Welcome! Lodge Leadership Development Ahoalan-Nachpikin Lodge
LLD 2014 Slide 2 Who are these people? Getting to Know One Another
Ahoalan-Nachpikin Lodge LLD 2014 Slide 3 Getting to Know Each Other
1. Where are you from? 2. How old are you? 3. Where do you go to
school? 4. What troop are you in? 5. What is your position in the
Lodge this year? 6. What is your favorite Scouting memory? Slide 4
Icebreaker Questions Go around in order, person-by-person. The next
person in the rotation must answer the question that appears on the
screen! Slide 5 If you could be any comic strip character, who
would you be? Slide 6 Would you rather fight one hundred duck-sized
horses or one horse-sized duck? Why? Slide 7 Whats your favorite
chick flick? Slide 8 If you could mix three animals together, which
ones would you choose to make the ultimate animal? Slide 9 What
would you name your yacht? Slide 10 If they made a movie of your
life, what would it be about and which actor would you want to play
you? Slide 11 Whos your favorite Disney princess? Slide 12 If you
were a secret agent, what would your code name be? Slide 13 How
many five year olds could you take in a fight all at once? Slide 14
Whats your favorite Taylor Swift song? Slide 15 What are your
favorite hobbies? Slide 16 If you could be the dictator of any
country, which would it be and why? Slide 17 Whats the weirdest
thing youve ever eaten? Slide 18 Favorite childhood cartoon? Slide
19 Favorite movie? Slide 20 If you had to describe yourself using
three words, it would be Slide 21 If someone made a movie of your
life would it be a drama, a comedy, a romantic-comedy, action film,
or science fiction? Slide 22 If I could be anybody besides myself,
I would be Slide 23 What thought or message would you want to put
in a fortune cookie? Slide 24 If you could add a sport to the
Olympics, what would it be? Slide 25 Which country would always win
the Olympic sport from the last question? Slide 26 Do you believe
Elvis is really dead? Slide 27 Favorite dinosaur? Slide 28 If you
had a time machine, where would you go in time? Slide 29 If you
were going to be on a game show, which would it be? Slide 30 What
was your Senior Quote in High School? Slide 31 If you had a year
off of work/school, what would you do? Assume money isnt a problem
but dont go overboard. Slide 32 Role of the Lodge Theres more to it
than just patches Ahoalan-Nachpikin Lodge LLD 2014 Slide 33 Purpose
of the Lodge To recognize those campers -- Scouts and Scouters --
who best exemplify the Scout Oath and Law in their daily lives, and
by such recognition cause other campers to conduct themselves in
such manner as to warrant recognition. To develop and maintain
camping traditions and spirit. To promote Scout camping, which
reaches its greatest effectiveness as a part of the unit's camping
program, both year-round and in the summer camp, as directed by the
camping committee of the council. To crystallize the Scout habit of
helpfulness into a life purpose of leadership in cheerful service
to others Slide 34 Mission of the Lodge The mission of the
Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of
the Arrow as an integral part of the Boy Scouts of America in the
Chickasaw Council through positive youth leadership under the
guidance of selected capable adults. Slide 35 So what do we
actually do? Service Setting up Kia Kima Fixing Currier
ServiceCorps Fellowship Lodge Events Conclave Summer Fellowship
Slide 36 So what do we actually do? Council/District Support Staff
events Camporees Help at events Anything else that Council asks of
us Troop Support Camping Promotions Unit Elections Mobile Camp
Slide 37 What am I supposed to do? What is everyone else supposed
to do? Understanding my Position, Understanding my Role
Ahoalan-Nachpikin Lodge LLD 2014 Slide 38 How the Lodge worksor
doesnt It is essential that everyone understands and fulfills the
duties of his or her role in the Lodge True for both officers,
Chapter Chiefs, committee chairmen, and advisers It is also
important for each person to understand the role of the other
officers of the Lodge Understand what you need to do, understand
why it is important, make a plan to do it, do it! Slide 39 Officer
Positions There are five officers of the Lodge 1. Lodge Chief, Adam
Carr 2. Vice Chief of Administration, Cole Ettingoff 3. Vice Chief
of Finance, Will Borah 4. Vice Chief of Activities, John Johnson 5.
