Welcome to the Department of Medicine! New Employee Orientation

Welcome to the Department of

Medicine!

New Employee Orientation

Agenda• Introductions

• Photographs

• IT Training

• Overview of Department – Mission –Vision – Values & Strategic Goals

• Navigating Department of Medicine Website

• Phone Usage Instructions & Policy

• Safety and Accident Reporting

• Personal & Professional Conduct

• Perks of UW-Madison Employment

• FMLA

• Employee Assistance Office

• Payroll & Benefits

• Online Computer Training

Department of Medicine, New Employee Orientation

Computer Usage (UW IT Appropriate Use Policy) http://www.cio.wisc.edu/policies-responsibleuse.aspx

• General Guidelines• Individual Responsibility• Security• Intellectual Property• Hacking• Malicious Activity• Impersonation & Anonymity• Respect and Protect Privacy and Be Civil• Commercial, Political & Non-University Activities• De Minimis Usage• Managing IT Resources• State and Federal Laws

Department of Medicine, New Employee OrientationInformation Technology

http://www.cio.wisc.edu/policies-responsibleuse.aspx


Strong Passwordshttp://www.cio.wisc.edu/security/secure/passwords.aspx

•Are at least eight alphanumeric characters long•Contain at least three of the following four categories:

– upper case characters (e.g., A-Z)– lower case characters (e.g., a-z) (Note: Oracle does not

distinguish between upper and lower case in passwords.)– Digits (e.g., 0-9) – Special characters ( e.g., !@#$%^&*()_+|~-=\`{}[]:";'<>?,./)

(Note: Oracle allows only the special character underscore (_) in a password, unless the password is enclosed in quotes.)

•Are kept private. Passwords should be memorized or, if written down, kept in a locked file cabinet or other secure location.•Do not contain a common proper name, login ID, email address, initials, first, middle or last name

http://www.cio.wisc.edu/security/secure/passwords.aspx


Enabled Voice Mailhttps://kb.wisc.edu/vs/page.php?id=17344

https://kb.wisc.edu/vs/page.php?id=17344

Computer Support Contact Information

•Help: [email protected] or 5-4466

•Training: [email protected]

•Online: http://www.medicine.wisc.edu/infosys/infosysmain


mailto:[email protected]


http://www.medicine.wisc.edu/infosys/infosysmain

UNIVERSITY OF WISCONSIN-MADISON

Since its founding in 1849, the University of Wisconsin-Madison has become one of the great world centers of higher education. It is the oldest, largest, and most diversified of all the universities in the UW-System, and ranks as one of the largest in the United States. UW-Madison began with a class of 17 students who met in a borrowed classroom in downtown Madison, then a community of only several

thousand residents. Today, the University employs more than 16,000 faculty and staff and serves over 40,000 enrolled students.

Madison has a population of more than 240,000.

Department of Medicine, New Employee OrientationHuman Resources


Mission: (Our purpose)The Department of Medicine advances the health of the people

of Wisconsin and beyond through high quality, patient-centered

care, innovative research and education of the next generation

of physicians.

Vision: (What we want to achieve)The Department of Medicine will be the national leader in:

•High quality patient-centered care

•Transformational research

•Innovative education programs


Values: (The ideals that we live by)

The Department of Medicine values:

•Professionalism, Patient-Centeredness, Compassion, Excellence, Innovation, Diversity, Teamwork, Scholarship, and Stewardship

- PROFESSIONALISM as demonstrated by altruism, accountability, fairness, and treating everyone with

kindness, respect and dignity

- PATIENT-CENTEREDNESS as the core of everything we do and we demonstrate this by highly satisfied patients and families all of the time


Values: (The ideals that we live by)

•COMPASSION for our patients, their families and our co-workers

•EXCELLENCE and INNOVATION as leaders in patient care, research and educating future physicians

•DIVERSITY as an essential component in the way we practice and for the value it brings to all our missions

•TEAMWORK, as we are more effective together than as individuals

•SCHOLARSHIP as fundamental to all our work

•STEWARDSHIP of our resources as this will allow us to sustain our mission


Navigating the

Department of Medicine Website

http://www2.medicine.wisc.edu/home/


http://www2.medicine.wisc.edu/home/

Phone Usage Policy• Long distance calls on State Telephone System (Centrex lines and

University-owned cell phones) are only permitted for calls that are primarily University business. Personal use is not permitted, even if the individual subsequently reimburses the University.

