Welcome to

FY15 Beginning Budget

Applications Training

FY15 Beginning BudgetWe will cover:

Timeline & Deadlines Budgeting Parameters for FY15 BRP Website Tour Available Tools & Reports

Very Short Break Personnel Budgeting Application Demo Beginning Budget Application Demo

Timeline and Deadlines

April 28th – All Beginning Budget materials, instructions & applications on BRP website

June 2nd – Budgets are due to BRP RU may set internal deadlines for departments

June 3 to July 1 – BRP Reviews Budgets Units may be asked to make adjustments RU Signed Budget Reports Due

FY15 Period 1 – Budgets Uploaded to Banner VPs Sign Budgets after Upload

What’s New?

What’s New? Updated Non-Academic Budget Process Provost’s announcement for Unclassified

COLA and Merit increases 7/1/2014 Medical Insurance Increase = 5%

(12/1/14) Standard Rate of Inflation (SRI) – 2.67% OPE Budgets must be by Account Code:

Health Insurance, Retirement, Other OPE Unclassified Salaries must be split into

Faculty and Non-Faculty

What’s Not New? Most of the processes for Beginning

Budget have not changed Our tools – the Personnel Budgeting

Application and the Beginning Budget Application – have not changed

Unfortunately, the server on which these tools reside is not new either! This makes updates somewhat risky This makes glitches tough to fix Fixing one thing sometimes breaks another

Budgeting Revenue Funds

All funds except allocated funds (General Fund, ICC, State Match)

Revenue and expense budgets must net to zero by fund

Move excess expense budgets to other funds

Use 9Bxxx accounts when appropriate

Budgeting LaborUnclassified Personnel budgets

Provost’s Office announced salary increases for 7/1/2014 Not in the PBA Non-General fund units should budget for

these announced increases You may budget known, permanently funded

increases (e.g., tenure promotion) Faculty in CBA will receive 1.5% COLA 7/1/14 Faculty Merit/Compression pools

Budgeting Labor cont.

Classified Personnel budgets Include step increases in all budgets &

funds PBA does include step increases for classified PBA does include bargained COLA adjustments

effective 12/1/14 through 6/30/15

Budgeting Labor cont.

GTFs Contract is in negotiation All units must budget for GTF salaries and OPE Academic units also responsible for tuition &

fees Non-academic units with IPSA GTFs, tuition &

fees reimbursed by the Graduate School Remember that GTF tuition rates now vary by

discipline GTF Health Insurance for FY15 is unknown at

this time.

Budgeting Labor cont.

Other Pay Types- Unclassified Pay (overload, vacation payout,

etc.) Classified Pay (overtime, shift differential,

etc.) Student Pay Estimate based on Personnel Expenditure

History

Budgeting Labor cont.

OPE (Other Personnel Expenses) - Estimated increase to medical of 5% effective

12/1/14. Units using funds other than the GF should budget

for the increase. No significant increase in other OPE rates.

All these parameters are built into the Personnel Budgeting application. We highly recommend you use the app for your personnel budgeting.

Budgeting Salaries & OPE Please use specific account codes for

Unclassified Salaries-Faculty – 10102 Unclassified Salaries-NonFac – 10103

Please use specific account codes for OPE 109*4 – Health/Life 109*7 – Retirement 109*8 – OPE Other

Requirements for forecasting and mid-year analysis are becoming more specific

Budgeting at this level will ensure any augments are calculated correctly for your unit.

Budgeting Other Expenses Supplies and Services

General Fund DO NOT budget a negative amount for supplies and

services. Any structural deficit should be addressed to/by your VP

General Inflation Increases Units may choose to budget an increase using the

BRP SRI

Budgeting Other Exp cont.

Transfers In/Out Make sure other side of transfer is also

budgetedUse 9Bxxx (Reserves for Future Years)

when you have no plans to spend the funds in FY14

9B100 – Salary & OPE Reserves 9B200 – S&S Reserves 9B300 – Travel Reserves 9B400 – Capital Outlay Reserves

Budget Data Loaded FY14 Permanent Budget (Period 09) Academic Budget Model Permanent Allocations

Use xGEN activity codes to move amounts Non-Academic “As Is” Permanent Adjustments

Description “FY15 ASIS -------” Permanent New Initiatives

Description “FY15 NISI -------” Period 13 One-Time Adjustments entered by

Analyst Adjustments to Incidental Fee Allocations ICC Allocations

BRP Website Tour Navigating the BRP Website

Budgeting Tools Available

Personnel Budgeting Application (PBA) Overview

Personnel Database

ReportsUpdate Data

PERSONNELBUDGETIN

GAPPLICATIO

N

USER UPDATES PERSONNEL DATA

USER REQUESTS PRINTABLE

REPORT

USER DOWNLOADS FILE

INTO SPREADSHEET

Personnel Budgeting Application Includes classified and unclassified

employees (but not GTFs or Students)

Incorporates all salary and OPE budgeting parameters (as outlined earlier)

Current employee information downloaded as of 4/25/14

Functions the PBA will take into account

if the unit is academic or non-academic (by Level 3 Org Code)

if any part of an employee’s labor distribution is on the General Fund

if the job is below 100 Appt%

if the job is a stipend

if the employee has two jobs with low appointment percents that add up to benefits-eligible

when a classified position is eligible for a merit increase

Functions the PBA will NOT do Update the HRIS-Banner production database

Update the Beginning Budget Application (BBA)

Account for the six-month retirement charge lag for new employees

Budget differently if a job is filled by a retired employee

Warn you when an employee’s jobs add up to more than 100 Appt%

Calculate salary and OPE for GTFs or Students

Calculate overtime or shift differential costs

Re-sort records after a new record is added (use Banner ID search field)

Calculations for any fiscal year except FY14

Read your mind

PBA Reconciliation to Beginning Budget

Quick Break When we return, we’ll walk through

The Personnel Budgeting Application The Beginning Budget Application

Then you’ll be able to sail right through the Beginning Budget Process

Be sure to read the PBA manual for more tips!

Budgeting Salaries & OPE

http://brp.uoregon.edu/node/35

PBA (Personnel Budgeting Application)

Demo Please take the time to read through the

manuals and instructions.