Vice Chief of Inductions, Hunter Ferris Slide 40 Lodge Chief, Adam
Carr 1. Oversee and be ultimately responsible for all Lodge
operations and events. 2. Serve on the Lodge Key Three, along with
the Lodge Adviser and the Staff Adviser. 3. Oversee and supervise
all vice chiefs and committees. 4. Represent the Lodge on the
Council Executive Board. 5. Represent the Lodge on the Section
level, including being present at or having a representative at
Section Council of Chiefs Meetings. Slide 41 Lodge Chief, Adam Carr
6. Coordinate, along with the Special Events Committee, efforts of
the lodge to send members to national-level programs and training
events, including but not limited to: NOAC, ArrowCorps5-type
programs, and Trail Crew programs. 7. Oversee, with the assistance
of the Chapter Committee Chief, all chapters, ensuring that each
has the proper resources to effectively carry out its tasks. 8. Act
as a medium for communication between adults and advisers and the
youth of the Lodge. 9. Preside over regularly-scheduled Lodge
Executive Committee Meetings (6 or more per year). 10. Set and
prepare an agenda for each Lodge Executive Committee meeting. Slide
42 Vice Chief Administration, Cole Ettingoff 1. Coordinate all
event registrations at Lodge events; this includes preparation
before, coordination during, and following-up after an event. 2.
Publish the annual Planbook by March and publish The Dancing Bear,
the lodge newsletter, on a regular basis. 3. Coordinate and update
the Lodgemaster database program and maintain all lodge records. 4.
Maintain paper-based and computer-based records. 5. Responsible for
producing and working with the Council Office to print all
necessary paperwork and forms. Slide 43 Vice Chief Administration,
Cole Ettingoff 6. Coordinate Doubleknot registration and keep all
online portals fully up to date, including the website, Facebook,
etc. 7. Work with the Vice Chief of Finance to coordinate and
organize payment of dues and other financial record- keeping
aspects. 8. Take minutes at Lodge Executive Committee meetings and
distribute copies before meeting for review. 9. Print and
distribute agendas for Lodge Executive Committee meetings. 10.
Produce and ensure the distribution of Ordeal Information materials
at Callouts and at Camporees. Slide 44 Vice Chief Finance, Will
Borah 1. Oversee all finances of the Lodge. 2. Collect dues from
members wishing to remain active members; assist with Re-charter.
3. Coordinate any potential fundraising efforts of the Lodge. 4.
Prepare a Lodge budget and ensure that it is followed. 5. Approve
or deny lodge purchase requests. 6. Develop a check requisition
form and handle check requisitions as approved by the LEC. Slide 45
Vice Chief of Finance, Will Borah 7. Collect money and provide
receipts for transactions at registration at Lodge events. 8.
Oversee and coordinate all operations of the Trading Post,
including merchandising. 9. Keep an up-to-date inventory of all
lodge merchandise in the Trading Post. 10. Keep an up-to-date
inventory of all lodge-owned items. 11. Oversee the coordination of
the Lodge Annual Awards Banquet. 12. Oversee the Lodge Historical
Project, a collection of pictures, patches, and memorabilia from
the Lodge. Slide 46 Vice Chief Activities, John Johnson 1.
Responsible for forming schedules for all events. 2. Coordinate and
plan all aspects of program for all lodge activities. 3. Plan and
effectively carry out all lodge training initiatives; assist with
Lodge Leadership Development initiatives. 4. Coordinate and plan
all service projects of the Lodge; this includes working with
advisers, chairmen, and camp rangers to coordinate various
projects. 5. Plan and assist in the execution of special
events/service projects, e.g. ServiceCorps initiatives. Slide 47
Vice Chief of Activities, John Johnson 6. Train all Elangomats and
coordinate Elangomat activities at Ordeals; oversee all Elangomats.
