Welcome! Welcome! Southeast Michigan Chapter Southeast Michigan Chapter

Inaugural LaunchInaugural LaunchOctober 5, 1999October 5, 1999

WelcomeWelcome

Christine BuonocoreChristine BuonocoreMPUGMPUGloballobal

Tim GrenisTim Grenis

SE Michigan Chapter SE Michigan Chapter

Project Management In the Next Project Management In the Next MillenniumMillennium

Adrian BalfourAdrian Balfour

Program Planning ProfessionalsProgram Planning Professionals

Driving Project Success at FordDriving Project Success at Ford

Dr. Benny Wilner Dr. Benny Wilner

Ford Motor CompanyFord Motor Company

What a Mess ….What a Mess ….

Key Components for SuccessKey Components for Success

Get early management “buy-in”Get early management “buy-in” Everyone must have a clear Everyone must have a clear

understanding of their responsibilities, understanding of their responsibilities, timing, and gives and getstiming, and gives and gets

““Keep everyone equally unhappy”Keep everyone equally unhappy” Keep the timing tightKeep the timing tight

Key Components for Key Components for Success (Cont.)Success (Cont.)

Keep the issues list current, DO NOT Keep the issues list current, DO NOT DELAY RESOLUTIONS OF OPEN DELAY RESOLUTIONS OF OPEN ISSUESISSUES

Be fair, clear with no hidden agendaBe fair, clear with no hidden agenda Keep all stakeholders informedKeep all stakeholders informed Do not try to do the “perfect job”Do not try to do the “perfect job”

Benny’s Top Ten Reasons for Benny’s Top Ten Reasons for Using Using Project ManagementProject Management

5 Free food and drink at user’s meetingsFree food and drink at user’s meetings4 Provides a scientifically-proven and Provides a scientifically-proven and

acceptable methodology to document excuses acceptable methodology to document excuses for not being on timefor not being on time

3 Project Management makes even me look Project Management makes even me look organized!organized!

2 It’s an ingenious scheme to take “Managerial” It’s an ingenious scheme to take “Managerial” credit for successes, and blame others for credit for successes, and blame others for failurefailure

1 Project plans make cheap wall decorationsProject plans make cheap wall decorations

Benny’s Top Ten Reasons Benny’s Top Ten Reasons for Using for Using Project ManagementProject Management

Five

Project 98 Advanced Project 98 Advanced Technology:Technology:

Tips, Tricks, Traps and Tips, Tricks, Traps and TrendsTrends

Jeff Spencer, Genisys Jeff Spencer, Genisys Information Systems, Inc.Information Systems, Inc.

1. Design Goals & Product Enhancements2. Schedule Management3. Resource Management4. Effective Reporting5. Enterprise Project Management6. Workgroup Collaboration7. Training8. Beyond The Box

1. Design Goals & Product Enhancements2. Schedule Management3. Resource Management4. Effective Reporting5. Enterprise Project Management6. Workgroup Collaboration7. Training8. Beyond The Box

TopicsTopics

Design Goals:Design Goals:Design Goals:Design Goals: Give Users More Control Over Give Users More Control Over

Their Project PlansTheir Project Plans Improve Project Communications to Improve Project Communications to

Keep Everyone Informed and Keep Everyone Informed and InvolvedInvolved

Make Microsoft Project 98 a Natural Make Microsoft Project 98 a Natural Extension of Microsoft OfficeExtension of Microsoft Office

Provide Powerful Tools to Build Provide Powerful Tools to Build Customized Planning SolutionsCustomized Planning Solutions

Give Users More Control Over Give Users More Control Over Their Project PlansTheir Project Plans

Improve Project Communications to Improve Project Communications to Keep Everyone Informed and Keep Everyone Informed and InvolvedInvolved

Make Microsoft Project 98 a Natural Make Microsoft Project 98 a Natural Extension of Microsoft OfficeExtension of Microsoft Office

Provide Powerful Tools to Build Provide Powerful Tools to Build Customized Planning SolutionsCustomized Planning Solutions

Design Goal One:Design Goal One:Design Goal One:Design Goal One:

