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WEEK IN REVIEW 3/30/2018
Winchester Parks & Recreation held their annual Egg Splash event as well as the Easter egg hunt and new Eggtivities program.
Looking Ahead Sunday, April 1: Easter
Monday, April 2: 2018 Dog tags available; Filing deadline for real estate tax relief
Tuesday, April 3: Planning Commission work session
Thursday, April 5: Board of Architectural Review; Old Town Development Board meetings
Monday, April 9: School Board work session
Tuesday, April 10: Council Meeting & Work Session
Wednesday, April 11: Board of Zoning Appeals
Saturday, April 14: WPRD Spring Fling Middle School dance
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Council Meeting
View the Council Meeting Wrap-Up newsletter for a recap of discussions and decisions made.
Board Vacancies
• Social Services Board
• Environmental Sustainability Taskforce
• Board of Zoning Appeals
• Old Town Development Board (owner/operator & at-large resident)
• Local Building Code Board of Appeals
• Lord Fairfax Emergency Medical Services Council
• Parks & Recreation Board
• School Board - Third Ward
Stay Informed!
• CitE-News & ActivitE-News
• Latest News
• Get Alerts
• NEW! Property Search
WEEK IN REVIEW A publication of the City Manager’s Office
WEEK IN REVIEW 3/30/18
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Public SafetyWinchester Police
Police Activity #
Calls for Service 952
Violent Crimes 10
Property Crimes 16
Accident Reports 6
Alarms 24
False Alarms 24
Directed Patrols 68
Directed Patrols (OTW)
11
Extra Patrols 115
Extra Patrols (OTW) 2
Traffic Citations 116
Traffic Warnings 111
Fire Activity #
Fire 4
Overpressure 0
EMS/Rescue 68
Hazardous Cond. 6
Service Call 7
Good Intent 6
False Alarms 1
Special Incident 3
Plan Review 12
Inspections 9
Reinspections 0
• Conducted various drug court, mental health check, and investigation follow-up duties.
• Continued to review General Orders and posting on website. • Met with the Communications Department to discuss an
overhaul of the WPD website. • Continued department promotional process. • Provided security during the March for Our Lives. • Spoke at Shenandoah University about Kids & Cops Camp. • Attended important meetings, re-certifications, trainings:
• Sovereign Citizen class at Shenandoah Regional Criminal Justice Academy
• Crisis Intervention Training • K-9 training • Youth Development Center meeting • Body-worn camera software training
Winchester Fire and Rescue
• Held live fire training in Franklin County, Pennsylvania for B -shift and volunteers.
• Prepared for new recruit live fire training on May 1 and held training on the roles and responsibilities of the Fire Marshal’s Office and associated policies and procedures.
• Responded to working structure fire at 418 Stonewall Avenue. • Participating in Old Town Easter Egg Hunt. • Met with Communications Department on Drone Program,
WFRD Annual Report, and other items. • Attended Apple Blossom Firefighters Parade meeting. • Prepared for Winchester Fire and Rescue and Shawnee Fire
Company Apple Blossom Firefighters Muster. • Hosted a Valor Awards meeting. • Completed scene size management training. • Participated in daily physical training, building construction
training, flow path training and ropes/knots training. • Conducted a fire investigation determined to be accidental.
Loss of $50,000. No civilian or fire service casualties. • Began soliciting for volunteer photographer to take photos of
WFRD activities and responses. • Uploaded the weekly incident report to the website.
WEEK IN REVIEW 3/30/18
Division Activity Past Week
2018 Year-to-Date Totals
Measurement
Streets Sidewalks repaired/replaced Streets repaved Potholes repaired
0 0 0
0 0
38
Linear feet Lane miles #
Division
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Public Services• Continued City Hall renovations: The carpet for the fourth floor offices was shipped and will be
installed next week. Painting on the first floor (basement) continued and the installation of the new flooring will begin next week.
• Submitted all the documents required for the utility revenue bonds that City Council approved Tuesday evening to the Virginia Resources Authority. The bonds will be sold in May and the funds will be available shortly thereafter.
• Held the mandatory pre-bid meeting for contractors interested in bidding on the water meter/sidewalk replacement project. There were 10 contractors in attendance.
• Provided assistance to VDOT to repair their signal at the interstate ramps on Berryville Pike that was not operating correctly and causing significant traffic flow issues.