7. Provide detailed service project guidelines to participants. 8.
Coordinate tools for projects; this includes acquiring,
distributing, and collecting tools. 9. Coordinate menus for all
lodge events with the Cook Crew. 10. Coordinate Vespers service at
all Lodge events. Slide 48 Vice Chief of Inductions, Hunter Ferris
1. Oversees all aspects of the Induction Process 2. Assists Chapter
Chiefs with Unit Elections training. 3. Oversees all training of
the Lodge. Does not oversee the training of new officers. 4.
Oversees aspects of the Ordeal Weekend that are not the actual
Ordeal. I.E., Activities before the Pre-Ordeal Ceremony and after
the Ordeal. 5. Coordinates all service of the Lodge. Coordinates
Commissioners Corps and Commissioners at Ordeals. Slide 49 Chapter
Chiefs, 2014 Lippoe BlaknikJoey Garner Macheu MachqueRavi
Tummalapalli Nashoba TohbiVacant Okla KamassaDylan Dodson Sakima
MachqueCaleb McCulley Slide 50 Chapter Chiefs 1. Oversee and
coordinate regular chapter meetings at an advertised time and
place. Have activities planned and information about upcoming Lodge
events. 2. Work with the District Executive to coordinate unit
elections for every troop wanting an election in every district of
your chapter. 3. Conduct or coordinate a team to conduct unit
elections in every troop wanting one. 4. Be aware of upcoming OA,
council, and district programs. Slide 51 Chapter Chiefs 5. Hold at
least 6 chapter meetings per year; one per month is a good goal. 6.
Lead chapter at Lodge events and competitions. 7. Facilitate an
active local OA program (troops in a district or area). 8. Hold one
special, chapter-only event during the year. 9. Work with the Lodge
Chief when he needs volunteers! Slide 52 Lodge Committees Lodge
Committees and Officers to whom they report. Slide 53 Lodge Chief
Committees Vigil Committee Reports to: Lodge Chief Organizes and
coordinates all efforts of the Vigil Committee, including
overseeing the nomination and selection process of Vigil
candidates. With adviser, oversees and coordinates all aspects of
the Vigil call-out and ceremony. Conclave Chief (host year) Reports
to: Lodge Chief Responsible for planning, coordinating and
executing Conclave during Lodge host years. Responsible for
coordinating and forming ad hoc committees to perform and
accomplish necessary tasks in preparation for Conclave. Slide 54
Administration Committees First Aid and Safety Responsible for
having first aid supplies and running a First Aid Station at all
Lodge events Responsible for overseeing the collection of health
forms at Ordeals Responsible for knowing about any special medical
issues or needs Slide 55 Administration Committees, Cont.
LodgeMaster Committee Reports to: Vice Chief of Administration
Responsible for all electronic record keeping of the Lodge.
Responsible for helping run registration at events and provide
reports to be given to officers when asked to do so. Responsible
for giving quarterly updates on Brotherhood Conversion Percentage,
New Ordeal Membership, and current Lodge Membership. Updates will
be made on Chairmans own time, and are expected to be presented at
LECs. Slide 56 Administration Committees, Cont. Historical
Committee Reports to: Vice Chief of Administration Responsible for
being knowledgeable about current Lodge History, including brief
overviews of Koi Hatachi and Chickasah. Responsible for keeping
record through the use of media of events that will be used on the
website and other online and printed publications. Responsible for
working with the Banquet & Honors Chairman and Vice Chief of
Administration to provide media or reports when requested. Slide 57
Activities Committees Dance and Drum Committee Reports to: Vice
Chief of Activities Coordinates the incorporation of American
Indian elements such as drumming into Lodge ceremonies. Responsible
for Lodge drums and American Indian elements. Responsible for
promoting American Indian dancing of all types and encouraging
members to build regalia, become involved in dancing, and competing
in powwows, at Conclave, and at NOAC. Slide 58 Activities
Committees, Cont. Conclave Delegation Committee Reports to: Vice
Chief of Activities Develops a theme for Conclave; coordinates
thematic elements and develops merchandise for event. Promotes and
coordinates transportation and attendance efforts of the Lodge to
that years Conclave. Slide 59 Activities Committees, Cont. Mobile
Camp Committee Reports to: Vice Chief of Activities Responsible for
extra cheerful Kia Kima Scout Reservation outreach through the use
of extra service provided by the Order. Responsible for running the
Mobile Camp program for the council. This includes running basic
scout skill demonstrations similar to those demonstrated in
Trailblazers at Kia Kima. Responsible for keeping track of the
Commissioner Corps, and recognizing those eligible for the award at
Banquet. Slide 60 Finance Committees Merchandise/Trading Post
Committee Reports to: Vice Chief of Finance Responsible for all
merchandising operations of the lodge, including designing and
ordering new merchandise as needed/wanted and keeping track of all
lodge merchandise. Responsible for running the Lodge Trading Post
at all events and coordinating the sale of Lodge merchandise at
Summer Camp. Banquet and Honors Committee Reports to: Vice Chief of
Finance Responsible for planning the banquet, securing a location
for the banquet, and organizing provisions for the annual banquet.
