Welcome to SPHPM - Medicine, Nursing and Health Sciences · • Overview of Monash University, ... Research and revenue accounting Procure to payment ... Introduction to Honours Feb

Welcome to SPHPMPRECINCT INDUCTION

2015

Welcome - Gavin HorriganAMREP Precinct Manager

AIMS:• Provide useful background information• Overview of Monash University, AMREP and SPHPM• Outline key support services underpinning academic activity• Provide contact/reference details for service providers• Keep the presentation local/practical/short• Encourage ongoing engagement/feedback

• Named after Sir John Monash - engineer, military leader, public administrator

• Established 1958 – first students enrolled in 1961 (n=347)

• Focus of research and technology

• Significant expansion locally/internationally

• Largest university in Australia – Go8 (1999)

• $1.7b operating budget/2.1b asset portfolio

• $341m of research income (AMREP = $60m – SPHPM = $40m)

• 63,000 students (250,000 alumni in 170 countries)

• Staff of more than 16,300

• Ranked in the top 100 universities

Monash University - overview

Monash University – 10 year plan (2012-22)Values:

• ‘Our students come first’

• ‘We are committed to absolute excellence’

• ‘We are hungry’ – new opportunities/new ways of doing things

• ‘We are young’ – passionate about changing the world

Goals:

• Best university in Asia/Pacific region

• Global university physically and intellectually

• Among the strongest research universities in the word

AMREP (Alfred Medical Research & Education Precinct)

Established 2002 as an early AHSC

Partners:- Alfred Health- Monash University- Baker IDI Heart & Diabetes Institute- Burnet Institute- LaTrobe University- Deakin University

Themes: 2013/14 metrics:- Cardiovascular disease/diabetes - Research income $100m- Infectious diseases/immunity - New NHMRC grants (2014) $46m- Trauma/critical care - Publications 1,856- Blood diseases/cancer - 434 HDR students/40 completions

Ariel view of Alfred Site

SPHPM – 2014/15 statisticsFinancial indicators Total income - $72m Research income - $39m Competitive research income - $17m Commercial income - $7m

Staffing Headcount – 750 (approx) staff/joint appointees/adjuncts/affiliates Staff FTE – 294 FTE (~360 FTE including AH staff)

Student numbers MBBS (all years of program) BHS program – 400 students Honours – 40 students Doctoral - 160 students Coursework programs – 560 students

Facilities 6,100m2 of leased space (Alfred, Caulfield Campus, MMC)

SPHPM – Senior Staff

Prevention Science – Professor John McNeil

Clinical Epidemiology - Professor Michael Abramson

Research Methodology – Professor Andrew Forbes

Health Services & Global Research - Professor Just Stoelwinder

Occupational and Environmental Health – Professor Malcolm Sim

Critical Care Research – Professor Jamie Cooper

SPHPM– geography

549 St Kilda Road

Southbank (DFM/VIFM)

Caulfield Campus

Monash Medical Centre

Alfred Hospital Campus

Precinct Overview – Support ServicesSchool based Research management Student services Marketing and communications Occupational Health and Safety

Shared services Budgeting and planning Research and revenue accounting Procure to payment Human resources eSolutions Reception/housekeeping

School of Public Health and Preventive Medicine

RESEARCH

https://blogs.monash.edu/sphpm/

Some of the questions we answer:

Infectious Diseases: Is recycled and grey water safe to use?

Patient safety: How safe are our hospitals? How can we

best prevent mistakes?

Critical Care: How do we best treat severe head injuries to prevent long

term brain damage?

Forensic Medicine: Where were Ned Kelly’s remains?

Women’s Health: Is breast

cancer over-diagnosed?

Environmental Health: Do mobile phones

change the way that kids think and learn?

Health Services:

Is Medicare, our universal health

system, sustainable into the future?

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Top stories in the media

EBOLA

Crisis in 2014

Hazelwood mine Fire

Awarded $26 million from the Victorian State Government

To assess the community’s physical and mental health since the fire over a 10 yr period.

28th February 2011Presentation title 16

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Research CapabilityResearch Income

The School’s has a annual research come of approx $ 40 million. Half of this income is generated from NHMRC and ARC funding.

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2013

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Research Outputs

The School generates over 700 publications last year in high impact journals such as the Lancet, The New England Journal of Medicine etc.

