Weekly Language Digest 5th Ed - June 16-22, 2014

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    The Weekly Language Digest| 1

    7 Tips for Good WritingBy Joseinne Ignacio, Senior QC Specialist, QC Team

    I am a firm believer that writers are made, not born. Your willpower in honing your craft

    will determine how good a writer you will become. With the right mindset, anyone can be

    good in wielding the pen. As such, I would like to share a few tips that will help you onthe road to becoming a good writer.

    I learned these from my journalism

    professors, who were mostly journalists and

    editors, and from my years of experience in

    writing:

    Read, read, read. This is the most

    important tip that any writer should take. For

    starters, reading will improve your grammar,

    sentence construction, and the way you

    organize ideas. You will gain more

    knowledge, expand your vocabulary,

    stimulate your imagination, and enhance

    your reasoning. The benefits of reading to a

    writer or anyone are endless. Although

    reading Bloomberg or The Financial Times

    will probably be more beneficial to a

    business writer, some of us would rather

    read reviews about our dream cars or a

    John Green book during our free time.

    Acquire the tools of the trade. You

    have to know your strengths and

    weaknesses as a writer and focus more on

    turning your weaknesses into strengths. If

    you know you are not so good in articulating

    Photo source:Mitchcommgroup

    in English, you can exert more effort in

    learning the language. Take grammar tests

    and make Strunk and Whites The

    Elements of Style your best friend. You can

    be creative in improving a skill that you think

    you are struggling with.

    Relax. Good writing requires clearthinking. Relaxing clears up your mind. If

    you feel that you are overwhelmed with the

    amount of data you have to analyze when

    writing a report, allow yourself to have a 5-

    minute break and do something that is not

    mentally exhausting like drinking water or

    meditating. Avoid feeling anxious to beat a

    http://blog.mitchcommgroup.com/wp-content/uploads/2013/04/how-to-become-a-better-writer-20130412.jpghttp://blog.mitchcommgroup.com/wp-content/uploads/2013/04/how-to-become-a-better-writer-20130412.jpghttp://blog.mitchcommgroup.com/wp-content/uploads/2013/04/how-to-become-a-better-writer-20130412.jpghttp://blog.mitchcommgroup.com/wp-content/uploads/2013/04/how-to-become-a-better-writer-20130412.jpg
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    deadline, so you can focus more on your

    task. Unless you enjoy procrastinating,

    panicking will not help you in producing a

    better output.

    Practice makes perfect. WhileWrite

    for Tenis already infested with spammers,

    the websites premise is still applicable.

    That is why I challenge you, reader, to write

    about anything for 10 minutes daily without

    worrying about errors and without stopping

    to edit what you said. The idea is for you to

    overcome the fear of writing or writers block

    and to gradually make it easier to express

    yourself. Besides, 10 minutes will not eat

    much of your time.

    Write what you know.Hayao Miyazaki,

    the creator of Studio Ghibli and classic

    animated movies for children like My

    Neighbor Totoro, implied that for one to be

    great in the field of anim, you have to

    observe people. Anyone who has seen his

    films knows that characterization is one of

    his strong suits, which seems to be a

    reflection of his ample knowledge ofpeoples behavior. This can be applied to a

    research analyst writing a report. You have

    to study and analyze the subject matter so

    that when you write, the result will be a

    substantial output. How much you know will

    reflect on your written work.

    Keep it short and simple (KISS).

    When you are writing for a business, you

    have to convey your message in as few

    words as possible. Omit unnecessary words

    in your copy, and go direct to the point. One

    tip is to go over what you have written a

    second time and delete words that you think

    will not sacrifice the meaning of your

    message.

    Revise. When an editor or a reader

    gives you constructive criticism about your

    work, dont feel bad about it. Instead, take it

    as an opportunity to improve your work. In

    the future, applying what you have learned

    from feedback will most likely result in fewer

    errors and revisions. Writing is an arduous

    and mentally strenuous task, but when you

    produce a well-written work that your

    readers are happy with, it will give you apriceless reward: fulfillment.

    Source: http://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/

    Vocabulary

    willpower ability to control oneself; strong determination that allows one to do something

    difficult.

    anxiousafraid or nervous especially about what may happen.

    procrastinate to delay doing something until a later time because one does not want to do it,

    because one is lazy, etc.

    premise a statement or idea that is accepted as being true and that is used as a basis of an

    argument.

    http://writeforten.com/http://writeforten.com/http://writeforten.com/http://writeforten.com/http://writeforten.com/http://writeforten.com/
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    Useful Phrases

    beat a deadline

    Example: When trying to beat a deadline, writers usually do not have the time to even read e-mails or

    to attend unscheduled meetings.

    direct to the point

    Example: Our clients prefer to read reports that are brief, concise and direct to the point.

    writers block

    Example: One way to overcome writers block is to begin in the middle of the report or to do the most

    interesting part first, and then just go back to the introduction later.