Responsible for promoting the event and putting on a well-
orchestrated event. Responsible for securing recognitions from the
preceding year. Slide 61 Inductions Committees Ordeal Committee
Reports to: Vice Chief of Inductions Responsible for coordinating
all aspects of the Ordeal, including working with the Ceremonies
teams, the Vice Chief of Activities for scheduling, and the Vice
Chief of Unit Elections/Camping Promotions for general planning.
Responsible for working with the Service Committee to coordinate
service projects for the Ordeals. Brotherhood Committee Reports to:
Vice Chief of Inductions Responsible for coordinating Brotherhood
conversion efforts, including contacting Ordeal members on a
regular basis. Responsible for ensuring ample opportunity for
Brotherhood conversion is available at Lodge events and at Summer
Camp. Conducting Brotherhood class and walk Slide 62 Inductions
Committees, Cont. Ceremonies Committee Reports to: Vice Chief of
Inductions Responsible for all ceremonies of the lodge: Pre-Ordeal,
Ordeal, and Brotherhood. (Vigil ceremony is responsibility of Vigil
Committee) Responsible for facilitating all ceremonies at events
and at Summer Camp. Responsible for keeping track of regalia and
all lodge ceremonies-related gear. Responsible for training
ceremonies teams and ensuring that team members are sharp and
on-time for all ceremonies. Slide 63 Expected or Wanted of Everyone
1. Attend all Lodge events throughout the year, including all of
the LEC meetings. 2. Participate in one OA Summer Program (High
adventure). 3. WORK ON KIA KIMA SCOUT RESERVATION SUMMER CAMP
STAFF. (REQUIRED) 4. Undying appreciation of and adherence to the
Scout Oath, Scout Law, and to the Obligation of the Order of the
Arrow. 5. Appreciation of the ideals of Scouting. Slide 64 Slide 65
Section and National Slide 66 Section We are in Section SR-6
(Southern Region-6) Made up of nine lodges from all of Tennessee,
Kentucky and part of Mississippi Ahoalan-Nachpikin, Chicksa,
Ittawamba, Kawida, Wa-Hi-Nasa, Pellissippi, Sequoyah,
Talidandaganu, Nguttitehen Every year one lodge hosts Section
Conclave. This year Chicksa is hosting at Camp Yocana. The next
time we host is in 2016 At the end of Conclave we elect new Section
officers Section Chief: Matt Brown (new Chief will be elected at
CoC) Section Vice Chief: Aaron Shepherd Section Secretary: Jerry
McKensie Slide 67 Section (cont.) There are also Section Committee
Chairmen that are appointed by the Section Chief (Publications,
QUEST, Ceremonies, etc) that are responsible for different areas at
Conclave and throughout the year Council of Chiefs is like our LEC
meetings, except on a Section Level Voting members: Every lodge
chief, the three section officers, and the immediate past Section
Chief (if he is still under 21) There are two CoC a year to plan
Conclave. Lodge Chief, Conclave Chairman, and one or two Vice
Chiefs attend Slide 68 National Every December the Section Chiefs
go to the December Planning Meeting in Dallas to plan the year.
