Wednesday, 1 August 2018 Committee Room Waipa … - Cambridg… · 6.1.2 Steam Roller – Leamington Domain Board Member Andree-Wiltens distributed the report from RV ... 6.1.3 Christmas

1 August 2018 18079979 Page 1

Time 6.00 pm

Date Wednesday, 1 August 2018

Venue Committee Room Waipa District Council 23 Wilson Street, Cambridge

INDEX PAGE NO.

AGENDA Cambridge Community Board – 1 August 2018

1-9

MINUTES OF PREVIOUS MEETING 4 July 2018

10-25

CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES No committee meetings were held in July

DIVISIONAL REPORTS Service Delivery Report – 1 August 2018 Treasury Report – Period Ended 30 June 2018 Building Statistics and Building Consents over $1,000,000 Report - May 2018 Community Facilities Quarterly Report - 1 March 2018 to 30 June 2018 Elected Member Annual Interest Declaration Safer Roads, Safer Waipa (Speed Management) – Passenger Transport Review and Parking Management Update Representation Review 2018 Implications for Cambridge Community Board Civil Defence Emergency Planning Quarterly Report - 1 April 2018 to 30 June 2018

26-30 31-34 35-36 37-51 52-54

No Papers

55-57 58-68

INWARDS CORRESPONDENCE Waipa District Council - 10 Year Plan Decisions New Zealand Transport Agency – Practical Driver Licence Testing

69-71 72-73

CCOMMUNITY DISCRETIONARY FUND – HAUTAPU SPORTS AND RECREATION CLUB INC

74-75

1 August 2018 18079979 Page 2

INDEX PAGE NO.

COMMUNITY DISCRETIONARY FUND – ST ANDREWS CONCERT SERIES

76-77

BOARD MEMBERS REPORT FROM MEETINGS ATTENDED

NO PAPERS

RESOLUTIONS UNDER ACTION AND NOT INCLUDED IN THIS AGENDA

78-80

COMMITTEE MEETING / FUNCTION DATES – AUGUST 2018

NO PAPERS

ITEMS FOR NEXT BOARD MEETING

NO PAPERS

NEXT MEETING

NO PAPERS

1 August 2018 18079979 Page 3

AGENDA ITEMS PAGE NO.

1 MEMBERS

MJ Pettit, Chairperson

EM Andree-Wiltens, AJ Bishop, PTJ Coles, JA Epps, RDB Gordon, SDC Milner

In Attendance

Public

2 APOLOGIES

3 LATE ITEMS

4 CONFIRMATION OF ORDER OF BUSINESS File: 180-06-02

Recommendation That the order of the meeting be confirmed.

5 PUBLIC FORUM

6 MINUTES OF PREVIOUS MEETINGS File: 180-06-02/3

TRIM: 18074105

6.1 Minutes of the Meeting held 4 July 2018 10-25

Recommendation

That the minutes of the meeting held 4 July 2018, as circulated with the agenda, be confirmed as a true and correct record of proceedings.

1 August 2018 18079979 Page 4


Matters Arising

6.1.1 Lake Te Ko Utu, Fuel Bunker An update to be provided by Chairperson Pettit.

6.1.2 Steam Roller – Leamington Domain

Res: 5/18/112

An updated to be provided by Board Member Andree-Wiltens.

6.1.3 Christmas Decorations – Working Group Res: 5/18/39

Board Member Epps to provide an update.

6.1.4 WW100 Commemoration Fund File: 180-06-02/1 Res: 5/18/57

Board Member Epps to provide an update.

6.1.5 Close Circuit Television (CCTV) System Res: 5/18/35

Gary Knighton, Manager Strategic Partnerships

6.1.6 Service Delivery Report - Maungatautari and Hicks Roads Water Main File: 160-03-03/3/1 TRIM: 18047070

Tony Hale, Manager Water Services to provide an update.

7 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES

There were no committee meetings held during July.

1 August 2018 18079979 Page 5


8 DIVISIONAL REPORTS

8.1 Service Delivery Report File: 160-03-03/3/1 TRIM: 18078247

26-30

Service Delivery Report as at 1 August 2018

Recommendation

That the information contained in the report (document number 18078247) of Berry Bergin, Group Manager Service Delivery, be received.

8.2 Treasury Report File: 180-06-02/4 TRIM: 18079655

31-34

The report of the Manager Finance for the period ended 30 June 2018

The draft Treasury Report for the period ended 31 July 2018 to be distributed at the meeting for information purposes.

Recommendation

That the report of the Manager Finance for the period ended 30 June 2018 be received.

8.3 Building Statistics File: 01-84-07

35-36

Building Statistics for June 2018 and Building Consents over $1,000,000 Report

Recommendation

That the Building Statistics for June 2018 and Building Consents over $1,000,000 report be received.

1 August 2018 18079979 Page 6


8.4 Community Facilities quarterly Report File: 070-06-02/2 TRIM: 18046170

37-51

Community Facilities Quarterly Report – 1 March 2018 to 30 June 2018

Recommendation

The information contained in the report (document number 18045170) of Bruce Airey, Manager Community Facilities be received.

8.5 Elected Member Annual Interest Declaration Report File: 180-06-02 TRIM: 18079409

52-54

Elected Member Annual Interest Declaration Report from Jo Gread, Manager Governance

Recommendation

That the information contained in the Elected Member Annual Interest Declaration report (document number 18079409) of Jo Gread, Manager Governance, be received.

8.6 Safer Roads, Safer Waipa (Speed Management) – Passenger Transport Review and Parking Management Update

Bryan Hudson, Manager Roading will be in attendance to provide an update on the project plans and timeframes, the plans for public engagement and discuss how the Board would like to be engaged in the projects.

Recommendation

That the information be received.

8.7 Representation Review 2018 Implications for Cambridge Community Board Report File: 02-04-03 TRIM: 18079617

55-57

Representation Review 2018 Implications for Cambridge Community Board Report from Graham Pollard, Strategic Projects Driver

1 August 2018 18079979 Page 7


Recommendation

That -

(a) The information contained in the report (document number 18079617) of Graham Pollard, Strategic Projects Driver be received; and

(b) The Cambridge Community Board recommends Council increase the Cambridge ward/subdivision membership of the Cambridge Community Board from four to five elected members.

8.8 Civil Defence Emergency Planning Quarterly Report File: 170-01-01/4 TRIM: 18077844

58-68

Civil Defence Emergency Planning Quarterly Report - 1 April 2018 to 30 June 2018

Recommendation

That the information contained in the report (document number 18077844) of Wayne Allan, Local Civil Defence Controller and David Simes, Emergency Management Operations Manager be received.

9 INWARDS CORRESPONDENCE

9.1 Waipa District Council – 10 Year Plan Decisions File: 020-02-02/13 TRIM: 18021651

69-71

A letter from Waipa District Council advising of the 10 Year Plan Decisions

Recommendation

That the letter dated 26 June 2018 from Waipa District Council be received.

9.2 New Zealand Transport Agency – Practical Driver Licence Testing File: 180-06-02/1 TRIM: 18069995

74-75

A letter from New Zealand Transport Agency in response to the Board’s request to reinstate the practical driver licence test in Cambridge.

1 August 2018 18079979 Page 8


Recommendation

That the letter dated 2 July 2018 from New Zealand Transport Agency be received.

10 COMMUNITY DISCRETIONARY FUND – HAUTAPU SPORTS AND RECREATION CLUB INC

File: 010-03-03/6 TRIM:

74-75

An application from Hautapu Sports and Recreation Club Inc requesting $2,000 towards the costs of the Battle of the Bridge competition between Hautapu and Leamington.

Recommendation

That the Community Discretionary Fund application from Hautapu sports and Recreation Club Inc be received.

11 COMMUNITY DISCRETIONARY FUND – ST ANDREWS CHURCH File: 010-03-03/6

TRIM:18079601 76-77

An application from St Andrews Church requesting $350 for the hire of the church for the St Andrews Concert Series.

Recommendation

That the Community Discretionary Fund application from St Andrews Church, be received.

12 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD

Board members who have attended meetings on behalf of the Cambridge Community Board may give feedback to the Board. (Discussion item only, resolutions not appropriate.)

