Embed Size (px)
Citation preview
Welcome & Opening Remarks
Facility Master Plan Recommendations
Major Recommendations
New Facilities for Centers of Excellence
Improved Women’s & Children’s
Facilities
Expansion of Centers of Excellence
• Rehab
• Transplant
• Intensive Care
• Private-Room NICU
• Maternity Upgrades
• Enhanced ER
• Signature Lobby
• Pediatric ER at JNMC & JSCH
• Additional beds at JSCH
• Expansion of Ryder Trauma
• Children’s Ambulatory Center
Evolution of Jackson Memorial Campus Existing Campus
HIGHLAND
PARKING
GARAGE
HIGHLAND
PAVILION
RYDER
TRAUMA
CENTER
ELLIOT
BUILDING
MENTAL HEALTH
HOSPITAL
CENTER PARK
PLAZA
EAST WEST
WING
EAST TOWER
(HOLTZ)
REHABILITATION
HOSPITAL
INSTITUTE
& ANNEX
NW 12TH AVE.
NW 10TH AVE
NORTH
WING
DIAGNOSTICS &
TREATMENT
CENTER (DTC)
NORTH
PARKING
GARAGE
ACC
EAST
Evolution of Jackson Memorial Campus New Construction
HIGHLAND
PARKING
GARAGE
HIGHLAND
PAVILION
RYDER
TRAUMA
CENTER
MENTAL HEALTH
HOSPITAL
CENTER PARK
PLAZA
EAST
B
E
NEW REHAB
HOSPITAL
A
WEST
WING
NEW ICU
TOWER
INSTITUTE
& ANNEX
B ED EXPANSION
AND RENOVATION A
NEW REHABILITATION
HOSPITAL C
NEW MIAMI TRANSPLANT
INSTITUTE D
NEW ICU
TOWER
NW 12TH AVE.
NW 10TH AVE
C
D
NEW MIAMI
TRANSPLANT INSTITUTE
ED EXPANSION
AND RENOVATION
DIAGNOSTICS &
TREATMENT
CENTER (DTC)
NORTH PARKING
GARAGE
EXPANSION
NEW
PARKING
REHAB HOSPITAL
PLAZA EAST TOWER
(HOLTZ)
HOLTZ
ENTRANCE
E BEHAVIORAL HEALTH HOSPITAL
VERTICAL EXPANSION
Evolution of Jackson Memorial Campus Modernization Projects
HIGHLAND
PARKING
GARAGE
HIGHLAND
PAVILION
RYDER
TRAUMA
CENTER
MENTAL HEALTH
HOSPITAL
CENTER
NEW REHAB
HOSPITAL
WEST
WING
REHAB HOSPITAL
PLAZA
NEW ICU
TOWER
NW 12TH AVE.
NW 10TH AVE
DIAGNOSTICS &
TREATMENT
CENTER (DTC)
NORTH
PARKING
GARAGE
NEW MIAMI
TRANSPLANT INSTITUTE
NEW ED
ENTRANCE
INSTITUTE
& ANNEX
NEW
PARKING
G NICU/LDR
MODERNIZATION F
INTERVENTIONAL
PLATFORM IMPROVEMENTS H1
WEST WING
MODERNIZATION H2
EAST TOWER
MODERNIZATION
F
H1
G
H2 H3
H6
H4
H3 HIGHLAND PROFESSIONAL
BUILDING RENOVATION
H4 CENTRAL WING
RENOVATION H5 SOUTH WING
RENOVATION
PARK
PLAZA
EAST EAST TOWER
(HOLTZ)
HOLTZ
ENTRANCE
H6 HIGHLAND PAVILION
BUILDING RENOVATION
Evolution of Jackson North Campus Construction & Renovation
PARKING
GARAGE
VITAS MEDICAL
OFFICE BUILDING
EMERGENCY
DEPARTMENT
OB/NICU
JACKSON NORTH
OFFICE BUILDING
JACKSON NORTH
MEDICAL CENTER
K1 NEW SURGERY
EXPANSION
K1
K2 EXISTING SURGERY
RENOVATION K3
PREP/PHASE II
RECOVERY K4
EMERGENCY DEPT.