Complete Project Scheduling Complete Project Scheduling and Trackingand Tracking

Robust Multiproject ManagementRobust Multiproject Management Powerful Analysis ToolsPowerful Analysis Tools

Give Users More Control Over Their Project Plans Give Users More Control Over Their Project Plans

Product Enhancements:Product Enhancements:Product Enhancements:Product Enhancements:

Task SplittingTask Splitting Resource ContouringResource Contouring New ViewsNew Views Resource Rate TablesResource Rate Tables Project Status DateProject Status Date Inserted ProjectsInserted Projects Cross Project LinkingCross Project Linking

Task SplittingTask Splitting Resource ContouringResource Contouring New ViewsNew Views Resource Rate TablesResource Rate Tables Project Status DateProject Status Date Inserted ProjectsInserted Projects Cross Project LinkingCross Project Linking

Resource PoolingResource Pooling Increased LimitsIncreased Limits User Entered Actual User Entered Actual

CostsCosts Multiple Critical PathsMultiple Critical Paths

Resource PoolingResource Pooling Increased LimitsIncreased Limits User Entered Actual User Entered Actual

CostsCosts Multiple Critical PathsMultiple Critical Paths

Task SplittingTask SplittingTask SplittingTask Splitting

Task Split IconTask Split Icon

New ViewsNew ViewsNew ViewsNew ViewsR

esou

rce

Usa

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Usa

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sage

Task

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Resource Rate TablesResource Rate TablesResource Rate TablesResource Rate Tables

Cross Project LinkingCross Project LinkingCross Project LinkingCross Project Linking

Inserted ProjectsInserted Projects

Resource PoolingResource Pooling

Increased LimitsIncreased LimitsItem Project 4.0 Project 98

Number of tasks 9,999 Limited only by Hardware

Number of resources 9,999 Limited only by Hardware

Number of resources assign to a single task 100 No Limit per Task

Number of tasks that a resource can be 1,000 No Limit per Resource assigned to

Maximum resource units on an assignment 100 units 10,000 units or 1,000,000%

Number of predecessors per task 100 No Limit per Task

Number of successors per task 100 No Limit per Task

Number of outline levels 10 100

Number of subprojects 255 Limited only by Hardware

Number of consolidated projects 80 Limited only by Hardware

Number of open project files 80 Limited only by Hardware

Number of sharer files connected to a 79 Limited only by Hardware resource pool

Number of open windows 20 50

Number of calendar exceptions per calendar 250 1000

Item Project 4.0 Project 98

Number of tasks 9,999 Limited only by Hardware

Number of resources 9,999 Limited only by Hardware

Number of resources assign to a single task 100 No Limit per Task

Number of tasks that a resource can be 1,000 No Limit per Resource assigned to

Maximum resource units on an assignment 100 units 10,000 units or 1,000,000%

Number of predecessors per task 100 No Limit per Task

Number of successors per task 100 No Limit per Task

Number of outline levels 10 100

Number of subprojects 255 Limited only by Hardware

Number of consolidated projects 80 Limited only by Hardware

Number of open project files 80 Limited only by Hardware

Number of sharer files connected to a 79 Limited only by Hardware resource pool

Number of open windows 20 50

Number of calendar exceptions per calendar 250 1000

User entered actual costsUser entered actual costs Multiple critical pathsMultiple critical paths Pert analysisPert analysis

Design Goal Two:Design Goal Two:Design Goal Two:Design Goal Two:

Rich presentation featuresRich presentation features Workgroup collaboration Workgroup collaboration

and trackingand tracking

Rich presentation featuresRich presentation features Workgroup collaboration Workgroup collaboration

and trackingand tracking

Improve Project Communications to Keep Improve Project Communications to Keep Everyone Informed and InvolvedEveryone Informed and Involved

Improve Project Communications to Keep Improve Project Communications to Keep Everyone Informed and InvolvedEveryone Informed and Involved

Product Enhancements:Product Enhancements: Product Enhancements:Product Enhancements: IndicatorsIndicators Email-based Email-based