2013


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Higher Degree Training

Students enrolled in our doctoral program come from diverse backgrounds such as medicine, pharmacy, biomedical science, psychology, nursing, etc.

Over 150 PhD students were enrolled with the School in 2014.


Research Administration ROPES- Researchers' Online Project Enquiry System

Grants/Research Contract/Tenders

• Funding opportunities -Research Professional

• Preparation/submission of applications

• Administration of internal funding Schemes (Travel Grants)

Publications

Research Metrics

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23rd February 2015CCS Induction Program 2015 22

Jay Illesinghe - Research ManagerSharon Gurry – Senior Research AdministratorShirley Liu – Publications OfficerEmail Address - [email protected]

Research Governance Research Governance Committee

Research Governance web page http://www.med.monash.edu.au/sphpm/research-governance.html

Short Courses in research practice – Free for all staff

and students

Risk Management Plan

Guide to Good Research Practice

Audits

Presentation title 23


Prof Robin Bell – Chair of the Research Governance CommitteeMarina Skiba and Dr Liz Bishop –Research Governance OfficersResearch Governance CommitteeEmail Address - [email protected].

Research Communications Blog

Social Media – Facebook and Twitter

Internal communications

Intranet www.med.monash.edu.au/intranet/sphpm/

eNews www.med.monash.edu.au/med/sphpm/newsletter.html

Digital screens

Event management

Short courses

Resources

Photography/VideographyImage banks sphpm-pics.med.monash.edu.au

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Suzy Giuliano – Marketing and Communications ManagerSally Macleod – Communications AssistantDivvya Krishnan – Facebook/ TwitterEmail Address - [email protected]

Welcome to the world of public health!

“The science and art of preventing disease, prolonging life and promoting health through organized efforts and informed choices of society, organizations, public and

private, communities and individuals” (Winslow, 1920)

Feb 2015Introduction to Honours

Marketing & CommunicationsSuzy Giuliano – Marketing & Communications ManagerSally Macleod – Communications Assistant


What we do at School level

External communications

Web www.med.monash.edu.au/sphpm/

Media advice

Internal communications

Intranet www.med.monash.edu.au/intranet/sphpm/

eNews www.med.monash.edu.au/med/sphpm/newsletter.html

Digital screens

Event management

Short courses

Resources

Photography/videographyImage banks sphpm-pics.med.monash.edu.au


Faculty Multimedia & Web Services

Graphic design, Web Maintenance, Printing (limited), Videography services

http://med.monash.edu.au/tsg/

University Resources

Media http://www.monash.edu.au/news/contact

Monash Photo Bank www.adm.monash.edu.au/records-

archives/archives/monpix/

Social Media http://www.adm.monash.edu.au/workplace-

policy/conduct-compliance/use-of-socialmedia.htmlContact [email protected]

Occupational Health & Safety (OHS)Our responsibility• To provide you with a safe and healthy work environment

Your responsibility• To follow Monash University’s safety policies and procedures• Seek advice before starting new or unfamiliar work• Report all incidents, hazards and near misses ASAP – the online Hazard and Incident Report tool (SARAH) is accessible via: http://www.monash.edu.au/ohs/reporting/index.html

What training do I need before starting work?• The OHS online induction module is compulsory for ALL staff. http://www.monash.edu.au/ohs/training/safety-induction-program.html• Local workplace induction - your supervisor or safety officer will complete this with you• Specialised safety training may be required if you will be doing laboratory work

OHS - what we do for you Safety Committees• Maintain a safe and healthy workplace – meet four times per year• Keen to get input on any workplace issues

Safety Officers• Induct new staff and students• Provide advice on OHS issues to manage workplace risks/hazards• Report and investigate incidents/injuries/hazards• If you have an OHS issue see a Safety Officer – notice boards

First Aid Officers• Provide first aid no matter how minor the injury • Maintain and re-stock first aid kits• If you have an injury see your local First Aid Officer – notice boards

Building & Floor Wardens• Manage trial and emergency building evacuations• Inform staff and students when they need to evacuate• Easy to identify• Ensure building is clear

OHS ContactsSchool of Public Health & Preventive MedicineJo Harwood (Health and Safety Rep) 990 x30048