MODERNIZATION
K2
K5 L&D, PEDIATRIC & NICU
MODERNIZATION
K6 PATIENT UNIT (2ND)
MODERNIZATION K7
PATIENT UNITS (3RD – 7TH)
MODERNIZATION
K3
K4
K5
K6
K7
Evolution of Jackson South Campus Development Plan
L1 NEW PEDS ED/TRAUMA
ADDITION
L1
L2 BEHAVIORAL HEALTH
RAD LAB ENTRANCE RENOVATION L3
2ND ICU UNIT
BUILD OUT L4
SOUTH WING A
UNIT MODERNIZATION
L4
L5 LABOR AND DELIVERY
MODERNIZATION
L6 4TH FLOOR PATIENT UNIT
BUILD OUT
L2
L3 L6
L5
HOSPITAL
EXPANSION
ORIGINAL
HOSPITAL
MEDICAL
OFFICE BUILDING FUTURE
PARKING GARAGE
FUTURE MEDICAL
OFFICE BUILDING
PEDS ED/TRAUMA
EXPANSION
Plan Overview
200+ Projects $1.4 Billion
10 Years 3 Campuses
& Offsite
Jackson Health System Capital Plan
Bottom Line:
Great mix of projects of all sizes at multiple locations throughout
Miami-Dade County
Facilities-Design & Construction
Standardization of JHS Construction Specifications
• Based on CSI Master Format 2014
• Division 00 - Procurement and Contracting Requirements
• Division 01 – General Requirements
• Specifications finalized in November
• Will be in use next calendar year
• Will encompass items presented today
Standardization of JHS Construction Specifications
Procurement Management Strategic Sourcing Division
Division Leadership Team
Rosa Costanzo
Vice President Strategic Sourcing and Supply Chain & Chief Procurement Officer
Michelle Romano Procurement Director
Goods & Services
Kenneth Robertson Procurement Director Construction Services
Tessie Wilson Interim Director of
Supply Chain
JHS Procurement Statistics
FY 2014:
– Leveraged and negotiated contractual savings totaling just short of $57 million
– Issued more than 95,000 purchase orders
– Completed 923 contracts with an average cycle time of 15 days
Procurement Team Members
Procurement Construction Dept. (Construction & A/E)
•Kenneth Robertson, Director
•John Ellis III, Senior Procurement Contracting Officer
•Theo Carrasco, Senior Procurement Contracting Officer
•Sandra Rico, Procurement Contracting Officer
•Steven Williams, Procurement Contracting Officer
•Kevin Guhl, Senior Procurement Specialist
•Cecelia Wilson, Senior Procurement Specialist
How To Do Business With JHS
Vendor Registration Process
• Registration Application
• http://www.jacksonhealth.org/vendors-business-registration.asp
*Required within 30 days from receipt of award recommendation
• REPTRAX Vendor Credentialing
• On-site kiosks
• www.Reptrax.com
How To Do Business With JHS
Supplier Portal
• An online procurement system which allows vendors to:
• Receive notification of upcoming procurement opportunities
• View solicitation documents
• Submit responses to solicitations
• To access Supplier Portal:
• Visit www.jacksonhealth.org
• Select Vendors and Businesses
• Click on link for Supplier Portal
Methods of Source Selection Construction Services:
1. Design-Bid-Build
2. Construction Manager/Construction Manager-at-Risk
3. Design-Build
4. Job Order Contracts
5. Miscellaneous Construction Contract
6. Small Purchases
Architectural and Engineering Services:
1. Request for Qualifications (price not considered)
2. Equitable Distribution Pool/Small Purchases
Responsiveness
versus
Responsibility
Responsiveness
• “Responsiveness” is determined based on an offeror’s contents at bid/proposal opening.
• To be considered “responsive”, a bid/proposal must conform in all material respects with the solicitation’s submittal requirements. Minor defects may be cured.
Responsibility
• “Responsibility” is determined based on whether an offeror is fully capable of meeting all of the requirements of the solicitation and contract.
• Must possess the full capability, including financial and technical, to perform the contract. Must be able to document the ability to provide good faith performance.
Award to the LRR Bidder
• Confirm both responsiveness and responsibility of the lowest bidder.
• Award in a manner consistent with the solicitation.
