WEIMI GUIDANCE TOOL & BEYOND

WHAT HAVE WE LEARNED AND WHERE DO WE GO NEXT?

September 10th 2013

WEIMI GUIDANCE TOOL & BEYOND1Welcome Everyone to the September WEIMI WebEx! This is Nidal at CARE USA in Atlanta. 1AgendaIntroduction to the online WEIMI Guidance Tool

Panel presentationEdson Nyingi CARE Tanzania [WEIMI ]Fatima Jahan Seema CARE Bangladesh [WEIMI]Sarah Ralston & May Abdelhamdi CARE West Bank and Gaza Charles Owuor CARE Uganda

Discussion & Questions 22WEIMI Guidance ToolBackground: 2010 to 2012 provided technical support to select country offices (COs) to operationalize key womens empowerment and gender-sensitive high-level indicators, in the context of their long term programs (LTPs)Bangladesh, Burundi, Egypt, Mali, Tanzania, and NigerOnline Guidance Tool:http://gendertoolkit.care.org/weimi/introduction.aspxA harvesting of the lessons learned and good practices of the WEIMI CO teams

http://tinyurl.com/WEIMIGuideYouTube3What is WEIMI? What is the online guidance tool? It documents the lessons and good practices from the WEIMI CO teams. It is organized into 4 parts and within each part there are discrete briefs.It also includes cases and testimonies from COs, tools and exercises, and external resources. You have the option of browsing through it or downloading a pdf version of the entire guide OR downloading a specific part of the guide.We have uploaded a video that gives you a quick run-down of how to navigate the site

3WEIMI in CARE TanzaniaEdson NyingiProgram Quality and Learning Director4Edson works with CARE Tanzania as the PQL Director. He started his career as a student/youth pastor, has over the years grown to become a college and university tutor, and has been involved in developing and delivering various training services in especially governance, democracy, monitoring, evaluation and learning for most of his working years.

4Tanzanias Current StatusWere strengthening our CO data inflow sub-system Program indicator processProgram data collection processProgram data management process

Between impact monitoring and impact measurement, we have chosen to focus on the former.

55The Road to Our Current StatusWe began with building the theory of change on women empowerment

We proceeded with selecting indicators of women empowerment

and with a testable hypothesis on women empowerment

and with retrofitting existing projects into the program theory of change and indicators

In all of these, with the WEIMIs assistance

66For further informationEdson Lassy Nyingi, PQL DirectorKinondoni Road |Plot 101P.O. Box 10242 | +255 222 666 775 | +255 752 004 400Dar Es Salaam | TANZANIA

77WEIMI in CARE BangladeshFatima Jahan SeemaImpact and Evaluation Coordinator8Seem has been working with CARE since 2008, she coordinated SII on CAREs work and many Evaluation studies. She did Post Graduate studies in Anthropology of development & Social transformation from University of Sussex

8Where and What9WEIMI helped to clarify and identify different measurement level which is very practical to roll out a system. 9Major Elements of IM and M&E10Its has been facilitated a process that guide us to connect different parts of IM & M&E.10

Alignment between Program & Project1111Core Practices Consistency in using tools and techniquesFollowing standard Evaluation policy and research frameworkEstablishing linkage for sharing and drawing learning within and beyond CARE world (WE, Food security, CBA, CC, governance, Food Security, GBV, Mens engagement) Partnerships (IDS, ICDDRB, CIGS, IUB, IGS-BU, BIDS)Establishing mixed internal core group on thematic issuesCoherent relationship between KM& M&E group

1212CARE West Bank and GazaSarah RalstonProgram Quality and Learning Advisor

May AbelhamdiImpact and Learning Coordinator13Sarah Ralston has been working for CARE for 8 years, first with CUSA in Atlanta, then in MEERMU and for the past two and a half years as the head of program quality for CARE WBG. She is joined on the call by May Abdelhamdi, who is working closely with her as the new Impact and learning coordinator responsible for rolling out and facilitating the system.

13Capture and creatively communicate evidence for advocacy

Goals of CARE OPTs System14Synthesize, Analyze and CreativelyCommunicateAssess our impact and effectivenessGenerate knowledge and capture learningMonitor and report on quality & accountabilityDocument evidence to support advocacy and stories of changeAnalyze the extent to which we support long term social change and contribute to reducing poverty, vulnerability and inequality

Hold ourselves accountable to our impact group, governments, donors, civil society and partnersCapture learning and utilizing it to improve program quality, enable scale up and inform future designsContribute to a growing body of knowledge, data and research on gender and rights issues in Palestine.