    Writing Tips

    PARAPHRASING: Writing Using Your Own Words

    A paraphraseis our own version of the ideas and information uttered by another person or taken from a

    source.

    Why do we need to paraphrase?

    In general, every piece of information we borrow from a source requires attributionand

    careful processing of the original text.

    Paraphrasing saves us from committing plagiarism,which is a serious offense in the academe

    and a sign of lack of professionalism in business.

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    Steps in Paraphrasing Effectively:

    1. Read and understand the information from the source.

    > If you cant explain without looking at the original text, then it means you still do not fully

    understand it to be able to write a legitimate paraphrase.

    Write your own version.

    a. Change the structure.

    i. Find another focus.

    > Focus should depend on our own purpose in using the information we borrow.

    ii. Start at another place in the original sentence (i.e. do not begin your own

    version with how the original text started)

    Example:

    You have to know your strengths and weaknessesas a writerand focus more on turning

    your weaknesses into strengths.

    As writers, we have to be aware of our strong and weak pointsand exert more effort in

    improving our craft.

    b. Change the vocabulary.

    > Use different sets of words that convey the same meaning. (A thesaurus would be

    very helpful)

    Example:

    Avoid feeling anxiousto beat a deadline,so you can focus more on your task.

    Stopworryingabout the deadlineto allow yourself to concentrate on your work.

    Changing both the structure and the vocabulary is advisable.

    You do not have to change all the words. You may use what we call Shared Language without

    having to quote. Shared Language refers to vocabularies commonly used in certain disciplines or

    industries.

    1

    2

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    More examples:

    Original:

    Good writing requires clear thinking. Relaxing clears up your mind. If you feel that you are

    overwhelmed with the amount of data you have to analyze when writing a report, allow yourself

    to have a 5-minute break and do something that is not mentally exhausting like drinking water or

    meditating. Avoid feeling anxious to beat a deadline so you can focus more on your task. Unless

    you enjoy procrastinating, panicking will not help you in producing a better output. Just like a

    painter, you have to step back from your work to digest the information presented so that you

    will see the big picture.

    Plagiarized version:

    Good writing needs clear thinking. Relaxing can clear up your mind. If you know that you are

    overwhelmed with the amount of data youneed to analyze whenpreparing a report, give yourself 5

    minutes to have a break and do an activity thatis not mentallytiring like singingor meditating. Dont

    feelanxious to beat a deadline, so you canconcentrate more onwriting your report. Unless youlove

    procrastinating, panicking will not be helpful. Just like a painter, you needto step back from your work

    to digest the information presentedto see the big picture.

    On this version, the writer simply changed some vocabularies (in blue font),

    without effort to change the structure or use entirely different sets of vocabulary. Those in red font are

    the words lifted directly from the source. The writer makes it appear that these are all his/her

    ideas/words.

    Legitimate Paraphrase:

    Sometimes, a huge amount of data could be overwhelming to the writers. In this situation, writers

    should not panic and should avoid worrying about deadlines because doing so would make them lose

    their concentration. Instead of panicking, writers should relax to free their minds from any distraction.

    As what the author stressed, having a clear mind is a key to producing well-written reports.

    Dont forget to include citation/attribution.

    > Even if you are successful in writing a legitimate paraphrase, attribution(or citation inacademic writing using MLA, APA or other referencing styles) is still necessary.

    > To attribute, use phrases like according to, or use reporting verbs like said, emphasize,

    mentioned, etc.

    3

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    Challenge

    Paraphrase the following sentences/paragraphs taken from the article by changing

    words or changing the structures. Include appropriate attribution.

    1. Writing is an arduous and mentally strenuous task, but when you produce a well-written work that

    your readers are happy with, it will give you a priceless reward: fulfillment.

    2. You have to study and analyze the subject matter so that when you write, the result will be a

    substantial output.

    3. Read, read, read. This is the most important tip that any writer should take. For starters, reading

    will improve your grammar, sentence construction, and the way you organize ideas. You will gain

    more knowledge, expand your vocabulary, stimulate your imagination, and enhance your reasoning.

    [Type here.]

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    [Type here.]