Responsive Construction Bids
Common responsiveness issues:
1. Bid submitted timely? Late bids will not be considered.
2. 5 percent Bid Bond/Security included?
-Cashier’s check, certified check or bid bond
3. Submitted evidence of CSBE goal compliance?
-Completed Form SBD 400
-One form for each CSBE sub used to meet goal
-Deemed compliant by Small Business Development?
Responsive Construction Bids
Common responsiveness issues (cont.):
4. Does bidder meet the ITB’s minimum qualification requirements?
- Reference ITB Instructional Section (IS) 5.00
-Required licensure, experience, project references
5. Was there a mandatory pre-bid meeting? Did the bidder attend?
- Most JHS pre-bid meetings are voluntary
6. Did bidder take any exceptions to the contract’s terms and conditions?
Bid Submittal Requirements
Bid submittal checklist – Form IS 10.00
5 percent bid security
Cover Page – Form A-1 (Firm information)
Bid Form – IS 9.00
(pricing; add/deduct alternates; Schedule of Values division
totals; key personnel; signature)
Contractor’s Qualifications Statement – Form A-17
Vendor Experience Form – Attachment B (one per reference)
Copy of required licenses and/or certificates of competency
Risk Assessment Plan – Attachment R
Value Added Submittals – Attachment V
Bid Submittal Requirements
Acknowledgement of Addendums – Form A-3
Acknowledgement of Specifications/Drawings – Attachment F
Schedule of Intent Form SBD 400 – Attachment A (one per CSBE)
MDC Domestic Violence Leave Affidavit – Form A-9
Community Small Business Enterprise Status – Form A-14
Responsible Wage Affidavit – Form A-16
Copy of current IRS Form W-9
Copy of current Certificate of Insurance meeting JHS/PHT requirements as identified in General Terms and Conditions, Section 43 – GL $1 million/claim, $3 million/aggregate; Auto $500K; Additional insured for GL
Bid Submittal Requirements
Disability Nondiscrimination Affidavit – Form A-4*
Local Business Preference – Form A-5*
Fair Subcontracting Policies – Form A-6*
Florida Statutes on Public Entity Crimes – Form A-7*
Current in obligations to Miami-Dade County – Form A-8*
MDC Business Entity Ownership Disclosure – Form A-10*
Affidavit of Continued Compliance – Form A-11*** (if applicable)
If over $1 million – Contractor Due Diligence Affidavit, Attachment H
Triple check that all documents are completed legibly, signed and notarized, as required.
Bid Submittal Requirements
Notice:
Each individual solicitation may have unique requirements, depending on the project.
Thoroughly review the solicitation documents.
If you have any questions before submitting a bid, please submit Requests for Information (RFIs) in writing to the contracting officer identified in the solicitation.
Contract Requirements
User Access Program:
-2 percent deduction applied to all invoices
-Participation is mandatory
-Used to defray the cost of JHS operations
Inspector General Review:
-0.25 percent deduction applied to all invoices
-Used to pay for random audits performed by the OIG
How To Do Business With JHS
Take Home Documents:
• Vendor Registration Application
• Supplier Portal Flyer
• Procurement Management Staff Contact List
• Frequently Asked Questions
• Current Solicitations
Security & Parking
Contractor Identification • All contractor or sub-contractor employees working at any
Jackson facility must wear a JHS issued identification badge (permanent or temporary) while on site.
• Badge is the property of JHS and must be worn in visible location above waist line at all times while on JHS premises.
• All contractor permanent badges expire on January 14th of each year or earlier, depending on the length of the contract.
• Expired badges must be returned to Public Safety/Photo ID Services.
• JHS Procurement or Public Safety may request and confiscate a contractor’s badge for any act(s) of non-compliance with the Vendor/Contractor/Visitor Access & Activity Policy.
How & When to Contact JHS Security
Assistance via the Security Command Center is available 24/7.
Contact the Command Center by dialing 305-585-6111 (internal ext. 85-6111), particularly if any of the following events occurs while on JHS property:
• Injury
• Vehicle accident
• Witness suspicious activity
• Victim of a crime
JHS Security will dispatch an officer to your location to render assistance and request police, fire, medical response as needed.