Sharon Gurry (Lead Safety Officer) 990 x30827Angela Brennan (Safety Officer) 990 x30517Ri Scarborough (Safety Officer) 990 x30558Jill Edmonds (Safety Officer) 990 x30050

Sources of information?• Your supervisor• Safety Officer or OHSE representative• OHSE noticeboards• OHS consultant: David Hurst 990 x55174• Online: http://www.monash.edu.au/ohs/index.html or local intranet: http://www.med.monash.edu.au/intranet/sphpm/ohse/index.html

Emergency procedures & evacuation Dial 0-000 in an emergency

EVACUATION - in the event of a building evacuation follow the instructions given to you by the floor wardens

There will be two tones:

– On hearing the ALERT signal (an intermittent ‘beep') prepare to leave the building - secure confidential materials and valuables, collect personal belongings, shut down experiments, switch off computers, electrical appliances… etc.

– On hearing the EVACUATE signal (a ‘whooping' tone) or if instructed to do so by an emergency warden, leave the building by the nearest and safest exit route.

DO NOT USE THE LIFTS During work hours - evacuation assembly

point is in Fawkner Park

After hours - assembly point is the paved area between Burnet building and the Baker building

Health and Wellbeing Monash is committed to providing a positive, healthy staff experience and offers

a range of wellbeing programs to staff

Programs focus on four areas:

– Physical health (10,000 steps, SWAP program… etc)– Mental health– Nutrition– General health

Wellbeing:

– Free counselling available to all staff and students• Face-to-face call 9905 x3020 for appointments • After hours call 1800 350 359

– Mental Health First Aid Officers on site (listed on OHS notice boards)

Welbeing web: http://www.monash.edu.au/ohs/wellbeing/

Precinct Overview – Support ServicesSchool based Research management Student services Marketing and communications Occupational Health and Safety

Shared services Budgeting and planning Research and revenue accounting Procure to payment Human resources eSolutions Reception/housekeeping

Student ServicesDOCTORAL PROGRAMDoctoral Coordinator: Dr Elizabeth DouglasDoctoral Administrator: Pamela ButtTotal SPHPM PhD enrolments (2014): 150 students

POSTGRADUATE COURSEWORKPostgraduate Courses Coordinator: Prof Flavia CicuttiniOnline Postgraduate Course Coordinator: Prof Just StoelwinderManager School Education Programs: Maida O’KeefePostgraduate Programs Administration Officer: Christine McMahonTotal SPHPM coursework enrolments for 2015: 560 students

HONOURSHonours Coordinators: A/Prof Allen Chang & Dr Jay IllesingheHonours Administrator (BMedSci/BBioNedSci): Sharon GurryHonours Administrator (BHS): Janet ChristensenTotal CCS Hons enrolments for 2015: 38 students

http://www.med.monash.edu.au/sphpm/

Budgeting & Planning Capability vested within faculty rather than central university

Development of high level school financial plan

Monitoring, forecasting and reporting to faculty/university

Provision of strategic advice to schools/departments/centres/individuals

Financial modelling to support management decision making

Undertake special initiatives/projects

CONTACTS:

Varun Sood – Senior Management Accountant – 990 [email protected]

Gavin Horrigan – Precinct Manager AMREP – 990 [email protected]

Research and Revenue Accounting Services Clinical Sites and Parkville Team

Grant application / Funding opportunity

Project Establishment

Project management

Final reporting and acquittal

Research Project Lifecycle

Research Financial Management support

Project costing

Advice for pricing & budgets

Financial advice for project establishment

Support for risk assessment

Assessment of debtor viability

Establish project budgets and funds

Capture of contract information related to finances:

- budget

- invoice milestones

- tax classification

- sharing arrangements

Project financial management reporting

Project forecasting (across life of project)

Invoicing at project milestones (& mgmt of milestone changes)

Final acquittals

Audit and sign off

Review of finance information to improve costing and budgets for the future

Contact: Ben Norman – Deputy Manager, R&R Accounting Services Pei Lim – Senior Accountant (Team Leader – Parkville and CCS)Rowena van Essen – Senior Accountant (Team Leader – SPHPM and MMC)Tara Pincott – AccountantRosa Olivares – AccountantHelen Meng – Accounting OfficerJeff Tang – Graduate Accountant

Located: Level 6, The Alfred Centre (behind the front reception)

