Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!

Welcome to Student News

1:00 – 2:00 (call in 12:45)

Please MUTE your microphones!

Make sure your K20 contact registers your district for the next month’s VTC.

We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]

IntroductionStudent News VTC

• Welcome to the October 2008 Student VTC.

• Our next VTC will be November 20th (this is a week early due to the Thanksgiving Break)

• If you have comments or suggestions for upcoming VTC’s, please email them to:

[email protected]

mailto:[email protected]

News

Shelly

NewsImportant Dates

• Thursday November 13 - CSRS Monthly K20• Friday November 14 - October 2008 CSRS due • Friday November 14 - October 1 2008 P105

Due • Friday November 21 - P210 (2007-08) Due • Friday November 21 - P210VOC (2007-08) Due

OSPI – CSRS Important Dates

NewsUpcoming Release

• November Release Weekend

3:00 AM – 9:00 PM, Saturday, November 8th

Users must be logged out during this installation

Release notes will be posted to the Student Website

Juli

.175/ CEDARSOverview

• CEDARS extract contains 11 files, certain data elements are repeated in multiple files.

•WESPaC extracts are done weekly (Friday, approx. 10 pm).

•OSPI will use data as of specified dates, for the various Term/Semester/Trimester deadlines.

•Corrections need to be made in WESPaC, cannot “resubmit” a file. A file will be extracted again the next Friday.

•It is not necessary to correct your errors weekly. It is required to submit data to OSPI.

.175/ CEDARS

Before you start to evaluate your CEDARS data print the

CEDARS Data Correction Manual

Print this manual from the EDS website:Info Center – Documents/Other DocumentsCEDARS Error Process (October 2008)

.175/ CEDARS Teacher Certification #

If your district does not have the teacher certification numbers entered in WESPaC, please call us ASAP.

509.456.2718


Rules for Teacher Cert #:• Teacher Certification Number• Z number from S275 database• T followed by last 4 SSN digits (temporary)• E followed by last 4 SSN digits (emergency)

Work with your district’s HR department to obtain Teacher Certification Numbers


Running Start Courses• RS000 for Teacher Certification # • Enter the Staff in WESPaC as follows:

– First Name: Running– Last Name: Start

• Place the Running Start teacher on the Meeting Pattern for the RS Courses

• OR you can use a principal or counselor with a teacher certification number

.175/ CEDARS

To View Your Errors –

• Log on to the OSPI – EDS website

• Choose My Applications

• Core Student Records System

• Submissions

.175/ CEDARS

.175/ CEDARS

Another logon screen will appear. This screen takes you to the ‘test’ data base in OSPI.

If you do not have your login for the ‘test’ area, please contact OSPI at 800.725.4311 or [email protected]

.175/ CEDARS

.175/ CEDARS

.175/ CEDARS

.175/ CEDARS

Once you have logged in to the CEDARS area, follow the instructions in the CEDARS Data Correction Manual.

Print this manual from the EDS website:

Info Center – Documents/Other Documents

CEDARS Error Process (October 2008)

.175/ CEDARS

Error Correction Hints• Process Errors: check that Data Elements

have data supplied and whether the data submitted matches the physical constraints.

• Individual File Errors: if a record has a process error, it will not be loaded into the data warehouse and Business Process Errors are not applied.

.175/ CEDARS

Error Correction Hints (cont)• Start with the Process Errors• Then review the Location File• Then review the District Student File,

Course Catalog File and Staff File• Next the School Student File• And last the Student Schedule and Staff

Schedule Files

.175/ CEDARS

Location

District Student

StaffCourse Catalog

School Student

Student Schedule

Staff Schedule

Student Grade

History

Student Bilingual

Student Special

Education

Student Program

Phase One:The Location file is loaded first. If a location record errors out and is rejected any subsequent file that references that Location ID will also error out.

Phase Two:These three data files are building blocks for the remaining files. If records error out in these files, any subsequent file that references that record will error out. If the Location ID listed in this file is not loaded in the Location Table the records will error out.

Phase Three:If the District Student ID listed in this file is not loaded in the District Student File the record will error out here. If the Location ID listed in this file is not loaded in the Location Table the record will error out.

Phase Four:If the District Student ID or the Staff ID listed in these files is not loaded in the District Student file of the Staff file the record will error out here. If the Location ID listed in this file is not loaded in the Location Table the record will error out. The schedule files should be reviewed after the previous files have been reviewed to help eliminate causes of errors.

Phase Five:These four files do not need to be reviewed for .175 purposes. If the District Student Code is not loaded in the District Student file the schedule records will error out. If the Location ID listed in this file is not loaded in the Location Table the record will error out. These files should be reviewed after the previous files have been reviewed to help eliminate causes of errors

.175/ CEDARSThis is a new process. WSIPC is working to resolve errors.

If you have an error repeated for thousands of records, please contact OSPI to check if this error is on their list of corrections.

Remember it is not a requirement for you to have the data clean every week. Focus on the dates OSPI will publish for term, semester or trimester schools.

At this point, OSPI does not expect the data to be pristine. We are expected to have files submitted to OSPI by October 31st.