Emergency Management
• Reviewed status of Regional Mitigation Plan. • Tested Ultra High Frequency radio and placed it in service. • Programmed radios for Fire and Rescue. • Reviewed placement of power inverter in Fire & Rescue administrative vehicle. • Scheduled Mobile Command Unit for pickup from repair shop.
Parks and Recreation• Sent Spring/Summer 2018 activity guide to printer. • Held Advisory Board meeting. • Met to discuss the Park’s 2018 Swinging Fore Sports golf tournament. • Hosted new Easter Bunny Eggtivities program. • Completed interviews and made offers for two Maintenance Technicians and one Custodian position. • Received and distributed purchase order for Outdoor Pool Re-surfacing.
WEEK IN REVIEW 3/30/18
Trees Dead/diseased trees removed Trees trimmed Stumps removed
0 0 0
27 418
24
# # #
Traffic Street signs Installed/replaced Pavement markings repainted (City) Pavement markings repainted (contractor)
5 0 0
173 334
0
Refuse & Recycling
Refuse collected Recycling collected Large item pickups
111.14 15.30
2
1,146.38 464.89
37
Tons Tons #
Transit Total passengers Revenue miles pick up/drop off Revenue hours pick up/drop off
1,852 2,916
270
31,361 47,157
4,239
# Miles Hours
Utility billing Payments processed New bills mailed out Water services turned off (non-payment)
900 0 0
17,766 17,923
126
# # #
Water treatment plant
Average daily water demand Peak daily water demand
6.47 6.76
6.86 8.43
Million gallons/day Million gallons/day
Wastewater treatment plant
Average daily flow treated Peak daily flow treated
6.92 8.16
7.04 11.41
Million gallons/day Million gallons/day
Water distribution and wastewater collection
Water main breaks repaired Water meters read Fire hydrants flushed Sewer mains cleaned After-hours call outs
0 1,332
0 455
4
24 19,473
0 25,594
209
# # #Linear feet #
Engineering Site plans reviewed Right-of-way permits issued Stormwater facility inspections Erosion and sediment control inspections
0 2 0
51
32 41 34
579
# # ##
Facilities Maintenance
Work requests completed Special events assistance Maintenance of pedestrian mall
14 0
24
256 2
276
# # Staff hours
Equipment maintenance
Total repairs completed 77 649 #
Activity Past Week
2018 Year-to-Date Totals
Measurement Division
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WEEK IN REVIEW 3/30/18
Winchester Parking Authority
Work requests completed Special events - assistance provided Vandalism or property damage issues
2 0 0
14 0 1
# # #
Activity Past Week
2018 Year-to-Date Totals
Measurement Division
Permit # Type Address Description Value
18 00000175 BLDG 426 MILLWOOD AVE ADDITIONAL FRONT PORCH ROOF $3,500
18 00000254 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 165 $2,000
18 00000255 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 166 $2,000
18 00000256 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 167 $2,000
18 00000257 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 168 $2,000
18 00000258 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 169 $2,000
18 00000259 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 170 $2,000
18 00000260 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 171 $2,000
18 00000261 DECK 220 WOODBERRY LN REPAIR DECK ON UNIT 172 $2,000
18 00000274 NGAS 312 GEORGE ST REPLACE GAS WATER HEATER $0
18 00000274 PLBG 312 GEORGE ST REPLACE GAS WATER HEATER $1,000
Permit #
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Zoning and Inspections
• Completed: • 71 building permit inspections and issued 66 building permits ($816,778 valuation) • Notable permits :
• 1836 Amherst Street (parking garage expansion) - $4,200,000 valuation • 14 S. Washington Street (residential remodel/addition) - $400,000 valuation
• 10 new business reviews (7 certificates of business, 13 certificates of home business) • 90 code enforcement inspections and initiated 41 new cases • Issued final certificates of occupancy for the following projects:
• 402 Highland Ave - new single-family home • 507 ½ Highland Ave - new single family home
Development Services
