CHECK LIST FOR BIDDERS / APPLICANTS

l. The Bidder shor-rld ensure that all documents and papers submitted in this BID

are fully authenticated by the authorized signatory under his signature with official seal

wherever applicable.

2. The fotlowing documents form part of the BID and should be submitted with BID:

sl.No.

Documents to be submitted DocumentsSubmitted

All pages of this BID document should be duly signed by theauthorized signatory as a token of acceptance of all terms and

conditions by the bidder. Any other document submitted by the biddershould also be signed by the authorized signatory.

Y/N Page No. atwhich Document

Attached

2. Valid Certificates of Authorized Supplier of all Prodr-rcts.

-). Statement indicating experience of supplying all items & working withGovt. Ministries / Departments / PSUs etc.

4. General Power of attorney in favour of the signatory signing theBID documents. It is not required in case of proprietary firm if the

proprietor himself signs the documents.

5. Attested copy o{' Article or Memorandum of Association orpartnership deed or proprietorship registration as the case may be.

6. Attested copy of GST / VAT / CST / Service TAX Registratiorrnumber, if applicabte.

7. Attested copv of PAN.8 Attested copy of return for last rnonth / quarler as the case may be

submitted towards Central and State Sales Tax / VAT if applicable.

9. Attested eopies of IT returns for the last year filed by the agency.

10. Attested copy o f ALrdited Financial Accounts for details of turnoverof {.2 Crore ormore forthe year20l5-16 or latest.

ll Bank Account No. of the Firni with IFS code & Bank Branch Name

t2. Bid Form

13. Firrancial Bid lSeparate ertvelope)

6fSignature of the Bidder

CHHATTISGARH RAJYA SAHAKARI BANK MYDT., RAIPUR

TENDER DOCUMENTS FOR PROCUREMENT OF COMPUTEREOUIPMENTS/PERIPHERALS FOR THE BRANCHES OF CHHATTISGARH RAJYA

SAHAKARI BANK MYDT

I. Sealed tenders are invited from reputed Cornpanies / supply agencies for procurement ofDesktop Computers (Branded), Printers (Branded), Scanners (Branded), & MS Office. Theinterested Con-rpany / Supplier / Agency may submit their technical and financial biddocuments in prescribed format in separate sealed cover. Details of Specification ofDesktop Computers, Printers, Scanners. & MS Office are as follows:-

Item

ktop Computer

Specifications

Intel core i3 (6d'Genemtion nr higher) based Desktop (Tower / All in One)

Quantity45

Complied(Yes / No)

HP/l.enovo/DellIntel Core i3 6'. Generation or Hisl-)er

Intel H 170 or better on OEM Mother BoardMernory

Hard Disk4 CB DDR4 RAM with 8GB Expandability.

47 cm or larger (18.5 inch or larger) TFT/LED Digital Color"rrMonitor

Monitor

104 Keys with RLrpee syrbol involve, same make & Color"rr as

base PC

Optical with USB interface6 USB Ports (with at least 2 in front), Audio Porls for

Microphone and headphone in front

Micro Tower8X or better DVD WriterOpticalDrive

l0/100i 1000 on board integrated Network Port with remotebooting f-acility remote system installation, remote wakeup, outof bar,d management using any standard management software"

NetworkingFacility

Windows l0 Protbssional Preloaded maybe downgraded towindows 7. with Media and Documentation and cerlificate of

authenticitWindows 10 OS

'een Blanking, Flard Disk and System Idle Mode in Power On,Set up Password, Power Supply SMPS Surge Protected.

