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WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th , 2015

WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

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Page 1: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

WELCOME!Church Ministry Coordinator (CMC) Meeting

August 15th, 2015

Page 2: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Agenda

• Opening Prayer

• Gap Ministry Updates & Upcoming Events

[Break]

• Breakout Discussion

• What’s next?

• Closing Prayer

Page 3: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Gap Ministry Update

Page 4: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Our Churches in Action!• Many Hands Project

• Over 100 youth & leaders from Village Church of Gurnee, Immanuel Gurnee, Gurnee Community Church, and Christ Community Church Zion

• Completed 41 homeowner projects, 13 bunk beds, 22 starter kits, four days of clothing distribution

• Threadz School Uniform Ministry (Gurnee Community Church)

• Served 59 kids, tailoring *new* pants and shirts for the upcoming school year

• Church Tours & Love INC Sundays• Libertyville Covenant Love INC Sunday: Raised $7,800 for Love INC through the

Furniture Team’s challenge to the church!

• Christ Church Highland Park Bus Tour: Group stopped at Love INC for a tour and learned more about the ministry and how they can share their talents

• July Volunteer Orientation: Nine new people attended to explore ways to serve how God wired them

• First Presbyterian of Waukegan Love INC Sunday: Spark preached and shared more about Love INC with the church

Page 5: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Upcoming Ministry Opportunities• Gap Ministry Coordinator position is posted!

• Kevin’s last day was Thursday; he is leaving Love INC to ‘go missional’• Please share the job description within your churches and other circles• Pray for discernment as we navigate the hiring process

• Mobile Clothing distribution• Drive for children’s clothing! Stock up on 5T – teen clothing for the four

upcoming giveaways• Volunteers & clothing items needed for:

• Week of August 24th “Back to School” at Bethel in Gurnee• Week of October 12th Coats/Winter Prep at First Presbyterian Waukegan• Week of December 6th “Sharing God’s Warmth” in Zion

• Starter Kit delivery teams• Deliveries are available for whenever your teams have the time!

• Intake Ministers – Clearinghouse is 4-6 weeks behind in engaging families!

• Loving listeners reach out to our clients, learn more about their situation, and offer encouragement and prayer

Page 6: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Upcoming Events• Annual Dinner Auction at Midlane Golf Resort

• Friday October 16th, 6p Social Hour & Silent Auction, 7:30p dinner

• Help us find items for the silent auction portion of the evening (sports or theatre tickets, sports memorabilia, gift cards or gift baskets, etc.)

• Share flyers, social media posts, etc. within your congregations• Post on your church’s website, Ministry Boards, etc.

• Invite, invite, invite! We want all our tables filled with people• Ask your small group to share a table, invite those who many not know Love

INC to help them learn about the ministry

Page 7: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Upcoming Events• Volunteer Orientation, Saturday September 19th

• Overview of Love INC and opportunity to learn about specific opportunities to plug into various ministries

• Scheduled for every two months through 2015• Contact Spark to RSVP – open to anyone!

• Love INC National Gathering at Village Church of Gurnee, September 23-25

• Annual gathering of all Love INCs across the country – for staff, board members, and volunteers to learn and share ideas across our affiliates.

• Contact Spark if you are interested in more information

Page 8: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

BREAKOUT DISCUSSION

Page 9: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Discussion• How do you see other ministries presented in

your church?

Page 10: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

What does a CMC do?• Purpose

• To lead as the champion for the Love INC ministry within your church, sharing the mission & vision of Love INC and helping other Christ-followers to connect to opportunities to serve

• How do I do this?1. Help church leaders prepare the church for outreach

• Coordinate a Love INC Day, identify existing church ministries, and/or implement a talent tithe using an Individual Resource Inventory

2. Promote Love INC throughout the church• Share ministry opportunities, Love Stories, prayer requests, and events

3. Keep Love INC informed about the church’s ministry needs

4. Help develop and/or support Love INC Gap Ministries

5. Help the church refer needs to the Love INC Clearinghouse, as needed

6. Help recruit servants from within your church

7. Share volunteer best practices with church volunteers

8. Encourage prayer support

Page 11: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

What’s next?• PRAY for the Ministry

• A consistent supply of servants to share the love of Christ to those in need

• Financial support for our new ministry space

• RECRUIT servants• Clearinghouse Intake Minister & Receptionist• Furniture teams & Starter Kit deliveries

