Welcome and Questions?

Agenda:

• Component 6: Procedures for Record Keeping and Decision Making

• Plan for roll-out• Team Presentations• Completion of Workbook and Action Plan• Next Steps

2

Component 6: Procedures for Record Keeping &

Decision Making

Recording Problem Behaviors

• Why keep a record?

– to see if there are patterns – to determine if student’s problem behaviors are habitual – to document pre-referral interventions – to determine whether a particular teacher needs support– to communicate with parents and answer questions– to inform behavior support planning– to inform interagency collaboration– to comply with legal requirements

Recording Problem Behaviors

• It is Not:– For “writing up” a student as a form of

punishment

• It is:– A way to collect data for decision making

Information to Record

– Name– Grade – Respondent– Date– Time– Location

– Type of behavior– Others involved– Possible motivation– Which school-wide

behavioral expectation was not met

EXAMPLE 1:

EXAMPLE 2:

EXAMPLE 3:

SWIS Demo

School-wide Information Systemwww.swis.org

Activity #15: Office Discipline Referral (ODR)

Create your school’s Office Discipline Referral:

• Compare your current ODR form with sample ODR forms found in your Implementation.

• Revise, as needed, or draft a new ODR form for your school.

• Complete the SWIS compatibility checklist to ensure inclusion of necessary information found in your Workbook

• Complete the SWIS Readiness Checklist found in your Workbook. Verify readiness with Coach and register for SWIS Training.

Questions?

Component 6: Procedures for Record Keeping

& Decision Making

CollectCollect and and Use DataUse Data

Review Status and Identify Problems

Develop andRefineHypotheses

Discuss andSelectSolutions

Develop andImplementAction Plan

Evaluate andReviseAction Plan

Problem Solving Meeting Foundations

Team Initiated Problem Solving (TIPS) Model

Team Initiated Problem Solving (TIPS) Action and Outcome Driven

Improving Decision-Making via

Problem Solving

Problem

Problem

Solving

Solution

Information/ Data

Action Planning & Evaluation

• Core roles–Facilitator–Minute taker–Data analyst–Active team member–Administrator

• Backup for each role

Can one person serve multiple roles?

Are there other roles needed?

Typically NOT the administrator

PBIS Team Meeting Minutes and Problem-Solving Action Plan Form

Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:

Team Members (bold are present today)

Today’s Agenda Items Next Meeting Agenda Items01. 02. 03.

1. 2.

Information for Team, or Issue for Team to Address

Discussion/Decision/Task (if applicable) Who? By When?

Administrative/General Information and Issues

Implementation and EvaluationPrecise Problem Statement, based on review of

data(What, When, Where, Who, Why)

Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction,

Safety)Who? By When?

Goal, Timeline, Decision Rule, & Updates

Problem-Solving Action Plan

Our RatingYes So-So No

1. Was today’s meeting a good use of our time?2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?

3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior?

Evaluation of Team Meeting (Mark your ratings with an “X”)

At Close of and After Meeting…

• Meeting Minutes and Problem-Solving Action Plan completed

• Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.

Plan for Roll-out

VTPBiS Roll-out for Staff

• What is it?• When?• Agenda?• Materials?• Responsible team

members?

VTPBiS Roll-out for Students

• What is it?• When should it take

place? • How to prepare for it? • What to cover?• Related activities?• How often to revisit?• Responsible team

members?

VTPBiS Roll-out for Families

Objectives:• Communicate the

goals of VTPBiS• Explain how you will

use VTPBiS to create social culture

• Enlist parents to be partners

Ways to Communicate VTPBiS to Families

• Letter and packet • General presentation at back-to-school event• Review by classroom teachers• Tri-fold brochure• Information on web-site• PTA presentation• Newsletter• Homework assignment for students to teach parents

expectations

Activity #16:Planning Staff Roll-out

• As a team, design your VTPBiS roll-out for all staff at your school (specials, lunch room, instructional assistants, bus drivers, etc.)

• Use Workbook Staff Roll-out Worksheet

Activity #17:Planning for Student Roll-out

• As a team, plan out when, where and how you will roll-out your VTPBiS program for the students at your school

• Include date(s) & format for revisiting the plan with all students

• Use Workbook Student Roll-out Worksheet

Activity #18:Planning VTPBiS Roll-out for Families

• As a team, plan out when, where and how you will roll-out your VTPBiS program for parents

• Use Workbook Roll-out Worksheet

TEAM PRESENTATIONS!

Activity #19:Completion of VTPBiS Workbook and

Workbook

• As a team, list all tasks & projects that still need to be finished.

• Use Workbook Roll-out Worksheet

Where do we go from here… thoughts and questions.

THANK YOU!