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Welcome to Skopje!

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What happens today?

8.30 Welcome8.45 Expectations9.00 the programme10.00 Coffee 10.30 presentation skills12.00 Lunch13.00 Official opening of the programme by the Swedish embassy14.00 preparations or free time

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What are your expectations of the programme?

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The first week

Project presentations Andrii & Ferhat

Project presentations Gezime & Gordana

Pretty Dyana - A Gypsy recycling saga, film and discussion

Welcome Opening Expectations

Free time

Project presentations preperations

Visit to Stip Municipality, river rehabilitation projekt and how to create and implement a solid waste management plan

Free time

Environmental City Tour Skopje - how is the city planned - transport - waste management -

The Environmental problems of a developing country in transition period

Free time

Saturday 19/3

Overconsumption and the ecological collapse Merita Dollma

Presentations from Gjorce Petrov Municipality (Skopje)

Friday 18/3

Project presentations Englantina & Toshe

Wednesday 16/3

Free time

Project presentations Sasa & Riza

Welcome cocktail at the

Welcome dinner

Arrival Skopje The Swedish Embassy, Developmnet cooperation the Balkans

Thursday 17/3Sunday 13/3 Monday 14/3 Tuesday 15/3

Presentation skills Cecilia Norgren

Project presentations Budimir & Ibrahim

Project presentations Mara & Catherine F

Visit to Sumnal NGO, Minority Rights and informal waste recycling

Free time or transport to Ohrid

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The second weekFriday 25/2

Course evaluation and closure

Farewell dinner with diplomas

Departure

Project presentations Hana & Alma

Panel of supervisors

Project presentations Natalia & Artem

Wednesday 23/3

Visit to REC head quarters, or lecture about their work.

Free timeFree time Free time

Free time

Sunday 20/3 Monday 21/3

Presentation from Ministry of Environment, EU Adaptation process

Trip back to Skopje and visit to Mavrovo park

Tuesday 22/3

Project presentations Ksenja & Toni

Saturday 26/3

Project presentations Katsyarina H & Blerina

Project presentations Merita & Nexhime

Project presentations Inessa & Kornelia

Enforcement of Environmental Law Ulla Jennische

Reflections, how to make a network function, Futurework/what happens now?

Thursday 24/3

Presentation skilsSkopje 2011Cecilia Norgren

Local Environmental Management in Urban Areas - Skopje 2011

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Almost everybody is afraid to speak in public!

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• Shuffling from foot to foot• Not knowing what to do with one's hands• Stuttering and stumbling over words• Speaking too fast• Not looking at the audience while speaking• Referring to written notes too many times• Clearing one's throat repeatedly

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Preparation!

• Be Ready• Know your subject!• Practice• No written speech, please!

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Humor • Don’t take yourself to seriously!• Turn mistakes into jokes• If you joke it should be relevant 

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Examples

• Tell a story• Make a point

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Shifting the focus from one self to the audience.

• Ask questions• Pause• Make them laugh• What do they want to hear?• Not, what am I going to say

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Who is going to listen?

• Experts or laymen?• What terminology can I use?• What do I need to explain• If uncertain, ask!

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Active listening

• Body language• Don’t be afraid to ask!• Prepare your arguments• Check your facts• Be respectful

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How to use visual aids

• White board• Flip chart• Film• Pictures

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Power Point

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Some tips

•Make an outline..

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What happens today?

8.30 Welcome8.45 Expectations9.00 the programme10.00 Coffee 10.30 presentation skills12.00 Lunch13.00 Official opening of the programme by the Swedish embassy14.00 preparations or free time

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Outline

• Slide structure• Fonts and graphics• Backgrounds• Graphs• Your presentation

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An example of good Slide Structure

• Use 1-2 slides per minute of your presentation

• Write in point form, not complete sentences

• Include 4-5 points per slide• Avoid wordiness: use key words and phrases only

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An example of bad Slide Structure

• This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

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An example of good Slide Structure

• Use 1-2 slides per minute of your presentation

• Write in point form, not complete sentences

• Include 4-5 points per slide• Avoid wordiness: use key words and phrases only

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Show one point at a time:

• Will help audience concentrate on what you are saying

• Will prevent audience from reading ahead

• Will help you keep your presentation focused

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•Don’t use distracting animations•Do not go overboard with the animation

•Be consistent with the animation that you use

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How to emphasize:

• You can emphasize by using another colour, but be careful!

• You can emphasize by using CAPITAL letters, but..

• CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

• Italics are also more difficult to read

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Examples of good Fonts

• Use at least an 18-point font• Use different size fonts for main points and

secondary points• this font is 24-point, the main point font is 28-point,

and the title font is 36-point• Use a standard font like Times New Roman or

Arial

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An example of a good Background • Use backgrounds such as this one that are

attractive but simple

• Use backgrounds which are light

• Use the same background consistently throughout your presentation

An example of a bad Background • Avoid backgrounds that are distracting or difficult to read from

• Always be consistent with the background that you use

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Bad Graph

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Good Graph

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Bad Graph

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Conclusion• Use an effective and strong closing• Your audience is likely to remember your last

words

• Use a conclusion slide to:• Summarize the main points of your presentation• Suggest future avenues of research

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Conclusion

• Almost Everybody is afraid to speak in public

• Involve the audience• Give examples• When using power point:Dont be to creativeDont write to muchUse pictures and graphs

Strategic planning:• Situation and stakeholder analysis• Problem analysis• Formulation of objectives• Plan of operation – activities and inputs• Risk analysis and assumptions• Monitoring and evaluating• Reporting

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INTRODUCTION

• Background• Situation when project started• Stakeholders

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Where am I at the moment?The project cycle

Planning

Implementing/Monitoring

Evaluating

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PROJECT DESCRIPTION

• Overall objective (What shall the project contribute to in the long run?)

• Immediate objectives (What is the project-owner’s picture of the ideal situation, WHEN is it accomplished?)

Remember, a project is time bound, you should know when it starts and when it ends!

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Outputs and expected Outcomes

Trainers Training material

Workshop

200 people trained

Input 2Input 1Input 1

Outcome

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RISKS

Risk 1

• Risk management plan 1• Risk management plan 2 …

Risk 2

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ASSUMPTIONS(external factors, which must act together with the project)

• 1, Assuming… the project will..• 2,…

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PROJECT MANAGEMENT and ORGANISATION• Project manager is responisible for…• Consultants are responsible for..• Etc.

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MONITORING and EVALUATING

• Evaluation tools..

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Reflections on the programme

Expectations – then

• 1,• 2,

Expectations – now

• 1,• 2,

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Specific things I learned from my colleagues• 1.• 2.• Etc..

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Specific things I learned from the period in Sweden• 1,• 2,• Etc..

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How I have shared my experience in Sweden with my colleagues at work• 1,• 2,• Etc..

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Successes and challenges: Changes I have been able to effect in my own work, and within my organization:

• 1,• 2,• Etc..

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Being a ‘change agent’ and using projects as tools for change

What i have learned:

• 1,• 2,

What I need to know more about:

• 1,• 2,

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What I wish had been different

The lectures and the study visits:

• 1,• 2,

The group work and project for change:

• 1,• 2,

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Thank you for your attention!