Safeguarding Tools and Equipment
• Do not leave tools or any moveable equipment unattended at any time.
• Secure tools, equipment and supplies in designated areas only.
• JHS Security personnel are not responsible for safeguarding any tools, equipment or vehicles.
Contractor Access • Contractor and subcontractor employee(s) access is
limited to areas related to the work being performed. Access to restricted or secured areas is coordinated through project manager and Public Safety.
• JHS keys will not be provided to contractors.
• Contractor personnel are not permitted to meet professional staff in any patient care unit, including inpatient units, nursing stations, physician lounges and outpatient clinics (patient areas).
• Contractor personnel must have a scheduled appointment to visit JHS Administrative and Executive Offices.
Contractor Parking Jackson Memorial Hospital – Main Campus • Logistics Lot – Parking in this location must be approved
by the project manager and Public Safety and is subject to availability. A hang-tag will be issued to contractor, it must be displayed while vehicle is parked in this area and will only be valid for length of the contract.
• Garages - Monthly parking account may be purchased. Approval by project manager and Public Safety is required and will be valid for length of contract. Contractor will incur cost for monthly parking.
• Garages – Daily parking may be purchased. Contractor will incur cost for daily parking.
Contractor Parking Jackson Memorial Hospital – Main Campus Lot 5/Blue Parking Lot - Contractors are not permitted to
park in this lot at any time. • Due to limited space availability, contractors are strongly
encouraged to create a car/van pool process for their employees and transport workers to the site.
JNMC, JSCH and Satellite Facilities • Parking locations at these sites will be determined by the
project manager and Public Safety.
Contractor Parking
Contractor vehicles parked in fire lanes; blocking disabled and pedestrian access; in designated “no-parking” zones; in any other unauthorized areas or occupying more than one parking space, may be subject to immobilization and/or towing. Any cost to release the vehicle will be at the contractor’s expense.
Environmental Health & Safety and Emergency Management
Appropriate Use of Elevators
Freight elevators vs. regular patient transport elevators
• Understand the differences and why not to use the patient transport elevators
• Obtain list or locations of appropriate elevators to use in each relevant building
Appropriate Use of Elevators
Reporting Damage:
• Report damages to the project managers and to Engineering Services – JMH: 305-585-6710
• Report your accidental spills by calling Environmental Services/Housekeeping – JMH: 305-585-7270
Hot Works Projects & Permit
• Review Engineering Services Policy # 730
• Activity resulting in sparks, fire, molten slag, or hot material that could cause fire or explosion
• Includes welding, soldering, cutting, thawing pipes, brazing, grinding, torch applications, etc.
Hot Works Projects & Permit
• Each Hot Works Permit is only good for the specified project and dates on the permit
• Communicate with project manager when a permit needs to be completed, prior to starting the project
• OSHA, NFPA, AHCA, and TJC compliance
MSDS / SDS
• Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) must be obtained for each individual hazardous product used on JHS premises.
• A copy of the MSDS/SDS must be submitted to the JHS Environmental Health & Safety Department prior to starting the project –
to be kept on file.
