Welcome to STScI

“New” Employee Orientation

Presented by:

Peg Stanley

John Kaylor

Greg Pabst

Sheryl Bruff

What we’ll cover

• STScI Values & Principles (10 min)• Brief Missions and Org Overview (20 min)• IT Information (15 min)• Safety Information (10 min)• HR Information (15 min)• Your Feedback (10 min)• Q & A (10 min)

STScI Missionwhat we do …

The mission of the STScI is to enable & accomplish breakthrough science.

and how we do it …

We enable excellence in astronomical research by optimizing the science from state of the art observatories in space.

What do we value?

Our Guiding Principles

• 9 principles that remind us that – We are a service organization - to the astronomical

community and NASA– Every skill and role is essential and important to

achieving our mission– We should keep bureaucracy to a minimum– Getting “it” done is the real accomplishment– It’s all about teams– Diversity makes better teams– We do really cool things here!

Missions OverviewHubble Space Telescope

• HST is an observatory first dreamt of in the 1940s, designed and built in the 1970s and 80s, and operational for 18 years (since April 1990).

• HST was the first NASA mission designed as a long-term space-based serviceable observatory. – special grapple fixtures, 76 handholds, and is stabilized in all

three axes. – Astronauts have been back to service it 4 times so far (SM3

was split into 3a and 3b) with the 5th servicing mission (SM4) coming up in October 2008

• HST is a 2.4-meter in low-Earth orbit (353 miles), with a 96 minute orbit (~5 miles per second)

Missions Overview Hubble Space Telescope

• Sensitive to wavelength range from the

UV to the IR (115—2500 nanometers) • Current complement of 5 science

instruments– Advanced Camera for Surveys (ACS) (partially

functional)– Space Telescope Imaging Spectrograph

(STIS) (not functional)– Wide Field Planetary Camera 2 (WFPC2)– Near Infrared Camera Multi-Object Spectrograph

(NICMOS)

– Fine Guidance Sensor (FGS)

Learn more about Hubble at Hubblesite.org

High gain antenna

Aperture door

Secondary mirror

Primary mirror

Equipment Section– Degraded MLI:

Install NOBLs on Bays 5, 7, 8 in SM4

Fine Guidance Sensors– FGS2R: degrading servo LED– FGS3: degrading bearings

–Replace one FGS on SM4

Axial Scientific Instruments

– STIS, failed 8/04:

–STIS Repair on SM4

– ACS CCD Imaging failed 1/07:

–ACS Repair on SM4

– Install COS on SM4

Rate Sensor Units– Gyros 2, 3, and 5 failed:

replace all 6 gyros on SM4

Solar Arrays

Batteries– Charge capacity trending downward:

replace all 6 batteries on SM4Radial Scientific Instrument

–Replace WFPC2 w/ WFC3 on SM4

HST cut-away highlighting SM4 Plans

Missions OverviewJames Webb Space Telescope

• 1996 “Dressler” report recommended follow-on to HST optimized for the IR.

• Concept of JWST was developed in “Next Generation Space Telescope Visiting a Time When Galaxies Were Young” (Stockman/STScI et al, 1997)

• JWST is a cold observatory (40 Kelvin = -387º F) with a deployable 21m (72 ft) x 12m (39 ft) sunshade.

• JWST has a 6.5-meter (21.3 ft) deployable mirror and will be in orbit around L2 - 940,000 miles from Earth.

Missions Overview James Webb Space Telescope

• Sensitive to wavelength range from the Visible to mid-IR (600-27000+ nanometers)

• Science instruments– Near IR Camera (NIRCam)– NIR Multi-0bject Spectrometer (NIRSpec) – Mid-IR Camera/Spectrometer (MIRI)– Tunable Filter Imager (TFI)

Learn more about JWST at jwstsite.stsci.edu

Missions Overview James Webb Space Telescope

We are JWST Science & Operations Center

Deep Space

Network (DSN) Comm

Element

Science & Operations Center (S&OC)

Flight Operations

System (FOS)

TLM & CMD

Flight Dynamics

Facility (FDF) Orbit

& Tracking

Orbit Products Tracking/Rang ing

Wavefront Sensor & Control

(WFS&C)