Colnnrehensive onsite warrantv fbr 3 Yearshe operatirTg system must be factory preloaded. lJnder no

circumstances the vendor will be allowed to install it. Amanufacturel ceftificate irTdicating Serial Nr-rmber of Deslitopand Serial Number of preloaded operating system shoLrld be

submitted for each deskt

sl.No.02

Item

Laser.Iet Printer

Specifications

Laser Jet

Quantitl'10

Complied[Yes / No)

Brand HP / Canon

Printer Tvpe Laser Jet

Speed Ljo to l8 PPM or higher

Processor Soeed 266 MLlz or Higher

Standard Paper Tray Monochrome Laser

Connectivity USB

Outout Tvne Black & White

Warranty Onsite 3 vears warrantY or more

of fr^+ N/I-+-i- Dvi Dot N.4atriv a7

Brand TVS / Eoson

Printer Tvoe l-36 Column .24 Pin,lmpact Dot MatrixPrint Speed Draft 10 cpi - 330 cPs

Draft 12 cpi - 390 cPs

Draft (High Speed) 10 cpi - 440 cPs

Draft (Hish Soeed) ']..2 coi - 520 cps

Fonts Draft, Roman, Sans Serif, Courier, Script, Prestige,

OratorPrinting language Enelish, Hindi

Connectivity Parallel, USB

Input Data Br-rffer 128 KB

Driver Windows 10

Print Head Life 200 Million Characters

MTBF 15,000 PoH

Paoer Path Too, Rear and BottomWarrantr, Onsite 3 years warranty or Inore

04 Passbook Printer Dot Matrix l0

Brand TVS

Printer Tvoe 94 Column, 24 Pin,lmpact Dot MatrixResolurtion 240 x 360 DPI

Fonts OCR A/B, Roman, Sans Serif, ltalic, CourierPitch 10, 12, 15 cpi

Print Speed 580 cps (VHSD), 520 cps (HSD), 400 cps (Draft),200 cps(NLO). 133 cos (LQ) @ 10 cPi

Line Length 94 columns @ 10 cpi

Connectivitv RS 232 Serial, Parallel, USB

Ernulations IBM Personal Printer 2390+, Proprinter XL24-

XL24AGM, Epson Lq2550,lBM 4722,

Olivetti PR40plus / PR2 I P12845,lBM 9068, HPR 4915

Paper Handling Passbook (horizontal and vertical)

Special Functions Automatic Gap Adjustment (AGA),

Document Auto Alignment, Auto Border Recognition,

Optical Mark Reading, Automatic Set-up

Warrantv Onsite 3 years warranty or more

6'P<h;(#x)

Delivery Place:

Bidder will supply and deliver the materials din requisite number at the office of "ChhattisgarhRajya Sahakari Bank Mydt." Offices at Raigarh, Plrssore, Sarangarh, Kharsiya, Baramkela,Dharamjaigarh, Pathal gaon and Jashpr,rr.

Qualification Conditions :

a) Attested copy of all documents as per checklist should be submitted.

b) Bidder should be authorized supplier / service provider of the quoted item lwork andshould subrnit the relevant documents / certificates.

c) Bidder should have experience of supplying all iterns and will have to furnish detailsof previous supplies.

d) The bidder's company / firm shoLrld be a profit making company / firrn during lastfinancial year with an annual turnover of {,2 Crore or more during the last financialyears i.e. for the year 2015-16 or latest. The bidder should submit audited financials forlast financial years i.e. Balance Sheet, Profit and Loss account and copy of Income Taxreturns for last financial year.

e) Bidder shall provide all relevant records required i.e. lncome Tax Return Certificate /PAN, Commercial Tax Clearance / V.A.T. Certificate and other taxes (whicheverapplied).

4. Bid Price:a) The contract shall be for a period ofone year.b) The rates quoted by the bidder shall be fixed for the duratior, of the contract and shall not be

subject to adjustment of any account.c) All duties, taxes and other levies inclr-rding the transportation expenses are payable by the

Supplier / Agencies / Company under the contract and shall be included in total price"d) Each bidder shall submit only one quotation in the format supplied. Bidder submitting

/ffihire.f qti"ata !-t\?i." ""Tt_/--sJ

2

sl.No.05

Item

Scanner

Specifications

Scanner

Quantity10

Complied(Yes / No)