Workgroup FeaturesWorkgroup Features Web-based Web-based

Workgroup FeaturesWorkgroup Features Web PublishingWeb Publishing HyperlinksHyperlinks Progress LineProgress Line

IndicatorsIndicators Email-based Email-based

Workgroup FeaturesWorkgroup Features Web-based Web-based

Workgroup FeaturesWorkgroup Features Web PublishingWeb Publishing HyperlinksHyperlinks Progress LineProgress Line

Copy PictureCopy Picture Gantt Chart WizardGantt Chart Wizard Print ScalingPrint Scaling Header and Footer Header and Footer

ImprovementsImprovements Rich Text NotesRich Text Notes New ReportsNew Reports Time-scale Time-scale

ImprovementsImprovements Post to ExcelPost to Excel

Copy PictureCopy Picture Gantt Chart WizardGantt Chart Wizard Print ScalingPrint Scaling Header and Footer Header and Footer

ImprovementsImprovements Rich Text NotesRich Text Notes New ReportsNew Reports Time-scale Time-scale

ImprovementsImprovements Post to ExcelPost to Excel

IndicatorsIndicatorsIndicatorsIndicators

E-Mail Based WorkgroupE-Mail Based WorkgroupE-Mail Based WorkgroupE-Mail Based Workgroup

Workgroup CollaborationWorkgroup CollaborationWorkgroup CollaborationWorkgroup Collaboration

Web PublishingWeb Publishing

Progress LinesProgress Lines

Copy PictureCopy Picture

Print ScalingPrint ScalingPrint ScalingPrint Scaling

Header & Footer Header & Footer ImprovementsImprovements

Header & Footer Header & Footer ImprovementsImprovements

Rich Text NotesRich Text Notes New ReportsNew Reports Time Scaled ImprovementsTime Scaled Improvements Post to ExcelPost to Excel

Rich Text NotesRich Text Notes New ReportsNew Reports Time Scaled ImprovementsTime Scaled Improvements Post to ExcelPost to Excel

Design Goal Three:Design Goal Three:Design Goal Three:Design Goal Three:

Better Integration with Office Better Integration with Office DocumentsDocuments

Improved User AssistanceImproved User Assistance Streamlined User InterfaceStreamlined User Interface

Better Integration with Office Better Integration with Office DocumentsDocuments

Improved User AssistanceImproved User Assistance Streamlined User InterfaceStreamlined User Interface

Make Microsoft Project 98 a Natural Extension Make Microsoft Project 98 a Natural Extension of Microsoft Officeof Microsoft Office

Make Microsoft Project 98 a Natural Extension Make Microsoft Project 98 a Natural Extension of Microsoft Officeof Microsoft Office

Product Enhancements:Product Enhancements: Product Enhancements:Product Enhancements: Office AssistantOffice Assistant Project MapProject Map Project 101Project 101 View BarView Bar Auto FilterAuto Filter Custom FiltersCustom Filters Find and ReplaceFind and Replace Save As Excel Save As Excel

Pivot TablesPivot Tables

New ControlsNew Controls Command BarsCommand Bars Smart Duration Smart Duration

LabelsLabels Outline LevelsOutline Levels Hide Column Hide Column

SupportSupport AutoCorrectAutoCorrect

New ControlsNew Controls Command BarsCommand Bars Smart Duration Smart Duration

LabelsLabels Outline LevelsOutline Levels Hide Column Hide Column

SupportSupport AutoCorrectAutoCorrect

Project MapProject MapProject MapProject Map

Project 101Project 101Project 101Project 101

Auto FilterAuto Filter

New ControlsNew Controls

Outline Level ControlsOutline Level Controls

Auto CorrectAuto Correct

Design Goal Four:Design Goal Four:Design Goal Four:Design Goal Four:

Enhanced Database Support for Enhanced Database Support for Integrating Project with Other Integrating Project with Other SystemsSystems

Improved ProgrammabilityImproved Programmability

Provide Powerful Tools to Build Customized Provide Powerful Tools to Build Customized Planning SolutionsPlanning Solutions