Cambridge Autumn Festival (Epps) Cambridge Chamber of Commerce (Epps or Gordon) Cambridge Community Arts Council (Andree-Wiltens)

1 August 2018 18079979 Page 9


Cambridge Information Centre (Gordon) Cambridge Safer Community Charitable Trust (Coles) Cambridge Social Services Committee (Epps) Cambridge Tree Trust (Coles) Waipuke Working Group (Andree-Wiltens and Bishop)

13 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA

File: 180-06-02 78-80

Schedule of Cambridge Community Board Resolutions Under Action as at 27 July 2018

Recommendation

That the Cambridge Community Board Schedule of Resolutions Under Action as at 27 July 2018 and not included as an item in this agenda be received.

14 COMMUNITY BOARD MEETING/FUNCTION DATES FOR AUGUST 2018

Cambridge Strategy Growth Committee Le Quesnoy Sister City Committee

Monday, 20 August Monday, 20 August

2.30pm 4.30pm

15 ITEMS FOR NEXT BOARD MEETING

Items for the Board meeting requested by Board members should be by way of Notice of Motion in accordance with Standing Orders.

16 NEXT MEETING

The next Cambridge Community Board meeting is to be held at 6.00pm on Wednesday, 5 September 2018 in the Committee Room, Waipa District Council, 23 Wilson Street, Cambridge.

4 July 2018 18074105 Page 1

Time: 6.00 pm

Date: Wednesday, 4 July 2018

Venue: Committee Room, Waipa District Council 23 Wilson Street, Cambridge

1 PRESENT

Members

MJ Pettit, Chairperson

EM Andree-Wiltens [from 6.16.pm], PTJ Coles, JA Epps, RDB Gordon, SDC Milner

In Attendance

Bryan Hudson, Manager Road Corridor [Items 6.1.6, 7.1, 8.5] Vincie Billante, Manager Strategy [Item 8.5] Graham Pollard, Strategic Projects Driver [Item 8.5] Simone van Asbeck, Communications Advisor [Item 8.5] Jane Blackmore, Property Advisor [Item 8.4] Gary Knighton, Manager Strategic Partnerships [from 6.23pm] Noelene Barr, Community Board Officer

Public

3

2 APOLOGIES

RESOLVED 5/18/108 That the apologies from Board Member Bishop for absence and Board Member Andree-Wiltens for lateness, be received.

Pettit/Gordon

3 LATE ITEMS

Nil

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4 CONFIRMATION OF ORDER OF BUSINESS File: 180-06-02

RESOLVED 5/18/109 That the order of the meeting be confirmed with items 8.4 and 8.5 brought forward following item 5 and the supplementary items as 20 and 21.

Pettit/Epps

5 PUBLIC FORUM

Greg Wallace, Cambridge Chamber of Commerce provided an overview of the Chamber’s activities and advised that the Waipa Business Awards will be held on 31 August. He also advised that Tania Witheford, the current Chief Executive has resigned, however she will remain with the Chamber for two days per week until mid September.

Board Member Gordon expressed the Board’s thanks for Tania’s tremendous contribution during her four years in the role as she has made a considerable impact on the Chamber and business community.

Board Member Epps thanked Greg Wallace, for his assistance in upgrading the current Cambridge Le Quesnoy website via the business, RocketSpark.

6 MINUTES OF PREVIOUS MEETINGS File: 180-06-02/3

TRIM: 18062613

6.1 Minutes of the Meeting held 6 June 2018 were included in the agenda. RESOLVED

5/18/110 That the minutes of the meeting held 6 June 2018, as circulated with the agenda, be confirmed as a true and correct record of proceedings.

Coles/Epps Matters Arising

6.1.1 Lake Te Ko Utu, Fuel Bunker Chairperson Pettit reported that the recently installed steps have

received a lot of positive comments; there is also a viewing area in front of the bunker. Two coats of paint is required to cover an area of 25 square metres; two colours to be used to create a camouflage effect. A graffiti paint is also needed.

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RESOLVED 5/18/111 That the Cambridge Community Board approve up to $450.00 for the purchase of paint for the former fuel bunker at Lake Te Ko Utu.

Pettit/Epps Chairperson Pettit to set a date for Board members to assist with the painting and Board Member Epps to invite interested persons to view the bunker. Board Member Epps circulated an image of the sign which will be erected on the fuel bunker and expressed appreciation for the assistance from Nicole Nooyen, Senior Communications Advisor. Bruce Airey, Manager Community Facilities will engage a company the weld the gates and can attach the sign at the same time. Bruce will also assist with the purchase of the paint. Appreciation was expressed to Board Member Epps for the work involved to obtain information for the sign which was obtained from Archives New Zealand in Wellington.

6.1.2 Steam Roller – Leamington Domain Board Member Andree-Wiltens distributed the report from RV

Engineering advising that the costs to repair the steam roller would be $10,000 plus GST and that the roller and playground would benefit greatly if this project was undertaken. The report to be forwarded to Bruce Airey, Manager Community Facilities to be considered by Council’s Service Delivery Committee. RESOLVED 5/18/112 That the Cambridge Community Board -

(a) Receive the report dated 1 July 2018 from RV Engineering;

(b) Recommend to Council staff that work is undertaken to refurbish the steam roller located at Leamington Domain, as per the report, at a cost of approximately $10,000 plus GST.

Andree-Wiltens/Milner

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6.1.3 Christmas Decorations – Working Group Res: 5/18/39

Due to her absence overseas, Board Member Epps was unable to provide an update.

6.1.4 WW100 Commemoration Fund File: 180-06-02/1 Res: 5/18/57

Board Member Epps advised that the design hasn’t been finalised as yet but discussions have been held with Council staff to ensure the design reflects what is being used elsewhere.

6.1.5 Close Circuit Television (CCTV) System Res: 5/18/35

Gary Knighton, Manager Strategic Partnerships advised that discussions are being held with the preferred tenderer to reach a satisfactory solution and price. Costs have yet to be provided by Waipa Networks for power connections. Hopefully more information will be available at the next meeting.

6.1.6 Victoria Street Improvements Report – Victoria Square Power Source File: 28-17-07/4 TRIM: 18040747

Board Member Milner was unable to contract the appropriate person from the Farmers’ Market. There was general discussion regarding the use of private generators and the length of cables that would still be lying on the ground and the health and safety regulations regarding this. There is a tendency for the stall holders to be located closer to Alpha Street and the cables are lengthy to accommodate this. The Board supports the Farmers Market and would like it to continue. Board Member Gordon commented that the Board had confirmed support of the improvements for this area including the median strip not to be part of the new design, however there are obvious changes to this if the proposed Public Bylaw comes into effect.

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Bryan Hudson, Manager Road Corridor advised that Councillors had decided that mobile traders should not be located in this area. When the revised design is received from the consultant, it will be provided to the Board.

6.1.7 Service Delivery Report - Maungatautari and Hicks Roads Water Main File: 160-03-03/3/1 TRIM: 1804700

Tony Hale, Manager Water Services was unable to attend and will provide the update at the next meeting.

6.1.8 Building Statistics – Building Consents for Retirement Dwellings, 1 June 2015 to 13 June 2018

Council has issued 28 Building Consents for Commercial/Retirement projects within Cambridge/Leamington areas (these do not yet have CCC)

• 19 Freedom Villages (15 Multi-Unit Dwellings, 4 single units) • 8 Te Awa (5 villas, a 32 bed single story stage 1 wing of the rest

home facility and two consents being individual stages of a large communal building)

• Extension to existing BUPA Community Centre Council has issued CCC for 48 Building Consents for Commercial/Retirement projects within Cambridge/Leamington areas

• 16 St Kilda BUPA (15 Multi-Unit Dwellings, 1 single unit) • 7 Te Awa villas • 3 Freedom Villages (2 Multi-Unit, 1 single unit) • 12 Resthaven (each consent being a “Block” which appears to be

made up of 2-3 units) • One addition to existing rest home on King Street • 9 Lauriston Park (7 Multi-Unit Dwellings, 2 single villas) Council is currently processing 1 Building Consent for Commercial/Retirement projects within Cambridge/Leamington areas

• A Multi-Unit dwelling at Freedom Village

[Item taken at 6.42pm]

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7 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES

7.1 Cambridge Growth Strategy Committee File: 180-06-09/3 TRIM: 18064859

The minutes of the Cambridge Growth Strategy Committee meeting held on 18 June 2018 were included in the agenda.

RESOLVED 5/18/113 That the unconfirmed minutes of the Cambridge Growth Strategy Committee meeting of 18 June 2018 be received.

