WELCOME ALL COME TO FECDB 2019 SUMMER RETREAT July 12 – 14 (Friday to Sunday) OAK GLEN ADDRESS: 39364 Oak Glen Rd., Yucaipa , CA 92399 www.oakglen.org

THIS PIECE OF INFORMATION IS INTENDED FOR YOUR HEADS UP AND QUICK RENINDERS OF ALL YOU NEED TO KNOW

WITH THE OAK GLEN REGULATIONS !!

We will have a Completed Summer Retreat HANDBOOK in English and Chinese version for youth and adult when you are at OAK GLEN camp site.

Check- In 7/12 (Friday) 2:00pm Arrival --- Only Set Up Team : to set up all meeting halls. (Sound Team / Worship Team, Youth Leaders and VBS Team) 3:00pm Arrival --- All Volunteers 3:30 pm - 5:30 pm ---- The congregation (all brothers / sisters) arrival Our Registration Team will serve you at the outside of THE CHAPEL at 4:00pm. Please come to get retreat handbook and room key . Feel free to check your own room facility before 5:00pm *Please refer to the 3 days Schedule attached* OAK GLEN ‘s policies ☐ If your group plans to hang any signs, please let them know to use ONLY blue or green painters' tape. This will not harm the paint or walls. OAK GLEN do not allow any scotch tape, masking tape, tacks or push pins to be used. Also, please remove all signs prior to leaving our grounds. Please do not use any paint or glitter in the meeting rooms or the housing. ☐ OAK GLEN do not allow any outside food at the camp other than single-serving, prepackaged snacks that require no preparation. This prohibition includes any fast food, pizza, food prepared at home and big bags of snack foods. Please do not bring crock-pots, hot plates, etc. These things are not allowed on OAK GLEN property because of the bear population and health department regulations. Please do not bring any outside food into the dining hall unless you have food restrictions and have let the Kitchen Manager know in advance. If your group would like noodles, you must closely follow our disposal guidelines. A $250.00 fee could be charged to your group if food and/or drink are not handled properly and are spilled on the carpet.

☐ QUIET HOURS are from 11:00pm to 7:00am. Please conclude all activities before 11:00 p.m. All minors must be in their meeting room or sleeping rooms with adult supervision. ☐ NO FIREWORKS or firearms are allowed at Camp !!! Please be aware that if fireworks are set off or found, that the police will be called. This is an extremely important issue in regards to wildfires ☐ Smoking and/or use of any tobacco products are strictly PROHIBITED on OGCCC property. No Smoking or e-cigs at all !!! ☐ No alcoholic beverages, fireworks, weapons, firearms, candles, hunting, ATV’s are allowed at OGCCC. ☐ Pets, other than certified service animals, are not allowed on camp property for the safety of the animal as well as the other guests. ☐ Energy resources are to be conserved by turning off lights when not in use and by keeping doors closed in buildings that are either heated or air-conditioned. ☐ OGCCC grounds and buildings are to be kept free of paper and other refuse. ☐ Boys and girls are not allowed in each other’s rooms ☐ OAK GLEN ask that you (all campers) leave your sleeping rooms, bathrooms and meeting rooms as neat as you found them by picking up any trash on the floor and grounds and throwing away in the trash cans provided before you leave. Please have your adult leaders and/or counselors walk through the rooms and double check for any forgotten or remaining items and any obvious trash left out. Cabins/rooms are to be left reasonably clean. Excess cleaning will be charged to the group. ☐ All damages to OGCCC properties will be paid for by the group or organization responsible for such damages. ☐ Driving motorized vehicles beyond the confines of the designated areas and roadways is not permitted due to emergency vehicle access requirements, and excess strain it causes on terrain and natural vegetation. ☐ Weather conditions determine the activities available. No discounts are given in the event that an activity is not available for your group due to mechanical, seasonal, safety or weather conditions.

☐OAK GLEN sharing a weather link below http://forecast.weather.gov/MapClick.php?CityName=Oak+Glen&state=CA&site=SGX&textField1=34.0494&textField2=-116.947#.VZiCr-1VhBd All lost items will be donated to local charities if not claimed within 2 weeks of the retreat. ☐ To ensure food service quality, please be on time to each meal. ☐ Leaders should be at least 18 years of age. OGCCC recommends to all user group leaders the need for appropriate screening policies for all user group staff with responsibility for or having access to campers ☐ What to Bring: IT IS VERY IMPORTANT that you will need to bring your own sleeping bag (or bedding), pillow, TOWELS (many forget these), and toiletries. **Attached a Camper Checklist ** ☐ Out Door Activities Time Sheet (refer attachment) ☐ No Camp Fire due to OAK GLEN closed this activity from mid-June until mid-September. But we have Saturday night bonding time (snack and drinks) at the fire circle scheduled on Saturday (7/13) 9pm – 10pm ☐ For Children Ministries : OAK GLEN no longer has a Craft Room. The Only art materials allowed in the meeting rooms are crayons, markers and glue. OAK GLEN would ask that you please cover the tables and floor with paper or plastic to avoid any damage. If you use other art materials, especially anything messy such as paint or glitter, that you do those activities outside in the grassy areas. We appreciate your cooperation. Sweet Reminder ! (1)OAK GLEN does not provide wifi ! They only provide wifi to Worship and Sound Team Leader and no streaming at all ! (2)OAK GLEN has Verizon Tower only, other phone network does not work well ! (3)Who plan to do swimming, besides bring your swim wear, don 't forget bring swim toys for your kids.