Brand HP / Canon

Scanner Type Flatbed

Scan resolution Upto 1200 dpiBit depth 24-bits external 48-bits internal

Levels ofgrayscale 256

Scan Size 216 x29l nmMedia types Paper (banner, inkjet, photo, plain), envelopes, labels,

cards (greeting, index)Scan File Fonnat For text & images: PDF, JPEG, PNG, BMP, TIFF,

TXT(Text), RTF (Rich Text) and searchable PDF

Compatible OS Windows 10 (32-bitl64-bit), Windows 8.1 (32-bill64-bit), Windows 8 (32-bitl64-bit), Windows 7 (32-bitl64-

bi0

Connectivity USB

Warrantr, Onsite 3 years warranty or rnore06 MS Office OEM MS Of1lce 2010 or Hisher Home & Business 10

more than one qlrotation for the same package wilI not be entertained. All the columnsand requisite information's must be lllled in the supplies Format.

5. Submission of Quotations/Bid:a) Each bidder should submit sealed qr"rotations (in two separate part i.e. Technical (Part - I)

and Financial (Part * II) in separate sealed envelopes.b) The following documents will form the Technical part (Part -l) of the bid (Photo copy

duly self-attested to be cornpulsorill, enclosed)1. Valid copy of Trade License.2. PAN Card &. Current Return o1'lncome Tax.3. Audited Financial Statements of-last FinancialYear.4. Registration certificate of GST i VAT.5. Certification of authorization of the company.6. Details of Work Experience.7. Specificatior.r of Item (as appticable).

c) The Financial part (Part - II) of the bid shall consists of only Rate / Price on thecompany's / Firm's letter pad. All the column and requisite infonnation must be filled inthe prescribed format. Bidder must cluote the item wise.

d) Award of contract on the basis of lorvest evaluated price for which the bidder must quote

the rate per itern. Bidder must quote the rate of all items.

6. Earnest Money Deposit (Deposit) :

Each Bidder will have to subrnit E,MD T.1,00,000/- (Rupees One Lac Only) in the formof Dernand Draft favouring "Chl.rattisgarh Rajya Sahakari Bank Mydt." payable at Raipur.

The EMD shall be fbrfeiteda) In case a bidder withdraws its bids after openirrg of Technical (Part - I) and before the

validity period of the Bid.b) If the bidder fails to execute the agreement within specified time as intimated /

requested.Validity Quotation:Quotation shall rernain valid for a pcriod not less than 1 Year after the deadline date

specifi ed for subr.nission.

Evaluation of Quotations:The purchaser rvill evaluate and compare quotations determined to be substantiallyresponsive i.e.

a) Are properly signed.b) Conflrm to terrns, conditions, specificatiorrs and qualifications and qualifications

conditions.9. Award of Contract:

The pr,rrchaser will award the contract to tlie bidder whose quotations has been determined tobe substantially responsive, and who has offered the lowest evaluated quoted price"

9.1 Notwithstanding the above, the pulcl-raser reserves the right to procure mentioned itemsof any Brand and to award the contract to Brard Ll. The purchaser also reserves the rightto accept or reject any quotations and to cancel the bidding process and reject allquotations at any time prior to the arvard of the contract.

8.

9.2The bidder whose bid is acceptecl will be notified of the award of contract by the

f purchaser. The terms of the accepted of'fbr shall be incorporated in the supply order. The

validity period may be extended by the purchaser by another l5 day in exceptional cases.

10. Other Terms & Conditions:a) Chhattisgarh Rajya Sahakari Banli Mydt., Raipur reserves the right to proponed /

postponed / cancelled tlie bid, the biclder will have to abide with the decision.

b) Chhattisgarh Ra.iya Sahakari Bank Mydt., Raipur reserves the right to procLrre Tender

items of any Brand front Brand Ll.c) Payment shall be made after the sLrpply and subrnission of bills which rvill be subject

to satisfactory sr-rpply (certified bl the Branch). Branch will certify the quality and

quantity of the items supplied i rvork done as per specifications and recommend

accordingly the extent of payment.

d) No preference will be given to any bidder or class of bidders, either for the price or forother terms and conditions.