Gordon/Coles

Board Member Gordon said that the committee has been working on a town charter and members are attending a separate group to discuss the town concept plan which is being led by Council staff. The concept of the green belt (item 4 in the charter) as discussed at the committee meeting was introduced to this group which was well supported. Board Member Epps commented that Cambridge is unique in that it has church bells and a chiming clock which is common place in Europe but rarely found in New Zealand and this relates to item 8 in the charter. RESOLVED 5/18/114 That the Cambridge Community Board adopt the Cambridge Town Charter as follows –

1 A vibrant town centre – the Heart of Cambridge – with a quality historical ambience;

2 Wide tree lined streets, linked to an extensive network of well used green spaces, encouraging walking and cycling as preferred methods of local travel;

3 A diverse, open and inclusive community that is safe, friendly and accessible;

4 A unique town green belt offering a valued public recreational reserve for the good of all residents;

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4 July 2018 18074105 Page 7

5 A diverse and resilient local economy which is innovative and internationally focussed, encouraging employment;

6 Cambridge as an international hub for high performance sport and events is recognised and supported;

7 High performing education supported by quality educational facilities;

8 Our heritage, ecological sites and taonga are respected;

9 Entrances to the town are designed to reflect the vibrancy of Cambridge.

Gordon/Epps

Chairperson Pettit said that the footpath recently constructed along Thornton Road is wider than usual which caters well for a shared use of walking, cycling and mobility scooters. RESOLVED 5/18/115 That the Cambridge Community Board recommend to Council staff that due to the increased use of mobility scooters, any footpath renewal be made with the minimum width of three metres where applicable.

Pettit/Gordon There was general discussion about the difficulties disabled users encounter when using the access points onto footpaths from disability car parks. Bryan Hudson, Manager Road Corridor advised that disabled users will be key stakeholders in the parking and transport review when this will be considered. A list of access points has been created from across the district which staff will be working their way through and work will be undertaken when funds allow. The list to be provided to Board Members for their information. Bryan Hudson also advised that parking for bicycles is being considered as a separate project and is obtaining options and prices for bicycle stands and locations are being considered. These options will be presented to the Board as they are street furniture and will need to blend in with what is currently in place.

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7.2 Le Quesnoy Sister City Committee File: 180-06-05/3 TRIM: 18067791

The minutes of the Le Quesnoy Sister City Committee held on 18 June 2018 were included in the agenda.

RESOLVED 5/18/116 That the unconfirmed minutes of the Le Quesnoy Sister City Committee meeting of 18 June 2018 be received.

Pettit/Andree-Wiltens

Board Member Epps provided an update for the arrangements for Bastille Day on Saturday, 14 July. The hall at Cambridge Primary School will be set up on Friday afternoon at 5.30pm and helpers would be welcome. Board Member Epps expressed appreciation of the work undertaken for Bastille Day by Noelene Barr, Community Board Officer, during her recent absence overseas.

8 DIVISIONAL REPORTS

8.1 Service Delivery Report File: 160-03-03/3/1 TRIM: 18060230

Service Delivery Report as at 4 July 2018 was included in the agenda.

RESOLVED 5/18/117 That the information contained in the report (document number 18060230) of Berry Bergin, Group Manager Service Delivery, be received.

Gordon/Epps

8.2 Treasury Report File: 180-06-02/4 TRIM: 18056030

The report of the Manager Finance for the period ended 31 May 2018 to be distributed separately to the agenda.

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RESOLVED 5/18/118 That the report of the Manager Finance for the period ended 31 May 2018 be received.

Coles/Andree-Wiltens

8.2.1 Cambridge Brass Band Fundraising Concert – Trip to Le Quesnoy Res: 5/18/95

The invoice from St Peter’s School was provided at the meeting. RESOLVED 5/18/119 That the Cambridge Community Board authorise the payment of $782.82 plus GST to St Peter’s School from Council’s Sister City fund for catering of the Cambridge Brass Band pre-concert function as the previous resolution (5/18/95) authorised only $750 plus GST.

Gordon/Coles

8.3 Building Statistics File: 01-84-07

Building Statistics for May 2018 and Building Consents over $1,000,000 Report were included in the agenda.

RESOLVED 5/18/120 That the Building Statistics for May 2018 and Building Consents over $1,000,000 report be received.

Coles/Gordon

8.4 Community Fireworks Event, Mighty River Domain File: P14149-07-04 TRIM: 18065992

Community Fireworks Event Report from John Miles, Manager Property Services was included in the agenda.

RESOLVED 5/18/121 That the information contained the report (document number 18065992) from John Miles, Manager Property Services, be received.

Coles/Epps

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A representative from the Parent Teacher Association (PTA) of Cambridge East Primary School and Jane Blackmore, Property Advisor provided an overview of the event. Jane Blackmore declared a conflict of interest as she is also a member of the PTA and advised she did not expect to speak to the item. Board members support the event as it is enjoyed by the community.

[Item taken at 6.25pm]

8.5 Proposed By-Law Changes – Public Places By-Law, Solid Waste management and Minimisation By-Law, Amendment to Cemeteries By-Law 2013 File: 020-03-11 TRIM: 18065738

Proposed By-Law Changes Report from Graham Pollard, Strategic Projects Driver was included in the agenda.

RESOLVED 5/18/122 That the information contained in the report (document number 18065738), of Graham Pollard Strategic Projects Driver be received.

Coles/Gordon

Graham Pollard, Strategic Projects Driver provided an overview of his report and advised that these by-laws are open for public consultation until 5.00pm Friday, 20 July. He advised key stakeholders effected by the proposed by-laws have been contacted however not many submissions have been received. Graham Pollard made reference to the Public By-Law and the proposed changes whereby mobile traders could not park on Victoria Street in the vicinity of the Cambridge Town Hall. Board Member Gordon referred to the Board’s previous discussions regarding the design and upgrade of this area and the inclusion of the parking area for the mobile traders in the new design and queried if this would change. These traders are very popular and their customers do not cause parking issues or disrupt traffic flow in the area. Bryan Hudson, Manager Road Corridor advised that the preliminary design can accommodate street traders so long as it is functioning well and does not create any safety issues.

[Board Member Andree-Wiltens arrived 6.16pm]

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Chairperson Pettit suggested taking the submission forms to the mobile traders to ensure they are aware of the proposed by-law if the Board considers something of value will be lost if the by-law was implemented. Graham Pollard advised that the Freedom Camping has been removed from the by-law and is being considered as a separate project as it requires more comprehensive investigation.

[Gary Knighton, Manager Strategic Partnerships arrived 6.23pm] [Item taken at 6.08pm]

9 INWARDS CORRESPONDENCE

9.1 Sister Cities New Zealand Newsletter File: 180-06-10

A newsletter from Sister Cities New Zealand June 2018 was included in the agenda.

RESOLVED 5/18/123 That the newsletter dated June 2018 from Sister Cities New Zealand be received.

Andree-Wiltens/Coles

An article outlining the ANZAC Day services in Le Quesnoy, France, submitted by Board Member Milner was included in the newsletter.

10 EXTENSION OF THE CAMBRIDGE TO PIARERE EXPRESSWAY File: 180-06-02/1

TRIM: 18062691

A letter from the Karapiro School Board of Trustees expressing concerns that the extension of the Cambridge to Piarere expressway may not go ahead was included in the agenda.

RESOLVED 5/18/124 That the letter dated 1 June 2018 from the Karapiro School Board of Trustees be received.

Pettit/Epps

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Chairperson Pettit advised that a letter will be written to the Karapiro School Board of Trustees advising Waikato Regional Council has included the Karapiro Road / State Highway 1 intersection on top of their priority list but as this project is funded by New Zealand Transport Authority, it is unknown when this will occur.

11 COMMUNITY DISCRETIONARY FUND – CAMBRIDGE BRASS BAND INC File: 010-03-03/6

TRIM: 18067524

An application from Cambridge Brass Band Inc requesting $5,136 to assist with costs relating to the Band’s attendance in Le Quesnoy, France for the 100th Anniversary Liberation commemorations was included in the agenda.

RESOLVED 5/18/125 That the Community Discretionary Fund application from Cambridge Brass Band Inc be received.

Pettit/Coles RESOLVED

5/18/126 That the Cambridge Community Board approve $5,136 including GST to Cambridge Brass Band for costs associated with the Band’s trip to Le Quesnoy, namely travel costs to the airport, embroidered polo shirts and stand banners.