Proposal Planning System (PPS)

Data Management System (DMS)

Grants Management System (GMS)

Project Reference Data Management System (PRDMS)

Community Astronomers

Observatory, I SI M, SI Developers

Software & Observatory Simulators

Missions Overview Multi-Mission Archive at STScI

• MAST is a component of NASA's distributed Space Science Data Services – Supports a variety of astronomical data archives– Primary focus on scientifically related data sets in the Optical, UV, Near-IR wavelengths– Provides central point for community access to specific High Level Science Products

ASTRO Observatory HPOL - Halfwave Spectropolarimeter

Copernicus HST - Hubble Space Telescope

DSS - Digitized Sky Survey IUE - International UV Explorer

EUVE - Extreme UV Explorer ORFEUS - Orbiting Retrievable Far and Extreme UV Spectrometers

FUSE - Far UV Spectrographic Explorer

VLA - FIRST Very Large Array

GALEX - Galaxy Evolution Explorer XMM-OM - X-Ray Multi-Mirror Telescope Optical Monitor Data

Missions Overview Multi-Mission Archive at STScI

• MAST data holdings total ~ 7 TB (Oct 2007)– dominated by 4.7 TB of GALEX data – holds nearly 400 GB of community- contributed high-level science products that are

“science ready”

• Distributed over 5 TB of mission data between Jan-Oct 2007

QuickTime™ and a decompressor

are needed to see this picture.

Missions Overview

• Kepler is a NASA Discovery Mission– survey our region of the Milky Way to detect and characterize hundreds of Earth-size and smaller planets in or near the habitable zone.– The habitable zone -> the distances from a star where liquid water can exist on a planet's surface.

• Launch February 2009• STScI is the Kepler Data Management Center

– processing, calibrating and archiving the Kepler scientific data – distributing the products to the users

Deputy DirectorHauser

DirectorMountain

AD forAdministration

Schnader

CommunityMissions

Postman

ScienceMission

Nota

JWSTMission

Flanagan

HST Mission

Doxsey

AD for Org Change

Stanley

ResourceMgmt

Ashwell

IT Services

McClure

Operations &

EngineeringEtchison

Customer & Community

Products & Services Delivery

PublicOutreach

Livio

Instruments

Kriss

Chief ofStaff

Golombek

HumanResources

Bruff

SciencePolicies

Reid

Organization Overview

Director’s Office • Director – Matt Mountain• Deputy Director – Mike Hauser• Chief of Staff – Dan Golombek • Associate Director for Administration – Val

Schnader• Associate Director for Organizational Change –

Peg Stanley• RMO – Judy Ashwell

– Manages resource allocation for successful performance of the STScI’s projects and missions. Responsible for overall operating budget and the STScI business model including

mission system and document configuration management.

Organization OverviewMission Offices – Lead the missions, define mission strategies

and requirements, maximize science from the missions, prioritize resources, prime interface to NASA/partners

• HSTMO – Rodger Doxsey, Helmut Jenkner, Ken Sembach, Chris Blades, Brad Whitmore

• JWSTMO – Kathy Flanagan, David Hunter, Massimo Stiavelli, Knox Long, Joe Pollizzi, John Isaacs

• Community MO – Marc Postman, Carol Christian, Alberto Conti – Manages contractual obligations for small missions that the

Institute supports or operates for the scientific community and the business process for new missions and for creating quality mission proposals

• Science MO – Antonella Nota, Harry Ferguson, Neill Reid– Ensures the indivisibility of science and service, science

performance management, science policies and time allocation, helps optimize science return of our mission

Organization OverviewDivisions - provide the people and expertise to support

mission requirements definition and accomplishment.

• BRC - Val Schnader, Ray Beaser– provides administrative and professional business services

including accounting, administrative support, Human Resources, etc • INS – Jerry Kriss, Stefano Casertano

– Expertise in the scientific and engineering performance and development for the HST and JWST science instruments and telescope and guiding elements

• ITSD – Doris McClure, Glenn Miller, Marty Durkin– Develops and deploys the IT infrastructure and information

services. Provides help desk, computing and web casting/”AV” services.