• If calling Long Distance, dial 8-1-(area code)-(number). Dial 9-(number) for local calls.

• Campus/State numbers starting with 26x-xxxx or 890-xxxx can be called directly from campus line (e.g. for (608) 265-4321, dial 5-4321)

• Directory Assistance calls involve a charge, so please limit to essential use only. Phone numbers can often be found through online search.

• The department receives monthly phone usage reports by number.

• The full UW-Madison Telephone Usage Policy can be found at: http://www.doit.wisc.edu/telephone/policies/telephone-usage/


http://www.doit.wisc.edu/telephone/policies/telephone-usage/


Safety and Accident ReportingSupervisor’s responsibilities:• Ensure workplace is safe. • Ensure safety hazards and unsafe practices are identified and corrected. • Train employees to recognize and protect against hazards in the workplace. • Ensure accident is reported by completing the Supervisor’s Report of Injury (OSLP-

2) (http://www.bussvc.wisc.edu/risk_mgt/wc/wkc-sup.pdf) and sending to DOM HR.

Employee’s responsibilities: • Read, understand and obey written and verbal safety instructions. • Operate only that equipment which you have been authorized and trained to use. • Read the Material Safety Data Sheet before using any hazardous material. • Use the safety gear provided for your job. • Keep work areas clean and orderly. • Avoid behavior which could lead to injury. • Report unsafe conditions to your supervisor. • Report all accidents to your supervisor, whether or not you have been injured.• If injured, complete Employee's Work Injury and Illness Report (OSLP-1) (

http://www.bussvc.wisc.edu/risk_mgt/wc/OSLP-1EmpForm.pdf) and give to your supervisor to complete and send to DOM HR.

http://www.bussvc.wisc.edu/risk_mgt/wc/wkc-sup.pdf

http://www.bussvc.wisc.edu/risk_mgt/wc/OSLP-1EmpForm.pdf


Harassment

Harassment – (1): to annoy persistently (2): to create an unpleasant or hostile situation especially by uninvited and unwelcome verbal or physical conduct

- Any one of us may be a victim of harassment, may be accused of harassment, or may be consulted by someone who thinks s/he has been harassed.

- Each of us has a duty to act responsibly when confronted with the issue of any type of harassment.

- If someone comes to you with a concern, do not ignore it. Can assist the person in finding help – refer to HR, SMPH Ombuds Office, or Office for Equity & Diversity.


Sexual Harassment

Persons who believe that they have been sexually harassed and seek further information, or assistance in filing a complaint, should contact the Equity & Diversity Resource Center, 179-A

Bascom Hall, (Voice) 608/263-2378, (TTY) 608/263-2473.

The School has created the Sexual Harassment Resource Team (SHRT). SHRT members are available to anyone who wants to inquire about sexual harassment, discuss an incident or receive information about options for resolving complaints. For information on SHRT, contact the SMPH

Ombuds at [email protected].

If you witness a sexual assault on the UW-Madison campus or in the immediate surrounding area, or if you receive a first hand report of sexual assault, Wisconsin law requires that you report the sexual assault to university officials, specifically the Office for Equity & Diversity or the Division of Student

Life. This effort is not the same as filing a criminal report. Disclosing the victim’s name is not required as part of this report.

More information, including reporting requirements, can be found at:http://www.oed.wisc.edu/index.htm


http://www.oed.wisc.edu/index.htm

http://www.oed.wisc.edu/index.htm


Violence in the Workplace

The University of Wisconsin-Madison views aggressive and/or violent behavior as disruptive and contrary to the development and maintenance of a safe, productive, and supportive work environment. Such behavior is actively discouraged. Employees who exhibit such

behavior will be held accountable under University policy and rules, as well as local, state, and federal law.

All threats and acts of aggressive or violent behavior should be taken seriously. Acts of violence or threats of imminent violence require an immediate response - dial 911. In the

event of other threats, supervisors should be informed so they may investigate the situation and, when necessary, dial 911 or contact the Employee Assistance Office at

263-2987 or TDD/TTY 265-8460.