1415SystemMap

15Annual System Cycle16

16Online Application1717What We UsedUpdated/simplified guidance on program design processIdeas about indicators and tools for our GE programOnline user guide! No more 30 page documents for staff!Lessons learned and documents/examples from COs

What We Did DifferentlySystem development at CO level not program levelReporting on key categories - areas of inquiry - via a menu of indicators Focus on annual process (annual cycle, calendar) what does the system implementation looks like throughout the year?Starting with what we have and phasing inIncorporating accountability WEIMI Guide Influence 1818Next StepsFinalize online user guide and database (content to be finalized by end of Sept, online application development finalized by early Nov)Implementation of key parts of new system begins September (e.g. use of indicators in project/new proposals); full rollout/training NovemberTesting and improving throughout FY13, phasing in different aspects as we go19For more informationSystem Overview Presentation posted on gender wikiContact Sarah Ralston sralston@care.org or May Abdelhadi mabdelhadi@carewbg.org for any specific documents before October. Post-October, all documents will be online and the link shared broadly with the working group.19CARE UgandaCharles OwuorDirector of Program Quality and Learning

20Charles Owuor is an Agriculturalist with over 10 years experience in research and development. He joined CARE in 2007 as field coordinator, under the community based natural resource management portfolio under the Rights Equity and Protected Areas program. He was one of the CARE trainees for the regional Situational analysis training that was organized by ECARMU that set precedence for the regional Program design. He is currently working as The DPQL for the Uganda CO. He has specific interest in Programme Design, Impact measurement, DRR, governance and Econometric modeling

20 CARE Uganda ProgrammesWAYFIP Women and Youth Financial Inclusion ProgrammeGoal of Women and youth (15-25) have diversified and sustainable livelihoods as a result of equitable financial inclusion and economic opportunity.

Impact Group: Poor and vulnerable women and youth (15-25) in financially excluded households

Theory of Changeif you have; Financially excluded women and youth have the skills, information, knowledge and opportunity to secure diversified and sustainable livelihoods (DoC 1) where Women and youth are meaningfully engaged in decision-making processes at household and community levels on issues pertaining to their livelihoods and well being (DoC 2) with Inclusive policies, structures and systems supportive of women and youths financial inclusion are functioning in an equitable and transparent manner DoC 3) then, you will have achieved the Programme2121Give the definition of an Impact Group: Specific population group upon which the program (CARE and its partners) aims to have a positive impact.

Give examples, here are just a few from the region:

Impact Group: Rural orphans and vulnerable children (7-18 years old) living with less than XX a day (Burundi)Impact Group: Resource poor youth in urban and peri-urban areas (Ethiopia)Impact group: Displaced and returned households, particularly those headed by women, affected by conflict in Eastern DRC: I think it is particularly important to show this example as it is a potential IG in Darfur and potentially even including Darfur and other parts of the country if the situation in the South of the country continues to deteriorate. In DRC we chose to make this group an impact group because the conflict is chronic and long lasting and movements is a part of peoples coping mechanisms. We now start to look at this group with a more long term perspective and rather than just focusing on immediate humanitarian aid, we increasingly look at conflict and how it could be mitigated to limit displacements or how, in our attempts to help people settle back, we do not exacerbate the existing causes of conflict (do no harm). Impact group: Marginalized and economically vulnerable rural male youth (18-35) South Sudan

Introduce difference with target group.

Use the next slide but please do not take too much time on this at this stage. Give examples: if adolescent girls are the impact group, parents can be a target group as they can support their girls to enroll in schools. Teachers can also be a target group since we will build their capacity and change their behaviors towards girls. If small holder farmers are an impact group, agriculture extension workers can be a target group (strengthen their capacity to support the farmers); please give examples from your own context as well and ask the group to give you examples.

If people are a bit confused, tell them it is OK because these are new concepts. Also explain that the confusion partly comes from the fact that we are now defining target groups differently from the way we used to do it before (in fact for us before or until now the target group was the group of people whose lives we were trying to improve, they were the same as the impact group in the program approach). Also acknowledge that it is confusing because our partners and donors continue to use target group in the old way.

What is important to discuss here though is that with long term programs we want to make a long term commitment to few impact groups, while with our short term projects we were targeting many different target groups. In ECA, most COs have 2 or 3 impact groups, not more. Because programs are complex, we do not feel that we can design and implement more than 2/3 programs in a classic CARE country office. Remember we want to have time to reflect and learn to improve the quality of our work and test our theory of change, to make sure that we are doing the right things (not just doing things right).