There they elect 6 National Officers: National Chief, National Vice
Chief, and the 4 Region Chiefs. National Chief: Nick Dannemiller
National Vice Chief: Taylor Bobrow Southern Region Chief: Wesley
Seaman Oversee different functions of the Order at a National level
Can only serve one term as a National Officer. They cannot run for
reelection Slide 69 How to justify buying an iPad 2014 Budget
Ahoalan-Nachpikin Lodge LLD 2014 Slide 70 Change the Status Quo
because the Status is not Quo. Changing Traditions
Ahoalan-Nachpikin Lodge LLD 2014 Slide 71 What are some traditions?
Slide 72 How do traditions get started? Slide 73 The definition of
insanity is doing the same thing over and over and expecting
different results. Slide 74 What might stop us from changing
traditions? Slide 75 How can we convince people to change
traditions. Slide 76 2012-2014 Lodge Adviser Meet the Man: Mr.
Uncle Chuck Ahoalan-Nachpikin Lodge LLD 2014 Slide 77 Welcome!
Lodge Leadership Development Ahoalan-Nachpikin Lodge LLD 2014 Slide
78 Dont scare them off too soon now. Chapter Meetings &
Structure Ahoalan-Nachpikin Lodge LLD 2014 Slide 79 You mean I have
to speak in front of people? Unit Elections Ahoalan-Nachpikin Lodge
LLD 2014 Slide 80 Its like a series of tubes Communication &
Technology Ahoalan-Nachpikin Lodge LLD 2014 Slide 81 Lodge Emails
Everyone has an official Lodge Email Address @chickasawoa.org Sign
in at gmail.com Can set it up to forward to your personal email
address If you do not have an email you check regularly, you can
have it forward to your facebook Instructions on a handout Slide 82
Lodge Mailing List Operated by Vice Chief of Administration and Key
Three People must sign up for it on our website or facebook page
Emails about upcoming events and program notes Mailing list is open
to anyone, including parents and Scout Leaders Slide 83
www.facebook.com/lodge558 Slide 84 www.chickasawoa.org Slide 85
What is the best way to get in touch with you? Phone call? Text?
Email? Facebook post? Hand written letter? Slide 86 Getting other
people to do your work for you. The Keys to Delegation
Ahoalan-Nachpikin Lodge LLD 2014 Slide 87 What is Delegation?
Merriam-Webster will define delegation as such: 1: the act of
empowering; to act for another 2: a group of persons chosen to
represent others Slide 88 What does this mean? You cant do
everything by yourself, and we, as a lodge, do not expect you do
everything. Thus, you will need help. It is imperative that you do
your jobs to the best of your abilities, because if one of you
cannot participate in a program, and set no delegate, there is no
one to pick up the slack. Leaving us to do your job while also
juggling our own. Slide 89 What does this mean? Quite simply, it
means two (2) things. First, you need have a committee. You are not
a committee of one. You are a committee chairman In this committee,
you must assign certain people specific jobs. These specialized
members are at your disposal, doing whatever you may need them to
do. They are there to do the jobs you may not be able to perform
during an event. Such as doing registration, making sure the clan
commissioners are busy, or conducting ceremonies. Slide 90 What
does this mean? Secondly, delegation infers that you will have a
replacement at an event. If you are unable to attend, you must (and
it is more imperative that you do this) set someone to do your job.