Privacy of Patient Care Information

Confidentiality of patient records and information is very important. Custodians of patient information (UWHC, Meriter, UWMF) have

specific policies regarding patient confidentiality. Be sure to familiarize yourself with these policies as breaches of confidentiality

are taken very seriously.

http://www.wisc.edu/hipaa/


Privacy of Patient Care Information

• It is expected that you will access data appropriately.

• You should be able to say in your head why you need to access the data. If you cannot answer that question or have concerns, you should STOP and consult with your supervisor. Do not snoop!

• Beware of phishing scams - asking for login and passwords. Legitimate requests from IT will never require you to give this information to anyone else. If something doesn’t look/feel right, STOP and contact DOM Help Desk (265-4466) to discuss.


Performance Evaluation

During your employment with the UW-Madison, your performance on the job will be evaluated on a regular basis. The first formal evaluations will occur during the 3rd and

6th months (Classified Staff) OR 6th and 12th months (Academic Staff) of your probationary period. At these intervals, your supervisor will decide whether to continue

your employment, and ultimately grant you permanent status (Classified Staff). Subsequently, your performance will be reviewed at least annually.

The performance evaluation interview is an opportunity for an employee and supervisor to establish mutual understanding of job standards, identify and correct problems in the position or job performance, update the employee's position description, recognize work

well done, plan future job changes, and identify employee development objectives.


Attendance Policy

Absenteeism – Failure of employees to report for work when they are scheduled to work.


Attendance Policy

•Sick Leave is Sick Leave - not additional vacation.

•Understand your division’s call in policy.

•Ensure that you have your supervisors contact information.


Attendance Policy

•Abuse of the Attendance Policy is a performance issue and discipline can be used to correct the behavior.•Bottom line….

– Come to work when scheduled, stay for your entire shift, only call in sick when you are sick, and above all, COMMUNICATE!!


Personal & Professional Conduct - Professionalism

•A high level of professionalism is required of all UW Department of Medicine faculty and staff. Each of us is expected to exhibit and promote the finest characteristics of our profession and a colleague.

•Professionalism is demonstrated by altruism, accountability, fairness and treating everyone with kindness, respect and dignity.


Perks•Bus Service

- UW-Madison campus buses run at frequent intervals and are free to all riders without a

pass. - Some Madison Metro bus routes run through campus and connect with transfer points

around the city.- Most UW-Madison employees are eligible to purchase an annual unlimited-use Madison

Metro bus pass for reduced cost. For 2013-2014, the cost of the pass is $24 (prorated if

purchased after September). For more information, visit http://

transportation.wisc.edu/transportation/bus.aspx.

•Credit Union - Employees of the UW-Madison are eligible to join the University of Wisconsin Credit Union

(UW Credit Union). More information can be found online at http://www.uwcu.org/ or by

calling Toll Free 800-533-6773.

http://transportation.wisc.edu/transportation/bus.aspx

http://transportation.wisc.edu/transportation/bus.aspx

http://www.uwcu.org/

http://www.uwcu.org/


Perks•Wiscard (campus ID)

- Wiscard is your official UW-Madison photo identification card. It will give you access to

libraries, recreation facilities (access fees may be required), and other campus services.

Your Wiscard can also be linked to Campus Accounts that help you manage and save

money on dining, shopping and other services on campus.- Your Wiscard can also be used as a PIN-based debit card if you have a UW Credit Union

checking account. This allows you to use your Wiscard at any ATM or businesses that

accept PIN-based debit transactions and the funds will automatically be deducted from your

checking account.- For more information, go to http://www.wiscard.wisc.edu or call (608) 262-3258, or visit the

Wiscard Office in Union South (1308 Dayton St., Room 149).

•Wisconsin Union - As a University employee you are eligible to use both Wisconsin Union facilities: Memorial

Union and Union South. The Unions provide social, cultural, educational and recreational

programming. Employees may be asked to show their Wiscard when using Union facilities. - For membership information, visit http://www.union.wisc.edu/, call 262-2263, or stop at

Room 4316, Memorial Union (800 Langdon St).

http://www.wiscard.wisc.edu/

http://www.wiscard.wisc.edu/

http://www.union.wisc.edu/

http://www.union.wisc.edu/


Perks•Parking

- Parking may be available to employees according to parking allocation criteria. The fees

are payable by payroll deduction or by cash payment. Employees can obtain further

information about lot location, cost, and parking allocation from the employing unit or the

University Transportation Services Office (263-6666 or http://transportation.wisc.edu/).

