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WELCOME TO THE 2019-2020 Swimming Season!

Dear Clubs

On behalf of the team at SwimmingSA, I extend a warm welcome to the start of another wonderful year of swimming in South Australia. We look forward to an exciting twelve months for swimming in this state, and great performances in the lead up to the 2020 Tokyo Olympics and Paralympics. The excitement in countdown to the Games will demonstrate the enormous opportunity that joining a swimming Club provides, and your Association will work hard to ensure that anyone can easily access and find their local Club

This season we will continue to rollout Swim Central as our new whole of sport administration system replacing ClubLANE, MyLANE and Results Central. A big thank you to our Club administrators, who have supported and been involved in the system rollout. SwimmingSA will continue to support clubs with training sessions and resources. For the most up-to-date support information CLICK HERE

The SSA Affil iation pack has been designed to provide clubs with the essential details and important information relating to all our membership categories. If you have any questions about the 2019 - 20 Affil iation Application form, please contact SSA Membership Officer Tanya Matic tanya.matic@sa.swimming.org.au SwimmingSA clubs have an important role to play ensuring that our sport is not only relevant in an ever-changing society, but equally importantly, provides a fun, safe and nurturing environment for our coaches, officials, parents, volunteers and of course, our swimmers.

For our sport to thrive, SSA will also play its part. From the SSA Board through to the Staff, the Association is committed to working with you our Members and assisting you to manage your Clubs well. Working together to build strong Clubs filled with engaged and happy members is our collective goal. Whilst this will be a challenge, it is important that we strive to create positive environments if the sport is to grow.

As we continue to strive towards growth in our sport, I wish you all the very best for another exciting season and look forward to working with each of our clubs. We are in this together and together we can ensure that Swimming is part of what it means to be a South Australian.

MICHELLE DOYLE Chief Executive Officer

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Why be an affiliated member of SwimmingSA? Benefits of Club Affiliation to Swimming SA (SSA):

• Support and advice from the SSA team to assist with club administration questions,

membership issues or talent development

• Inclusion in the electronic SSA Membership system which will provide clubs with seamless membership management such as renewals, adding new members and reporting.

• Online entry facilities for club events including club nights through to major

meets involving multiple clubs.

• Insurance cover via JLT for competitive and recreational swimmers, parents, and other volunteers, as they participate in club duties and other club activities.

• Performance Squad clinics for our Identified Talented swimmers.

• Access to funding for equipment grants, travel subsidies etc.

• Free access to online/attendance based courses to support Club Management such as:

o Swim Central Training o Meet/Team Manager training o Play By The Rules training https://www.playbytherules.net.au/ o STARCLUB club development program (Office for Recreation, Sport and

Racing) https://www.starclub.sa.gov.au/ o VSTAR – volunteer management tool (Office for Recreation, Sport and

Racing) https://www.vstar.sa.gov.au o Clubspot (Sports Community)

https://sportscommunity.com.au/swimming-sa-signup/

• Access to Swimming Australia’s programs, services and resources designed to create sustainable and compliant clubs.

• Hire of Dolphin Timing Equipment and Hearing-Impaired Timing Start Systems for Club events.

• Free supply of lap counters.

• An opportunity to shape the sport. Club Delegates are eligible to vote at the

Annual General meeting giving Clubs a say in the shaping of the future of Swimming in SA.

Your 2019/20 SSA Affiliation Membership represents excellent value for money and we are pleased to deliver these Member benefits to you. The team at SSA is aiming to provide our Clubs with even more value that will benefit our swimming community.

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2019-2020 Club Affiliation Process Club re-affiliation is a two-part process. Step 1. Complete and submit the on-line application form and Step 2. Payment of $550 affiliation fee by Monday 30 September 2019. Failure to complete the re-affiliation process will result in your club failing to affil iate for the 2019-20 season. This will affect your members' ability to register with the club (and therefore enter competitions) and your committee’s abil ity to log into Swim Central.

Step 1. On-line Affiliation Form

The form is only available on-line. Click on the Jot Form link to access the 2019 - 2020 affiliation application form.

To complete the online application a copy of the following documents will need to be uploaded, if not already on file with SSA.

1. Recent Annual Report

2. Recent Financial Report

3. Minutes of recent AGM

https://form.jotform - 2019/20 Register your application

The option to continue forms later has been enabled, meaning the form will automatically save until the application form is submitted.

• Register the application • Use the link sent by Jot Form to

revisit the application at any time. • Any documents uploaded will not

be saved until you click next at the bottom of each page.

The club will receive confirmation that the form has been successfully submitted.