    Read the netizens posts or comments on the following Facebook pages and give a

    report of their messages through paraphrasing.

    1. Abi Gailon SMRT2. Goh Agnescommenting on the post from

    The Straits Times about enhancing kampung spirit

    among HDB residents in Singapore.

    https://www.facebook.com/permalink.php?story_fbid=767543896600175&id=566549713366262https://www.facebook.com/permalink.php?story_fbid=767543896600175&id=566549713366262https://www.facebook.com/permalink.php?story_fbid=767543896600175&id=566549713366262https://www.facebook.com/permalink.php?story_fbid=10152079181602115&id=129011692114https://www.facebook.com/permalink.php?story_fbid=10152079181602115&id=129011692114https://www.facebook.com/permalink.php?story_fbid=10152079181602115&id=129011692114https://www.facebook.com/permalink.php?story_fbid=10152079181602115&id=129011692114https://www.facebook.com/permalink.php?story_fbid=767543896600175&id=566549713366262
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    Discussion

    As writers/analysts, discuss with your team how you overcome writers block.Share some tips on how you are able to beat a deadline without panicking. (Check

    thisout for more tips.)

    Note: The Weekly Language Digest may feature content or source that uses styles, guidelines or

    rules not consistent with the Brandtology standards. When in doubt, refer to the Brandtology

    Corporate Stylebook or other pertinent resources.

    [Type here.]

    http://www.writersdigest.com/editor-blogs/guide-to-literary-agents/7-ways-to-overcome-writers-blockhttp://www.writersdigest.com/editor-blogs/guide-to-literary-agents/7-ways-to-overcome-writers-blockhttp://www.writersdigest.com/editor-blogs/guide-to-literary-agents/7-ways-to-overcome-writers-block
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    References

    anxious . (n.d.). Merriam-Webster. Retrieved June 10, 2014, fromhttp://www.merriam-

    webster.com/dictionary/anxious

    Avoiding Plagiarism: Quoting and Paraphrasing. (June 4, 2014). The Writing Center at University of Wisconsin.

    Retrieved June 9, 2014, fromhttps://writing.wisc.edu/Handbook/QPA_paraphrase.html

    Driscoll, D. & Brizee, A. (2012, May 14). Paraphrase: Write it in your own words.

    Retrieved June 9, 2014, fromhttps://owl.english.purdue.edu/owl/resource/563/02/

    Higher Score Free Advice 2 - Paraphrasing.pdf. (2007). Retrieved June 10, 2014,

    fromhttp://www.higherscore.ca/downloads/Higher%20Score%20Free%20Advice%202%20-%20Paraphrasing.pdf

    Ignacio, .J (March 2014). 7 tips for good writing. Retrieved June 10, 2014,

    fromhttp://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/

    premise. (n.d.). Merriam-Webster. Retrieved June 10, 2014, fromhttp://www.merriam-

    webster.com/dictionary/premise

    procrastinate. (n.d.). Merriam-Webster. Retrieved June 10, 2014, fromhttp://www.merriam-

    webster.com/dictionary/procrastinate

    willpower. (n.d.). Merriam-Webster. Retrieved June 10, 2014, fromhttp://www.merriam-

    webster.com/dictionary/willpower

    EDITORIAL TEAM

    Michael TiotuicoManaging Editor

    Joseinne IgnacioVeronica SanchezVirginia Bautista

    Contributors

    Jeremy CortezLayout Artist

    http://www.merriam-webster.com/dictionary/anxioushttp://www.merriam-webster.com/dictionary/anxioushttp://www.merriam-webster.com/dictionary/anxioushttp://www.merriam-webster.com/dictionary/anxioushttps://writing.wisc.edu/Handbook/QPA_paraphrase.htmlhttps://writing.wisc.edu/Handbook/QPA_paraphrase.htmlhttps://writing.wisc.edu/Handbook/QPA_paraphrase.htmlhttps://owl.english.purdue.edu/owl/resource/563/02/https://owl.english.purdue.edu/owl/resource/563/02/https://owl.english.purdue.edu/owl/resource/563/02/http://www.higherscore.ca/downloads/Higher%20Score%20Free%20Advice%202%20-%20Paraphrasing.pdfhttp://www.higherscore.ca/downloads/Higher%20Score%20Free%20Advice%202%20-%20Paraphrasing.pdfhttp://www.higherscore.ca/downloads/Higher%20Score%20Free%20Advice%202%20-%20Paraphrasing.pdfhttp://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/http://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/http://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/http://www.merriam-webster.com/dictionary/premisehttp://www.merriam-webster.com/...