Petit/Epps

12 COMMUNITY DISCRETIONARY FUND – CAMBRIDGE BOWLING CLUB INC, THE THORNTON CLUB

File: 010-03-03/6 TRIM:18066136

An application from Cambridge Bowling Club Inc requesting $2,018.25 for the purchase of a new cooler for the bar and kitchen area was included in the agenda.

RESOLVED 5/18/127 That the Community Discretionary Fund application from Cambridge Bowling Club Inc, be received and declined.

Pettit/Coles Board Member Coles wished his vote against the motion be recorded.

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13 COMMUNITY DISCRETIONARY FUND – SUSTAINABLE WAIPA INC File: 010-03-03/6

TRIM:18061550

An application from Sustainable Waipa Inc requesting $3,380.75 for a new connection from the water main was included in the agenda.

RESOLVED 5/18/128 That the Community Discretionary Fund application from Sustainable Waipa Inc be received.

Epps/Andree-Wiltens RESOLVED

5/18/129 That the Cambridge Community Board approve $3,380.75 to Sustainable Waipa Inc for a new connection from the water main.

Coles/Gordon

14 RURAL TOUR 2018 – MAUNGATAUTARI WARD File: 180-06-02/1

TRIM: 18067572

The Cambridge Community Board Rural Tour of the Maungatautari Ward was held on 19 May and 9 June 2018. The notes of the Rural Tour held on 19 May 2018 were included in the agenda and the notes of 9 June 2018 were distributed at the meeting.

RESOLVED 5/18/130 That notes from the Rural Tour 2018 of the Maungatautari Ward held on 19 May and 9 June 2018 be received.

Coles/Pettit

There was general discussion regarding the attendance at some of the halls and it was concluded that Kairangi Hall should be removed from the Rural Tour next year and the visit of the first hall be set at 9.30am.

09.30am 10.45 12.00

Horahora Maungatautari Monavale

09.30am 10.45 12.00

Whitehall Te miro Fencourt

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Board Member Andree-Wiltens reported that, accompanied by Councillor Webber and Council staff, she visited the roading sites which had been highlighted by residents.

Residents of Hora Hora once again raised the issue of freedom campers parking too close to the lake edge preventing other users enjoying this area, ie for picnics.

RESOLVED 5/18/131 That the Cambridge Community Board urgently request Council staff install bollards at the Hora Hora Domain along the beachfront either side of the boat ramp, to prevent freedom campers parking too close to the lake edge, thereby allowing lake users to picnic in this area.

Pettit/Andree-Wiltens Board members suggested the following improvements -

Thornton/Albert Streets Intersection Remove some of the kerbing at the above intersection to include a slip lane to enable traffic to turn right, continuing down Thornton Road, and enabling through traffic to continue down Albert Street. Swayne/Zig Zag Roads Intersection A right turn lane is implemented on Swayne Road to allow traffic on Swayne Road to turn right into Zig Zag Road without hindering traffic wishing to turn left.

15 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD

Board members who have attended meetings on behalf of the Cambridge Community Board reported on the following -

Cambridge Information Centre Cambridge Social Services Committee Cambridge Tree Trust Cambridge Police New Zealand Transport Agency

16 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA

File: 180-06-02

Schedule of Cambridge Community Board Resolutions Under Action as at 22 June 2018 was included in the agenda.

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RESOLVED 5/18/132 That the Cambridge Community Board Schedule of Resolutions Under Action as at 22 June 2018 and not included as an item in this agenda be received and resolution 5/16/241 be deleted.

Pettit/Coles

17 COMMUNITY BOARD MEETING/FUNCTION DATES FOR JULY 2018

Armistice 2018 Working Group

Monday, 23 July

4.00pm

18 ITEMS FOR NEXT BOARD MEETING

Items for the Board meeting requested by Board members should be by way of Notice of Motion in accordance with Standing Orders.

19 NEXT MEETING

The next Cambridge Community Board meeting is to be held at 6.00pm on Wednesday, 1 August 2018 in the Committee Room, Waipa District Council, 23 Wilson Street, Cambridge.

20 MINISTRY FOR THE ENVIRONMENT – RESOURCE MANAGEMENT (NATIONAL ENVIRONMENTAL STANDARDS FOR TELECOMMUNICATIONS FACILITIES) REGULATIONS 2016

File: 180-06-02/2 TRIM: 18068504 Res: 5/18/41

A letter from Vicky Robertson, Chief Executive for the Ministry for the Environment responding to the Board’s letter was distributed as a supplementary item to the agenda.

RESOLVED 5/18/133 That the letter dated 28 June 2018 from the Ministry for the Environment be received.

Pettit/Epps

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RESOLVED 5/18/134 That the Cambridge Community Board request Council staff submit on behalf of Council and the Board, to the Ministry of Environment’s draft National Planning Standards relating to the Resource Management (National Environmental Standards for Telecommunications Facilities) Regulations 2016.

Pettit/Epps

21 REQUEST FOR NEW ROAD NAMES File: 040-04-01/1

TRIM: 18068491

A letter from Waipa District Council requesting feedback on the new road names requested for a subdivision off Roto-o-rangi Road, Cambridge was distributed as a supplementary item to the agenda.

RESOLVED 5/18/135 That the letter dated 28 June 2018 from Waipa District Council be received and support the names as presented – Seachange Drive, Devise Way, Shuka Drive, Sunline Drive and Hanna Drive.

Petit/Gordon There being no further business the meeting closed at 8.41pm. CHAIRPERSON DATE

CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS

25

18078247

To: The Chairperson and Members of the Cambridge Community Board

From: Group Manager Service Delivery

Subject: SERVICE DELIVERY REPORT Meeting Date: 1 August 2018

File Reference: 160-03-03/3/1 1 CURRENT PROPOSALS FOR FEEDBACK 2 INFORMATION UPDATE

Community Facilities Bruce Airey, Manager Community Facilities, will be present at the meeting to speak to his quarterly report.

Removal of Trees Due to the current condition of two Elm trees on the corner of Alpha and Empire Streets, these need to be removed. This is scheduled for the first part of August. A media release will go out prior to the removal of the trees. Payne Park Toilet Relocation The relocation of the single pan exeloo type toilet from Leamington Domain to Payne Park is now complete, with final landscaping being carried out. This will be commissioned for use in early August. Cambridge Pool The upgrading of Williamson Street water services is ongoing.

26

Report to Cambridge Community Board – 1 August 2018

Service Delivery Report Page 2 of 5 18060230

Kings Garden The replacement equipment at Kings Garden Reserve has now been installed.

Cambridge Library Visitor Numbers

May Av. Daily

April Av. Daily

March Av Daily

Issues 24,028 23,810 25,078 Library Visits

10,181 377 9,716 399 9,923 382

Waters District wide mains replacement 2017/18: This contract includes the renewal of a trunk main on Parallel and Turkington Roads. The successful tenderer was Allens United Drainage and Earthworks Ltd. Construction of the Parallel Road works is complete and commissioned. Practical completion has been achieved and the contract is in the defects liability period, ending 20 April 2019.

Te Awamutu and Cambridge Watermain Renewals The scope of works for this contract includes renewal of watermains on Anzac Street and Sargeson Place. Waipa Civil was awarded this contract and physical works are 100% complete in Cambridge.

District Wide Ridermain Installation 2017/18 This contract includes the installation of a ridermain on Dominion Avenue. The successful tenderer was Waipa Civil Ltd and physical works have been completed and the defects liability period has commenced and is due to terminate on 31 January 2019.

District Wide Wastewater CCTV Investigation 2017/18 This contract is for the condition assessment of various portions of our sewer network. The contract was awarded to Insight CCTV Jetting. Works are complete with some minor information to come from the contractor before practical completion is issued.

27



District Wide Wastewater CCTV Investigation 2018/19/20

This is a 1+1+1 contract to carry out condition assessment of various portions of Waipa’s sewer network over the next three years. Tender release is set for 20 August 2018.

Alpha Street Wastewater Renewal The tender for this work was awarded to Waipa Civil Ltd. Ancillary watermains renewals have been completed. Wastewater pipes have been installed and commissioning is underway. Physical works are programmed to complete by the end of July.

District Wide Stormwater Renewals

The is a proposed measure and value contract for the renewal and upsizing of concrete stormwater pipes on Byron Street. Cambridge Excavators was the successful tenderer. Physical works have been completed and the defects liability period has commenced and is due to terminate on 29 June 2019.