Information on how to set up Club Membership products and register your members for the 2019- 2020 season can be found on the SwimmingSA website SWIM CENTRAL – Resources

Step 2. Club Affiliation Payment

Pay by credit card: CC payment can be made by calling the SwimmingSA office Ph: 7123 0848

Pay by EFT:

Account Name: Swimming SA

BSB: 065114 (COMM Bank)

Account Number: 00903729

Reference Field: use your affiliation invoice number and Club Name (e.g. 00001234 SSA)

Pay by Cheque: Cheques should be made out to SwimmingSA and mailed to 443 Morphett Road, OAKLANDS PARKS, SA 5046

If you have any further questions about the re-affiliation payment or the on-line form process, please contact SSA’s Membership Officer. Tanya Maticadmin@sa.swimming.org.au

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Membership Categories Come & Try / Trial Membership

The trial allows for four-weeks of participating with a club which can include trainings, club nights and other competition endorsed by SwimmingSA. For more information visit

Swimmer 8 years & Under

Swimmers 8 years & Under is half price membership.

The Junior Dolphin program is designed to encourage kids to continue their swimming journey after they have learnt the basic skills, have fun with their friends and improve their swimming in a safe environment. For more information contact your club.

Introductory Swimmer

Introductory membership for swimmers aged 9-12 years. This membership is for swimmers who are new to swimming who only compete in your club carnival and club nights.

The Introductory swimmer is NOT a fully competitive membership type.

Swimmer

The traditional swimmer category. This category is for any person (9yrs +) who is training or competing at events conducted by your club, other clubs or SwimmingSA. Parent/Non-Swimmer

This applies to Parents of Children, Social Members or Club Management Committee Members who are registered with the club. Membership ensures they are protected by insurance at any time when working or travelling to and from club activities.

Coaches

All coaches and teachers must hold the relevant qualification and accreditation. Coaches must be registered with both ASCTA and SwimmingSA. SwimmingSA membership ensures they are protected by insurance at any time when working or travelling to and from club activities. Coaches will need to obtain their own professional indemnity insurance if they wish to do so.

Technical Official

This applies to Technical Officials who hold two or more current technical official qualifications. excluding time keeping. Technical Officials receive complimentary membership

Life Member (Club)

SwimmingSA Clubs may appoint a Life Member based on the individual’s contribution to the sport of Swimming or its related disciplines. Life Member (Club) fees are historically covered by the Club.

Life Member (SSA)

Life Members are appointed in accordance with the criteria and procedure set out in the SwimmingSA Constitution.

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FEE’S AND CHARGES 2019-20 SEASON Affiliation Fee Club = $550.00 District = FREE Individual Membership Fees

Category State National Total

Come & Try or Trial Membership (4weeks only) $0 $0 Free

Swimmer 8yrs & Under $38.00 $16.00 $54.00

Introductory Swimmer (9-12yrs 1st year only) $63.00 $0 $63.00

Swimmer (9 &Over) $77.00 $28.00 $105.00

Parents/Non-Swimmer $22.50 $0 $22.50

Coaches (ASCTA Members Only) $0 $0 Free

Official (2 qualifications) $0 $0 Free

Life Member - SwimmingSA $0 $0 Free

Life Member - Club $10.00 $0 $10.00

Affiliate Member $44.00 $28.00 $72.00

2nd Claim Non-Swimmer $0.00 $0.00 Free

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FEE’S AND CHARGES 2019-20 SEASON

Competition Fees • Region event - $155 • Interclub time trial - $155 • Club Carnival: Less than 150km from GPO - $310 • Club Carnival: More than 150km from GPO - $410 • Club Carnival: Accommodation Needed - $515 • Club Carnival: 2 Day Carnival - $615 • SwimmingSA Meets: $11.80 per individual event • Championships Meets: $17.90 per individual event & $21.00 per relay entry • Open Water Championships: $30.00 per individual event

Proficiency Fees

• $10.00 per level attempted

Equipment Fees

• Dolphin Timing System Hire - $360 per carnival • Lap Counters Hire – Free • Handbooks of Events - $35

Venue Entry Fees – SA Aquatic & Leisure Centre (Spectator Entry to SwimmingSA Events Only)

• Adult - $7.20 per session • Concession / Child - $3.10 per session • Championship Passes – Refer to individual championship ticketing page

Swim Central Fees

• 2% System Admin Fee • 1.5% Transaction Fee

Terms and Conditions All membership terms and condition and financial policies for SwimmingSA are located on our website. https://sa.swimming.org.au/governing-documents.html

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Mutual Obligations

As the State body for competitive swimming in South Australia, we are committed to growing and strengthening the sport of swimming in our state.

SwimmingSA is one of the leading sporting organisations in South Australia, representing 46 clubs and more than 4000 registered members across the state.

Since its founding in 1898 as the South Australian Amateur Swimming Association, SwimmingSA has benefited greatly from the service, visionary contributions, integrity, and philanthropy of many swimmers, supporters and businesses; which have helped serve this and past generations.

