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Educator License Information System (ELIS) Licensure Officer - Overview

Illinois State Board of Education

Educator License Information System (ELIS) Licensure Officer - Overview

Notice – This Webinar Is Being Recorded!

This webinar is being recorded for future informational purposes

Please do not provide any employee, personal, or vendor information

The recording of the webinar will be located at the following web address: http://www.isbe.net/certification/default.htm

Webinar Tips

Please note, the subject matter of this webinar is a How To on the functions of ELIS. Licensure Officer trainings on licensure rules will be provided at a later date

Webinar Tips

Tips for Listening Computer speakers Headset connected to a computer Telephone

Webinar Tips

Question and Answer Question and answer session will be held at the end of the

webinar Type in your question and hit submit All text questions are logged Text questions will be posted in a Q&A document after the

webinar

Troubleshooting If you are disconnected from the webinar at any time you can

click the link that was provided to you in your e-mail, or you can re-register for the webinar to gain access

Agenda

Welcome and Introductions Key Team Members

Background Why the upgrade? What is ELIS? Benefits?

Accessing ELIS through IWAS (ISBE Web Application Security) Creation of account Accessing ELIS

Licensure Officer Home Page My Entitlements

Search for Entitlements Entitlement Wizard Incomplete Entitlements Educator Entitlement Wizard

Agenda

Candidate Application Process Search

Educator Menu Credentials Degrees Testing Images

Authorize Educator Approvals Help/FAQ Questions/Comments

Welcome and Introductions

ISBE Key Team Members

Don Evans - Chief Operating Officer and Director of Human Resources

Peter Godard – Chief Performance Officer Kellee Sullivan – Division Administrator, Educator Licensure John Shake – Division Administrator, Information Technology Vicki Phillips – Division Administrator, Preparation and

Evaluation Presenter

Travis Matthews – ELIS Subcontractor Staff – Hupp Information Technologies

Background

Background – Why the upgrade?

Public Act 96-0107, the P-20 Longitudinal Education Data System Act : requires ISBE to establish a data warehouse that includes an educator identifier system with the ability to match educators to students

Combining ECS and TCIS into one system Linking of data to ensure local educational agencies employ

appropriately credentialed educators, in a timely manner Reduce paper and manual processes

Background

Background – What is ELIS?

Educator License Information System Allows all ISBE associated roles (Educators, Administrators,

District Employees, Licensure Officers, ROE’s, Public) to operate in one system

Educators may apply and maintain their credentials online via ELIS

Districts may view information on their educators, upload educator evaluation information, authorize approvals, and more via ELIS

Licensure Officers may entitle their candidates for ISBE credentials via ELIS

Background

Background – Benefits?

Support districts in accurately characterizing the performance of teachers and administrators

Benefit institutions of higher education that prepare educators to fill positions requiring an ISBE credential

Provide timely and accurate information for state and federal reporting and other purposes

Provide educators with a clear and streamlined process to apply for and maintain their credentials

Accessing ELIS through IWAS

ELIS will be accessed through the IWAS sign on system IWAS stands for ISBE Web Application Security IWAS is a single sign on system that allows ISBE partners

to access multiple systems with only one set of login information This is a new process for the majority of you Login and password information will be provided to

each institution; please remember to change your password the first time you login In order to access ELIS via IWAS, please use the

following steps

Accessing ELIS through IWAS

Accessing ELIS through IWAS

Accessing ELIS through IWAS

Accessing ELIS through IWAS

Accessing ELIS through IWAS

Accessing ELIS through IWAS

Going forward, you will simply need to click on your System Listing link and click on ELIS in order to access your Licensure Officer user role for the system ELIS will launch in a new window IWAS will be used to update account

information or to change your password

Licensure Officer Home Page

Displays notifications, action items, and the user menu

My Entitlements

My Entitlements menu includes two options – Search for Entitlements and Incomplete Entitlements

My Entitlements

You can search for both non-completed and completed entitlements for your institution using the My Entitlements/Search for Entitlements Screen

My Entitlements

You can also enter in a new Entitlement from this screen, by clicking on the Click Here to Add a New Entitlement link

My Entitlements

My Entitlements

My Entitlements

My Entitlements

My Entitlements

My Entitlements

My Entitlements

Marking an entitlement as Not Complete will place the candidate on the Incomplete Entitlements page

My Entitlements

In order to mark an entitlement Complete on the Incomplete Entitlements page, simply click the Selected check box next to the candidate's name, and then click on the Mark Selected Entitlements Complete link

Multiple candidates can be moved to a Completed Program status at one time

My Entitlements

My Entitlements

My Entitlements

Once you have marked the entitlements as complete, the candidate may apply for the license

We will briefly walk through that process

Candidate Application Process

When the candidates log in, they will see a notification on their homepage letting them know that they can apply for their license

Candidate Application Process

Candidate Application Process

The candidate will click on the notification to launch the Entitlement Application Wizard

Candidate Application Process

And then click on the Apply for Credential link

Candidate Application Process

Candidate Application Process

Candidate Application Process

Candidate Application Process

Candidate Application Process

Candidate Application Process

Candidate Application Process

Candidate Application Process

Once the candidate has completed the Entitlement Application Wizard, the license will either be issued, or it will be routed to an ISBE Evaluator for review if there are outstanding items

Search Screen

The Educator Search Screen can be accessed from the user menu

Search Screen

• The Search screen allows Licensure Officers to

search for educators throughout the state of Illinois

Search Screen

Licensure Officers can search on many different data points, including Last/First Name, IEIN, or SSN Search results can be exported If only one result returned for the search

criteria, you are automatically taken to that educator’s account If multiple results are returned, clicking View

will take you into that educator’s account

Search Screen

Educator Menu

You can access information on the educator you searched for from the Educator menu

Educator Menu – Credential Screen

Educator Credential Screen

Ability to view: Licenses Endorsements Approvals Designations

Educator Menu - Credentials

Educator Menu - Degrees

The Educator > Degrees screen allows you to view

degree information for educators

Educator Menu - Testing

The Educator>Testing screen shows you tests the educator has passed

Educator Menu - Images

The Educator>Images menu displays the images on file for an Educator

Authorize Educator Approvals

Some of the Approvals that need institution authorization are Short Term Emergency, School Psychologist, School Nurse, and Social Worker You will be notified on your ELIS home page

when there are Approvals that need your authorization

Authorize Educator Approvals

Authorize Educator Approvals

Authorize Educator Approvals

To authorize the approval, you will need to click on the Authorize button. You will then need to answer a series of

questions related to the approval Clicking on Recommend at the end of the

wizard will send the approval to an ISBE evaluator’s queue

Help / FAQ

Help

Contact Support User Manual ISBE Home Page FAQ’s

Help / FAQ

Questions/Comments

The informational portion of the webinar is now

complete We will now take questions/comments All questions will be included in a Q&A document

to be posted after the webinar

Questions/Comments

Follow up Questions/Comments? You can contact

ELIS Support at licensure@isbe.net This webinar will be available online at

http://www.isbe.net/certification/default.htm You can visit ISBE online at www.isbe.net