R&R Hotline: x30990R&R Email: [email protected]

Alfred Purchasing Hub

Purchasing Supervisor - Doug Ehrman Ext. 30141Purchasing Officer – Glenis Rickard Ext. 30172

Purchasing Officer – Glen Wescott Ext. 30014

Purchasing Stores Officer – Daniel Vaughan

Email: [email protected]

Purchasing services teams

Assist with the supplier selection

Order and receipt goods and services

Receive and deliver to the labs

Asset acquisition, disposal and stocktake

Obtain quotes

Negotiate pricing

Contractors agreements

Engaging contractors is time consuming - please notify your Purchasing Services team early in the process so the appropriate documents can be generated

Monash HR

Monash HR – Who to contact?Biomedical Services HR Hub (Alfred Hospital) [email protected]: All new fixed-term/continuing appointments. Including position descriptions.

Adjunct Appointments

Performance Development and Management Secondments/Higher Duties

Amending working hours/days. Reclassifications/Classifications of Position Descriptions

Access HR ext 20400 or [email protected] Casual/Sessional Recruitment General queries: pay, leave, end of year

shutdown period and Superannuation

Timesheet queries, including Casual/Sessional pay queries

HR system support (REX, CEM and PDO)

Employee Assistance Program (EAP) 1800 350 359Monash University offers a free confidential and comprehensive Employee Assistance Program (EAP) designed to assist you in meeting the challenges and demands of your work and personal life. Please contact 1800 350 359 or email [email protected]

Contacts

Felicia Beilby

Acting Lead HR Business Partner

Biomedicial Sciences HR Hub

Ph: 03 9902 9565


Selda Evci

HR Business Partner – CCS

Ph: 03 9902 9533


Laura Williams

HR Client Support Officer –SPHPM/CCS/Pharmacy

Ph: 03 9903 0363


Nick Edwards

Acting HR Business Partner - SPHPM

Ph: 03 9903 0209


Kim Newcombe

Senior HR Business Partner

Biomedicial Sciences HR Hub

Ph: 03 9902 0036


Renay Wallis

HR Business Partner

Faculty of Pharmacy

Ph: 03 9903 9179


eSolutions Service Centre City

We are… Colin Fee (SC Manager)

Jane Pitt (Team Leader)

David Khuu

Martin Treasure

Greg Johnson

Shane Preston

Valter Cristovao

Jim Hobday

Greg Simpson

Birkan Malkoc

Nedjet Malkoc

We cover…

The Alfred site

The Parkville Campus

Monash College

…and all CBD sites in between

What we support (SC City & DCS)

Computers & data, AV/Teaching & Meeting space technology, Phones & Network, and Technology Advice

What we DON’T do (SC City & DCS)

Project Management, Procurement, Vendor liaison, Servers, Home/Personal/Non-University owned equipment, Space, HR, Finance, Printing consumables – toner, paper, staples etc

Contacting eSolutions

eSolutions Service Desk is your point of contact for all of your IT needs.

– By telephone• Internal: x51777• External: +61 3 9905 1777

– Online• https://servicedeskonline.monash.edu

– Email• [email protected]

Remember - If it’s urgent, if it’s broken call 51777

And finally…

Your data is important

Never rely on these or these

Use the data storage services the Uni provides and recommends(S: drive, LaRDS, MASSIVE, MyTARDIS etc)

Never give your password to ANYBODY (that includes us!!)

If in doubt contact the Service Desk

Housekeeping/receptionAlfred Centre Level 6 Reception 990 x30555

Sabina Davey (Monday to Thursday)Evie Harkness (Fridays)

Meet and greet/notification of visitors

Telephone inquiries/redirection

Room bookings (Alfred Centre & 549 St Kilda Road)

Catering for Boardrooms/Education Centre

Alfred Centre MFD management

Arrange couriers

Provide stationery

Take bookings for SPHPM Department car

Tanya Perry – mail service (Level 5 reception)

SPHPM - Social Events …Lawn bowls, Department drinks, BBQ’s,

Masterchef challenge, Melbourne Cup, BBQ’s in the park, End of year celebrations.

Documents

Welcome to SPHPM - Medicine, Nursing and Health Sciences · • Overview of Monash University, ... Research and revenue accounting Procure to payment ... Introduction to Honours Feb