Please make clear that understanding fully the difference between impact and target group is not a really important debate at this stage of the LRSP and that what is actually critical is to agree that it is important to identify who are the poorest and most vulnerable people in the country because our mission as an organization is to serve these people.

CARE Uganda ProgrammesWENG- Women Empowerment in Natural Resources Governance

Impact Group: Poor and Vulnerable women and girls (10-49 yrs) whose livelihoods are dependent on or are affected by degrading natural resources and/or protected areas

WENGs ToC hypothesis is that if you have; sustainable ENR management and utilisation linked to other livelihood improvements (DoC1) where women and men are meaningfully participating in decision making at the household and community level (DoC2) with strong and legitimate CSO that are effectively representing the interests of the impact group, especially in the area of natural resource governance (DoC3) then you will have achieved the Programme Goal of Women and Girls (10 - 49 yrs) right to utilize natural resources to affect positive and environmentally sustainable improvements in their household livelihood security is assured.

2222Give the definition of an Impact Group: Specific population group upon which the program (CARE and its partners) aims to have a positive impact.

Give examples, here are just a few from the region:

Impact Group: Rural orphans and vulnerable children (7-18 years old) living with less than XX a day (Burundi)Impact Group: Resource poor youth in urban and peri-urban areas (Ethiopia)Impact group: Displaced and returned households, particularly those headed by women, affected by conflict in Eastern DRC: I think it is particularly important to show this example as it is a potential IG in Darfur and potentially even including Darfur and other parts of the country if the situation in the South of the country continues to deteriorate. In DRC we chose to make this group an impact group because the conflict is chronic and long lasting and movements is a part of peoples coping mechanisms. We now start to look at this group with a more long term perspective and rather than just focusing on immediate humanitarian aid, we increasingly look at conflict and how it could be mitigated to limit displacements or how, in our attempts to help people settle back, we do not exacerbate the existing causes of conflict (do no harm). Impact group: Marginalized and economically vulnerable rural male youth (18-35) South Sudan

Introduce difference with target group.

Use the next slide but please do not take too much time on this at this stage. Give examples: if adolescent girls are the impact group, parents can be a target group as they can support their girls to enroll in schools. Teachers can also be a target group since we will build their capacity and change their behaviors towards girls. If small holder farmers are an impact group, agriculture extension workers can be a target group (strengthen their capacity to support the farmers); please give examples from your own context as well and ask the group to give you examples.

If people are a bit confused, tell them it is OK because these are new concepts. Also explain that the confusion partly comes from the fact that we are now defining target groups differently from the way we used to do it before (in fact for us before or until now the target group was the group of people whose lives we were trying to improve, they were the same as the impact group in the program approach). Also acknowledge that it is confusing because our partners and donors continue to use target group in the old way.

What is important to discuss here though is that with long term programs we want to make a long term commitment to few impact groups, while with our short term projects we were targeting many different target groups. In ECA, most COs have 2 or 3 impact groups, not more. Because programs are complex, we do not feel that we can design and implement more than 2/3 programs in a classic CARE country office. Remember we want to have time to reflect and learn to improve the quality of our work and test our theory of change, to make sure that we are doing the right things (not just doing things right).

Please make clear that understanding fully the difference between impact and target group is not a really important debate at this stage of the LRSP and that what is actually critical is to agree that it is important to identify who are the poorest and most vulnerable people in the country because our mission as an organization is to serve these people.

CARE Uganda ProgrammesNUWEP- Northern Uganda Women Empowerment Programme

Impact group:Women and girls of reproductive age affected by conflict, who face chronic food insecurity, and are vulnerable to rights denial.

Theory of Change if Women and girls affected by conflict gain the information, skills, support, access and opportunities to pursue and ensure resilient and sustainable livelihoods in An environment of peace, with strong, functioning mechanisms in place for peace-building, conflict prevention, conflict resolution and resilience to crisis/shock where Governance systems with the frameworks, structures/institutions and implementation to uphold equal human rights, provide quality services and work in a way that is inclusive/participatory, accountable, transparent and gender-sensitive then you will achieve a programme goal of A peaceful society where women and men are equally empowered to enjoy their human rights

2323Give the definition of an Impact Group: Specific population group upon which the program (CARE and its partners) aims to have a positive impact.

