Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!

Welcome to Student News

1:00 – 2:00 (call in 12:45)

Please MUTE your microphones!

Make sure your K20 contact registers your district for the next month’s VTC.

We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]

IntroductionStudent News VTC

• Welcome to the November 2009 Student VTC.

• Our next VTC will be Thursday, January 28, 2010.

• NO VTC IN DECEMBER

• If you have comments or suggestions for upcoming VTC’s, please email them to:

[email protected]

mailto:[email protected]

News

Crista

NewsUpcoming Trainings

• Data Mining – Basic and Advanced – NEW ESD101 Lab

– Basic December 2, 2009 9:00 to 12:00 – Advanced December 2, 2009 1:00 to 3:00

or

– Basic December 3, 2009 9:00 to 12:00– Advanced December 3, 2009 1:00 to 3:00

The expectation for Advanced attendees is that you have been to the Basic Training or you are already fluent in Data Mining


• Health Records – NEW ESD101 Lab

– December 8, 2009 10:00 to 3:00

This training will cover basic Health records entry, in addition to more advance features such as entering IHP’s, using Student

Indicators, and tracking Office Visits


• Security Cleanup – NEW ESD 101 Lab

– December 15, 2009 10:00 – 3:00

or

– December 16, 2009 10:00 – 3:00

This will be a working session, to create position-based security groups. Districts who already have security set

up this way do not need to attend.

News Upcoming Release

• December Release Weekend

3:00 AM – 9:00 PM Saturday, December 5, 2009

All users must be logged out during this installation - this includes Teachers and Families as well.

Shelly

CEDARS RemindersStaff DOB

Teacher Birthdates need to be entered on the Staff table for any districts not using Skyward Fiscal/HR in the Staff Table

Edit the name and enter the Date Of Birth

Path: Student Mngmnt/Staff/Edit Name

CEDARS RemindersSchool #

For Entities with multiple schools attached to them, at least one

school must be marked as the default.

Path: Student Mngmnt/Entity/Edit/Entity School Information

CEDARS RemindersDistrict Entry Date

Reminder – When transferring a student in district or doing a Status Change, do not change the Most Recent District Entry Date

Path: Student Mngmnt/Student/Entry-With tab

CEDARS RemindersStatus Changes

Reminder – When doing a Status Change, always use the very next day as the Entry Date, regardless of what day that is

Path: Student Mngmnt/Student/Entry-With tab

CEDARS RemindersCIP Code Chart

OSPI has mapped CIP Codes to State Course Codes

Path: http://www.k12.wa.us/CEDARS/default.aspx

CEDARS RemindersCIP Code Chart

OSPI has mapped CIP Codes to State Course Codes

Path: http://www.k12.wa.us/CEDARS/default.aspx

CEDARS RemindersTimelines

Your data is pulled every Thursday night/early Friday morning – changes made in Skyward on Fridays are not visible in CEDARS until the following week’s pull

OSPI processes the data over the weekend

Errors are available in EDS on Monday mornings – corrections made in data are not reflected until the following week

Look for communications from OSPI if data processing is delayed

CEDARS RemindersKnown Issues

Sections with multiple Meet patterns are causing errors

Free/Reduced status (Special Program code 19) causing errors if the start date is prior to the first day of school

These two items are being worked on between Skyward and OSPI. You do not need to change your data to correct these error messages.

School-Wide Title I programs are not being reported through CEDARS

OSPI has agreed to pull School Wide Title I data from their own database. Therefore, there is no need for schools that have school-wide programs to take any further steps. (For schools with individual students participating in Title programs, you will need to continue marking those records as you have on each student’s WA/NCLB tab on the Special Programs button.)

Juli

State Report UpdatesTranscript

In order to show new fields on individual students,

transcripts must be printed from Web Access

Path: Web Access/Students/Student Profile/Grade tab/Class History – Add or Edit

State Report UpdatesP223 – December Release

New option to show Vocational detail when printing P223 from web access

Path: Web Access/Student Management tab/Federal State Reporting/WA State Reporting/Reports







State Report UpdatesNovember 2nd Childcount

Quick Pick report created to help validate the November 2nd Childcount

Path: Student Mngmnt/Student/Reports/Quick Pick Reports/Special Ed

State Report UpdatesNovember 2nd Childcount

Quick Pick report created to help validate the November 2nd Childcount

Path: Student Mngmnt/Student/Reports/Quick Pick Reports/Special Ed

Crista

New in Skyward – Dec ReleaseDistrict Print Queue

Districts have the option to select the number of days reports will be saved in “My Print Queue” in web access

Path: Web Access/Product Setup/System Administration/District Print Queue/Report Configuration

New in Skyward – Dec ReleaseAuto Email for Locked Users

Districts can turn on email notifications if a user attempts to log into too many times and disables their access

Path: Web Access/Product Setup/Skyward Contact Access/Security/Product Setup/Configuration/Security Configuration