WEEK IN REVIEW 3/30/18
18 00000276 NGAS 1525 DALTON PL NEW AIR CONDITION/FURNACES $0
18 00000018 FSUP 1850 APPLE BLOSSOM DR ALTERATIONS TO WET SYSTEM $0
18 00000018 MECH 1850 APPLE BLOSSOM DR REPLACEMENT DUCT WORK $2,000
18 00000099 FSUP 300 CAMPUS BLVD ALT TO WET SYSTEM $8,368
18 00000099 ELEC 300 CAMPUS BLVD REMODEL $200,000
18 00000124 PLBG 214 N WASHINGTON ST REPLACE FIXTURES $5,000
18 00000138 NRRM 1600 AMHERST ST ADDITION/REMODEL $75,000
18 00000230 FSUP 1944 VALLEY AVE EMERGENCY REPAIR $0
18 00000249 RREM 725 CHELSEA DR REPLACE WOOD BEAM W/ STEEL BEA $3,500
18 00000281 NGAS 119 MONTAGUE AVE REPLACE FIXTURES & PIPING $500
18 00000281 PLBG 119 MONTAGUE AVE REPLACE FIXTURES & PIPING $2,500
18 10000025 PSPS 115 S LOUDOUN ST REFACING SIGN $0
17 00000017 FALL 420 MEADOW BRANCH AVE AS-BUILT PLANS REVIEW $0
17 00000018 FALL 420 MEADOW BRANCH AVE SPRINKLER AS-BUILT PLAN REVIEW $0
17 00000954 ELEC 2959 SORRELL CT RECONNECT AFTER FIRE $2,800
17 00000998 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00000999 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00001000 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00001001 PLBG 2045 VALLEY AVE NEW FIXTURES $4,500
17 00001002 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00001003 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00001004 PLBG 2045 VALLEY AVE NEW FIXTURES $5,000
17 00001051 MECH 1950 2198 S PLEASANT VALLEY RD A/C, FURNACES & RTU'S $9,970
17 00001106 FSUP 1850 APPLE BLOSSOM DR ALTERATION TO WET SYSTEM $0
18 00000089 ELEC 300 WESTMINSTER CANT DR REMODEL $59,800
18 00000101 ELEC 13 E PALL MALL ST REMODEL $2,000
18 00000140 ELEC 1840 AMHERST ST REMODEL $53,000
18 00000156 BLDG 411 N LOUDOUN ST 9 BAY GARAGE FOR CONDOS $80,000
Type Address Description ValuePermit #
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WEEK IN REVIEW 3/30/18
18 00000187 ELEC 650 S106 CEDAR CREEK GR REMODEL $25,000
18 00000192 PLBG 2621 DANIEL TERR NEW & REPLACEMENT FIXTURES $6,100
18 00000243 ELEC 512 BARR AVE REPLACE SERVICE $2,000
18 00000244 ELEC 2 S CAMERON ST RECEPTACLES $225
18 00000267 ELEC 307 E PICCADILLY ST RECONNECT SERVICE $0
18 00000268 ELEC 2649 VALLEY AVE REPLACE PANEL & SERVICE $4,000
18 00000284 MECH 322 N BRADDOCK ST NEW MINI SPILT SYSTEMS $9,900
18 00000285 NGAS 518 TENNYSON AVE NEW FIREPLACE LOGS $2,275
18 00000287 DEMO 140 W BOSCAWEN ST DEMO EXISTING PORCH & STEPS ON $1,000
17 00000022 FSUP 420 MEADOW BRANCH AVE UNDERGROUND FIRE LINE $6,000
17 00001008 PLBG 2905 GRACE ST NEW FIXTURES $6,000
17 00001011 PLBG 2949 GRACE ST NEW FIXTURES $6,000
18 00000269 DECK 928 BRECKINRIDGE LN BUILD PORCH ROOF OVER EXISTING $7,000
18 00000278 BLDG 125 S BRADDOCK ST ASBESTOS REMOVAL $6,360
18 00000279 BLDG 127 S BRADDOCK ST ASBESTOS REMOVAL $6,360
18 00000286 MECH 2045 VALLEY AVE DUCTWORK & INSTALL FIRE DAMPER $3,600
18 00000290 MECH 561 EAGLE DR FURNACE $2,000
18 00000290 NGAS 561 EAGLE DR FURNACE $50
18 10000043 PSD3 2 S LOUDOUN ST DINING AREA $210
18 10000043 PSPS 2 S LOUDOUN ST PORTABLE SIGN $10
17 00000059 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $4,000
17 00000062 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $12,000
17 00000063 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $18,000
17 00000064 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $30,000
17 00000066 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $36,000
17 00000067 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $36,000
17 00000068 PLBG 420 MEADOW BRANCH AVE NEW FIXTURES $24,000
18 00000294 NGAS 1972 CIDERMILL LN RANGE $750
Type Address Description ValuePermit #
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WEEK IN REVIEW 3/30/18
18 00000296 DEMO 615 E JUBAL EARLY DR DEMO INTERIOR WALLS & CEILING $2,500
68 Total (66 Bldg, 2 PSDP) $816,778
Type Address Description ValuePermit #
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Old Town Winchester (OTW)
• Worked on promotional materials for Kidzfest to be held May 19. Edited the promotional video and poster. Call for vendors on Facebook released.