Give examples, here are just a few from the region:

Impact Group: Rural orphans and vulnerable children (7-18 years old) living with less than XX a day (Burundi)Impact Group: Resource poor youth in urban and peri-urban areas (Ethiopia)Impact group: Displaced and returned households, particularly those headed by women, affected by conflict in Eastern DRC: I think it is particularly important to show this example as it is a potential IG in Darfur and potentially even including Darfur and other parts of the country if the situation in the South of the country continues to deteriorate. In DRC we chose to make this group an impact group because the conflict is chronic and long lasting and movements is a part of peoples coping mechanisms. We now start to look at this group with a more long term perspective and rather than just focusing on immediate humanitarian aid, we increasingly look at conflict and how it could be mitigated to limit displacements or how, in our attempts to help people settle back, we do not exacerbate the existing causes of conflict (do no harm). Impact group: Marginalized and economically vulnerable rural male youth (18-35) South Sudan

Introduce difference with target group.

Use the next slide but please do not take too much time on this at this stage. Give examples: if adolescent girls are the impact group, parents can be a target group as they can support their girls to enroll in schools. Teachers can also be a target group since we will build their capacity and change their behaviors towards girls. If small holder farmers are an impact group, agriculture extension workers can be a target group (strengthen their capacity to support the farmers); please give examples from your own context as well and ask the group to give you examples.

If people are a bit confused, tell them it is OK because these are new concepts. Also explain that the confusion partly comes from the fact that we are now defining target groups differently from the way we used to do it before (in fact for us before or until now the target group was the group of people whose lives we were trying to improve, they were the same as the impact group in the program approach). Also acknowledge that it is confusing because our partners and donors continue to use target group in the old way.

What is important to discuss here though is that with long term programs we want to make a long term commitment to few impact groups, while with our short term projects we were targeting many different target groups. In ECA, most COs have 2 or 3 impact groups, not more. Because programs are complex, we do not feel that we can design and implement more than 2/3 programs in a classic CARE country office. Remember we want to have time to reflect and learn to improve the quality of our work and test our theory of change, to make sure that we are doing the right things (not just doing things right).

Please make clear that understanding fully the difference between impact and target group is not a really important debate at this stage of the LRSP and that what is actually critical is to agree that it is important to identify who are the poorest and most vulnerable people in the country because our mission as an organization is to serve these people.

CARE Uganda- Where are we? Concluded the design of three programs WAYFIP, WENG, NUWEP with TOC and defined IGs)Retrofitted and Mapped existing initiatives into the Program frameworks and consistently provide rationale for this alignment to all new funding opportunities. Finalised programme level MEAL frameworks Piloting program level IM systems (customized the CARE PIIRS to the CO context) and strengthened all component M&E systemsKnowledge management Analyzing and documenting what we already have/doing , (redesigned the CO website which more interactive interface as well as enrolling 75% of CO staff on Minerva)Readjusting and piloting new forms of relationship and accountability e.g. revision of the current Sub-grant agreement, strengthening vertical and horizontal linkages and engaging at strategic levelsAligning the programs functional structures - staff now providing cross functional support to initiatives within the program as opposed to formerly projectised functionsConsistently responding to CARE Global Organization performance management system (UBORA)- 2 design PQAT and 1 Implementation Developed PQL guidelines for technical consistence and setting base standards for CO programmingConvening quarterly PQL meetings to deepen organisational learning24 CARE Uganda Programs relationshipCARE Uganda Long Range Strategic PlanNorthern Uganda Women Empowerment Program(NUWEP)

Women Empowerment in Natural resource Governance(WENG)Village Savings and Loan AssociationsAnti-SGBV approaches, Men EngagePromote good governance and CSO-led advocacyWomen And Youth Financial Inclusion Program(WAYFIP)Core technical standards for CARE Uganda in;Climate ChangePartnershipGovernanceGenderAdvocacyKMM&E and IMVSLA25

Next Steps for FY 14Setting baselines values for each programme impact indicators;What are the data sources? (both Internal and External sources)Is the data reliable and credible?Is the data relevant and responding to our programme M&E questions?

Further strengthen the capacity of the CO PQL unit to fully take on the PQL functions

Develop strategic partnerships with specialized research bodies (UNBoS, universities- Gulu and Makerere)

Testing the Programme TOC- authenticate the programme assumptions Test intervention logic- (Linkage between initiatives, pathways and breakthroughs) , evaluate change in behavior (change in male masculinity, Women power relations)

FOR MORE INFORMATION: Charles Owuor, Director Program Quality and Learningcowuor@co.care.orgSkype: owuor.charles

2626Questions and Discussion 27