WELCOME TO THE 14TH REVIEW MEETING OF STATE PROJECT

ENGINEERS/CIVIL WORKS COORDINATORS

West Bengal PASCHIM BANGA SARVA SHIKSHA PASCHIM BANGA SARVA SHIKSHA

MISSIONMISSION

BIKASH BHAVAN (2BIKASH BHAVAN (2NDND FLOOR) FLOOR)

SALT LAKE CITYSALT LAKE CITY

KOLKATA – 700 091KOLKATA – 700 091

State at a Glance

Demographic Information (as per Census 2001)1. Total Area of the State: 88,752 sqkm2. Total Population: 8,02,21,1713. Male Population: 4,14,87,6944. Female Population: 3,87,33,4775. Population Density: 9046. No. of Female per 1000 Male: 9347. Decadal Population Growth Rate: 17.84% 8. Urban to Total Population: 28.03%9. Total Literacy Rate: 68.64%10. Male Literacy Rate: 77.02%11. Female Literacy Rate: 59.61%

Administrative Set up

State Division Educational District

WEST

BENGAL

JalpaiguriCooch Behar, Jalpaiguri, Siliguri,

Uttar Dinajpur, Dakshin Dinajpur, Malda, DGHC

BardhamanBankura, Birbhum, Bardhaman,

Purulia, Hooghly, Paschim Medinipur, Purba Medinipur

PresidencyMurshidabad, Nadia, North 24 Parganas, Kolkata, Howrah,

South 24 Parganas

Total 3 20

Educational Scenario

PrimaryTotal 5+ to 8+ Population:

8425771 No. of Educational Circles: 726No. of Govt.-aided Schools

49940No. of Govt.-aided Teachers:

153171Gross Enrolment (overall):

9849183Net Enrolment (overall):

8301647School-Student Ratio

(Govt./Govt. aided): 136.2896

School-Teacher Ratio (Govt./Govt.-aided): 3.067

Upper PrimaryTotal 9+ to 13+ Population: 8046922No. of Govt./Govt.-aided Teachers: 79206No. of Govt./Govt.-aided Schools: 9363Total Enrolment in Private Schools: 5664317Total Enrolment (overall): 7092497Net Enrolment (overall): 6167295School-Student Ratio (Govt./Govt.-aided): 604.96School-Teacher Ratio (Govt./Govt.-aided): 8.46

Alternative Schooling

No. SSKs: 16005No. of Sahayikas: 45612Gross Enrolment: 1494150Net Enrolment: 1494150No. MSKs: 1803Gross Enrolment: 342097Net Enrolment: 342097No. SSPs: 1067Enrolment in SSPs: 73793

ICDS

No. of AWCs: 54547Enrolment in AWCs: 1641765

NPEGEL

No Blocks (EBBs): 59No. of Clusters: 1064

New Institutional Arrangement

No. of CLRCs: 726No. of VECs: 38098No. of WECs: 3034

CIVIL WORKS IN SSA, WEST BENGAL

1. SITE SELECTION

Step I: Preparation of Provisional List on the Basis of

i. DISE Report (SCR & SSR)ii. Proposals from Panchayat

Samities/Municipalitiesiii. Proposals from SISs, DPSC, DIs.iv. Individual Applications

Step II: Preparation of Final List

After verification and checking by our field level Junior Engineers, CPCs, DPSC and the members of the District Level Selection &

Screening Committee, final list is prepared.

Step III: Approval of Final List The Final List have to be approved by the

District Level Selection & Screening Committee constituted by the District Sarva Shiksha Mission Committee.

2. DISTRIBUTION OF FUND

As per approved list, respective fund is released in favour of the concerned VEC/WEC/MC by cheque/bank draft directly. Generally distribution camps are organised at district level/CLRC level where allotment orders and other requisite papers are distributed.

3. TECHNICAL WORKSHOP/INTERACTION WITH VEC/WEC/MC

After encashment of cheques/drafts, a meeting of VEC/WEC/MC is arranged in presence of Field Junior Engineers where draft plan of proposed construction work, construction committee etc. are prepared. On the basis of draft plan, final plan and the corresponding estimate is prepared.

For first hand technical information to the school authority, technical workshops are arranged at CLRCs generally during April-May.

4. SUPERVISION STRUCTURE

Sl. No.

Level

No. of Posts

Sanctioned

No. of Posts

Filled up

1. State 8 5

2. District 60 35

3.Block/Field

341 222

QUARTERLY PROGRESS REPORT OF CIVIL WORKS UNDER SSA AS ON DECEMBER, 2008

5. REASONS FOR IN PROGRESS:

a) Most of the VECs and School Level Monitoring Committees are yet to be approved.

b) Hamper of Civil Works since April, 2008 (Panchayat Election and Formation of VECs).

c) Lethargic and time consuming process in encashment of fund.

6. QUALITY ASSURANCE

Training of Head Teacher/President of VEC/WEC and Secretary of MC in presence of Circle/Block/District level Representatives regarding know-how of Civil Works.