Handicapped employees needing special accommodations should also contact the

Transportation Services Office.

•Recreational Facilities - The SERF, the Natatorium, and the Shell are just a few of the facilities available to the

campus community for recreational activities. Club sports, fitness programs, personal

training, and yoga are some of the services offered.- More information can be found at http://recsports.wisc.edu/.

•University Libraries - UW-Madison has the 11th largest research library collection in North America, according to

a survey by the Association of Research Libraries. More than 20 libraries serve the

University. - Employees can use materials according to library regulations by presenting their Wiscard. - For additional information, visit http://library.wisc.edu/..

http://transportation.wisc.edu/

http://transportation.wisc.edu/

http://recsports.wisc.edu/

http://recsports.wisc.edu/

http://library.wisc.edu/

http://library.wisc.edu/


Perks•SAFE Nighttime Services

- SAFE Nighttime Services are the UW's comprehensive late night transportation system consisting of cab, bus, and walking escort services. The goal of these programs is to promote personal safety through offering a safe means of nighttime transportation and through community education about the dangers of traveling alone at night. Students, faculty, staff and guests of the University are encouraged to use these services anytime they feel unsafe about traveling late at night.

- For additional information, contact the SAFE Coordinator at (608) 262-9798, [email protected] or visit http://transportation.wisc.edu/transportation/safeservices.aspx

•My UW-Madison Portal - My UW-Madison provides students, faculty and staff with an easy-to-use, secure gateway to

online information. My UW-Madison offers an impressive array of personalized services that can enhance instruction for students and faculty and boost productivity for staff. WiscCal and WiscMail, the UW's calendar and email systems, are some of the features of the portal.

- My UW-Madison can also be used to access pay statements and tax documents, view leave balances, and manage personal contact information.

•Mobile UW- Available for iOS & Android, this free app (http://mobile.wisc.edu) provides mobile access to

My UW-Madison, UW Directory, Campus Map, Bus Schedules, and much more.


http://transportation.wisc.edu/transportation/safeservices.aspx

http://transportation.wisc.edu/transportation/safeservices.aspx

http://mobile.wisc.edu/

http://mobile.wisc.edu/


What is the Family and MedicalLeave Act?

•Family Medical Leave Act is a Federal Law that provides job protected leave benefits to eligible employees.

•The 1993 Federal Act provides:

– Job protection from employment actions while on FMLA status

– Up to 12 work weeks of unpaid leave

– Ability to maintain existing medical benefit programs

•Enforced and Regulated by the Department of Labor


Eligibility for FMLA

• 12 months service with UW (need not be consecutive)

• Must have worked at least 1,250 hours in the previous 12 month period

• Sick leave is required to be used*. The use of annual leave must be approved by the employee’s supervisor. If annual leave is not approved, then the employee is placed on LWOP.

– *For the birth of a child, a maximum of 6 weeks of Sick Leave may be used


Employee Assistance Office

The Employee Assistance Office is a resource provided by the University of Wisconsin to assist employees and their immediate family members or significant others who are finding it difficult to successfully cope with personal or work related issues and concerns.

Employee Assistance Office services are available to all faculty, staff, LTE/project employees and their immediate family members or significant others.



Contact with the staff of the Employee Assistance Office is confidential within limits as governed by Federal and State regulations. This information is reviewed with service recipients at the time of their initial appointment.

Work time may be used to contact the Employee Assistance Office and for appointments with its consultants.



Employee Assistance Office services are accessed by calling 263-2987 during regular office hours (Monday–Friday, 7:45 a.m. to 4:30 p.m.).

Employee Assistance Office services are available at no cost.

The Employee Assistance Office is located in Room 226 Lowell Center, 610 Langdon Street, Madison, WI 53703.