Oliver St Stormwater Outfall Repairs Physical works for this project are now complete and the contract is in the defects liability period. District Wide Ridermain Installation 2018/19/20

This is a proposed physical works tender for a measure and value contract evaluated by Lowest Price Conforming method to install/construct ridermains across the district for the next three years (18/19 – 20/21). This tender is programmed for market release in August 2018.

District Wide Watermain Renewals 2018/19/20

This is a proposed physical works tender for measure and value contract, evaluated by Price/Quality method, to renew existing watermains across the district for the next three years (18/19 – 20/21). This tender is programmed for market release in October 2018. Water Meter Project All properties will now receive water bills for payment following the mock bill phase earlier this year. Cambridge Pipe Bridge Upgrade The contract for physical works has been awarded. Site establishment has occurred, diversion of the Te Awa cycle path around the work site has been implemented and pipe installation around the Gaslight is progressing. The bridge structure works will commence in the next couple of months and the contract is due to be completed by the end of 2018.

28



Karapiro Water Treatment Plant & Rising Main Projects The new water treatment plant capacity is being commissioned and should be supplying Cambridge with water imminently. The Duplicate Rising Main physical works contract is complete, with some minor remedial actions to address on the upper property. Maugatautari and Hicks Road Water Main The contract for installation of a new water main from the Karapiro Water Treatment Plant up Maungatautari and Hicks Roads (including road safety improvements) has been awarded. Construction is planned to commence in the near future. Discussions with affected property owners is on-going in regard to changing over domestic water supplies to the new main.

Cambridge North Activity

Western Cambridge North Residential Area Permanent Stormwater Solution

We are in negotiation with landowners / developers along Laurent Road with regard to land acquisition for the proposed future stormwater swale and pond. Physical works have been completed to underground the electrical cables by the expressway. Tendering for the physical works to relocate services (water and gas) along the length of Laurent Road and swale / pond construction, initially at the expressway / Victoria junction will commence shortly. Subsequent swale construction working back towards Taylor Street will occur, depending on the timing of land acquisition and developer needs.

Dedicated Pressure Water Main Leamington to Cambridge North

Construction tendering of a dedicated main from Leamington to Cambridge North to further alleviate pressure fluctuations in the present residential areas, and to future proof for future growth to the north of town, will commence shortly with construction in the 2018/19 summer season.

C1, C2, C3 and Hautapu Industrial Growth Areas Submissions on Structure Plans are being considered at present. The hearing on these will be held at the end of August 2018. Detailed planning for the respective cells will commence once the respective Structure Plans are adopted.

Te Awamutu Additional Water Supply Designs and land acquisition for the Parallel Road water treatment plant upgrade/ Waikato River raw water intake and pipeline across to Te Awamutu are being progressed at present. Physical works associated with the raw water intake and pipe will commence towards the end of 2018.

29



3 RECOMMENDATION That a) The information contained in the report of Barry Bergin, Group Manager

Service Delivery, be received.

Barry Bergin GROUP MANAGER SERVICE DELIVERY

30

18079655

Page 1 of 4


From: Alister Duncan

Subject: TREASURY REPORT – CAMBRIDGE COMMUNITY BOARD Meeting Date: 1 August 2018

File Reference: 180-06-02/4 1 BACKGROUND

The report details the funds available to the Cambridge Community Board for the allocation of discretionary grants.

2 RECOMMENDATION That the report of the Manager Finance for the period ended 30 June 2018 be received.

3 COMMENT 3.1 Discretionary Grants – funds of $7,420.87 have been committed from the

prior year, with $7,420.87 having been paid to date. Funds of $57,573.20 have been committed from the current year, with $44,825.56 having been paid to date. There is a balance of $495.25 in uncommitted funds.

3.2 The balances in accounts set up from the Discretionary Grants allocation total

$14.192.29.

Alister Duncan MANAGER FINANCE

31

18079655 Page 2 of 4

Balance as at 1 July 2017 13,447.28 2017/18 Allocation from Council 49,600.00 Opening Balance ANZAC Day Organising Committee 2,442.04

65,489.32

Revenue - ANZAC Day Organising Committee 6,740.25

Less Committed Projects 71,734.32 71,734.32

Uncommitted funds 495.25

Summary of Uncommitted FundsAnnual Grants 785.92- ANZAC Day Organising Committee 1,281.17

495.25

DISCRETIONARY GRANTS CAMBRIDGE COMMUNITY BOARD

32

18079655 Page 3 of 4

Summary of Committed FundsCurrent Year Commitments Committed Expenditure BalanceCommitments 2017/18 57,573.20 44,826.56 12,746.64 ANZAC Day Organising Committee 6,740.25 5,294.60 1,445.65 Current Year Commitments Total 64,313.45 50,121.16 14,192.29

Prior Year Commitments Committed Expenditure BalancePrior Year Commitments 6,260.00 6,260.00 - ANZAC Day Organising Committee 1,160.87 1,160.87 - Prior Year Commitments Total 7,420.87 7,420.87 -

Total Commitments 71,734.32 57,542.03 14,192.29

Commitments 2017/18Resolution No Committed Expenditure Balance

Discretionary Grants 5/17/163 - Sep 17 28,688.60 23,505.00 5,183.60 Cambridge Repertory 5/17/147 - Aug 17 1,304.35 1,304.35 - Waikato Vintage Tractor & Machinery Club 5/17/195 - Nov 17 1,000.00 1,000.00 - Cambridge Yacht & Motor Boat Club 5/17/216 - Dec 17 1,600.00 1,600.00 - Cycling Action Network (Inc) 5/18/5 - Feb 18 1,940.00 1,686.96 253.04 100th Anniversaries of the Liberation 5/18/38 - Mar 18 5,000.00 - 5,000.00 Lake Te Ko Utu, Fuel Bunker 5/18/48 - Apr 18 1,600.00 1,390.00 210.00 Synergy (Cambridge) Trust 5/18/60 - Apr 18 5,000.00 5,000.00 - House of Science South Waikato Charitable Trust 5/18/62 - Apr 18 2,000.00 2,000.00 - Destination Cambridge 5/18/82 - May 18 2,000.00 - 2,000.00 Keep NZ Beautiful 5/18/83 - May 18 700.00 600.00 100.00 ANZAC Day Organising Committee 5/18/99 - Jun 18 6,740.25 6,740.25 - Total 57,573.20 44,826.56 12,746.64

Prior Year CommitmentsResolution No Committed Expenditure Balance

Cambridge Safer Community Charitable Trust 5/17/95 870.00 870.00 - Cambridge Camera Club 5/17/97 2,440.00 2,440.00 - Cambridge Stroke & Rehabilitation Club 5/17/99 800.00 800.00 - Destination Cambridge 5/17/103 2,000.00 2,000.00 - Destination Cambridge 5/17/105 150.00 150.00 Total 6,260.00 6,260.00 -

CAMBRIDGE COMMUNITY BOARD

33

18079655 Page 4 of 4

Balance as at 1 July 2017 2,442.04 2017/18 Allocation from Cambridge Community Board 6,740.25 Other Revenue -

9,182.29

Less Committed Projects 7,901.12 7,901.12

Uncommitted funds 1,281.17

Summary of Committed FundsCommitted Expenditure Balance

Commitments 2017/18 6,740.25 5,294.60 1,445.65 Prior Year Commitments 1,160.87 1,160.87 - Total 7,901.12 6,455.47 1,445.65

Commitments 2017/18Resolution No Committed Expenditure Balance

Cambridge I-Site 5/18/99 258.25 258.25 - Any Andio & Visual 5/18/99 835.00 835.00 - Any Andio & Visual 5/18/99 2,975.00 2,975.00 - Inspiredby2 Floral & Giftware 5/18/99 350.00 304.35 45.65 Printech 5/18/99 502.00 502.00 - Kaz Design 5/18/99 135.00 135.00 - Prince Albert Tavern 5/18/99 1,400.00 - 1,400.00 Cambridge News 5/18/99 285.00 285.00 - Total 6,740.25 5,294.60 1,445.65

Prior Year CommitmentsResolution No Committed Expenditure Balance

Prince Albert Tavern 5/17/63 1,160.87 1,160.87 - 1,160.87 1,160.87 -

ANZAC & ARMISTICE REMEMBRANCE ORGANISING COMMITTEECAMBRIDGE COMMUNITY BOARD

34

35

36

INFORMATION ONLY

Report to Service Delivery Committee – 24 July 2018

Community Facilities Report Page 1 of 15

18046170

To: The Chairperson and Members of the Service Delivery Committee

From: Manager Community Facilities

Subject: COMMUNITY FACILITIES QUARTERLY REPORT

Meeting Date 24 July 2018

File Reference: 070-06-02/2 1 Executive Summary

The purpose of this report is to provide information on the activities pertaining to the Community Facilities Unit’s Activities from 1 March 2018 to 30 June 2018. This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council’s obligations as set out in the Local Government Act 2002.