A)MATERIALS:-a) JEs inspect the construction materials visually at site. b) Best quality materials are chosen by Members of Committee.c) Local People participate regarding selection of materials.

Contd.

B)CONSTRUCTION:- a) JEs supervise the construction works time to

time (at least 16 times per ACR). b) Committee’s Members and local people also

supervise the construction work.

C) SUBMISSION OF UTILISATION CERTIFIACTE:- a)Duly signed by the Junior Engineer/Head

Teacher/Secretary/President/CPC after checking

the construction works.

b) Committee’s resolution in favour of good

construction.

c) Photographs

7. SELECTION PROCEDURE(Finalised by the District SSM Committee)

a) DISE Report is given the top priority.b) Priority list jointly prepared by JE, CPC,

SK(PS), BDO, Sabhapati (PS), AI (SE) and SDO.

c) District SSM Committee approves the final list.

8. FUND DISTRIBUTION PROCEDURE

a) Directly from Head Office to Head Teacher of the School.

b) Fund released from Head Office to CPC of concerned CLRC and it is further disbursed in favour of each Head Teacher of selected school by cheque, jointly signed by BDO and CPC.

9. AWARENESS OF CIVIL WORKS

a) District Level Exhibition.

b) Video film show (Sub-Division wise).

c) Demonstration of Ideal quality of materials.

d) Distribution of the ‘Nirman Nirdeshika’.

e) Discussion at CLRC level.

f) Progress Review Meeting at CLRC level.

10. CONSTRUCTION PROCEDUREa) All CLRCs constructed by the EO, Panchayat Samity.

b) All types of Schools constructed by the VEC/WEC/MC departmentally.

c) All construction works are carried on following SSM guidelines.

d) The JEs supervise the construction works on need basis.

e) The AE monitors the total Civil Works in consultation with District Project Officer.

11. STEPS TO SOLVE CONSTRUCTION PROBLEMS

a) Preliminary measures are taken by JE and CPC.

b) AE and District Officials take over the matter, if problem persists.

• Site Visit.

• Discussion at grass root level (VEC/WEC/MC).

• Hearing at District Head Office.

• Discussion at District Sarva Shiksha Mission Committee.

12. IMPLEMENTATION

As soon as the fund is distributed to the schools through electronic transfer, the schools are asked to undertake an agreement and resolution specifying to abide by the construction guideline of SSM prepared by district AE.Before giving layout of the building, Head quarter Engineers along with concerned Junior Engineer impart training at the Block/CLRC level to the community on technical matters, supplying of plans to the VECs/WECs/MCs, account keeping and transparency of financial management.

Contd.

For all such constructions, guideline is prepared and copy of the same is made available to every VEC/WEC/MC.Account keeping for procurement of materials, deployment of laborers and consumption of materials is also maintained which is essential requisite for social audit and transparency in financial save guard. Drawing and design are developed by the district HQ engineers confirming to the covered area as suggested by SPO.

13. SUPERVISION & EXECUTION

Proper supervision and execution of work at different levels, viz., checking of foundation depth and width, placement of doors and windows, lintel casting, ensuring the height of building, reinforcement checking and casting of roof slabs is assured by the Block/Field level Junior Engineers.

Head Quarter Engineers also pay visit to the sites for checking of reinforcement details of beams and slabs and quality of work.

Contd.

After completion of the work, random checking of the same is also ensured by the Head Quarter Engineers.

Block level Engineers pay visit to the sites and get it authenticated by the Head Teacher/Secretary of the schools.

While releasing TA, sample checking of field visits is also done by the district authority.

14. COMMUNITY PARTICIPATION

Community Participation is praise worthy.Community is not only giving their time and energy but also going to the extent of assembling additional fund, if required, in case the expenditure crosses the estimated value.Community deploys local workforce, i.e., skilled and unskilled labours, thereby generating local employment .

Contd.

Materials are purchased either through quotation or directly by the VECs/WECs/MCs where number of suppliers is limited to one or two.Members of VCC are from the community. So, their involvement and active participation provide community monitoringNewly included school level monitoring committee will provide social support and monitoring at level best at the micro level. It will also lessen the burden of the VEC/WEC having more than one schools.

15. QUALITY OF WORK

Proper emphasis is being given on quality control of the building and raw materials at construction site.Bricks are tested by striking two bricks and having metallic sound thus conforming to first class bricks.Steel reinforcement specifying Fe415 and conforming to IS:1786 is used.All RCC works is being done using M20 grade of concrete following IS:456.Date of manufacture in cement bags is checked.

PHOTOGRAPHIC PROFILE OF DIFFERENT FACETS OF

CONSTRUCTION UNDER SSA

33

34SSM, MURSHIDABADMURSHIDABAD

35SSM, MURSHIDABADSSM, MURSHIDABAD

36

37SSM, MURSHIDABAD

44

46

47SSM, MURSHIDABAD