Provide Powerful Tools to Build Customized Provide Powerful Tools to Build Customized Planning SolutionsPlanning Solutions

Product Enhancements:Product Enhancements: Product Enhancements:Product Enhancements: Native Project Native Project

Database File Database File FormatFormat

Full Save via ODBCFull Save via ODBC Selective Data Selective Data

Import / ExportImport / Export Custom FieldsCustom Fields

Renaming Custom Renaming Custom FieldsFields

Macro DetectionMacro Detection VBAVBA Project Object ModelProject Object Model

Renaming Custom Renaming Custom FieldsFields

Macro DetectionMacro Detection VBAVBA Project Object ModelProject Object Model

Selective Data ExportSelective Data Export

Project Level Custom FieldsProject Level Custom FieldsProject Level Custom FieldsProject Level Custom FieldsField TypeField Type Project 95Project 95 Project 98Project 98

Cost 3 10

Date 0 10

Duration 3 10

Finish 5 10

Flag 10 20

Number 10 20

Start 5 10

Text 10 30

Field TypeField Type Project 95Project 95 Project 98Project 98

Cost 3 10

Date 0 10

Duration 3 10

Finish 5 10

Flag 10 20

Number 10 20

Start 5 10

Text 10 30

Renaming Custom FieldsRenaming Custom FieldsRenaming Custom FieldsRenaming Custom Fields

Visual Basic for ApplicationsVisual Basic for ApplicationsVisual Basic for ApplicationsVisual Basic for Applications

Schedule ManagementSchedule ManagementSchedule ManagementSchedule Management

Event ManagementEvent Management Critical Path ManagementCritical Path Management

Using Float (Management Reserve)Using Float (Management Reserve) Multiple Critical PathsMultiple Critical Paths

Maintaining Your ProjectMaintaining Your Project Tracking Progress Tracking Progress Calculation is a Two Step ProcessCalculation is a Two Step Process Measurement against Baseline(s)Measurement against Baseline(s)

Event ManagementEvent Management Critical Path ManagementCritical Path Management

Using Float (Management Reserve)Using Float (Management Reserve) Multiple Critical PathsMultiple Critical Paths

Maintaining Your ProjectMaintaining Your Project Tracking Progress Tracking Progress Calculation is a Two Step ProcessCalculation is a Two Step Process Measurement against Baseline(s)Measurement against Baseline(s)

Decide what is the best approach for your Decide what is the best approach for your organization. Don’t bite off more than you can handle.organization. Don’t bite off more than you can handle.

Decide what is the best approach for your Decide what is the best approach for your organization. Don’t bite off more than you can handle.organization. Don’t bite off more than you can handle.

Event ManagementEvent ManagementEvent ManagementEvent Management

ID Task Name

1 Management Milestones

2 Start M/S

3 Budget Review

4 Department Review

5 Management Review

6 Project Approved

7 Project Kick-Off

8/1

9/5

10/3

10/31

11/28

12/12

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan99 2000

Critical Path ManagementCritical Path ManagementCritical Path ManagementCritical Path ManagementWhat is the Critical Path?What is the Critical Path?

Activity 11 day

Activity 11 day

Activity 25 Days

Activity 25 Days

Activity 35 Days

Activity 35 Days

Activity 410 Days

Activity 410 Days

Activity 510 Days

Activity 510 Days

Activity 61 Day

Activity 61 Day

Critical Path ManagementCritical Path ManagementCritical Path ManagementCritical Path Management

How is the Critical Path Calculated?How is the Critical Path Calculated?How is the Critical Path Calculated?How is the Critical Path Calculated?