Nursery Room Arrangement !! ( use Yoder House at OAK GLEN )

*So far we have less than 6 babies (age below 3 years old)*

We will not be providing any child care for nursery and parents will be responsible to take care of their own babies. Ada and Angela will set up the Nursery room and check up on it from time to time but there will be no babysitter stationed in the room. I've already confirmed this with zone pastors and they are okay with it. So please advise parents with babies to (1) feel free to stay in Yoder House during the worship for child care purposes or (2) participate in the worship service by sitting in the back with the baby in the stroller.

Yoder House is a 2 bedroom, 1 bathroom trailer just across the road from the Chapel. It has a large living area next the kitchen. The front bedroom has 1 queen bed and the back bedroom has 1 queen bed and 1 full/twin bunk. There is also a rollaway in the living room that can be moved to a bedroom, if you want. The kitchen of Yoder has a microwave and a mini fridge. There is a table and chairs in the kitchen and a couch and 2 chairs in the living room. There are fans, but no AC. The floors are carpeted.

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parents are responsible for supervision of children. Please do not leave your children unattended for their safety.

before coming to worship as the restrooms are apart from the worship room.

| Kid’s Zone Program

While retrea�ng at Oak Glen Chris�an Conference Center, one of the many ac�vi�es available forreserva�on is swimming. The pool must be reserved no later than 7 days before your retreat to allowfor adequate �me to schedule our Red Cross-cer�fied lifeguards. The maximum group size for thepool is 50 swimmers.

When your group’s �me for swimming has arrived, our trained staff lifeguards will meet you at thepool and go over the pool safety briefing and pool rules. During your swim �me the lifeguards are incharge and MUST be obeyed.

We ask that all guests please ensure that swimwear is modest in nature and recommend thatadequate measures be taken to guard against sunburn!

In the event of inclement weather, lightning or thunder, we will have to close down the pool for atleast 30 minutes. If within that 30 minutes no further lightning or thunder is experienced, swimmingmay resume, if it is deemed safe by the trained staff lifeguard. Unfortunately, we can not guarantee thatyour group will be able to receive addi�onal pool �me, if your �me slot is canceled due to weather.

Pool Rules:1.No running.2.No jumping from sides of the pool.3.Jump only from diving board and only when it is clear to do so.4. No backflips.5. No horseplay/roughhousing.6. No ea�ng in the pool area or beverages other than water.7. Inexperienced swimmers must pass a short swim test in order to go outside the shallow end of thepool.

Swim test: Swimmer must swim from the shallow end to the deep end of the pool and touch the faredge and then swim back without signs of struggling or taking an excessive break at the deep edge.

While retrea�ng at Oak Glen Chris�an Conference Center, One of the many ac�vi�es available forscheduling is archery! archery must be reserved no later than ten days before your retreat. themaximum recommended group size is 25 par�cipants.

When your groups �me for archery has arrived, one of our trained staff members will meet you at thearchery range with all necessary equipment and go over the archery safety brief and provideinstruc�on for anyone new to archery. The staff instructor will stay with your group throughout theallo�ed �me and will then return all archery equipment to the office.

please do your best to ensure your group arrives to the archery range at their scheduled �me. if yourgroup arrives late everyone may not have an equal chance to par�cipate.

Our archery range can accommodate four archers during one round. once the first round has firedand retrieved their arrows the next group of four will have a turn. We generally will give each archerfive arrows per round so that each par�cipant will have at least one turn.

While we do not have a hard age limit for our archery range, all par�cipants must be able to physicallyuse a bow without assistance and be old enough to understand and diligently follow safety direc�ons.

As with most of our outdoor ac�vi�es, there is always a slight possibility that archery may have to bepostponed or canceled due to inclement weather.

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Our course does have a height restriction of 42 inches (3.5 feet tall). While we donot have a strict age restriction, all participants must be able to readily understandand follow all instructions given by our staff members. Our challenge courseequipment is rated to hold a minimum of 4500 lbs, however due to groundclearance limitations for our zip-line and staff considerations, we have a weight limitof 240 lbs. All participants must be able to fit securely into the provided harness.The final determination for height, age and weight will be made by our trained staff.

Are there any height, age or weight restrictions?

Challenge course participants should be in good general health. Due to thesometimes strenuous exertion demanded by challenge course elements we cannotallow anyone who is pregnant or has a heart condition or other serious medicalcondition to engage in the high ropes activities.

Any Health restrictions?