Our vision is to establish swimming as the premier summer sport in the state. In order to achieve this, SSA will be equipped with the resources to inspire our swimmers and enable our clubs to achieve excellence in the sport of swimming. Such achievement relies on a continued and open relationship. Therefore, SwimmingSA would like to clarify expectations and commitments to our membership, their associated clubs and organisations, and vice a versa:

Swimming SA will:

1. Energetically and consistently work to sustain and advance SwimmingSA’s mission and vision through integrity, values, purpose, quality and reputation.

2. Actively grow participation in the sport of Swimming in South Australia

3. Support and enhance the Sustainability of SwimmingSA and its Clubs providing guidelines, resources and tools to ensure compliance.

4. Align infrastructure development and access with growth of participation.

5. Deliver competition events and corporate events to the highest standards.

6. Support and sustain high performance by SA swimmers, coaches and officials.

7. Progressively and inclusively lead swimming in SA through good governance and management.

In return SwimmingSA expects its Clubs to support

their membership and SwimmingSA by:

1. Adhering to the SSA/SAL Policies. In particular, Club Committee members should be fully informed of the responsibilities of the following: • National Police Check • Member Welfare Policy • Child Welfare Policy • SSA Privacy Policy • Gambling, Betting and Match Fixing Policy • Code of Conduct

2. These policies and the procedural information on

compliance with such policies can be found on the Club Admin page of the SwimmingSA website: www.sa.swimming.org.au

3. Act as ambassadors of the sport conducting ourselves

in word, and deed – whether as committee members, volunteers or swimmers. SwimmingSA adopts the Swimming Australia Codes of Conduct policy, which again can be found on the above website.

4. Club Presidents are expected to actively engage in

the Annual General Meeting/ Special Meeting voting and be fully informed in the contents of the Annual report and the SSA Board’s recommendations.

5. Willingly interact and participate in SSA initiatives,

creating a strong collaborative relationship between our members and us.

6. Fully support and promote SwimmingSA events and

embrace the mandating of officials policy.

7. Clubs have a responsibility to resolve complaints and disputes involving them, or their members, and associated organisations or businesses effectively, and in accordance with SSA/SAL policies ensuring that at no stage does your Club’s actions (or those of an individual associated with your Club), bring the image of sport into disrepute.

We are aware that you, our Club volunteers, have significant time restraints. Therefore, a simple statement addressing your clubs commitment to abiding by the Swimming Australia/SSA current policies will ensure compliance for your club.

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Certificate of Currency You can obtain a copy of your Certificate of Currency (to confirm your Public Liability insurance) by visiting the JLT Sport website at www.jltsport.com.au

What is Negligence? Negligence is doing something without a reasonable amount of care or failing to do something which might reasonably have been done to prevent the incident.

As soon as an incident occurs that could result in a potential claim, contact JLT Sport and we can provide assistance with the claims process.

Did you know

What is Public Liability Insurance?

Public Liability insurance is designed to protect you and your business from legal and / or medical costs that arise from an incident connected to your activities.

It protects you against the financial risk of being found liable to a third party for death or injury, loss of or damage to property or ‘pure economic’ loss resulting from your negligence.

Liability insurance is absolutely essential to every business owner

What cover is typically provided within an extended Public Liability policy?

Public Liability coverage can have up to 3 different sections:

Public Liability – legal action against the Insured for breached duty of care Products Liability – legal action against the Insured for sale of faulty products

Professional Indemnity – legal action against the Insured for negligent acts / advice

You will generally find that you are covered in all areas as part of a standard Public Liability policy.

What cover is typically excluded from a Public Liability policy?

If your business is not deemed to be a safe environment caused by deliberate neglect, then your policy may become void. In this instance, you are personally liable for the financial burden of the liability claim.

Often an excess such as $500 or $1,000 will be in place. This excess is not covered by the insurance

policy.

Why is Professional Indemnity Insurance important?

Professional Indemnity insurance is designed to cover you in the event of a claim made against you because of professional negligence caused by mistakes, bad advice or general poor workmanship.

It provides indemnity cover if a person suffers a loss – either material, financial or physical – directly attributed to negligent acts.

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Examples of Public Liability Claims

Example 1 – a sporting participant sustains a knee injury after tripping in a pothole on a sports field whilst participating in a game. He sues the club for failing to provide a duty of care to the participants and their playing conditions.

Example 2 – a club member is having a drink in the club house and the bar stool he is sitting on collapses from underneath him. He suffers personal injury and sues the club for negligence.

www.jltsport.com.au

General Advice Warning: The information contained herein is of a general nature only, it does not take into account your individual needs or financial situation. This document must be read in conjunction with your organisation’s specific coverage details and documentation including the Policy Wording and/or Product Disclosure Statement. For copies of these documents, please refer to www.jltsport.com.au

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