Additional information available at http://eao.wisc.edu/

http://eao.wisc.edu/

Department of Medicine, New Employee OrientationPayroll & Benefits

Payroll & Benefits

* Benefits eligibility for each plan is determined on appointment type, duration and percentage. Please refer to your individual benefits packet which will be provided

to you by your Benefits Coordinator


W4 Federal & State Tax Withholding

(W4 – complete and turn in before you leave today)

Can be updated at any timeContact payroll office: ph:263-9078 e:[email protected]

Or

W4 available online at: https://uwservice.wisc.edu/docs/forms/pay-employee-withholding-a.pdf

Annual W2’s are mailed to home address and are also accessible through your MyUW account

https://login.wisc.edu/?appurl=my.wisc.edu/portal


https://uwservice.wisc.edu/docs/forms/pay-employee-withholding-a.pdf

https://login.wisc.edu/?appurl=my.wisc.edu/portal

• Direct Deposit-Complete direct deposit form today. Contact payroll office or complete a new form electronically: http://www.bussvc.wisc.edu/howto/Payroll/pay-direct-deposit-auth-uw1032.pdf Fax to payroll at 265-2203

• Emergency Contact–Complete emergency contact form today. Information can be changed at any time by contacting Payroll or HR

• Home & Campus Address Form -Complete form today. Info can be changed at any time: http://www.bussvc.wisc.edu/ecbs/pay-employee-information-uw1035.pdf

• Parking & Transportation Options–Sign up for parking and other commuter benefits available at http://transportation.wisc.edu/

• Pay Schedule & List of Holidays • Academic Staff & Classified Pay Schedules

–List of pay schedules *& UW Legal Holidays found athttp://www.ohr.wisc.edu/benefits/calendars-schedules.aspx

• Pay Stubs – My UW information–Must activate NetID to log on to MyUW Account to access paystubs. No paper copies of pay stubs issued. Will receive step by step instructions to activate your MyUW account


http://www.bussvc.wisc.edu/howto/Payroll/pay-direct-deposit-auth-uw1032.pdf

http://www.bussvc.wisc.edu/ecbs/pay-employee-information-uw1035.pdf

Badges and IDs

• UW – Wiscard – All students & faculty/staff– Wiscard office located at Union South, Room 149– Contact before going to be your appointment is entered – call 262-3258; must present photo ID– Uses-Bus Passes, libraries, etc… – More information on Wiscard website -- http://www.wiscard.wisc.edu/

• UW Health– Hospital (CSC) ID Badge– Forms available through payroll office or on Dept. of Medicine website under ‘forms’

– http://www2.medicine.wisc.edu/home/hr/hrforms

– Form must be signed by HR



On-line I-9 work authorization

• General rule is that all new hires* need to complete an I-9 verification of employment form. However, it will not be necessary for you to complete an I9 form if:– You have a new appointment within the same department with no break

in service; – Zero dollar (unpaid) appointments– Individuals on scholarship or fellowship with the following titles: (1)

Postdoctoral Fellow (X10NN), (2) Postdoctoral Trainee (X30NN), (3) Graduate Intern Trainee (X75NN), (4) Research Assistant (Y41NN), (5) Fellow, (6) Scholar, or (7) Advanced Opportunity Fellow

• Section 1 of the I-9 form is completed online by the employee on or before first day of employment. If you have not already completed an on-line I9, you must do so now by signing on to the Compli-9 kiosk

• Present your documentation to HR; HR will then complete Section 2 of the on-line I9 form


•Copy of current license (NP, RN, etc.)•Copy of DEA (if applicable)Please remember to send HR a copy whenever your DEA or license is updated as current copy must be in your personnel file

•HIPAA – will be part of your on-line orientation; please remember to complete and print HIPAA training certificate and give your NEO facilitator today

– Find the link to HIPAA training @: https://hipaa.wisc.edu/courses/moodle/

Department of Medicine, New Employee Orientation Student Hourly

TIMEKEEPING via YOUR MyUW ACCOUNT Login to your personal MyUW account here: https://my.wisc.edu/

– If this is your first time accessing your MyUW account, you will need to click ‘Activate My Net Id’ by clicking the link on the MyUW login page (top right).


• Under the Time Entry tab, choose Timesheet

• A second log on will be required which again includes your Net ID and Password.


The Student Timesheet will appear. You must verify you are entering time for the correct Time Period by adjusting the View By: (Time Period) and Date: (First day of Pay Period) fields.