2 Recommendation

That a) The information contained in the report of Bruce Airey, Manager Community

Facilities be received.

37



18046170

3 District Libraries 3.1 District Libraries: Levels of Service & Performance Measures

Month 2016/17 2017/18 March 10,902 10,102 April 9,635 10,469 May 10,222 10,469 June 9,837 4948

0

50000

100000

150000

200000

250000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Library - Walk in Visitors Comparison 2016/17 - 2017/18

Walk In Visitors 2016/17 Walk In Visitors 2017/18 Target YTD

0

5000

10000

15000


Te Awamutu Library Walk In Visitors 16/17 & 17/18 Comparison

2016/17 2017/18

38



18046170

Figures are not 100% accurate as Cambridge door counter failed, a new counter was installed mid-January 2018.

0

5000

10000

15000


Cambridge Library Walk In Visitors 16/17 & 17/18 Comparisons

2016/17 2017/18

2.50

2.70

2.90

3.10

3.30

3.50

Jul-Aug Sep -Oct Nov-Dec Jan-Feb Mar-Apr May-JunNum

ber o

f Ite

ms p

er R

esid

ent

Number of Library Collection Items per Resident

Collection Items Per Resident Target

55%

60%

65%

70%

75%

Jul-Aug Sep -Oct Nov-Dec Jan-Feb Mar-Apr May-Jun

PEce

ntag

e (%

)

Library Membership as a % of Population

Membership as a % of Population Target

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18046170

3.2 District Libraries: Operational Activities

There have been network issues in both libraries over the past four months. These are being worked on by the IT department.

The annual library user survey went out to the public from 19 March to 14 April 2018. We received 848 comments regarding the changes people would like to see in the libraries. 42% of people are currently happy with the status quo and had positive comments around staff and libraries in general. The majority of comments were around fees, signage and parking.

Programmes and activities:

Programmes & Activities Number of attendees

Comments

Wriggle & Rhyme 615 children

Weekly programme held during term time only.

Toddler Time 457 Children

Weekly programme held during term time only.

Friday family fun night 102 children (Cambridge)

Weekly event

Visits from classes/groups

14

School and pre-school groups and Resthomes

Art Month (7 Programmes)

108

Murder in the library 64 Autumn Festival (3 Programmes)

54

Music Month (3 102 (Te Awamutu) 40 + (Cambridge)

05000

1000015000200002500030000350004000045000

Items Issued

Te Awamutu

Cambridge

40



18046170

Programmes & Activities Number of attendees

Comments

Programmes) May the Fourth be with you

50 (Cambridge) 47 (Te Awamutu)

Film Club 66 (Cambridge) 57 (Te Awamutu)

Film night – 4 sessions in each library

CB Primary Book week 16 classes 16 classes visited the library for a story, quiz and tour, at the end staff joined them for a parade through town

Family Friday Fun Night (Cambridge)

26 children and parents

5 sessions

Cambridge Library – Celebrating 20 Years of Operation The main celebrations are to be held on 20 July. Invitations will be sent out.

4 District Pools

4.1 District Pools: Levels of Service & Performance Measures

Pool numbers have continued to rise due to the increase in numbers for the swimming club.

41



18046170

Cambridge pool failed one microbiological tests (E Coil). The limit for this test is <1 MPN/100mL and it tested at 1. As per requirements, the water was tested again straight away and passed. 4.1.1 District Pools: Operational & Maintenance Activities Cambridge Pool

o The site was closed and a blessing took place on 21 May 2018. Demolition of the existing buildings has now been completed and the Williamson Street water upgrades are currently underway.

Te Awamutu Aquatic Centre o The Te Awamutu Aquatic Centre shut down at the end of May for the

scheduled maintenance work. Work is currently on track and the pool is due to reopen at the end of July.

80%

85%

90%

95%

100%

105%

% o

f Tes

ts R

esul

ts C

ompl

iant

w

ith S

tand

ards

Pool Water Quality

TAEC Cambridge Target

42



18046170

5 Parks & Reserves 5.1 Parks & Reserves: Levels of Service & Performance Measures

We have tracked well below the target for Public Toilet Service Requests over the whole year which is a result of a more proactive approach to contract management and auditing.

Te Awamutu Events Centre 2017/18TAEC

2017/18Cambridge

2017/18WCFT

2015/16WCFT

2016/17WCFT

2017/18Swim Waipa

Club Waipa -

Swimming Sub-

ASB Stadium

Club Waipa -

Grand Total

Grand Total

Grand Total

MonthSwim Waipa

Swim 4 Life

Holiday Program

me

TAECTotal Aquatic

April 10,854 1,184 99 99 1,382 424 12,660 2,552 4,353 19,565 0 16,598 18,353 19,565May 6,328 2,055 84 0 2,139 410 8,877 4,893 4,962 18,732 0 10,698 12,544 18,732June 0 164 0 0 164 0 164 5,504 3,355 9,023 0 14,817 16,942 9,023

Swim WaipaLivingsto

ne Aquatics

0

10

20

30

40

50

60

70

80

90

100


Num

ber o

f CRM

s

Public Toilet Service Requests - Total CRMs (YTD)

Service Request 17/18 Series3 Monthly Target 17/18

Cumulative Target Cumulative YTD 17/18 Series6

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18046170

0 20 40 60 80 100

Cycleway

Furniture

Garden Maintenance

Graffiti

Park Mowing

Playgrounds

Sport Grounds

Walkways

Number of CRMS

Park Appearance Complaint CRMs - By Type (YTD) 2016/17 - 2017/18 Comparison

2017/18 YTD Totals 2016/17 YTD Total

44



18046170

There has been a significant increase in garden maintenance CRMs. 80% of these CRMs relate to overgrown vegetation. The Parks Team is undergoing a full redesign which will address capacity and scheduling issues. Other factors that have impacted have include staff leave, vacancies and injuries/illnesses. 5.2 Parks & Reserves: Cemeteries

0

50

100

150

200

250

300

350


Num

ber o

f CRM

s Park Appearance Complaints - Total CRMs (YTD)

Customer Request 17/18 Customer Requests 16/17Cumulative YTD 17/18 Cumulative YTD 16/17

02468

101214


Ashes Interments

2016/17

2017/18

45



18046170

Cemetery Review The cemetery record review is now complete. Staff have worked with other Council groups such as Customer Support and Information Technology to make relevant changes to the current cemetery system, and training has been carried out to ensure staff know and understand the system. An evening was held at the end of June to develop relationships and understand the needs of the Funeral Directors within our wider committee. We will continue these ongoing discussions to ensure we continue to improve systems and processes to further develop these key relationships.

05

10152025


Lawn Interments

2016/17

2017/18

0

5

10

15

20


Reserved Ashes Plots

2016/17

2017/18

0

2

4

6

8

10


Reserved Lawn Plots

2016/17

2017/18

46



18046170

The Natural Burial Section of Leamington Cemetery had its first interment in May. Staff have now GPS positions for all plots and Funeral Directors/Stonemasons have been given information around the process so that we encourage more Natural Burials in the area. We have had increased enquiry around this section of the cemetery and envision it to be a popular place of interment in the near future. 5.3 Parks & Reserves: Risk Management

Health & Safety Audits

Staff have been more proactive around auditing contractors. In April no audits were completed due to no capital works being undertaken, as well as staff ensuring deadlines were being met for the new Rural Open Spaces Contract.

0

1

2

3

4

5

6


Qua

ntity

Parks & Reserves - External Contractors

No. of Audits No. Compliant Target No. of Audits

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18046170

Staff have taken a proactive approach to auditing the internal crew’s practice which has reflected an increase in health and safety compliance. Performance audits have also been completed.