If you are Vice Chief of Admin., and cannot attend an event, and no
one knows how to run registration besides you, this event is not
going to go well. YOU MUST HAVE A REPLACEMENT!!! Slide 91 How to
Delegate within a Committee Firstly, and most importantly, you must
have a committee filled with people that are able to perform the
jobs that you need done. These people are specialized for a reason,
they are not people you wouldnt trust. The best people for a
committee are the ones who are seasoned in the Order of the Arrow,
but is not limited to the LEC. Slide 92 How to Delegate within a
Committee Delegation from there would include the important items
included within an event. They would not be worthless tasks as
Official Garbage Collector. A task that would be delegated would
be: Ceremonies, Cooks, Merchandise, Printing, Patch Design, or any
other task that would need completing. NOTE: THIS DOESNOT MEAN YOU
DO NOT DO ANYTHING DURING THE EVENT. IN THE END, IT IS YOUR JOB TO
MAKE SURE THAT THESE OTHER JOBS ARE COMPLETED. Slide 93 Delegating
S.M.A.R.T The job you designate to a committee member would be
Specific. No one wants to get a job description like, Rake Leaves.
No one is going to rake all the leaves from Kia Kima, let alone
Currier. The job would tell me when, where, how, and why. Secondly
the job must be Measurable. This is allow the person to know when
theyre done. An example of this is, I need 500 copies of the
Planbooks for Ordeal. Not just, I need Planbooks. Slide 94
Delegating S.M.A.R.T The next thing we as a committee need are
Achievable & Realistic goals. These are goals that are going to
be done before or at the event. An A&R goal would be asking a
person to find Clan 9 at Ordeal. An un-A&R goal would be, Hey,
I need Clan 9 to build a bridge to Narnia in 10 minutes and it has
to be done with only trees that are in oaken nature from the
western part of Texas along the Arizona border. Oh, and the trees
must be albino. Slide 95 Things wrong with that statement Narnia
only exists in England Oaken Nature is not a real phrase Arizona
and Texas do not touch, let alone have a border Albino trees. Need
I say more. Slide 96 Delegating S.M.A.R.T Finally the tasks must be
Time Bound, meaning that they must be completed or able to be
completed before the end of the event. These are planned ahead of
time (Backdating; which will be covered later), and will require
some of the most work. If all the steps are done, the event should
run relatively smoothly. Slide 97 Support & Checking Up The
support list is a vital part of the process. If you cannot contact
your committee, how are you going to make sure the jobs are getting
done? This bring up the next and final point, checking up on your
committee. Slide 98 Support & Checking Up Checking up on your
committee is a must. Your committee members have other commitments
other than just the Order of the Arrow, most of us are in school,
play sports / band, or have a girlfriend. We dont always remember
what you assigned us. You, as the head of the committee must make
sure that we are reminded constantly so that you dont look bad when
it comes time to fulfill the job. Because in the long run, its your
job. Slide 99 The Task at Hand: Examples of Delegation The Ordeal
Scenario: Youre the Ordeal Chairman. Jobs you have to do:
Registration, Doubleknot, Wristbands, Dues Forms, Name Tags, Kia
Kima / Currier Maps, Copy of Schedule for Lodge Members, Membership
Cards, Lodgemaster, Pens, Receipt Book, Budget Sheet, Camp
Reservations, Elangomats Secured, Elangomat T-shirts, Elangomat
Handbooks, Clans divided, Spirit of the Arrow Booklets, Work
Projects, Tools for Work Projects, Menu, Food List, Secure Food
Items, Check w/ Dennis re: Kitchen, Service Patrol for Cleanup,
Bags for Breakfast/Lunch for Ordeal, Flag Ceremony, Movie, Chapel
Service, LEC Agenda, First Aid Station, Supplies (FA), Health Log
(FA), Emergency Plan (FA), Kia Kima Display, High Adventure
Promotion, NOAC Promotion, Project 2013 Promotion, Ceremonies Teams
Confirmed, Outfits secured, Sashes Secured, Sites selected, Site
Prep Crew, Props secured, Torches and Fuel, Brotherhood Teams,
Outfits secured, Sashes secured, Site selection, Site Prep Crew,
Membership Cards, Brotherhood Spirit of the Arrow Books, Props
Secured, Torches and Fuel, Brotherhood Review, Brotherhood hike,
Lodge Flaps, All other Lodge Merchandise, Accounting procedure,
Recognition items, Inventory Sheets completed, Plan books, Lodge
Flaps, Membership Cards, Teamwork Event / Games, Handbooks. Slide
100 The Task at Hand: Examples of Delegation 1. Form a Committee 2.
Delegate within the Committee 3. Check-Off jobs that are covered by
other individuals 4. Check-Up to make sure jobs are getting done 5.