– The four "IN" and "OUT" boxes should be used as follows:*First "IN" – Enter the time you first report to your job. First "OUT" - ONLY enter time if you leave but plan on returning.Second "IN" – ONLY enter time in this field when you return from your class, lunch, etc.*Second "OUT" – The time you leave your job for the day.

* If no breaks are taken you should only be using the 1st and 4th columns to punch IN and OUT-– Failure to do this will result in an “Error” that will not allow the system to pay you until the timesheet is corrected.

Department of Medicine, New Employee Orientation, Student Hourly

• Enter hours daily, as you work each shift.• Click ‘Submit’ after hours entered for that day’s shift worked are entered or any time changes are made.• DO NOT select a ‘Time Reporting Code’ from drop-down menu. • Enter ONLY times worked and unpaid breaks, specifying AM or PM. • The 24 hour clock is also acceptable if you are familiar with how it works.• DO NOT enter the quantity of hours. • The system will populate this information when the system refreshes overnight.


• Please e-mail your approving supervisor when all hours for the pay period have been submitted.

• Your e-mail should also include the pay period dates that were covered (i.e. June A, 2011 pay period: 5/22/11-6/4/11) and let them know your timesheet is ready for their approval.

Questions or problems? Please contact your Payroll Coordinator:

Becky Bush [email protected] 235-8123Gina Hutzler [email protected] 263-9078

Benefits Information

• 30 Days to enroll (many benefits do not have open enrollment opportunities)

• More Information located at http://www.ohr.wisc.edu/benefits/new-emp/

• Benefits 101 – Benefits seminar offered to all new employees• Register at www.ohrd.wisc.edu/ohrdcatalogportal/Default.aspx• Schedule of upcoming sessions is in “Benefits Education” category

• Open enrollment each fall for health (HMO change, update coverage, newly enroll)

• Benefits Questions? Contact payroll office (Gina or Becky) or the Office of Human Resources directly at [email protected]


Department of Medicine, New Employee OrientationBenefits-Health

HEALTH INSURANCE• Four HMO’s available in Dane County: Unity, Physicians Plus, GHC, Dean *HMO’s vary by county of residence. Reference guide in benefits packet outlines HMO’s

available for neighboring counties.

• Uniform Premiums.

• All have built in dental plan; two cleanings per year and preventative maintenance & built in vision plan; one eye exam per year.

• Standard Plan (non-HMO) Available; Does not include built in dental or vision plans.

• No doctor visit co-pays / 10% Co-Insurance Responsibility

• Prescription coverage through Navitus.

• Must enroll within 30-days of start date. Open enrollment for HMO/coverage changes only.

SUPPLEMENTAL DENTAL OPTIONS

• Supplemental Dental Insurance availableOptions: Dental Wisconsin

-Vendor: Delta Dental -Underwritten by EPIC Life Insurance Company EPIC Benefits+ with Vision Option

• Supplemental to basic coverage built into health insurance-for fillings, crowns, etc.

• One plan offered during open enrollment each fall

Department of Medicine, New Employee OrientationBenefits-Dental

SUPPLEMENTAL VISION OPTION

• Offered through VSP (Vision Service Provider)

• Guaranteed during fall open enrollment

• Helps cover cost of frames, contacts or lenses through VSP approved provider ($25 material co-pay)

• If approved, will help cover cost of laser vision correction surgery

Department of Medicine, New Employee OrientationBenefits-Vision

Employee Reimbursement Account

• Flexible Spending plan for medical and/or dependent care needs

• IRS maximum set for each account2014: $2,500 maximum medical

*over the counter medications not eligible for reimbursement without prescription *$5,000 maximum dependent care

• Must re-enroll each year

• Money set aside per calendar year not used by March of following year is forfeited

Department of Medicine, New Employee OrientationBenefits-Employee Reimbursement Account

Life Insurance Four Plans Offered:

• State Group Life Insurance

– Vendor-MN Life Insurance Company; Administered by WI Dept. of Employee Trust Funds

– Option to purchase up to 5 x annual salary– Small retirement benefit built in toward health insurance – Spouse/Domestic Partner & Dependent coverage available– Must enroll within 6 months of start date or through evidence of insurability at a later

date. No open enrollment.

