Welcome!

To Admissions Training

LinkPersonal PasswordAcc. Name (060FWilson)

https://www.wctcs.ctc.edu/wctcs/

Processing New Applications

To Process New App., Select Name

Process Pending Only; Do not Process Holds

Access Link to Important Adm. Detail: Registration Manual

Staff are responsible for all the pink areas on the application

EXCEPT SECTION 1

Leave Blank

If student is with you at the counter, we do not need I.D. at this point; inform student they will need it for everything else.

Section 2: Course of Study (Enter Program Code)

Enter Program Code From Registration Manuel

Leave Blank.

Citizenship & Residency Coding

If Answer is Yes to Both US Citizen & WA Resident, Enter Y 1 01

If Answer is Yes to Only US Citizen, but NO to WA Resident, Enter Y 2 02

ALL OTHERS, Enter ZZ 3 33

Section 3: WA Residency Info.

Look for Yes or No

Whether “Yes” or “No” to 12 Months in WA, Check Question #2. If “Yes” to #2, use status of parents.

If “No” to 12 Months in WA, but, more than 12 months in box, code 3 33 & Leave Citizenship Y

Section 4: Race & Citizenship Info.

If Citizenship is Yes, Enter Y, If it is No, Enter ZZ & 3 33

• If Answer is Yes to Both US Citizen & WA Resident, Enter Y 1 01

• If Answer is Yes to Only US Citizen, but NO to WA Resident, Enter Y 2 02

• ALL OTHERS, Enter ZZ 3 33 If International Student, Adm. Number is 44444

The Only Exceptions for “NO” to U.S. Citizen (Always get

Copies) If student is not U.S. Citizen, but are with you at

counter with proper documents, you may update in HP ONLY.

In addition to answering “Yes” to 12 months in WA, student must have 1 of following: Permanent Resident (Green) card/1 year issue date.

If card is not 1 year old, student may show “Green” card application showing “Application Received Date” of 1 year

Code IM 1 01I-94 Card for Refugee/Asylum: Code RF 1 01 (If “No” to 12 Months in WA, code RF 3 33 in SM 2001, and then

RF 2 23 in SM 700A only for only 4 consecutive quarters)

Section 5: SKIP THIS SECTION

Section 6: Academic History

Enter High School & College Codes from the Registration Manuel; PINK AREAS ONLY

Be sure whether WA schools or not!

Section 7: Other Admissions Info.Always 77777

Except International is 44444

Always 1

Stu. Type Depends on Program; If None, Enter 2

Always NCW, or X when with Student at Counter

Leave Blank; Updates Automatically

Enter Your Initials; Click Save & Approve

Student May Already be in the System!

Go Back to Application; Put on Hold; Do not Process

Only if student is at front counter with photo I.D., get full-time staff to research and absolutely verify it is the same record to enter S.I.D. in app. & “Save and Approve.”

Paper Application in SM2001 YRQ Plan start date/

Personal/Citizen/Res. Info.

If International Student, Forward Student or App. to ISP

If student is with you at the counter, we do not need I.D. at this point; inform student they will need it for everything else.

Program Code & Stu Type

Important Reminder! ALWAYS Use the Registration Manuel Program Coding Matrix

HP 3000 Admissions SM 2001

NCToday’s Date6-digits (mmddyy)

1

C = Front Counter / 1 = Mail or Fax / W = Web (no student) / X = Web (with student) / E = ESL Students

77777

99999 for Returning Students44444 for International

ESL: ES011 or E & Test Date (MMDD)

If Student Can Register Immediately:Go to SM 5027

mmddyy

Enter Birthday for P.I.N.

Also at the Front Counter, Give S.I.D. # & Admissions Booklet

NORTH SEATTLE CCSID # _____985-00-0000_______________

YOUR PIN NUMBER: TO KEEPYOUR RECORDS SECURE, PLEASE CHANGE YOURTEMPORARY PIN # AS SOON AS POSSIBLE

Note: When you enter C or X for Stu Enr Stat at the counter , you give these doc., when you enter 1 or W for Stu Enr Stat, this is how we know to send these doc.

ESLAlways ask Visa Question; if No, get initials; if Yes, send student to ISP

If not ISP; process in SM2001; after assessment, schedule for test, or place as level 1 (ES011); if returning from within the past year, copy transcript (SM6015) and send to Advising.

Always complete appl. for student according to Photo I.D., if they have it, to ensure accurate name; verify current address, apt. # phone #.

If student is with you at the counter, we do not absolutely need I.D. at this point; but inform student they will need it for everything else.

For ESL, process the following open fields only; none that are crossed out

Reminder: if returning from 1 year or less, print transcript, (sm6015) send to Advising; new students, schedule as appropriate for test or level 1 orientation.

Stu Enr Stat for ESL students is E

If Testing, type E then test date (E1109)

If not ready for test, set for level 1, type ES011

Thank you!