Activity 11 day

Activity 25 Days

Activity 35 Days

Activity 410 Days

Activity 510 Days

Activity 61 Day

1 1

2 11 12 21

2 6 7 11

22 2212 16 17 21

22 22

12 212 11

1 1

Early Start / Finish

Late Start / Finish

Tracking ProgressTracking ProgressTracking ProgressTracking Progress

ID Name Dur

1 Act 1 1 d

2 Act 2 5 d

3 Act 3 5 d

4 Act 4 10 d

5 Act 5 5 d

6 Act 6 1 d

9/1 9/1

9/2 9/6

9/7 9/11

9/2 9/11

9/12 9/16

9/17 9/17

M T W T F S S M T W T F S S M T W T F S S MAug 29, '99 Sep 5, '99 Sep 12, '99

Tracking Against BaselineTracking Against BaselineID Name Dur

1 Act 1 1 d

2 Act 2 5 d

3 Act 3 5 d

4 Act 4 10 d

5 Act 5 5 d

6 Act 6 1 d

M T W T F S S M T W T F S S M T W T F S S MAug 29, '99 Sep 5, '99 Sep 12, '99

2-Step Calculation2-Step Calculation2-Step Calculation2-Step Calculation

Results of CalculationResults of Calculation

ID Name Dur

1 Act 1 1 d

2 Act 2 5 d

3 Act 3 5 d

4 Act 4 10 d

5 Act 5 5 d

6 Act 6 1 d

9/1 9/1

9/2 9/15

9/15 9/20

9/2 9/11

9/13 9/17

9/20 9/21

M T W T F S S M T W T F S S M T W T F S S M T W T F SAug 29, '99 Sep 5, '99 Sep 12, '99 Sep 19, '99

Results of CalculationResults of Calculation

ID Name Dur

1 Act 1 1 d

2 Act 2 5 d

3 Act 3 5 d

4 Act 4 10 d

5 Act 5 5 d

6 Act 6 1 d

M T W T F S S M T W T F S S M T W T F S S M T W TAug 29, '99 Sep 5, '99 Sep 12, '99 Sep 19, '99

Manpower PlanningManpower Planning Tracking AssignmentsTracking Assignments Cost EstimatingCost Estimating

Manpower PlanningManpower Planning Tracking AssignmentsTracking Assignments Cost EstimatingCost Estimating

Resource ManagementResource ManagementResource ManagementResource ManagementPlan and track critical resource plans, actual Plan and track critical resource plans, actual performance and estimates to ensure successperformance and estimates to ensure successPlan and track critical resource plans, actual Plan and track critical resource plans, actual performance and estimates to ensure successperformance and estimates to ensure success

Manpower PlanningManpower Planning

ID Task Name Dur1 Total Project 40 d

2 Task A 20 d

3 Task C 20 d

Program Manager

S/W Engineer

H/W Engineer,S/W Engineer

Dec Jan Feb Mar Apr May Jun Jul Aug Sep1999

Manpower PlanningManpower Planning

ID Task Name1 Total Project

Program Manager2 Task A

S/W Engineer3 Task C

S/W EngineerH/W Engineer

Details

WorkWorkWorkWorkWorkWorkWork

January FebruaryQtr 1, 1999

344h 456h168h 152h160h160h16h 304h8h 152h8h 152h

User can edit the planned workUser can edit the planned workdirectly in the cell using the new viewsdirectly in the cell using the new viewsUser can edit the planned workUser can edit the planned workdirectly in the cell using the new viewsdirectly in the cell using the new views

Tracking AssignmentsTracking Assignments

Remote Assessment Web CollaborationCollaboration E-Mail CollaborationE-Mail Collaboration

New ViewsNew Views Task UsageTask Usage Resource UsageResource Usage

Remote Assessment Web CollaborationCollaboration E-Mail CollaborationE-Mail Collaboration

New ViewsNew Views Task UsageTask Usage Resource UsageResource Usage

Cost EstimatingCost EstimatingCost EstimatingCost EstimatingID Task Name1 Total Project

Program Manager

2 Task A

S/W Engineer

3 Task C

S/W Engineer

H/W Engineer

Details

WorkCostWorkCostWorkCostWorkCostWorkCostWorkCostWorkCost

January FebruaryQtr 1, 1999

344h 456h$28,960.00 $33,440.00

168h 152h$15,960.00 $14,440.00

160h$12,000.00

160h$12,000.00

16h 304h$1,000.00 $19,000.00

8h 152h$600.00 $11,400.00

8h 152h$400.00 $7,600.00

Task Usage with Cost InsertedTask Usage with Cost Inserted

Gantt Chart WizardGantt Chart Wizard FiltersFilters SortsSorts ViewsViews Drawing LayerDrawing Layer