• Received 10 vendor applications for the OTW Farmers Market. Reviewed applications and preparing information packets for vendors.
• Conducted another round of edits with graphic designer to OTW Shopping and Dining Guide. • Spoke with eight downtown business owners regarding questions and concerns. • Presented information about Old Town Winchester to the City’s INSIGHTCitizen’s Academy. • Worked on April stakeholder newsletter. • Worked with event organizers to track down outstanding information. Sent out event permits and letters. • Participated in a farmers market webinar offering strategies to strengthen markets and a webinar on
applying for the Farmers Market Promotion Program Grant.
Economic Redevelopment
• Attended the Shenandoah University Business Symposium. • Presented to the City’s INSIGHT Citizen’s Academy class. • Met with prospective investors/business owners interested in Winchester. • Continued working with tenants in the Creamery Building on relocation options. • Participated in workforce development partner meeting. • Participated in planning meetings for workforce initiative events.
Winchester-Frederick County Tourism
• Proofed and finalized 2018 Visitor Guide and sent to the printers. Guides should be in local businesses in approximately two weeks.
• Met with Sean Murphy from the Virginia Center for Literary Arts, who will be coming to Winchester in about a year.
• Took part in Tourism Tuesday on The River 95.3; guest was from the Lord Fairfax Orchid Society which will be having their annual show at the Museum of the Shenandoah Valley this weekend.
• Attended the Shenandoah Spirits Trail monthly meeting; discussion focused on marketing initiatives for 2018, app development, and responses to a recent member survey.
• Presented to the City’s INSIGHT Citizen’s Academy for the Tourism and Economic Development session.
WEEK IN REVIEW 3/30/18
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Support Services
Innovation and Information Services (IIS)
• Discussed Gruber Power systems annual maintenance renewal for server room UPS’s. • Held document management system demo and kick-off meeting for Fire and Rescue Department. • Rolled out Personal Property test environment shortcuts for upcoming field expansion testing • Continued Disaster Recovery formal plan creation – notifications, damage assessment log, table top
exercise plan. • Completed various tasks associated with the new Network/System Administrator onboarding assistance/
training. • Resolved Downtown Welcome Center network outage. • Assisted GeoComm vendor with getting software installed on new server to support new mapping
capability for Emergency Communications Center. • Worked with vendor to swap network connections to the new Cisco switches in the Emergency
Communications Center Local Area Network room. • Replaced and tested Leightronix (City TV channel) replacement hard drive.
Planning
• Reviewed and approved a second iteration of SU and Creamery Building plats early in the week which were then recorded later in the week.
• Attended City Council meeting where first reading of the ordinance for the E. Gerrard Street right-of-way encroachments was conducted.
• Prepared background materials for the consultants working on the pedestrian and bicycle-oriented study for the City of Winchester included in the current MPO work program.
• Worked with I&IS staff to configure a secure off-network PC to meet U.S. Code Title 13 confidentiality requirements for review of address files from the U.S. Census Bureau prior to starting LUCA review in advance of the 2020 decennial census.
• Provided a tour to a group of students enrolled in the Life-long Learning Program offered by Shenandoah University.
• Met with engineers and surveyors working for private property owners and developers regarding private development projects.
WEEK IN REVIEW 3/30/18
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• Received 23 Benefit Program applications: 5 SNAP, 14 Medicaid, 4 TANF, 0 VIEW, 0 Child Care, 0 Energy Assistance, 0 Auxiliary Grant, 0 General Relief.
• Provided case management to: • 3,037 Medicaid cases • 1,683 SNAP cases • 69 TANF cases • 382 Energy Assistance cases • 17 Auxiliary Grant cases • 32 individuals receive individuals VIEW services. • 48 families/79 children receive Child Care Subsidy Assistance.