MSDS / SDS
• Each hazardous product container must be labeled accordingly with exact contents
• Contractor must have all materials necessary to clean up a hazardous spill
• Contractor must be trained on the procedures required for cleaning up spills of product volumes present on site
Required Contractor Specific OSHA Safety Training
• Controlling Hazardous Energy (Lockout/ Tagout)
• Ladder safety
• Confined space entry
• Smoke/Fire penetrations
• Hazardous spills clean-up
• Fall protection
• Personal Protective Equipment (PPE)
Reporting Emergencies at JHS
• Report fires, strong noxious odors/fumes,
uncontrollable hazardous materials spills, and
other emergencies to the Emergency Page
Operators
• Jackson Memorial Hospital: 305-585-6123
• Jackson North Medical Center: 305-651-1100
• Jackson South Community Hospital:
305-256-7777
Fire & Life Safety
Life Safety in Health Care During Periods of Construction
• Overview
• Before Construction/Renovation
• During Construction/Renovation
Life Safety in Health Care During Periods of Construction
• Life safety and life safety related findings dominate The Joint Commission (TJC) top deficiencies every year
• TJC and AHCA Life Safety Survey extends into areas of construction
• All renovation projects must be assessed for the need to implement Interim Life Safety Measures (ILSM)
Life Safety in Health Care During Periods of Construction
• The goal is to upgrade facilities while continuing to provide a desired level of protection against fire and the products of combustion during periods of renovation
• From a Life Safety perspective, after
renovation, the goal is to provide appropriate building features and components to meet Life Safety Code
Before Renovation Begins
• Assess the project for Interim Life Safety Measures (ILSM)
• ILSM assessment determines if Life Safety Code deficiencies exist and how they will be mitigated during periods of construction (LS.01.02.01 EPs 1-14)
• Specific mitigating activities are implemented based on the Life Safety Code deficiency that exists
• ILSM assessment and mitigating activities must be documented
• Review NFPA 241 Safeguarding Construction, Alteration, and Demolition Operations (2004 Edition)
ILSM Required Mitigating Activities
• Ensure egress-inspect daily
• Provide additional firefighting equipment, training
• Prohibit smoking
• Control combustible loading
• Increase hazard surveillance (inspection)
• Ensure operational life safety systems or substitute temporary systems (fire watch)
• Ensure temporary construction barriers meet specifications
• Train GC and Subs on fire response procedures
During Renovation • ILSM mitigation activities must be implemented
when necessary
• ILSM may be based on initial assessment or real time findings requiring ILSM to be re-assessed
• Maintaining appropriate fire and smoke rated construction partitions
• Functional existing or temporary Fire Alarm and Detection System
• Functional existing or temporary Fire Suppression System
During Renovation
• Housekeeping (Combustible Loading)
• Maintain Means of Egress for:
– Building Occupants
– General Contractor and Subs
• Protect all Fire and Smoke Barrier Penetrations
– Vertical and Horizontal Penetrations (core drill, cabling sleeves, etc.)
• Fire Extinguishers must be maintained per NFPA 10 whether they are contractor provided or existing
• JHS facilities and grounds are smoke free
Infection Control Risk Assessment (ICRA)
Objectives
• Explain the purpose of the Infection Control Risk Assessment (ICRA).
• Identify patient risks of infection related to construction in healthcare settings.
• Understand the importance of an ICRA.
Objectives
Prevent and Control invasive fungal infections among our “highest risk patients” who have:
– Solid organ transplantation
– Bone marrow transplantation
– Severe Immunosuppressed
OR:
– Are newborn patients
– Surgical patients
Infection Control Risk Assessment
• Determine the risk of patient exposure to construction debris and dust.
• Identifies classification levels of the work to be done.
• Explore potential impact to areas – above, below and adjacent to work area.
• Results of the ICRA determine the safest methods to be used during construction activities.
Why???
• Construction debris and dust can be life-threatening to a patient with an compromised immune system.
• To prevent fungal, mold and opportunistic infections.
• Protect employees, patients and visitors.
• Required by Agency for Health Care Administration, (AHCA), The Joint Commission (TJC), and other regulatory agencies.
Importance of This Activity
• Infection with these fungi are very serious and oftentimes fatal.
• High fungal spore counts in air is the most likely source for subsequent infection.
– Spore containment strategies during construction and remodeling throughout the healthcare environment is critical for infection prevention and control!!
Containment
Portable Zipper Door
Portable Self Contained with
Filtration System
Tacky Mat Construction Film
Personal Protective Equipment
Preconstruction Risk Assessment PreConstruction Risk Assessment
SECTION 1 - Infection Control Risk Assessment
Matrix of Precautions for Construction & Renovation
Step One: Using the following table, identify the Type of Construction Project Activity (Type A-D)
□ TYPE A
Inspection and Non-Invasive Activities.
Includes, but is not limited to:
removal of ceiling tiles for visual inspection only, e.g., limited to 1 tile per 50 square
feet
painting (but not sanding)
wallcovering, electrical trim work, minor plumbing, and activities which do not
generate dust or require cutting of walls or access to ceilings other than for visual
inspection.
□ TYPE B
Small scale, short duration activities which create minimal dust
Includes, but is not limited to:
installation of telephone, communication, and computer cabling (or similar cabling
installation activities)
access to chase spaces
cutting of walls or ceiling where dust migration can be controlled.