• University Insurance Association

– Vendor-MN Life Insurance Company– Mandatory for all eligible Unclassified (Academic Staff) employees whose minimum

monthly salary is $2,484.00 or greater– Classified employees not eligible– Decreasing term life policy

Department of Medicine, New Employee OrientationBenefits-Life Insurance

Life Insurance-Cont.

Individual & Family Group Life Insurance

-Vendor-Minnesota Life Insurance Company-Group term life insurance-Maximum employee coverage is $200,000, $100,000 for

spouse/domestic partner, and up to $5,000 per child-Can be converted to individual policy upon termination

UW Employees Inc. Life Insurance

-Vendor-Country Life Insurance Company-Provides employee-only decreasing term life insurance-Coverage amount based on age

Department of Medicine, New Employee OrientationBenefits-Life Insurance

Minnesota Life Insurance CompanyA Securian Company

Disability/Income Continuation Insurance• Accidental Death/Dismemberment (AD&D) Insurance

– Plan protects again losses resulting from a covered accident. – May select a coverage amount up to $500.000-Premiums based on coverage

level.– Includes Zurich Travel Assist® - Comprehensive travel assistance program

providing benefits & services while traveling 100 miles or more from your residence.

– Can enroll at any time during employment.

• Income Continuation Insurance– Provides up to 75% of gross wages as replacement income if you become

disabled. Benefits begin after waiting period.– No annual open enrollment. If enrolling, must enroll 6 months from start date.– Two coverage levels—Standard, up to $64,000; and supplemental up to

$120,000.

Department of Medicine, New Employee OrientationBenefits-Disability/Income Continuation Insurance

Retirement Options

• Wisconsin Retirement System (WRS)

– Participation automatic for all employees with a 21% or greater appointment.

– Required contribution 7.0% employee / 7.0% employer (2014).– If leave state employment before state retirement age, balance

must either stay with WRS until state retirement age or be withdrawn; cannot be rolled into retirement account or IRA.

Department of Medicine, New Employee OrientationBenefits-Retirement

Retirement Options-Cont.

• Tax Sheltered Annuity 403(b) Program (TSA)

– Voluntary supplemental retirement savings program which allows you to invest pre-tax income & defer taxes on savings

– Can contribute up to $17,500/calendar year

– No employer contribution

– No deadline to enroll

– If leave UW money can be rolled into another employers qualifying retirement account, IRA, etc.


Retirement Options-Cont.

• Wisconsin Deferred Compensation (WDC)– Voluntary supplemental retirement savings program which allows you to

invest pre-tax income & defer taxes on savings

– Can contribute up to $17,500/calendar year

– Deferred Compensation Board responsible for selecting & monitoring investment options

– No employer contribution

– No deadline to enroll

– If leave UW money can be rolled into another employers qualifying retirement account, IRA, etc.


Paid Leave - Unclassified (Academic Staff) Employees

Annual Earned Leave• Based on fiscal year (July 1-June 30)• Up to full balance of vacation time will carryover for one fiscal

year (must have all leave reports returned by June 30 each year). New allocation of vacation given July 1.

• Personal & Floating holidays do not carry over. New allocation given July 1.

• Sick leave allocated at beginning of appointment; accrues throughout entire appointment.

• Report paid leave on Unclassified Leave Accounting (UCLA) reports monthly – will receive hard copy & can access copies through MyUW account.

Department of Medicine, New Employee OrientationBenefits-Paid Leave-Unclassified Employees

Paid Leave - Classified Staff EmployeesAnnual Earned Leave

• Based on calendar year.• Up to 40 hours of vacation time will carryover for one

calendar year. New allocation of vacation given January 1.

• Personal & Floating holidays do not carry over. New allocation given January 1.

• Sick leave earned. Accrues throughout entire appointment.

• Report hours worked & paid leave time used on time sheet bi-weekly.

Department of Medicine, New Employee OrientationBenefits-Paid Leave-Classified Employees

Individual computerized Section of New Employee Orientation

Link: http://neo.dom.wisc.edu/

Select your employment category and begin. We are here for questions.


Documents

Welcome to the Department of Medicine! New Employee Orientation