Health & Safety – Injuries and Incidents -YTD

H&S Event 2016/17 2017/18

Number of Injuries (Lost Time Injury -LTI) 6 2 Total number of LTIs hours: 362 300 (est) Total number of Medical Treatment Injuries 4 3 Total number of Minor Incidents 45 7 Total number of Near Misses Reported 37 8

No serious incidents have been recorded in this current quarter. Staff continue to log near misses and minor incidents in Council’s electronic system (TRAX). 5.3 Parks & Reserves: Operational & Maintenance Activities Tree Management Contract All KPIs for this period were met, with the contractor performing to a high standard and completing all scheduled work in order of high priority as a result from the storm damage in recent months. A contract review is currently being carried out by consultants, GHD, to review the form of the contract prior to it being re-tendered next year. West Mowing Contract The contractor is preforming well. The contractor communicates well and completes all tasks on time. A number of performance audits have been completed, with no issues found.

0

1

2

3

4

5

6

7

8


Qua

ntity

Parks & Reserves - Internal Team

No. of Audits No. Compliant Target No. of Audits

48



18046170

East Mowing Contract This contractor has improved their overall performance and communication with Council staff, however it was identified in a Health and Safety audit that this contractor was no longer on Council’s approved contractors’ list (SHE). The contractor has advised they are working to correct this. A new variation has been developed to cover additional litter pick-ups to a frequency of once a week, agrichemical spraying on site for hard surface and spot spraying and sweeping after mowing. East Toilet Cleaning Contract The contractor’s improved performance has been maintained. A few issues have been identified as listed below: Keeleys Reserve – The pump is not operating properly and the contractor is regularly

having to turn this on. The access to this pump is very poor. Staff have had the pump inspected by a contractor and water flow tests have been undertaken. We are currently awaiting recommendations on improvements to be made.

Exeloo – Electrical issues in the computer system at New World Toilet in Cambridge.

This computer is currently being replaced. West Toilet Cleaning Contract The contractor’s improved performance has been maintained. Some technical issues have been identified: Exeloos – Electrical issues due to the computer systems in the Memorial Park Toilet,

Fresh Choice Toilet and Warehouse Toilets have been occurring. The computer has been replaced in the Memorial Park Toilet. We are continuing to manage the Fresh Choice and Warehouse toilets.

Memorial Park Bridge Feedback was received around the options for the future of the bridge, but the discussion was carried over to the July meeting to accommodate absent councillors. Pirongia Toilet Staff engaged a wastewater specialist to inspect and report on the performance of the system. The dripline has been flushed and the high level alarm has been moved to the toilet block. Public, contractors and staff will now be able to see this and report to Council if there are issues. The Playcentre has been kept informed throughout the process. Rangamarie Reserve Staff are still waiting for final confirmation from Iwi regarding their preferred location for the Peace Monument. Once the preferred location is determined, and in conjunction with a

49



18046170

review of the development plan for the reserve, a suitable location for the playground will be confirmed.

Staff have met with Ruth Webb (who is responsible for raising an impressive $26,000.00 through Plunket) and a representative from Playground Creations. Playground Creations is supplying the play equipment funded by Plunket and options were discussed in terms of supplying the remaining equipment, which is to be funded by Council.

The play equipment being purchased by Plunket has been ordered.

The intention is to develop a concept plan for the playground and stage the development as funding becomes available.

Consultation with stakeholders, including the Pirongia Ward Committee, will be carried out to ensure all parties are given an opportunity to have a say in the process. Mangaohoi Stream Erosion Protection Works Rock-revetment works commenced at the first site (below Netball Courts) were completed on 3 May without issue, despite periods of high rainfall leading up to the works and therefore unfavourable ground-conditions. Access for construction vehicles alongside the Mangaohoi Stream was maintained through the use of heavy-duty rubber mats which supported the weight of trucks and excavators without damaging the soft ground. Reinstatement of footpath, top-soiling and re-grassing works was delayed due to inclement weather but are now complete. Rock-revetment works commenced at the second site (below Squash Courts) were completed on 14 May without issue. Council’s Ecologist has developed a planting-plan for these sites to further enhance the amenity, ecological and biodiversity values of the stream. Planting of the rock-revetment structures is programmed for late winter / early spring. During a period of heavy rainfall in late April 2018, a further slip occurred on the true-right streambank of the Mangaohoi Stream, within Memorial Park. The slip resulted in the partial blockage of the stream and also prevented access to parts of Memorial Park for Council service vehicles. Emergency Works were required to be undertaken to remediate the slip and reinstate the streamflow as follows: Removal of slip material from the Mangaohoi Stream Construction of rock-revetment erosion protection structure to reinstate the

streambank and protect the slope from further erosion. Once the slip was stabilised and streamflow reinstated, a Consultant was engaged do design a retaining structure to be positioned on top of the rock-revetment which would reinstate the original track width to accommodate service vehicles. The retaining structure will be a Mechanically Stabilised Earth (MSE) wall and will be planted with appropriate plant and

50



18046170

grass species to ‘soften’ the hard engineered features of the wall. The MSE wall construction is programmed for spring to permit the planting activities as soon as the wall is completed.

Bruce Airey Manager Community Facilities

Approved by: Barry Bergin GROUP MANAGER SERVICE DELIVERY

51

18079409

To:

From:

Subject:

Meeting Date:

File Reference:

The Chairperson and Members of the Cambridge Community Board

Manager Governance

Elected Member Annual Interest Declaration

1 August 2018

180-06-02

1 BACKGROUND

Every year Elected Members should complete a declaration setting out the business or personal interests that either they or their spouse or partner are involved in. The details on each form is entered into a register to make up a register of interests.

The excerpt from the Council’s Code of Conduct below sets out the detailed requirements for an annual declaration from all Elected Members:

9. Register of InterestsMembers shall annually make a declaration of interest. These declarations arerecorded in a Register of Interests maintained by Council. The declaration mustinclude information on the nature and extent of any interest, including:

(a) any employment, trade or profession or business interest carried on bythe member or the members’ spouse for profit or gain;

(b) any company, trust, partnership etc for which the member or theirspouse is a director, partner or trustee;

(c) the address of any land in which the member has a beneficial interestwithin the jurisdiction of Council; and

(d) the address of any land owned by Council in which the member or theirspouse is:• a tenant; or• the land is tenanted by a firm in which the member or spouse is

a partner, a company of which the member or spouse is adirector, or a trust of which the member or spouse is a trustee;and

52

Report to Cambridge Community Board – 1 August 2018 Elected Member Annual Interest Declaration

Page 2 of 3 18079409

(e) any other matters which the public might reasonably regard as likely toinfluence the member’s actions during the course of their duties as amember (if the member is in any doubt on this, the member shouldseek guidance from the Chief Executive)

2 REVIEW

Staff have recently undertaken a review of Council’s Elected Member interests register which has resulted in the development of a more comprehensive register and declaration form.

The new Elected Member declaration form, which was approved by Council on 26 June 2018, includes areas covered in the Elected Member declarations of other Councils and the information required by the Council’s Code of Conduct for Elected Members. The revised declaration is also consistent with advice received from Audit New Zealand.

3 NEXT STEPS

All Elected Members, including Community Board Members, are required to complete the revised declaration form at the start of the new financial year, and annually thereafter. The declaration is attached as Appendix 1.

The declarations are collated by the Governance Team into the Elected Member’s Interests Register, which for the purposes of transparency and public interest will be published on Council’s website.

These annual declarations are in addition to any specific issues that arise and require the declaration of an interest as part of a Community Board meeting.

4 RECOMMENDATION

That the information contained in the ‘Elected Member Annual Interest Declaration’ report (document number 18079409) of Jo Gread, Manager Governance, be received.

Jo Gread MANAGER GOVERNANCE

Ken Morris GROUP MANAGER BUSINESS SUPPORT

53

Report to Cambridge Community Board – 1 August 2018 Elected Member Annual Interest Declaration

Page 3 of 3 18079409

Appendix 1 New Elected Member declaration form (document number 18058425)

INTEREST DECLARATION

Register of Interest Please ensure you have read the “Guidance for Members of Local Authorities about the law on Conflicts of Interest” presented by the Chief Executive at the inaugural meeting prior to completing this form.

Name of each business entity or interest in which you or your spouse/partner, have an ownership and/or governance and/or management interest

Name of each trust of which you or your spouse are a beneficiary or trustee.

Name of each business entity or interest or organisation where your spouse/partner is an employee

Name of each club, society, association or other organisation in which you are a member of the governing body

Appointments to any relevant external Council or government agency.

Address of each property, within the district, in which you or your spouse has a pecuniary interest (including your current residence if in Waipa).

Address of any land owned by Council in which the member or their spouse is:

a tenant; or

the land is tenanted by a firm in which the member orspouse is a partner, a company of which the member orspouse is a director, or a trust of which the member orspouse is a trustee.