□ TYPE C
Work that generates a moderate to high level of dust or requires demolition or
removal of any fixed building components or assemblies
Includes, but is not limited to:
sanding of walls for painting or wall covering
removal of floorcoverings, ceiling tiles and casework
new wall construction
minor duct work or electrical work above ceilings
major cabling activities
any activity which cannot be completed within a single workshift.
□ TYPE D
Major demolition and construction projects
Includes, but is not limited to:
activities which require consecutive work shifts
requires heavy demolition or removal of a complete cabling system
new construction.
Step 1:
ICRA Permit
Infection Control Construction Permit
Permit No:
Location of Construction: Project Start Date:
Project Coordinator: Estimated Duration:
Contractor Performing Work Permit Expiration Date:
Supervisor: Telephone:
YES NO CONSTRUCTION ACTIVITY YES NO INFECTION CONTROL RISK GROUP
TYPE A: Inspection, non-invasive activity GROUP 1: Low Risk
TYPE B: Small scale, short duration,
moderate to high levels
GROUP 2: Medium Risk
TYPE C: Activity generates moderate to high levels of
dust, requires greater 1 work shift for completion
GROUP 3: Medium/High Risk
TYPE D: Major duration and construction activities Requiring consecutive work shifts
GROUP 4: Highest Risk
CLASS I 1. Execute work by methods to minimize raising dust from
construction operations. 2. Immediately replace any ceiling tile displaced for visual
inspection.
3. Minor Demolition for Remodeling
CLASS II 1. Provides active means to prevent air-borne dust from
dispersing into atmosphere 2. Water mist work surfaces to control dust while cutting.
3. Seal unused doors with duct tape.
4. Block off and seal air vents. 5. Wipe surfaces with cleaner/disinfectant.
6. Contain construction waste before transport in tightly covered containers.
7. Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.
8. Place dust mat at entrance and exit of work area.
9. Isolate HVAC system in areas where work is being performed; restore when work completed.
CLASS III
1. Obtain infection control permit before construction begins. 2. Isolate HVAC system in area where work is being done to
prevent contamination of the duct system.
3. Complete all critical barriers or implement control cube method before construction begins.
6. Vacuum work with HEPA filtered vacuums. 7. Wet mop with cleaner/disinfectant
8. Remove barrier materials carefully to minimize spreading of dirt and debris
associated with construction. 9. Contain construction waste before transport in
Date 4. Maintain negative air pressure within work site utilizing
HEPA equipped air filtration units. 5. Do not remove barriers from work area until complete
project is checked by Infection Prevention & Control and
thoroughly cleaned by Environmental Services.
tightly covered containers.
10. Cover transport receptacles or carts. Tape covering. 11. Upon completion, restore HVAC system where work was performed. Initial
CLASS IV
1. Obtain infection control permit before construction begins. 2. Isolate HVAC system in area where work is being done to
prevent contamination of duct system.
3. Complete all critical barriers or implement control cube method before construction begins.
4. Maintain negative air pressure within work site utilizing
HEPA equipped air filtration units. 5. Seal holes, pipes, conduits, and punctures appropriately.
6. Construct anteroom and require all personnel to pass
through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site or they can wear
cloth or paper coveralls that are removed each time they
leave the work site.
7. All personnel entering work site are required to wear shoe
covers.
8. Do not remove barriers from work area until completed project is checked
by Infection Prevention & Control and thoroughly cleaned by
Environmental. Services.
9. Vacuum work area with HEPA filtered vacuums. 10. Wet mop with disinfectant.
11. Remove barrier materials carefully to minimize spreading of dirt and debris
associated with construction. 12. Contain construction waste before transport in tightly covered containers.
13. Cover transport receptacles or carts. Tape covering.
14. Upon completion, restore HVAC system where work was performed.
Date
Initial
Additional Requirements:
___________
Date Initials ___________ Exceptions/Additions to this permit Date Initials are
noted by attached memoranda
Permit Request By: Permit Authorized By:
Date: Date:
Daily ICRA Checklist INFECTION CONTROL RISK SSESSMENT
Project Name: JMH Project No.:
Location: JMH File No.:
BEFORE YES NO N/A ICP PM COMMENTS
Construction workers educated in IC practices Preconstruction Meeting
Construction barriers are in place Double air curtain at entrance
Dust control measures evaluated HEPA vacuum, seal back door
Negative airflow and/or filtration systems are in place Negative air machine with HEPA
Air quality control measurements done if necessary.