Perform Slide 101 The Task at Hand: Examples of Delegation Jobs
after this process: Elangomats Secured, Elangomat Handbooks,
Elangomat T-shirts, Clans Divided, Spirit of the Arrow Booklets.
Your work load went from 238 items to 5. Delegation at its finest.
Delegation can make or break an event. Slide 102 Ordeal Structure
Ahoalan-Nachpikin Lodge LLD 2014 Slide 103 What is Ordeal? Ordeal
is our first opportunity as a Lodge to meet our new brothers, but
it is also the most crucial point of our Lodges future. The Lodge
Chief could meet and greet every single new member, but if the
event did not run as well, the hope is lost. The vets of the OA are
not the only ones who notice when events are run poorly. Slide 104
How Do We Fix This? The most successful way of preventing this is
backdating. This allows us as a Lodge to prepare for the worst.
Murphys Law is the most common killer of Lodge events. And most, if
not all problems could have been solved before the actual event
started. Slide 105 What is Backdating? Merriam-Websters definition:
to put a date earlier than the actual one on; to make retroactive
Simply, you plan. You plan an event starting a month before to six
months. It is personal preference and depends on the significance
of the event. Backdating will also be covered a little more in
depth later today Slide 106 Whose Job Is It? Ordeal? Its OUR job.
Ordeal is run at different points by different people. This is
where delegation comes into play. Without delegation, Ordeal would
be a complete headache for the Ordeal Chairman. But luckily, he has
a team behind him to get the job done. Slide 107 The Ordeal And You
Your relationship to Ordeal matters mainly on your position in the
Lodge. Rarely will you receive a job you have never done or are not
already accustomed to, this is to make your life easier during the
Ordeal and also the life of the Ordeal Chairman. Ex.: If you are
Service Chair, it is your job to get Service Projects. Slide 108
Starting the Planning Process The first thing you do in any
planning process of an event is first make a schedule. Ordeal runs
Friday Sunday on a weekend in May and September. The schedule needs
to be set in stone three (3) months before the event. The planning
should start before or around this time also, meaning that
committee members should be assigned jobs. Slide 109 Whats My Role?
VC Admin DoubleKnot Registration, Wristbands, Dues, Name Tags,
Maps, Copy of Schedule, Membership Cards, LodgeMaster (with
LodgeMaster Chair), Receipt Book, Printed Budget, Camp
Reservations. VC Admin will basically do all printing and
registration. Slide 110 Whats My Role? Ordeal Chairman Elangomats
Secured & Confirmed, Elangomat T-shirts, Clans Divided &
Accounted, Spirit of the Arrow Booklets, Work Projects (with
Service Chair), Tools for Work Projects, Head Elangomat Ordeal
Chairman is the head of the Ordeal. All things will be asked of him
on the dates, so his work load is completed before the event. Slide
111 Whats My Role? Ceremonies, VC AIA, & Brotherhood Chair
Confirm Teams for Brotherhood and Ordeal, Regalia Secured, Drum,
Sites Selected and Prepped, Torches and Fuel, Brotherhood Testing
and Brotherhood Walk Ceremonies, VC AIA, & Brotherhood Chair
will be mainly untouched during the Ordeal until their time to do
ceremonies. Slide 112 Whats My Role? Merchandise Chairman Lodge
Flaps (Accounted & New FDL), Lodge Merchandise (Accounted and
Displayed), Inventory Trading Post is untouched until after
ceremonies Saturday night, although it can be set up beforehand.