• OED – Jim Etchison, Carl Johnson– Develops, maintains and operates the systems used to conduct the

science missions at STScI.

• OPO – Mario Livio, Stratis Kakadelis– Develops products and programs to share the discoveries and

results of our missions.

WELCOME to STScI

April 2008

Our Goal – Enable a smooth transition to STScI

New Employee Orientation on Computer Resources

• Computer Support Information – John Kaylor

• Web and A/V Services – Steve Dignan

• IT Policies and Security – John Kaylor

• Questions

General Information

• Backups

• Visitor Network

• Wireless Network

• Remote Connections – VPN

• ITSD Tech UpdatesEvery 2 months in the Auditorium

General Information How to Get Help

Contact the Computer Support Help Desk– Send Email to support@stsci.edu

( Not help@stsci.edu )

– Call ext 4400

– Visit us in room 330

– Http://www.stsci.edu/institute/itsd

Web and A/V Services

Web Services• Individual Homepages• Collaboration Tools (wikis, bulletin boards, blogs,

etc.) http://www.stsci.edu/institute/itsd/collaboration

• Web Proxy Server https://ltdaccess.stsci.edu

• Site Development, Maintenance, Support and Training

http://www.stsci.edu/institute/itsd/web

A/V Services

• Webcasting/Streaming – Live and after the fact event streaming:

http://www.stsci.edu/institute/itsd/information/streaming – Presentation tips, guidelines, templates, etc.:

(found in the "Getting Started" box in RHN of above site)

• Building your ppt (fonts, text-size, colors) to optimize video quality

• Public speaking tips and presentation dry-runs

– Hardware support for real-time events

A/V Services (cont’d)

• Video Conferencinghttp://www.stsci.edu/institute/itsd/information/VideoConferencing

– High-end facilities in 2 separate conference rooms to conduct up to 4-point video conferencing

– Project currently underway to solidify STScI policy and supported configurations for desktop video conferencing

• Teleconferencing

Note: Support for both video and teleconferencing provided via email to support@stsci.edu.

SecurityUnacceptable items on Institute Equipment

• Inappropriate material• File sharing software• Web servers• Disabled virus protection• Non-STScI equipment on internal network

NASA IT Security Traininghttp://www.stsci.edu/institute/itsd/it_security

- Do not try to fix your own machine -

QUESTIONS

Later: Questions can be sent to: support@stsci.edu

Human Resources

• What services do we provide?– Recruitment, hiring and relocation– Immigration– Manage all personnel records– Benefits Administration: enrollment, leave use, LOA,

disability, tuition reimbursement– Employee Relations– Tuition Reimbursement Administration– Payroll/Compensation– Performance Evaluation and Management– Career Coaching and Development– Skills Training – management, interpersonal, communication– And many more . . .

Performance Management

• Initial Hire – Introductory Period Review

• Annual Performance Evaluation Process – Begins June 1

• Merit Increase Process – Pro-rated based on hire date – Effective first full pay period in October

• Annual Goal Setting and Interim Review – Begins October 1

• 360° Review and Feedback - Managers

Key Benefit Dates

• Health coverage effective DOH

• All other coverages – FOM following hire

• Annual Open Enrollment Period – First two weeks of November – changes effective January 1

• Status changes – 30 DAYS ONLY

Training and Development• Training in department budgets – seminars,

conferences

• Tuition Reimbursement – apply through manager and HR – Max of $5,250 per calendar year – job related – repayment requirement

• Internal Training Programs – technical, interpersonal

skills, management skills, “Hard Science/Soft Skills”.

Resources

• Lifeworks - On line resources and programs at www.lifeworks.com

• EAP – 24/7 intervention and online counseling – 1-888-267-8126

• Ombudsperson – Beth Spotts – bspotts@stsci.edu

• WellAdvantage – exercise classes, birthday massage

The Conversation on Civility and Diversity

• Focus on interpersonal behavior – respect in the workplace

• Openness to diverse ideas, opinions, backgrounds, experiences

• Shared responsibility

• Director’s blog: http://blogs.stsci.edu/diversity/