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Welcome Band Families to the 2019-2020 School Year!
Welcome to the award-winning "THE PRIDE" of Port Charlotte High School Band program! By joining this organization, your child will become part of a legendary program made up of students devoted to excellence in
music and integrity of character. As a parent, you also have an opportunity to get involved in the program in various roles that help keep the band moving forward. It's important for you and your student to get plugged in to all that's
happening. The information below will help you get up and running as you prepare for your first season.
Meet the Band Staff
Director of Bands Jose A. Lopez, Jr [email protected] Assistant Band Director Corey Hoeben [email protected] Colorguard Coordinator Tammy Tran Percussion Coordinator Dennis Mikell
Meet Band Coordinators
Parent Information Officer Marianne Young (941)286-3722 - [email protected] Bleacher Crew Michelle Gaudette Uniform Crew Renee Dzwonek
PMS Crew Charlie Brown Bingo Nancy Brown Fundraising Melissa Annarumma Concessions John & Tracy Patterson, Shawn Imhoof
How Do I Find Out Information During the Year? E-mail, Facebook, Instagram, Charms, and Charms Calendar information can be found in this
o handbook. Website
prideofpc.com CHARMS
charmsoffice.com
Facebook facebook.com/prideofpc
Instagram @prideofpcband
Parent meetings are generally held once a month during marching season and periodically during concert season. All parents are encouraged to attend regularly. A lot of information is discussed at each meeting, including upcoming events, fundraisers, volunteer needs, schedules and so much more.
Charms The Band program uses Charms software to track all student fundraising, student & parent volunteer activities,
financial payments, Band Store, E-mail & Text messaging.
Registration Charms (download the app in Google Play or Apple Store) Each student has a password to Charms. To access Charms from website: www.charmsoffice.com OR Charms App. Keep your info in Charms up-to-date!
Communication Website and Facebook calendar are maintained daily! We send text messages and emails to everyone who is listed an email address or mobile number in Charms! They cover the most pressing items in the band’s schedule in detail and highlights important dates.
What Do I Need To Buy?
Marching Band & Color Guard Students The travel uniform will be worn at practices, pep rally, football games and
competitions. We STRONGLY suggest you purchase at least 2 shirts. This can be helpful as we often have Friday night
games and Saturday morning events.
*Items must be purchased from Band - Charms Online store or order form
Marching Band members need Color Guard members need
RED Travel shirt * GREY Travel shirt *
plain black shorts (dress code length, no stripes, logos or other colors)
Dance Shoes *
plain, long, crew black socks (no stripes, logos or other colors) Gloves *
Black Gloves * Makeup and Hair accessories
Bandos shoes *
Concert Band Attire
During concert band season, students will need concert attire. Concert band students need to be in concert black.
Girls black top w/sleeves and bottoms or black dress (dress code length). Boys should wear a black dress shirt and
tie.
Wind Orchestra Attire
Wind Orchestra Gown or Tuxedo is provided by the band.
Gown Tuxedo Orchestra gown (provided by band) White tuxedo shirt * Black, closed toe dress shoes * Black, closed toe dress shoes * Pearls * Long, black dress socks Jacket, Pants, Bow tie and/or cummerbund
(provided by band) *Items must be purchased from Band - Charms Online store or order form
New York City Trip 2020 The bands typically go on major trips every two years and a small one each year. In the last few years, the bands spent time in Epcot Orlando (2016) & Walt Disney World parade (2017) & St. Patrick’s Day parade (2018) in Savannah, Georgia. This year’s trip is to the St. Patrick’s Day Parade in New York City!
Visit prideofpc.com and Click on NYC2020 for the New York Trip Information!
Performances and Competitions
Football Games Students will be expected two hours before game time and they are required to stay for the entire game and return to the band room as a group where they will change clothes, put away instruments, meet and be dismissed. This can take up to an hour after the game ends. Students play during the games and usually perform during halftime. They MAY have the third quarter of the game "off." Time off is at the discretion of the band director. During "time off" they cannot eat any food while wearing their uniform. They may drink water only. Please do not make plans to have your student leave early! They go to the stadium as a group and leave as a group.
Competitions
Competitions are hosted by schools & usually held at the school’s football field. The band, along with the chaperones, travel together on school buses.
The students will generally spend the entire day and evening at a competition.
Marching Competition(Local & District) season goes from late September through November. The dates are posted on the website calendar and in the band room. The bands perform and receive a rating from the judges. Awards are
given at the end of the performances to the highest rated bands. After marching, a snack and Gatorade/water is always provided. However, Students should ALWAYS bring money for meals and additional snacks.