Circulation and traffic patterns established
Signs posted to identify construction area
Patient care items and equipment removed
Exhaust fans functioning
Plan for debris removal
Dry storage of building materials
Plan for water filtration
DURING Date
Barriers are intact
Dust accumulation is minimal
Negative airflow and filtration is functioning properly
Walk-off mats in place
Traffic patterns maintained
Signs posted
No patient care items or equipment in construction area
Exhaust fans functioning
Debris removal according to plan
AFTER Date
Water system flushed
Vacuum area with HEPA filtered vacuums
Wet mop with disinfectant
Check for mold and mildew and thoroughly clean to remove
HVAC filters cleaned/replaced
Verify appropriate ventilation parameters required for the
area(s)
Remove barriers
Transport debris in covered containers
Terminally clean construction areas
Infection Control Questions
• Call us:
– Jackson Memorial Hospital:
305-585-6820
– Jackson South Community Hospital:
305-251-2500 ext. 765303
– Jackson North Medical Center:
305-654-5215
• Fax number: 305-585-0201
• 24 hour beeper: 305-996-0459, for urgent
matters after hours/weekends.
Facilities Engineering
Jaime Cruz Director, Plant Maintenance and Operations
Department of Engineering
Contractor Safety
• We strive to prevent all incidents that may lead to injuries or illness.
• Safety performance is a responsibility of line management and every contractor.
• We design safety into the work place.
• Individual behavior is the most important
factor in preventing incidents.
Contractor Safety
• We expect and require every contractor to work safely.
• Working safely is good business.
• Safety is an integral part of our culture and total quality processes.
Contractor Safety
• Our safety process must react to all incidents, not just accidents.
• We continually improve our safety process by auditing the process and correcting the root cause of deficiencies.
• We promote safety, both on and off the job.
• We prepare for emergencies.
Permits
Certain types of work cannot be started until approval is given in the form of a signed permit. A written, properly authorized permit may be required before you begin any activities. Facilities can assist contractor personnel in obtaining and completing permit requirement.
Current Permit Types
• Core Drill Permit
• Confined Space Permit
• Hot Work Permit
Future Permit Types
• Above Ceiling Permit
• Wall/Ceiling/Floor Permit
• Others as needed
Finance
Contractor Request for Payments
Mandatory Forms
General contractors shall submit their pay applications using two
industry standard American Institute of Architects (AIA) forms.
These forms include specific information including the total dollar
amount of work completed, retainage, total of payments to date, a
summary of change orders, and the current payment requested.
• G702 Application and Certificate for Payment
• G703 Continuation Sheet
Required on Forms
Activity #
• Five-digit number assigned to each project by Jackson
Purchase Order (PO) #
• Number provided by Procurement to each contract
Vendor Number
• Unique five-digit number assigned to each vendor by Jackson
G703 (schedule of values)
• Breakdown should correspond to line# in PO
G702 Application and Certificate for Payment
APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF PAGES
TO OWNER: PROJECT: APPLICATION NO: 0 Distribution to:
OWNER
ARCHITECT
PERIOD TO: CONTRACTOR
FROM CONTRACTOR: VIA ARCHITECT:
PO NUMBER#:
VENDOR#: PROJECT NOS:
ACTIVITY#:
CONTRACT FOR: CONTRACT DATE:
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,
Application is made for payment, as shown below, in connection with the Contract. information and belief the Work covered by this Application for Payment has been
Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contract Documents, that all amounts have been paid by
the Contractor for Work for which previous Certificates for Payment were issued and
payments received from the Owner, and that current payment shown herein is now due.