Slide 113 Whats My Role? VC Finance Registration, Gross Income and
Profit, Budget Made Service Chair Service Projects, Head
Commissioner First Aid & Safety Chair First Aid Station
(Supplied, Logged, Emergency Plan) VC Activities Saturday Night
Festivities Et Al Used wherever needed Slide 114 ~45 Minutes Goal
Planning with Adviser Ahoalan-Nachpikin Lodge LLD 2014 Slide 115
The Lodge is like a canoe Strategic Plan Ahoalan-Nachpikin Lodge
LLD 2014 Slide 116 Membership Retention Increase ratio from Unit
Elections to actual Ordeal Candidates Increase Brotherhood
Conversion Increase attendance at events Summer Camp presence Doing
more than just Elections, Call Outs, Summer Fellowships Slide 117
Service Community Service Increase service and participate in One
Day of Service Council Service Have ServiceCorps at more Council
events Philanthropy Establish a philanthropic program to donate to
local organizations Slide 118 Camping Promotions Where to Go
Camping Guide Create an updated Where to Go Camping Guide and
distribute to Troops Camping Promotions Visits Increase and improve
visits Mobile Camp Successfully launch the program Slide 119
Chapters Active Chapters District Involvement Working with District
Executives Working with District Committee ServiceCorps at Camporee
Chapter Activities Doing more than just having meetings Journey to
Excellence Bronze level in Chapter JTE Slide 120 Cub Scout Support
American Indian demonstrations Dancing/Drumming at Cub Scout
events/pack meetings Event Support Serving at Cub Scout Day Camps,
District events, etc Slide 121 Activities / Inductions Improving
Dance Having active dancers Improving Drum Having active authentic
singers Improving Ceremonies Improve regalia and training Slide 122
Administration / Financial Record-keeping LodgeMaster Increased
Funds Explore other fundraising opportunities besides merchandise
Slide 123 What is Journey to Excellence? Section, Lodge, Council,
Chapter, Troop Lodge: Financial Membership Program Council Service
Leadership Slide 124 Goal Planning Three goals to improve your
position and that fit in with the Strategic Plan S Specific M
Measurable A Attainable R Relevant T - Timely Slide 125 Backdating
Setting specific dates to have steps to your goal accomplished
Publishing Dancing Bear: Publish Date: February 1 Articles in:
January 25 th Writers recruited: January 10 th Brainstorm article
ideas: January 1 Slide 126 2014 Lodge Goals 1. Attain Gold Level in
Journey to Excellence 2. Obtain a minimum of 80 youth members at
LOAC and Fall Fellowship. 3. Revamp inactive Chapters through
Chiefs support and provide quarterly Chapter Meetings to be held by
the Chapter Chief. 4. Implement the Lodge Strategic Plan. 5. Fully
complete the electronic database on Dropbox. Slide 127 How it works
Lodge Executive Committee Ahoalan-Nachpikin Lodge LLD 2014 Slide
128 What is the LEC? The Lodge Executive Committee How the Lodge
operates How new programs and ideas are created How the youth run
the Order Slide 129 Structure of LEC All youth Arrowmen may speak,
but not everyone can vote Voting Members: elected and appointed
officers + outgoing Chief Chapter officers (i.e. Chapter Vice Chief
of Admin, etc) do not vote One person, one vote. Slide 130 What
happens in an LEC? Begins with Obligation Approval of minutes
Reports Business Chief Report/Adviser Minute Closing with song
Slide 131 How does it happen? Roberts Rules of Order Motion process
Motion 2 nd Discussion Secondary Motions (ex: amend Main Motion)
Vote Slide 132 Other motions To lay on the table To postpone
indefinitely To recess/adjourn Point of Order Point of Information
Slide 133 Voting Spoken All in favor, all opposed, all abstaining
Division of Assembly Role Call Ballot Slide 134 Lodge Chiefs role
Must appear impartial Cannot make motions/debate entertain motions
Step down from chair Votes when it would actually change outcome
Slide 135 Is it over yet? LEC Ahoalan-Nachpikin Lodge LLD 2014
Slide 136 Order of Succession Vice Chief of Administration Vice
Chief of Inductions Vice Chief of Finance Vice Chief of Activities
Slide 137 GO OA! (GO AWAY) Lodge Leadership Development
Ahoalan-Nachpikin Lodge LLD 2014