New in Skyward – Dec ReleaseMass Delete Emergency Contacts

New utility to Mass Delete Emergency Contacts based on a Range or Processing List

Path: Web Access/Student Management/Students/Emergency Contacts/Product Setup/Utilities

New in Skyward – Dec ReleaseMass Delete Emergency Contacts

New utility to Mass Delete Emergency Contacts

Path: Web Access/Student Management/Students/Emergency Contacts/Product Setup/Utilities

New in Skyward – Dec ReleaseAttendance Reporting

New Recorded Class Attendance Report available in

web access only

Path: Web Access/Student Management tab/Office/Attendance/Reports

New in Skyward – Dec ReleaseAttendance Reporting

New Recorded Class Attendance Report available in

web access only

Path: Web Access/Student Management tab/Office/Attendance/Reports

New in Skyward – Dec ReleaseGrade Posting Report

New options to allow for more exclusions on this report

Path: Web Access/Student Management tab/Office/Grading/Reports







New in Skyward – Dec ReleaseSpecial Ed adding IEP’s

Users will now be allowed to add more than one IEP in a single day

Path: Web Access/Student Management/Student Services/Special Educations/SE Profile

New in Skyward – Dec ReleaseSpecial Ed adding IEP’s

Users will now be allowed to add more than one IEP in a single day

Path: Web Access/Student Management/Student Services/Special Educations/SE Profile

New in Skyward – Dec ReleaseNew SBGB Report

Events Master report now available for SBGB users

Path: Web Access/Educator Access Plus/My Gradebook/Reports

New in Skyward – Dec ReleaseNew SBGB Report

Events Master report now available for SBGB users


New in Skyward – Dec ReleaseEmail Progress Reports from SBGBSBGB users can will now have the ability to email Progress Reports


New in Skyward – Dec ReleaseFamily Access Language Options

Families will be able to select a language for display in Family Access

Path: Web Access/Student Management/Families/Family Access/Product Setup/Configuration

New in Skyward – Dec ReleaseFamily Access Language Options

Families will have the ability to select a language for display on the Family Access screens

Path: Family Access

New in Skyward – Dec ReleaseFamily Access Key Pad Numbers

Families will now be able to view student Key Pad Numbers in Family Access Account Information

Path: Family Access/Food Service

New in Skyward – Dec ReleaseFamily Access Block StudentSchools will be able to block selected students from

displaying in Family Access

Path: Web Access/Student Management/Families/Family Access/Family Access Users

New in Skyward – Dec ReleaseStudent Access

Option to automatically create Student Access logins when a student in added in the database

Path: Web Access/Product Setup/Skyward Contact Access/Security/Product Setup/Configuration

New in Skyward – Dec ReleaseStudent Access

Option to automatically create Student Access logins when a student in added in the database

Path: Web Access/Product Setup/Skyward Contact Access/Security/Product Setup/Configuration

Shelly

Web Access Tips & TricksTeacher Access

Secondary Gradebook Users can click on link to see when

grades were posted

Path: Web Access/Educator Access+/My Gradebook

Web Access Tips & TricksTeacher Access

Secondary Gradebook Users can click on link to see when

grades were posted

Path: Web Access/Educator Access+/My Gradebook

Web Access Tips & TricksZoom Tool

The Zoom tool in the lower right hand corner of any web access screen will allow you to enlarge or decrease the display size of any screen

Path: Web Access – any screen in Internet Explorer


Here is the Course Master browse screen at the default 100% view:



Here is the same screen zoomed to 150%:



Path: Web Access – login screen in Firefox

Zooming in Firefox

Web Access Tips & TricksScheduled tasks

Scheduling the Lunch Count to email automatically to the Cafeteria

Path: Web Access/Student Management/Educator Access+/Survey/Reporting



Path: Web Access/My Print Queue



Path: Web Access/My Print Queue/Schedule This Process



Path: Web Access/My Print Queue/Scheduled Tasks

Juli

• The P210 Voc is open on the EDS website under CSRS

• Due Date for submission is November 23rd, 2009

• The reporting period for the P210VOC collection is defined as the first day of school in the fall of 2008 to the day before the first day of school in the fall of 2009.

P210 VocReminder from OSPI

• The 2008 – 2009 P210 is open on the EDS website

• The P210 will be open until Thursday, Dec 3rd.

P210 Status From OSPI

• Not yet available in CEDARS

• Will be created once OSPI is satisfied data from ALL districts is being collected and processed correctly in CEDARS

• This report is NOT a requirement for Federal or State reporting

P105 – Annual Oct 1 Enrollment Status From OSPI

Resources

• Northeast Regional Data Center

Go to http://www.esd101.net/nerdcClick on Student Records Resources at the left side of the screen to access Student Records information

– Training Materials• This presentation will be posted upon completion of

the VTC.

– Helpful links– Calendar

http://www.esd101.net/nerdc

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to [email protected]


Thank You!

Please e-mail a list of VTC attendees at your site to:

[email protected]


Documents

Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!