• CONNECT leadership in your church to help get folks energized & involved

• Love INC Sundays• Presentations to leadership• Presentations to Mission boards

• ATTEND the next CMC meeting on Sat Nov 14th, 2015

Page 12: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

SERVING OPPORTUNITIES

Page 13: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Clearinghouse Serving Opportunities

Clearinghouse Coordinator (CC)

Prayer warrior

team

ROLES

- Cover office & clients in prayer

- Collect client prayer needs from office team

- Collect Love INC prayer needs from staff/board

- Coordinate with partner church prayer teams

- Communicate Love INC petitions to prayer warriors

Receptionist

team

ROLES

- Voice of Love INC to all callers

- Share process with clients & agencies

- Route calls to appropriate location

- Schedule intakes

- Offer prayer!

** do not troubleshoot!**

Calling/Verification

team

ROLES

- Return client calls left on voicemail, help investigate questions

- Review client verification needs with CC

- Make follow-up calls as needed

- Offer prayer!

Intake Minister

team

ROLES

- First major contact with person in need

- Learn about client’s situation through intake phone call

- Follow up calls with client, as determined with CC

- Offer prayer!

Data entry / other office needs

ROLES

- Rename faxes in system

- Enter client information, initial & updated

- Enter verification information, as rec’d

- Enter volunteer hours (Gap ministries, office servants, board, etc)

- File paperwork

1 leader & unlimited warriors! 1/day M-F 9a-1:15pm 2-3/day M-F 9a-1:15pm 3-4/day M-F 9a-1:15pm 1-2/day M-F 9a-1:15pm

Page 14: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Gap Ministry Serving OpportunitiesGap Ministry Coordinator

Starter Kit

Goods

ROLES

- Identify donation needs

- Sort & cull donations

- Group/stage items

- Pack kits

- Deliver kits

Admin

ROLES

- Identify eligible clients

- Schedule church delivery team

- Schedule delivery w. client

- Prepare paperwork

- Track paperwork return & closeout request

Furniture

Goods

ROLES

- Identify donation needs

- Stock & cull inventory

- Clean upholstered items

- Repair furniture

- Pick & stage items

- Deliver furniture

Admin

ROLES

- Identify eligible clients

- Schedule church delivery team

- Schedule delivery w. client

- Prepare paperwork

- Track paperwork return & closeout request

Donor management

ROLES

- Return calls from potential donors

- Schedule pick-up app’ts

-Prepare paperwork

- Track paperwork return & closeout request

Page 15: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Gap Ministry Serving Opportunities

Gap Ministry Coordinator

Clothing

(Mobile model)

Goods

ROLES

- Identify donation needs

- Review & cull donations

- Sort into bins/racks

- Transport to location

- Set up/tear down at location

- Serve at location

Admin

ROLES

- Identify eligible clients

- Recruit host church

- Schedule app’t w. client

- Prepare paperwork for church tem

- Track paperwork return & closeout request

Baby Shower/Layette

Goods

ROLES

- Identify donation needs

- Stock & cull inventory

- Deliver the items

Admin

ROLES

- Identify eligible clients

- Schedule church delivery team

- Schedule delivery w. client

- Prepare paperwork

- Track paperwork return & closeout request

Page 16: WELCOME! Church Ministry Coordinator (CMC) Meeting August 15 th, 2015

Other ministry opportunities• Church pastors & leadership for client visits/relationship building

• Intake ministers are now actively asking families if they would like to speak with someone for spiritual growth & guidance

• Solicit donations• Financial• Goods, as identified by Gap Ministry teams

• Connect with schools to pick up lost & found or donated uniforms• Provide contacts for corporate furniture/household good donations

• Communications• Take pictures of ministry in action!• Help source & write stories• Social media support (Twitter, other forms)

• Supplement Gap Ministries• Follow-up post client delivery (ie: notes of encouragement, call, etc)

• Follow-up post furniture donor pick-up (ie: notes of encouragement, call, etc.)