e) Quotation may be submitted on tlrc printed letter head of the bidder in the prescribed

format supplied.f) No payment witl be made for anv datnage of goods supplied.

g) Liquidatecl damages provisions fbr rlarnages shall be included in conditions of the contract

when delays in delivery of goods. completion ol work or failure of the goods or works

to meet performance requirements lvould resr.rlt in extra cost or loss of revenue or loss

of other benefits to the implen-rentiuu. agency.

you are requested to send your offer during working hours on or before 5:00 PM upto

LSlO6l2OtT in the prescribed format (enclosed herewith) in sealed envelopes in form of Technical (Part -t) and Financial (Part - ll) bids /quotations to the Managing Director, Chhattisgarh Rajya Sahakari

Balk Mydt. (APEX BANK) Head Officc" Indira Gandhi Vyavsayik Parisar, Pandri, Raipur.

Chhattisgarh 492004. Sealed quotations recerved tillthen will be opened in the office on LGl061ZOLT

at 1:00 PM in the presence of bidders ortheir authorized representatives who desire to be present.

We look forward to receiving yollr qLrotations and thank you for your interest in this project.

Purchaser: Managing Director,Chhattisgarh Rajya Sahakari Bank Mydt.(APEX BANK)I-lead Office, Indira Gandhi VyavsayikParisar, Pandri, Raipur, Chhattisgarh 492004ffi

r

Annexure: I(ON COMPANY / FIRM LETTER HEAD)

PROFORMA FOR TECHNICAL BTD (PART . I)

S.N. Particulars To be filled in by the tenderer'1. Name of the Agency2. Date of establishment of the agency

3. Detailed office address of the Agency withOffice Telephone Number, Fax Number and

Mobile Number and name of the contactperson

4. Whether the firm is registered under CompanyAct, partnership or proprietorship. (Copies ofall certificates of registration to be enclosed.)

5. PAN/TAN Number(copy to be enclosed)

6. GST / Sales Tax/VAT Registration Number(conv to be enclosed)

7. Valid Certificates of Authorized Supplier of allProducts.

8. Attested copy of return for last month i quarteras the case may be subrnitted towards Central

and State Sales Tax / VAT / Service Tax ifapplicable. (copy to be enclosed)

9. Attested copies of IT returns for last year filedby the agency

10. Attested copy Audited Accounts turn overdetails for the vear 2016-17.

1l Experience in dealing with Govt. Departments(attach copies of supply orders placed on the

agency)t2, Whether bid document of all pages of the

terms and conditions duly signed, in token ofacceptance of the same, is attached.

13. Whether agency profile is attached?

Place :

Date :

Signature of the Bidder

Office Seal

{#o"( gstI x8

vs,

f

2.

J.

Annexure: II(ON COMPANY / FIRM LETTER HEAD)

FORMAT OF FINANCIAL BII)(Part - II)

Name of Firm:

Svstem Softw

for a total contract Price of {' (ln words Rupees

Only) including taxes, Transportation etc. within ten

days of the issue of supply order.

We also confirm tl-rat the normal commercial warrantee / guarantee shall apply to the supplied

items.

We also agree ancl abide with the terms and conditions stipulated in the bid document^

(Signature of Bidder with Seal)

Name:Designation:Address:Contact No.:Date:

Quotation for Purchase of Computer Equipments / Peripherals /em a e

sl.\o.

Name of Item Features &Specifications

Brand Qty. Rate PerUnit

(includingTaxes)

Amount(in t)

Deslitop Computer(Tower)

a) HP

b) Lenovo

c) Dell

45

2. Desktop Computer(All in One)

a) HP

b) Lenovo

c) Dell

45

)^ LaserJet Printer a) HP

b) Canon

10

4 Dot Matrix Printer a) TVS

b) Eoson

01

5. Passbook Printer TVS t0

6. Scanner a) HP

b) Canon

10

1. MS Office OEM 10

Total

(Total Amount in Rupees Onll)

l. We agree to sLrpply the above mentioned iterrs in accordance with technical specification