Concert Band Competition (District, State & Solo & Ensemble) season is usually in the spring. The dates are posted on the website calendar & in the band room. Students should bring money for meals. Competitions are hosted by
different schools and usually held at their auditoriums. The students will travel with chaperones
Concerts Performances usually begin in October and end in the May with a Spring Concert. Concerts are announced well in advance.
Individual competitions are usually in the spring. Dates for all concerts, individual competitions & group competitions will be posted on the calendar in advance. Any fees that apply will also be announced in advance.
Participation in all performances & competitions are important! If your student will not attend a performance, please inform the band director immediately.
PARENTS ARE ENCOURAGED TO ATTEND FOOTBALL GAMES, CONCERTS AND COMPETITIONS AS OFTEN AS POSSIBLE!
The excellence of the PCHS Band program is evident when we're on the road and new parents are often unprepared
for the “PRIDE” they feel watching this band take the field under competition conditions.
Wear your band parent t-shirt, pins, etc. – cheering, yelling & clapping are encouraged!
In addition, competitions usually charge a ticket fee and/or parking fee for spectators.
This amount varies by competition. We will send out fee information before the competition!
Band Photos Each year the band takes Group and Individual photos. Band Photos will be taken by Nickolson’s Portrait Studio. The
photos are typically taken in August or September. Date & Cost TBA
Seniors Banners: $35. The Banners will be displayed at every football game. Banners are given out at Band Banquet. Please note, we cannot guarantee the condition of the banner at the end of the fall sports season. The banners are weather resistant but we can't control the elements. You will also have an opportunity to purchase additional photos from this experience.
Charms & Uniform Cleaning: Any unused money is donated to the general fund UNLESS designated to go to another student. Please see the Treasurer for more info. Each senior band member is required to pay for dry cleaning of your uniform(s) and the fee is added to Charms at the beginning the year.
Band Banquet The PCHS Band holds an annual awards banquet in the spring. The purpose of the banquet is to reflect upon the
year's accomplishments, to honor those who have realized special achievements and to recognize graduating seniors for their years of service to the band. Varsity letters and/or participation awards may be awarded at the banquet. The banquet is held off campus. We strive to make the banquet a special evening for everyone and the
format changes slightly from year to year. Cost info TBA.
Interested in helping with the Band Banquet? Let us know immediately!
Questions? Text/Call Ms. Marianne (941)286-3722 or send email to [email protected]
2019-20 Band Fees Below is a general explanation of fees for the “THE PRIDE” of Port Charlotte Bands. Please be aware that these fees are
essential in us continuing to provide the utmost experience for your student! . The PCHS Band receives an average $900
from the school board! The PCHS Band Boosters, Inc will help to subsidize a portion of the cost through fundraising and
the rest is billed to each family in the form of band fees. We truly appreciate your support & diligence in getting fees
turned in within a timely manner.
Fees cover the following (but are not limited to) Food for camps & competitions
Bus Transportation Equipment Transportation
Uniform Maintenance Equipment Maintenance & New Equipment
Entry Fees for Marching & Concert Band Competitions
“THE PRIDE” of Port Charlotte Bands Fee is $250.00 per student (shorts, shirts, shoes, gloves are NOT included in Band Fee)
EARLY PAYMENT INCENTIVE!
$25 discount on Band Fee if Paid in Full by September 13, 2019!
FIRST PAYMENT - $150.00
(by fundraising or payment)
Due by September 13, 2019
SECOND PAYMENT - $100.00
Due by February 7, 2019
***** Applies to ALL marching band, Colorguard, jazz band, wind orchestra & symphonic band students! ****
***** Families that have more than one child in the PCHS BAND. See Booster Treasurer! ****
Mr. Lopez & PCHS Band Boosters, Inc understand that band fees may need to be restructured for a few families. Please get in touch with Ms. Marianne @941-286-3722 for more information on how we can work with you!
1. All fees can be paid ONLINE with your Charms account by using PayPal (preferred).
2. All checks should be written to PCHS BAND BOOSTERS. All checks should have the students name & purpose of the check written in the memo line.
3. Envelopes are provided by the lockbox (in the band room) or you may use your own. Make sure to include student’s name, date, purpose of the money and the amount enclosed.