.175/ CEDARSIgnore these errors

There are two known errors that OSPI is working to correct:

•BirthDate cannot be converted to a valid date.

•School Withdrawal Code should be equal to or less than 2 characters long.

.175/ CEDARSFinal Thoughts

OSPI will be transferring the .175 data elements from your CEDARS files to a Data Warehouse.

Be sure your district has data in the files on October 24th, this will be the data transferred to the Data Warehouse.

Because the WESPaC extract is at 10:00 pm on October 31st, this file will not be selected by OSPI for the Data Warehouse.

Again, be sure you have data in these files.

Crista

Web Access Configuration

Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/Gradebook/Configuration/District Setup


Path: Web Access/EA+/Teacher Access/My Gradebook


Path: Web Access/EA+/Teacher Access/My Gradebook


Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/Entity Configuration/General Information/E-mail Notifications


Path: Family Access/E-mail Notifications


Path: Web Access/Product Setup Tab/Skyward Contact Access/Email History


Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/Entity Configuration/General Information/Gradebook


Path: Family Access/Gradebook


Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/Gradebook/Configuration/Entity Setup


Path: WESPaC/System Admin/Security/Security Groups/Edit


Path: Web Access/My Students/Profile

Crista

teacher Access

Path: Web Access/Teacher Access/My Gradebook/Display Options/Assignment Display

teacher Access

Path: Web Access/Teacher Access/My Gradebook/Score Entry

teacher Access

Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/Gradebook/Secondary Gradebook/Configuration/Grade Calculation Entity Setup

teacher Access

Path: Web Access/Teacher Access/My Gradebook/Main Screen

teacher Access

Path: Web Access/Teacher Access/My Gradebook/Main Screen/NEW button

teacher Access

Path: Web Access/Teacher Access/My Gradebook/Main Screen

Shelly

Grading ReportsQualification Report

Click Ranges to select active students

Select Grade Marks and Grade Buckets

SM/OF/GR/RE

Grading ReportsQualification Report

Grading ReportsGrade Analysis graphs

SM/OF/GR/RE



Grading ReportsPass/Fail Grade Comparison

SM/OF/GR/RE

Grading ReportsPass/Fail Grade Comparison

Grading ReportsPresidential Academic Award

SM/OF/GR/PA

Grading ReportsPresidential Academic Award

Shelly

Change Historical Class to Current

Change Historical Class to Current

Shelly

Auto Posting

The Gradebook can be set up to automatically post grades when the Grade Input window is open (between the Grade Input Start Date and the Grade Input End Date). To enable this feature, select the option to Automatically Post Gradebook Grades to the Report Card for Grading Periods that are Open for Posting.

Auto PostingWeb Access / Product Setup

/EP/GB/SE/CF/PD

Auto Posting

Auto Posting District Setup • If this option is turned on, the system automatically posts all grades at midnight

following the Grade Input Start Date and Time, for all courses that have the Grade Course option selected and the Grading Method set to Computer or Mixed in the Course Master in WESPaC. Subsequently, the system instantaneously posts any grade that has changed in a teacher’s gradebook within the Grade Input window. Teachers do not have the option to manually post grades except for Athletic Posting.

• The auto-posting process ignores any course that does not have the Grade Course

option selected and any section that has a Grading Method of Sheets.

• Grade Input windows for entities using auto-posting are normally shorter than those that do not use auto-posting. If the Grade Input window is open for a prolonged period of time, the system will post grades throughout the window, causing Grades on reports, transcripts, and Family Access to change frequently.

• If there are teachers not using Gradebook within an entity that is using auto-posting, change the Grading Method in the Course Master for these sections to Sheets. This causes the auto-post process to ignore these classes. Alternatively, wait until after the Grade Input End Date and Time to manually post grades (using PaC)

Auto Posting

If there are entities in the district that allow teachers to change grades in a closed grading period two more options appear:

• Lock all closed grading periods for each entity Selecting this option checks the Do not allow teachers to edit grades for a closed grading period option for all entities.

• Allow teachers in each entity to request grade changes Selecting this option checks the Allow teachers to request grade changes to closed grading period option for all entities.

Auto Posting

Recalculate Gradebook and Post Grades

Recalculate Gradebook

Post Grades

Posting Utilities

EP/GB/SE/UT/PU

Shelly

Report Card RemindersMass Audit

SM/OF/GR/REGrade History Mass Audit and Individual Audit

Click on Prt Opts

Report Card RemindersMass Audit

Report Card RemindersCalc GPA

SM/OF/GR/UTCalculate Cumulative Current Year GPA

Report Card RemindersUpdate Attendance Totals

SM/OF/AT/UTUpdate Student Class Records with Term Attendance Totals

Report Card RemindersStudent Rank with Update

SM/OF/GR/REStudent Rank with Update


Click on More





Report Card RemindersHONOR Roll

SM/OF/GR/REHonor Roll

Click on Options



Juli

Resources

• ESD101 Student Website– Training Materials

• Login and Password are no longer needed to view• This presentation will be posted upon completion of

the VTC.

– FAQS– Calendar

www.esd101.net/cooperatives/stu_resource.htm

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to [email protected]


Thank You!

Please e-mail a list of VTC attendees at your site to:

[email protected]
