Welcome

Compliance MonitoringInformation Session

September 2009

Webinar Meeting

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Objectives of Webinar

• Purpose of Compliance Monitoring • Focus on on-site monitoring• Procedures/Process • Clarify 2009-2010 Checklists• Question & Answer

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Purpose of Compliance Monitoring

• The State Department has the requirement to ensure LEAs are complying with federal and state legislation/regulations

• LEA compliance is verified in two ways– Desk Audits– Site Visits

• Provides data to inform need for Technical Assistance from the state

• Improves practice which leads to less need of sanctions from the state

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Delaware Compliance Monitoring System

• Increase the efficiency of the state responsibilities of Federal and State compliance

• Reviewing all Federal and State regulations to ensure we only monitor those compliance items required by legislation/regulation

• Less intrusive for LEAs

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Desk Audits

• Moving as much of the monitoring to desk audits as possible

• DOE will use information from already existing documents and data when possible

• LEA will only submit documents that do not reside at DOE• Not required to resubmit annually

– Exceptions• LEA updates document• Update required due to federal or state changes

• Program Managers may complete random checks to ensure the documents on file are the most current

• Desk Audit Schedule forthcoming – Inform LEA when desk audits are taking place– Inform LEA when documents are due

• Web-based system forthcoming• Until operational, Program Mangers will be asking for

documents in either electronic or paper versions

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On-site Audits

• On-site monitoring for only those compliance issues that cannot be monitored as a desk audit

• Coordinated effort with all State and Federal compliance

• Confined to months of October and November

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Schedule of On-Site Compliance Monitoring

• Every district and charter school will receive an audit between October 5 and November 20– Schedule sent to LEAs on August 10

• LEAs will be notified 2 business days prior to visit – Schools to be visited– Specific Checklists per school– Additional worksheets to support checklists– Name of staff conducting audits

• Selection of schools within districts– Targeted (based on specific indicators)– Random (based on number of years since

previous audit)

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Schedule of On-Site Compliance Monitoring continued

• Compliance Checklists sent to LEAs on August 10– Specific worksheets will be sent Sept 18 – Not all checklists have additional worksheets

• Findings will be compiled and sent to LEAs in November

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General Procedures

• DOE staff will not report before 8:30 a.m.• DOE Staff are working as individuals

(with the exception of Sp Ed that is working in teams of two/three) in the LEA office or school for the specific checklist(s) for which they are responsible

• DOE staff will move through the schools in the order listed on the schedule

• Not all checklists are completed at all sites

• DOE Staff will make every effort not to be disruptive to the instructional process

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Checklists by Teams

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Special Education Team

• Team– Martha Toomey, Jen Kline, Kathy Goldsmith, Brian

Touchette, Karen Jones, Dale Matusevich, Kathy Herel, Jim Lesko, Michelle Rush, Linda Smith, Lori Duerr

• Checklists– Special Education – IDEA– Secondary Transition Requirements

• Location– Special Education Checklist

• All schools– Secondary Transition

• All 2009 Scheduled High Schools• Specific 2008 audited High Schools with concerns

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Title I, Part A & Title II, Part A Team

• Team– Amelia Hodges, John Hulse, Dusty Shockley,

Patricia Bigelow, Ted Jarrell, Theresa Kough

• Checklists– Title I, Part A– Title I, SES– Parent Notification (Non-HQT for 4+ weeks)– Plans for Teachers Not Yet Highly Qualified

• Location– District and Charter School Offices

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Title II, Part D Team

• Team– Wendy Modzelewski, Denise Allen, John

Ray, and Janet Ray

• Checklist– Title II, Part D

• Locations– District Offices– Specific 2009 Scheduled Charter School

Offices– Specific 2009 Scheduled Schools

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Connections Team

• Team– Linda Wolfe, Dennis Rozumalski, Robin Case, Fran

Kellam, Frank Ingram• Checklists/Locations

– Title IV, Truancy - District and Charter School Offices and all schools

– School Climate and Discipline - District and Charter School Offices and all schools

– School Counselors - District and Charter School Offices and all schools

– Education of Homeless Students - District and Charter School Offices, all 2009 scheduled schools, specific 2008 audited schools with concerns

– Student Success Plans - District and Charter School Offices and secondary schools

– School Health Record Keeping - all schools

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Transportation & Charter School Team

• Team– Ron Love, Lee Dean, Julia Webster, Scott

Kessel

• Checklists– School Transportation– Criminal Background Checks for Staff – Parent Enrollment Letters

• Locations– School Transportation

• District and Charter School Offices – Criminal Background Checks for Staff &

Parent Enrollment Letters• Charter School Offices

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CTE Team

• Team– Lisa Stoner, Dale Derrickson, Sharon

Rookard, Rita Hovermale, Karen Hutchison

• Checklists– Cooperative Education– Diversified Occupations Programs

• Location– Specific 2009 Scheduled High Schools

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Science Team

• Team– Kelli Martin and Crystal Lancour

• Checklists– Chemical Safety in Science – Chemical

Storage Room– Chemical Safety in Science – Science

Classroom– Eye Protection Devices

• Locations– All 2009 Scheduled High Schools– Specific 2008 audited High Schools with

concerns

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OCR Team

• Team– Melvin D’Souza, Wayne Barton, Linda Wolfe, Fran

Kellam, Frank Ingram, Karen Hutchinson, Sharon Rookard, Rita Hovermale

• Checklists– Non-discrimination in the Hiring and Treatment of

Employees– Non-discrimination Notices– CTE Student Recruitment and Admissions – Career Guidance

• Locations– Lake Forest High School– Laurel High School– Woodbridge High School

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Questions?

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Future Questions?Please contact

Ted Jarrell, Lori Duerr or Specific Program Manager

Thank you for your time.