County• School Night Sign-Up; 1900 hours

• 15 September• Achilles Elementary

• 17 September• Botetourt Elementary

• Petsworth Elementary

• Mathews County• 16 September

• All schools – 0915; classroom visits

• 17 September• School Night Sign-Up - 1900

We need volunteers!

Fall Recruiting – con’t

• York County• 3 September

• Mt Vernon Elementary Open House• 1400-1500 hours• Follow-up on 30 Sep & 1 Oct

• 14 September• Seaford Elementary – 0900; classroom visits

• Dare Elementary – 0915; classroom visits

• 15 September• Yorktown Elementary – 0930; classroom visits

• Coventry Elementary – 1130; lunchroom visits

• Tabb Elementary - ?

• 16 September• School Night Sign-Up – (1900); all York County schools

• Grafton-Bethel – fliers only in the office

We need volunteers!

Training Events

Council and District2009-2010

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Cub Scout Leader Training (CSLS)

Other District Opportunities:Heritage: Sep 26, Feb 6, April 17James River: Oct 10, April 17First Colony: Oct 24Colonial Trail: Sep 26

Cost: $10 (includes lunch) ($15 after 18 Sep)

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Troop Committee Challenge (TCC)

Other District Opportunities:Heritage: Sep 12, Feb 13, April 17 First Colony: Sep 19

Cost: $5 ($10 if you stay for lunch) ($10 after 18 Sep)

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Scoutmaster Training (SMST)

Other District Opportunities:Heritage: Sep 26, Jan 9, April 17 First Colony: Nov 14

Cost: $10 (includes lunch) ($15 after 18 Sep)

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Outdoor Leader Skills (IOLS)

Other District Opportunities:Heritage: Jan 9, Mar 27 First Colony: Nov 21

Cost: $20 (includes Sat. lunch) ($25 after 29 Sep)Mandatory pre-IOLS meeting, Council office, 1900, 29 September

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Additional Training

• OWL/BALOO – Scheduled: Oct 17-18, 2009, April 10-11, 2010– Location: TBD

• Leave No Trace– Scheduled: Sep 25-27

• Trainer Development Conference– Scheduled: Nov 7

• District Committee Training– Scheduled: Jan 30

• Council Training Fair & COR Training– Scheduled: May 8

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This is Scouting

Required Training Course Change: 

Effective April 1, 2009, the new This is Scouting course (WA01), replaced New Leader Essentials (A01) as a required training course in ScoutNET.

https://myscouting.scouting.org/

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Swimming and Water Rescue

BSA Aquatics has created two different programs to train Qualified Supervision.  

Swimming and Water Rescue is a new training program focused on providing skills training for unit leadership (16 year or older) that

will be acting as “Qualified Supervision” during unit swimming activities.  The training will build upon the policies and procedures outlined in the BSA 

Safe Swim Defense Plan.  Paddle Craft Safety is also a new training program for scouts (16 years or older) and Scouters alike.  It's purpose is to train members of a troop and crew how to handle canoes or kayaks for unit

outings.  Both courses are valid for 3 years.Training is available on August 22-23 at Bayport Scout Reservation.  

Swimming and Water Rescue is offered from 9:00-5:00 (lunch is provided).  Paddle Craft will begin at 7:00 pm, remain over night and should finish

around noon on the 23rd (Dinner, Breakfast Provided).  The cost is $20 for one course, and $35 for both.  

The price includes all meal times.  For more information, please stop by the council Scout

office for a flyer, or contact Dean Gould, deangould@me.com.

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UNIVERSITY OF SCOUTING

January 9, 20108:45 am – 4:30 pm

(Registration starts at 8:00 am)

Cub ScoutRoundtable Update

First Thursday of Every Month, 7:30pmYorkminster Presbyterian Church

Program Events

Council and District2009-2010

see flyers in Council News Letter for complete details & registration

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September 2009

• Pinewood Derby Rules Meeting– September 3, 2009 - before Roundtable

• Yorkminster Presbyterian Church• 1800 hours• Request one representative from each Pack• Purpose: To revise and clarify the Pinewood Derby rules for 2010• This will be the only meeting, so if you want to make inputs, be sure

to have a representative attend

• Council Cub Scout Family Camp– September 25-27, 2009; Bayport Scout Reservation

• Theme: Tumble Weed Gulch• Register at the Council office. Max capacity is 200• Registration will stay open until max is reached

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October 2009

• Council Scout Show– October 2-4, 2009; Mariner’s Museum in Newport News

• Unit participation must be into office September 5, 2009• Registration & patch order deadline: September 26, 2009• Show only: $3 per person; Camping & Show: $10 per person• Leader’s Guide online in Council Newsletter

• Colonial Williamsburg Event– October 10, 2009, from 1000-1800

• Registration deadline: Sep 25, 2009 to the Council office• Cost: $10 per person• Registration form online in Council Newsletter

• Jamboree on the Air & Jamboree on the Internet– October 17 (0001) - 18 (2359), 2009

• Contact cards & patches available from www.scouting.org/international; allow 4 weeks for delivery; orders will go to one address; open to Scouts of all ages

• See Council Newsletter for details

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October 2009

• 100th Anniversary Tiger Cub Fun Day– October 24 (rain day Oct 25), 2009– Location: TBA

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CVC Sporting Clays

Saturday, October 10, 2009Bayport Scout Reservation

1300 STARTsee flyer in Council News Letter for complete details & registration

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November 2009• Chesapeake Bay Webelo-Ree????