Gantt Chart WizardGantt Chart Wizard FiltersFilters SortsSorts ViewsViews Drawing LayerDrawing Layer

Project 98 ReportingProject 98 ReportingProject 98 ReportingProject 98 ReportingEffective reporting is often one of the most important Effective reporting is often one of the most important

components in successful project managementcomponents in successful project management Effective reporting is often one of the most important Effective reporting is often one of the most important

components in successful project managementcomponents in successful project management

Gantt Chart WizardGantt Chart Wizard

Custom ReportsCustom ReportsCustom ReportsCustom Reports

Custom ReportsCustom ReportsCustom ReportsCustom Reports

Custom ReportsCustom ReportsCustom ReportsCustom Reports

ID Task Name

1 Example Project

2 Start Milestone

3 Department Review

4 Management Team Review

5 City Council Agenda Meeting

6 Contract Execution

7 City Council Presentation "A"

8 Finish Milestone

1/11/1

1/1 1/13

1/5 1/17

1/12

2/25

3/30

5/25/2

Oct Nov Dec Jan Feb Mar Apr May Jun1

Original PlanOriginal Plan Current PlanCurrent Plan

1 WeekAgo

1 WeekAgo

2 WeeksAgo

2 WeeksAgo

3 WeeksAgo

3 WeeksAgo

Filtering Schedules for Filtering Schedules for Management ReportsManagement Reports

Users filter the schedule to: Highlight Schedule Components Focus Management Attention Create Custom Reports

Filter Types Auto Filters Standard Filters Custom Filters

Users filter the schedule to: Highlight Schedule Components Focus Management Attention Create Custom Reports

Filter Types Auto Filters Standard Filters Custom Filters

Custom FiltersCustom Filters

Sorting SchedulesSorting Schedules

Drawing LayerDrawing Layer

Workgroup Workgroup CollaborationCollaborationWorkgroup Workgroup CollaborationCollaborationEngage the team to electronically participate Engage the team to electronically participate in the project plan using e-mail or the Webin the project plan using e-mail or the Web

Engage the team to electronically participate Engage the team to electronically participate in the project plan using e-mail or the Webin the project plan using e-mail or the Web

Workgroup CollaborationWorkgroup CollaborationWorkgroup CollaborationWorkgroup Collaboration

Knowledge is Knowledge is Power Power – Share – Share It!It!

Standardize ApproachStandardize Approach Using TemplatesUsing Templates Common CodingCommon Coding Standardize MetricsStandardize Metrics

Enterprise Project ManagementEnterprise Project ManagementEnterprise Project ManagementEnterprise Project ManagementMost enterprises function using forensic management, Most enterprises function using forensic management,

analyzing the past instead of managing the futureanalyzing the past instead of managing the future

Most enterprises function using forensic management, Most enterprises function using forensic management, analyzing the past instead of managing the futureanalyzing the past instead of managing the future

Develop Multiple Levels of Develop Multiple Levels of TrainingTraining

Project 98 is not ExcelProject 98 is not Excel Training should encompass Project Training should encompass Project

Management using Project 98 Management using Project 98

Books, Video, On-Site, Remote Books, Video, On-Site, Remote

TrainingTrainingTrainingTrainingA comprehensive training strategy ensures A comprehensive training strategy ensures

successful implementationssuccessful implementationsA comprehensive training strategy ensures A comprehensive training strategy ensures

successful implementationssuccessful implementations

Coffee BreakCoffee Break

7 minutes7 minutes

The Keys to Success with Microsoft Project 98:

Areas where misunderstandings can translate to failures

Brian KennemerPacific Edge Software

Know your SoftwareKnow your SoftwareKnow its LimitsKnow its Limits

Prediction is the Key to Prediction is the Key to Software Usage SuccessSoftware Usage Success