Our pricing for the challenge course is $20 per participant and we do have a 20participant reservation minimum. Payment for the challenge course will be added toyour statement of charges and settled with the Guest Services Manager at yourretreat settlement.

How much does it cost?

-Challenge Course-Our challenge course consists of a three-sided 35-foot-tall central tower. One sideis made up of a rock-climbing wall with dual lanes that allows for two participants toclimb at a time. A second side has three rope ladders for participants to choosefrom, with varying degrees of difficulty. The third face of the tower has what iscalled a vertical play-pen. This is a climbing obstacle that starts as a heavy cargonet then moves into a series of horizontal wooden beams for the participant to climbas they go higher.In addition to the tower itself, we also have a “vine walk” which is a single cablewalk with ropes hanging down like vines to assist the climber. There is also a leapof faith, where the participant climbs to a one-person platform in a tree and “leaps”out to a hanging trapeze! Finally, we do also have a zip-line where one of ourprofessionally trained staff will secure the participant onto the zip-line and send themon their way!

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Yes! Reservations for the challenge course are required and must be made atleast 14 days prior to your retreat in order for us to prepare and staff the courseadequately. The final count of participants needs to be communicated to ourGuest Services Manager no later than 7 days prior to the retreat date. Eachparticipant must have a signed “challenge course” permission form to turn into thechallenge course staff. Minors must have their permission form signed by theirparent or legal guardian.

Do I need to make a reservation?

The challenge course last approximately 3-4 hours depending on the group size.The optimal group size is 25-30, with a maximum group size of 40. If your grouparrives with more participants than you scheduled for, we cannot guarantee thatthe group will get the same experience. Our staff will do our best to ensure thateveryone has a memorable time, however we determine our staffing numbersbased on the number of participants the group indicated would be attendingahead of time.

How long does it last and how big can our group be?

Clothing should be suitable for the season and weather conditions.Participants should wear clothes that are well fitting and will not get caught ortangled in ropes or cables. Long sleeves and pants are recommended as moreexposed skin means more opportunities for scrapes and bruises. All participantsMUST wear closed toe shoes, athletic or hiking shoes are preferred. Participantsare not allowed to wear sandals or any shoe with a protruding heel. Skirts anddresses may not be worn by participants during challenge course use.Additionally, long hair and jewelry should not be left hanging loose.

What kind of clothing should be worn?

Due to staffing demands and to ensure the safety of all participants, the zip lineand other challenge course elements may not be able to be run simultaneously.Our friendly staff will go over with you which elements your group would like touse and in what order you would prefer!

The challenge course is a participation-oriented activity. With that in mind,participants may be asked to assist with the process. This may include providingan anchor for our belayers, positioning the exit ladder for the zip-line, or being aline handler for the trapeze on our Leap of Faith. Our mission is to help your grouphave a fun, team-building experience while encouraging each other to meet andexceed personal and group goals.

Finally, participant and staff safety is of the highest priority, horseplay or blatantdisregard for safety is not acceptable and may result in being removed fromchallenge course activities!

- Other Considerations -

Revised as of 6/27/2019 (confirmed by OAK GLEN at the FINAL DETAILS e-mails)

Activities Reservation Time ConfirmationChallenge Course (for campers who have reserved and paid $20)

Saturday : 2:15 pm - 5:15pm (complete course takes 3 hour) Maximum participants is 20 !!

Swimming PoolSaturday : 3:00pm - 5:00pm Maximum 50 persons swim at a time.

Archery Friday : 3:30pm - 5:00pm Saturday : 3:00pm - 5:00pm Maximum 35 persons per one hour session

Horton Dirt Field Field opens 7am till 10pm. This filed allows water / snow play. No reservation is needed. We may have other groups to share and use it.

Horseshoes and Ladder Ball

Opens 10am - 5pm. No reservation is need. Campers go to OAK GLEN OFFICE get play accessories

Mini golfOpens 10am - 5pm. No reservation is need. Campers go to OAK GLEN OFFICE get play accessories

Gym (big gym place)

Saturday : 2:00pm - 3:00pm Good for basket ball or group games. Go check out OAK GLEN OFFICE as they have some basket balls and board games available for us to borrow.

Hiking Trail Saturday : 7 - 8am before breakfast time. Go by groups, quite steep !!

WhattoBringChecklist:PersonalItems:-Bible-SleepingBag/PilloworBlanket/Sheets-ExtraClothing-WarmSweater-Hat/SunVisor-Coat-Shoes(hiking/showering)PersonalHygiene:-Towels,washcloth-Shampoo/Conditioner/Soap-Brush/Comb-Toothbrush&Toothpaste-Bagfordirtyclothes-MedicinesInstructionswithanymedicationsMiscellaneousItems:-Notebook,pencil-Flashlight-InsectRepellantwithDEET-Sunscreen/Chapstick-Camera-PersonalwaterbottlePleaseDoNOTBring:Drugs/Alcohol,knives,slingshots,guns,weapons,skateboards,rollerblades,bikes,matches,lights,candles,valuables,gum,sillystring,pets,food,fireworks.