1. ORIGINAL CONTRACT SUM $
2. Net change by Change Orders $ 0.00 CONTRACTOR:
3. CONTRACT SUM TO DATE (Line 1 ± 2) $$ 0.00
4. TOTAL COMPLETED & STORED TO $ 0.00
DATE (Column G on G703) By: Date:
5. RETAINAGE:
a. % of Completed Work $ $0.00 State of: County of:
(Column D + E on G703) Subscribed and sworn to before me this day of
b. % of Stored Material $Included in above Notary Public:
(Column F on G703) My Commission expires: Total Retainage (Lines 5a + 5b or
Total in Column I of G703) $ 0.00 ARCHITECT'S CERTIFICATE FOR PAYMENT6. TOTAL EARNED LESS RETAINAGE $ 0.00 In accordance with the Contract Documents, based on on-site observations and the data
(Line 4 Less Line 5 Total) comprising the application, the Architect certifies to the Owner that to the best of the
7. LESS PREVIOUS CERTIFICATES FOR Architect's knowledge, information and belief the Work has progressed as indicated, PAYMENT (Line 6 from prior Certificate) $ the quality of the Work is in accordance with the Contract Documents, and the Contractor
8. CURRENT PAYMENT DUE $ 0.00 is entitled to payment of the AMOUNT CERTIFIED.
9. BALANCE TO FINISH, INCLUDING RETAINAGE $ 0.00
(Line 3 less Line 6) AMOUNT CERTIFIED . . . . . . . . . . . $
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS (Attach explanation if amount certified differs from the amount applied. Initial all figures on this
Total changes approved Application and onthe Continuation Sheet that are changed to conform with the amount certified.)
in previous months by Owner ARCHITECT:
Total approved this Month By: Date:
TOTALS $0.00 $0.00 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
Contractor named herein. Issuance, payment and acceptance of payment are without
NET CHANGES by Change Order prejudice to any rights of the Owner or Contractor under this Contract.
AIA DOCUMENT G702 · APPLICATION AND CERTIFICATION FOR PAYMENT · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006- 5292
Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee.
$0.00
G703 Continuation Sheet
CONTINUATION SHEET AIA DOCUMENT G703 PAGE OF PAGES
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO:
Contractor's signed certification is attached. APPLICATION DATE:
In tabulations below, amounts are stated to the nearest dollar. PERIOD TO:
Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO:
A B C D E F G H I J
ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE
NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE
APPLICATION STORED AND STORED (C - G) RATE)
(D + E) (NOT IN TO DATE
D OR E) (D+E+F)
1 General Conditions
2 Finishes
3 Mechanical
4 Electrical
5 Special Construction
GRAND TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 0% $0.00 $0.00
Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity
Breakdown has to match the line items in the Purchase Order
Purchase Order Sample
How It Works
• Payment for work performed, materials
and subs must be requested monthly
• Pay application for previous month is due by the 10th of the current month
(example: work from 9-1-14 to 9-30-14 must be invoiced no later than 10-10-14)
How It Works
• Two weeks for review by architect and JHS management
• Accounts Payable will process pay applications from the 1st to the 15th of each month
Architect/Engineer Request for Payments
Architect and engineer invoices must include specific information as follows:
• Total contract amount
• Previous billings
• Percent completed
• Total billed-to-date
• Current amount due
Required on Forms Activity #
Five-digit number assigned to each project by Jackson
Purchase Order (PO) #
Number provided by Procurement to each contract
Vendor Number
Unique five-digit number assigned to each vendor by Jackson
Standard Invoice Format
Breakdown should correspond to line #’s in PO
A/E Services Invoice Format
INVOICE NO.
DATE
51015000
4101234
VENDOR# 12345
TO
PO
Line#Description Contract Amount Prior Billed % Complete Total Billed Current Billed
1 Schematic Design -
2 Design Development -
3 Construction Documents -
4 Contract Administration 50% -
5 Contract Administration 100% -
Reimbursable Expenses -
TOTAL FEE
TOTAL -$
[Your Company Slogan] INVOICE
Make all checks payable to [Your Company Name]
THANK YOU FOR YOUR BUSINESS!
[Street Address]
[Phone] [Fax]
[Your Company Name]
A/E Standard Invoice
JACKSON HEALTH SYSTEM
[City, ST ZIP Code]
[Phone]
[100]
October 30, 2014
[Street Address]
ACTIVITY#
PO#[e-mail]
[City, ST ZIP Code]
Thank you for your interest in doing business with Jackson