– November 6-8, 2009; Fort Monroe• Registration deadline: October 5, 2009• Cost: $10 (plus $5 if registering late)• Need volunteers to teach Activity Pins

• 3rd Annual Pumpkin Chunkin– November 6-8, 2009; Bayport Scout Reservation

• Registration deadline: October 24, 2009• Cost: $10 per person• Leader’s guide online in Council Newsletter

• Merit Badge University hosted by Heritage District– November 14, 2009 & Jan 23, 2010; must attend both dates– Scouts earn 2 merit badges

• Chesapeake Bay Cub Olympics– November 21, 2009; (Bethany UMC, Gloucester)

• Registration deadline: ???• Cost: $5.00

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January 2010

• Lumberjack 2010– January 8-10, 2010; Bayport Scout Reservation

• Council Camp-o-ree hosted by the Anniversary Committee

• Theme: Forestry

• More information later

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February 2010• Chesapeake Bay Pinewood Derby

– February 6, 2010• Pack 113 is the sponsor• More information later

• Chesapeake Bay Sunrise Service– February 7, 2010

• Service at 7:00, Yorktown Victory Monument• Followed by breakfast at Yorktown Coast Guard Station

• 100 Days of Service– Event runs from 8 Feb 2010 through 8 Feb 2011– Units report all service-type projects to Good Turn for America &

to the District (POC TBA)

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March 2010• Chesapeake Bay Freeze-o-ree – Boy Scouts

– March 5-7, 2010; (location)

• Leaders guide will be available later in the year

• Chesapeake Bay Polar Bear Days – Cub Scouts– March 6, 2010; (location)

• Leaders guide will be available later in the year

• Chesapeake Bay Scouting for Food– March 13, 2010

• More information later

• Chesapeake Bay Leader Recognition Dinner– March 12, 2010

• 1800 – 2130• Yorkminster Presbyterian Church Social Hall• Catered by Yorkminster Presbyterian Church

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March 2010• Council Eagle Banquet

– March 20, 2010; (location TBA)

• Shooting Weekend

– March 26-28, 2010; (Bayport Scout Reservation)

• Council event. More information later

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April 2010• Council Boy Scout Family Camp

– April 16-18, 2010; Bayport Scout Reservation• Family camping event for Boy Scout age levels

• More information later

May 2010• Jamboree Shake-Down

– May 1, 2010; (location)• For all Council contingent Scouts & Scouters

• Council Cub Scout Family Camp– May 21-23, 2010; Bayport Scout Reservation

• More information later

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Bayport Summer 2010• CHASE

– Week 1: June 13-19

– Week 2: June 20-26

– Week 3: June 27-July 3

– Week 4: July 4-July 10

– Week 5: July 11-July 17

– Week 6: July 18-July 24

– Week 7: July 25-Aug 31

• Rappahannock Scout Camp & Rivah Base– Week 1: June 27-July 3

– Week 2: July 4-July 10

– Week 3: July 11-July 17

– Week 4: July 18-July 24

– Week 5: July 25-July 31

• Webelos Resident Camp: Aug 1-Aug 7• Cub Scout Day Camp: June 21-25

Council has no plan to raise the cost of Summer Camp for In-Council units for 2010

Webelo-ree Update

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2009 Chesapeake Bay District WEBELOREE

We need Boy Scout Troops and Venture Crews or Ships to volunteer to teach the classes!

This is an opportunity for the 1st and 2nd year Webelos to earn up to five activity pins from the 12 offered. It is also an opportunity for them to meet many different Boy Scouts from many different Troops. This is your opportunity to meet their leaders, learn what boy-led instruction is like and see the Boy Scouts in action.

MentalArtist (1,2,3,4,6,7,8,10); Showman Puppetry:(2, 3, & 5); Music:(8, 9 & 12); Drama:(17,19 & 21)  PhysicalAthlete (1,2,3,4,5*,6*,7*) ; Fitness (1,2,3,5,6,7,8)CommunityCitizen (1,2,3,4,5,6,7,8,9,12,13,14,15); Readyman (1,2,3,4,5,6,7,8,9,10,11,12,13,14)TechnologyCraftsman (1,2,3,4); Engineer (1,2,5,6,8,9) ; Handyman (1,3,4,5,6,7,8,10)Scientist (1,2,3,4,5,6,7,9,11,12); OutdoorGeologist (1,2,3,4,5,6); Outdoorsman (1,3,4,5,8,10,11,12) * - requires follow-up after 30 days to complete

6-8 November 2009Location: Fort Monroe

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WEBLOREE Schedule of EventsSaturday

8:00-9:30 AM Registration

9:30 AM Opening – Flag Ceremony

9:35 – 9:50 AM Announcements/Instructions

10:00 AM – 12:00 PM First Track of Classes

12:00 – 1:00 PM Lunch (Bring your own)

1:00 – 5:00 PMSecond and Third Track of Classes with 10 minute break between classes

5:00 PM Closing / Retreat of Colors

5:00 – 5:30 PM Setup Camp (Outdoorsman Req. 2, 3)

5:30 – 6:30 PMDinner Prep and Cooking (Outdoorsman Req. 6)(Bring your own)

7:00 – 9:00 PM Campfire (Outdoorsman Req. 5)

9:30 PM Scout Leaders Cracker Barrel (Leaders Only)

10:00 PM Taps (Lights Out)

Sunday

7:00 – 8:00 AM Reveille & Breakfast

8:00 – 9:00 Break Camp (Everyone polices the campground)

9:00 Campsite is Clear

Freez-o-ree &Polar Bear Day

Update

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Freez-o-ree & Polar Bear

• Freez-o-ree (Boy Scouts and Webelos)– March 5-7, 2010– Location: TBD

• Polar Bear Day (Cub Scouts)– March 6

Need volunteers to plan and execute

Scouting for Food

Mr. Tim Knapp, Pack 54

Spring 2010—exact dates TBA

Boy ScoutRoundtable Update

First Thursday of Every Month, 7:30pmYorkminster Presbyterian Church