• Received 2 alleged Benefit Programs fraud/overpayment referrals. Conducting 1 Benefit Program fraud/overpayment investigations.
• Completing 96 Child Protective Services family assessments and investigations relating to allegations of child maltreatment.
• Completed 0 Uniform Assessment Instrument (UAI) screenings (1 Nursing Home, 1 Assisted Living). • Provided case management to 44 Adoption Subsidy cases, with 0 adoptions finalized. • Provided case management to 2 Interstate Compact on the Placement of Children (ICPC) case. • Held Winchester Social Services Advisory Board meeting.
Social Services
Weekly Activity #
Walk-in Clients 169
Client info drop-offs 47
Child Protective Service referrals 9
Placed “on notice” for foster care entry by JDRC 1
Children in foster care 73
Entered/exited foster care 1/0
Child Protective Service case management load 48
Family Service intakes 9
Adult Protective Service referrals 0
Adult services case management load 4
Adult guardianships/cases 2/61
Adult Protective Service investigations/intakes 16/16
Family Services Prevention case management load 1
WEEK IN REVIEW 3/30/18
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Communications• Distributed the March 29 CitE-News, the City’s weekly electronic newsletter. • Distributed the March 27 City Council Meeting Wrap Up Newsletter. • Launched the new online property search program. With this map-based program (developed by the
City’s GIS Coordinator), property owners can learn about their property with one simple search. By typing in the property address, the following information will be populated (if available): 1) Tax information; 2) Refuse & recycling day; 3) Voting ward and council representatives; 4) Voting precinct; 5) School district; 6) First due fire station; 7) Leaf collection area number; 8) Zoning district; 9) Corridor Enhancement District; 10) Historic District; and more. Find a link for “Property Search” under the Living Here tab or in the GIS section on the City’s website.
• Handled 4 media requests for information and staff interviews. • Placed registered children into sessions for the WPD Junior Academy and started a waiting list. • Continued filming the new Fire and Rescue recruits to showcase their journey on social media - this
week with the Fire Marshal and during a live burn demonstration. • Met with Fire and Rescue to discuss the use of the Air-6 drones for communications purposes. Staff will
also create a web page of information and resources about the program. • Met with Fire and Rescue regarding the overhaul of the department’s annual report. • Met with the Police Department regarding an overhaul of the department’s website. • Began discussions about possibly creating a TV show about City information in-house. The show would
also be posted on social media, the City’s website and YouTube. • Designed a postcard for OTW’s Summer Midday Market. • Designed a social media campaign graphics for upcoming Parks and Recreation programs. • Continued working on the Mayor’s Fitness Challenge Program. • Assisted the Mayor with the Shenandoah University Student Advisory Group. Created an online
questionnaire and collected responses. Also, began setting up a meeting. • Solicited for volunteer photographers for the Fire and Rescue Department and helping with process. • Designed and ordered water/sewer emergency magnets for Public Services. • Developed a Hands-only CPR Tour program for Fire and Rescue and began signing up business
locations. Designed promotional material: brochure, flyer, social media ads, and video. • Set up a hands-only CPR training day for City employees and began promoting. • Created and printed reserved Apple Blossom parking tickets for the Parking Authority. Tickets go on
sale April 2. • Began designing a preventing sewage backups brochure for Public Services. • Completed the 2017 Citizen Survey Feedback campaign on social media. Will present report to City
Manager and award prizes this month. • Held INSIGHT Citizen’s Academy session for Economic Development and Tourism. Began planning for
the graduation ceremony on April 19. • Set up board member candidate interviews.
WEEK IN REVIEW 3/30/18
Date Articles in The Winchester Star
3/24 Calls for services oversight increase
3/24 Malfunction causes fire scare at city bank
3/24 City’s Public Utilities to start testing hydrants Monday
3/24 Our Views: It’s Time
3/24 An egg-cellent hunt
3/24 Fire damages city home
3/26 City’s input session on tax billing postponed
3/27 Proposed FY19 budget includes pay increase for staff
3/27 Fire hydrant testing can help save lives
3/27 Crowd small at meeting to talk tax billing rates
3/27 Your views: Need crosswalks to aid handicapped
3/28 Council reviews FY19 budget options
3/29 Panel reviews proposed bylaws at work session
3/29 Bond includes funds to update City Yards
3/29 City Council president seeks second term in First Ward
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