Experiment, Simulate, ExerciseExperiment, Simulate, Exercise It can’t think, it can only calculateIt can’t think, it can only calculate It requires you to check, you are the It requires you to check, you are the

brainbrain

Work & DurationWork & Duration

NOT THE SAME THING!!NOT THE SAME THING!! Work = ‘man-hours’ to complete a taskWork = ‘man-hours’ to complete a task Duration = Span of time from start of Duration = Span of time from start of

work to work is finishedwork to work is finished Commonly used interchangeably Commonly used interchangeably Terminology is ImportantTerminology is Important

CalendarsCalendars

The Basis for EVERYTHING MSP Does!The Basis for EVERYTHING MSP Does! Must reflect reality or a version thereofMust reflect reality or a version thereof If not then NOTHING you see will be useful or If not then NOTHING you see will be useful or

believable believable If you have 10 work schedules then create 10 If you have 10 work schedules then create 10

calendars!calendars! Learn how your calendars interactLearn how your calendars interact Know which calendar should be updated with Know which calendar should be updated with

changeschanges

The Work FormulaThe Work Formula

Duration = Work/UnitsDuration = Work/Units Contrary to popular rumor, this formula Contrary to popular rumor, this formula

is true.is true. If the Calendars are accurate, it is If the Calendars are accurate, it is

NEVER wrongNEVER wrong Calendar = 8 hours in a dayCalendar = 8 hours in a day

1 day = 8hrs work/100%1 day = 8hrs work/100% 1day = 4hrs work/50%1day = 4hrs work/50%

Task TypesTask Types

Controls how MSP will keep the work Controls how MSP will keep the work formula in balance given a changeformula in balance given a change

Effects are wide rangingEffects are wide ranging Adding of ResourcesAdding of Resources Editing of Work, Duration or Units valuesEditing of Work, Duration or Units values Application of Actual WorkApplication of Actual Work

Effort Driven SchedulingEffort Driven Scheduling

Controls how Resource 2-n affects the Controls how Resource 2-n affects the Total Work of the taskTotal Work of the task

Remaining work divided between Remaining work divided between Resources - ORResources - OR

Remaining Work increased for each Remaining Work increased for each resourceresource

ConstraintsConstraints

Ties the start or finish of a task to a Ties the start or finish of a task to a specific datespecific date

Effects MSP’s ability to move tasksEffects MSP’s ability to move tasks Honor Constraint Dates-SettingsHonor Constraint Dates-Settings Try not to specify Dates unless you Try not to specify Dates unless you

MUSTMUST This creates ConstraintsThis creates Constraints

Signs of ‘Failure’?Signs of ‘Failure’?

Lack of predictabilityLack of predictability What am I doing wrong?What am I doing wrong? Frustration but not ‘really sure why’Frustration but not ‘really sure why’ More time spent “fixing” than More time spent “fixing” than

“planning”“planning” The dreaded “Project SUCKS!!” The dreaded “Project SUCKS!!”

syndromesyndrome Migrating plans from MSP Migrating plans from MSP backback to to

Excel!!Excel!!

So you say you’re an Island?So you say you’re an Island?

Project is Project is notnot like Word or Powerpoint like Word or Powerpoint Project is more context specificProject is more context specific Learning alone will take a very long Learning alone will take a very long

timetime Supplement with outside resourcesSupplement with outside resources

What is the cost of NOT knowing?What is the cost of NOT knowing? $$$, time, nervous breakdown?$$$, time, nervous breakdown?

ResourcesResources

User Groups (MPUG)User Groups (MPUG) Help files (yes, the help files)Help files (yes, the help files) MS Knowledge BaseMS Knowledge Base

http://support.microsoft.com/search/http://support.microsoft.com/search/ Project Newsgroup!! Project Newsgroup!! (help and tutorial both)(help and tutorial both)

msnews.microsoft.com - msnews.microsoft.com - microsoft.public.projectmicrosoft.public.project

Third Party BooksThird Party Books Exercise, Experiment with the aid of the Exercise, Experiment with the aid of the

aboveabove

Open Forum Q & AOpen Forum Q & A

Wrap-upWrap-up

Tim GrenisTim GrenisSE Michigan ChapterSE Michigan Chapter