4. See Ms. Dawn or Ms. Marianne @band parent meetings for Cash/Check or Debit/Credit payments also.
5. We also have a PO Box if mailing is an easier option for you. The PO Box address is:
PCHS BAND BOOSTERS, INC PO BOX 381257 MURDOCK, FL 33938
Fundraisers
There will be fundraisers to offset your band fee. Students get credit for some of these events toward their band
fee. Fundraisers that typically go toward the band fee may include Fall Candy Sales, Fall Brochure Sale (various) &
Discount Card Program. Other fundraisers like Car Wash, Garage Sale & SNAP App donations go toward the general
fund to be used for ALL Students! Therefore, ALL students are expected to participate in ALL fundraisers! Any
questions, please send us an email @[email protected]. Fundraiser ideas are welcome! Send the ideas to
[email protected] OR see a booster volunteer.
Volunteers The success of the PCHS Band program is dependent on family volunteers for everything from fundraising to
uniform maintenance to feeding students and pit crewing. Every family is expected to participate during the year. It
takes a well-oiled machine to keep the band moving forward and we need your help. When you help with BINGO,
booster board, fundraising, donate water, help with fitting & sewing uniforms, etc - you keep the wheels turning!!!!
Look for opportunities to lend your expertise to the band program. Please see a board member for information on
volunteering. Most times the band only needs ONE HOUR of your time all year!
This year’s success DEPENDS on YOU!
Current Needs Uniform Room Helpers The uniform crew is a group of parent volunteers who help keep the uniforms clean
and organized, and are available to assist marchers with any uniform issues they may have. The leader coordinates volunteers for Friday night games and marching competitions, uniform repairs and fittings.
Car Wash coordinator Schedule car washes regularly; transport signs, car wash supplies and hoses; maintain car wash supply
Car Wash Volunteers Assist coordinator with inventory & transport car wash supplies and assisting hands (where needed) to wash, rinse & dry vehicles with students; set up and clean up; first aid if needed
Chaperones Volunteer chaperones are needed for each bus going to competitions, away games & trips
Concessions Assist coordinators prep, take orders, serve, clean up & inventory concession area. (based on athletic schedule)
Fundraising Committee Members
Coordinator & Committee to work with coordinator, on Fundraising Projects; present fundraisers to the boosters and parents; get all necessary approvals; plan and manage volunteers, funding and execution of the fundraising project; includes coordinating spirit nights
First Aid Carry bag & administer minor first aid at games and competition
The Band members & families also participate in community volunteer opportunities like Diva Run
partnering with hospital employees to raise money for American Cancer Society,
Car Auctions and Air Show. Keep an eye out for the dates for these events on the website calendar!
Band Parents
Band Parent T-Shirts can be purchased at most events & Charms for $20. The t-shirts are black & made of Dri-fit material
(same as band student t-shirts). T-shirt sizes range from small to 4X. Please feel free to wear your Band parent t-shirts to
football games, competitions & band events to show your support of the PCHS Band!
Band Parent Meetings (once a month). It’s a great way to meet other parents, keep updated on events, and to have
a say in some of the logistical workings of the band program as a whole. These dates will be added to the Website &
Charms calendar. Meeting time, location or date changes will be sent my email and text. There are so many ways
that you can contribute, that everyone can find their place in this wonderful & worthwhile organization. And while
your student will be making memories and friendships that will last their entire life, you can be doing the same with
other parents.
PCHS Band Boosters Board
President Joe Gaudette Vice President Shawn Imhoof Secretary Monique Peters Treasurer Dawn Light Asst Treasurer Marianne Young Board Members at Large Jose Lopez, Corey Hoeben, Mrs. Riley, Bill Weller, Antoinette Vieira,
Melissa Annarumma Director Emeritus Charlie Brown
Address: PCHS Band Boosters, Inc. PO BOX 381257 Murdock, FL 33938
It is the mission of the PCHS Band Boosters, Inc, to support the students, directors and families of the
Port Charlotte High School Bands, in their goal to achieve the highest standards of music education and
music performance. By partnering with the community we provide financial support where needed,
coordinate student activities and events and provide parent volunteers to assist the directors in
accomplishing the tasks that benefit the band students and program.
Band Booster Board usually meets once a month. The date will be added to the calendar.
Please see a current board member if you interested in joining the Band Booster Board.
How to access parent/student information in Charms
Download the Charms Blue App:
OR
Log on to charmsoffice.com, and click “LOG IN” in the upper right corner. Click Parents/Students/Members
Enter the student code in the page below:
This will bring up the page below.
The first time you go here, enter your child’s ID NUMBER (sent to you by email or text) into the Student Area Password field. You will be asked to change this password. Follow the prompts.
o Update Personal Information – you may update phone numbers, email address, mailing address, etc. in this area. Click Update Info to save changes.
o You can make credit card payments for fees, trips and deposits to your student’s account. Click Finances to see your student’s statement or to pay for fees.
Use the Public Calendar to stay up to date on what’s going on and sign up for Volunteering!
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