Any other matters which the public might reasonably regard as likely to influence the member’s actions during the course of their duties as a member (if the member is in any doubt on this, the member should seek guidance from the Chief Executive).

Note: It is imperative that you notify the Governance Manager as soon as any changes to your declaration are made i.e. appointment to or resignation from any Company, Business or Trust.

Declaration I have read and understood the Conflict of Interest Guidelines, and have stated all of my and those of my spouse/partner’s interests which may lead me to have a conflict of interest in my role as an elected member.

Signed: Date:

Name:

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18079617


From: Strategic Projects Driver

Subject: Representation Review implications for Cambridge Community Board Meeting Date: 1 August 2018

File Reference: 02-04-03

1 INTRODUCTION

Council’s initial proposal for its representation arrangements for the 2019 local government elections is nearly complete. The recommendation is that Council adopts an arrangement based on the existing ward structure and ward boundaries for Council and its Community Boards. However, there are consequences for the Cambridge Community Board due to population growth in the Cambridge ward.

2 INITIAL PROPOSAL

Council is required to comply with sections 19T (effective representation) and 19V (fair representation) of the Local Electoral Act 2001 (LEA) with respect to both Council and the Community Boards.

The feedback from Council’s survey of the community prior to developing the initial proposal shows that a majority of respondents wanted to:

(a) keep community boards;

(b) keep the rural voice;

(c) keep electing Members by the ward system rather than “at large”; and

(d) keep the current number of wards.

In order to achieve all of the above, and to do so in a manner that recognises the on-going population growth in the Cambridge area by being sustainable to the next representation review in 2024 and beyond, the recommendation for Council’s initial proposal is to add a fifth councillor to the Cambridge ward.

The implication for the Cambridge Community Board is that a fifth elected member for the Cambridge ward (or “subdivision” of the Cambridge Community Board) is also required to meet the section 19V requirements for fair representation. This states

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Report to Cambridge Community Board – 1 August 2018 Representation Review Implications for Cambridge Community Board

Page 2 of 3 18079617

that the ratio of population to each Board member in each subdivision must be within +/-10% of the average ratio of population per Board member for the whole Community Board. Currently, the Cambridge Community Board does not comply with the LEA. Current:

Ward or subdivision name

Population Board members Ratio member to population

% variation

Cambridge 20,400 4 1 : 5,100 + 4.5%

Maungatautari 4,000 1 1 : 4,000 - 18.0%

Proposed:

Ward or subdivision name

Population Board members Ratio member to population

% variation

Cambridge 20,400 5 1 : 4,080 + 0.32%

Maungatautari 4,000 1 1 : 4,000 - 1.65%

3 OTHER OPTIONS There were four alternative options for the Council representation arrangements, all of which entailed changes to the number of wards. These would have required significant changes to the Community Boards including, potentially, the loss of Board representation for some communities. As part of the recommended proposal to Council, there are alternative options for the Cambridge Community Board: Option 1: remove the subdivision of the Community Board area between the current Cambridge and Maungatautari wards. This would mean that all Board members would be elected “at large”, and the number of elected members could remain at five plus two appointed members. However, this would risk reducing the rural representation to the Maungatautari councillor only. A similar arrangement is not required for the Te Awamutu Community Board to comply with s19V and therefore Council would risk having different electoral provisions for its two Boards, or would have to consider a similar change for the Te Awamutu Community Board if it wanted to keep the electoral provisions on the same basis. Option 2: retain the status quo and remain non-compliant with the LEA. This would be a highly extraordinary situation and would be unlikely to be supported by Council. If this option were adopted, the entire representation review would have to be referred to the Local Government Commission for determination; the outcome may not be to Council’s or the Community Board’s satisfaction.

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Report to Cambridge Community Board – 1 August 2018 Representation Review Implications for Cambridge Community Board

Page 3 of 3 18079617

4 FINANCIAL IMPLICATIONS The financial implications of adding one further elected member to the Cambridge Community Board are not significant and can be managed from existing budgets.

5 RECOMMENDATION That a) The information contained in the report of Graham Pollard, Strategic Projects

Driver be received; and b) The Cambridge Community Board recommends Council increase the

Cambridge ward/subdivision membership of the Cambridge Community Board from 4 to 5 elected members.

Graham Pollard STRATEGIC PROJECTS DRIVER

David Hall GROUP MANAGER – PLANNING & COMMUNITY RELATIONS

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INFORMATION ONLY

TRIM: 18077844

To: The Chairperson and Members of the Strategic Planning & Policy Committee and Community Boards

(Copy to NZ Police, Fire Service)

From: Local Civil Defence Controller, Emergency Management Operations Manager

Subject: Civil Defence Emergency Planning Quarterly Report

(1 April 2018 to 30 June 2018)

Meeting Date: Strategic Policy and Planning – 7 August 2018

Cambridge Community Board – 1 August 2018

Te Awamutu Community Board – 14 August 2018

File Reference: 170-01-01/4

1 EXECUTIVE SUMMARY

To provide the quarterly update report on the Civil Defence Emergency Management (CDEM) activity for the period 1 April 2018 to 30 June 2018. This includes emergency management activities under the shared service arrangement between Waipa, Otorohanga and Waitomo District Councils and activities of the Waikato Civil Defence Emergency Management Group including the Joint Committee.

2 RECOMMENDATION

That the information contained in the report of Wayne Allan, Local Civil Defence Controller and David Simes, Emergency Management Operations Manager be received.

3 OPTIONS AND ASSESSMENT

The Local Civil Defence Controller and Emergency Management Operations Manager provide a quarterly information report for information purposes to this Committee

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Report to Strategic Planning & Policy Committee – August 2018 Civil Defence Emergency Planning Quarterly Report

Page 2 of 5 TRIM: 18077844

on emergency management activities affecting the Western Waikato Emergency Operating Area (WWEOA) which includes Waipa, Otorohanga and Waitomo District Councils. This is the final quarterly report for the 2017/18 period to be provided to this Committee. A copy of this report will also be circulated to the Community Boards and the NZ Police and Fire Service.

4 STAFF COMMENT For the period 1 April 2018 to 30 June 2018 the following civil defence emergency management activities have been undertaken.

Reduction

No activities undertaken under reduction for this quarter. Readiness Prioritised work Prioritised work is underway to improve the Western Waikato Area’s “Readiness” to respond to significant Civil defence emergencies or disasters. This will focus on the follow areas:

Local Emergency Operating Centres (EOC’s) are maintained at high levels of readiness to support local, regional and national events.

Appropriate civil defence (CDC) facilities are identified and resourced to provide for evacuated or displaced persons, along with information to communities.

Community response plans and arrangements have the sustained capability to deliver effective, expedient and efficient responses tailored to local communities.

Civil defence resources

A full audit of all resources allocated to Civil Defence across the Western Waikato and stored within the 3 District Councils; Waipa, Otorohanga, Waitomo and also the Kihikihi Office is underway. Once completed any deficiencies will be addressed and a more robust audit process will be put in place coupled with improved service arrangements for communications and I.T. equipment. Improved storage and access to Emergency Operating Centre (EOC) equipment and resources within the three Council buildings is also being addressed and will be of benefit during Civil Defence EOC activations.

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Page 3 of 5 TRIM: 18077844

Response While all three Districts have experienced severe weather events during this quarter, the impact of these did not necessitate the activation of emergency operating centres. Of note was the severe weather event on 18 of June 2018 which brought gale-force winds, hail and thunderstorms along with tornados across the area. The tornadoes were experienced across parts of North Taranaki, and while proximate to Mokau – Waitomo District, it was fortunate the path avoided this community. The Waitomo District Council had two monitoring events which involved the Local Controller, the Civil Defence Operations Manager along with Regional and local Council staff. The first was a significant fire event at the Repco Building in Te Kuiti on 9 May 2018 where there was residual runoff oil from the fire/premises into a nearby waterway. This was contained with a local and Regional Council response. The second was a gas leak which occurred on 30 May 2018 during maintenance work on a major gas line at Oparure Road near Te Kuiti. An evacuation of a rural school and a small number of adjacent houses was required, along with the closing of the roads in the immediate vicinity of the leak. Emergency Services attended and the gas leak was repaired by gas company workers within a number of hours. There were no long term effects or further response required. The nationally significant mycoplasma bovis event has drawn CDEM support to the Ministry for Primary Industries in the Waikato, in the form of Welfare and Logistics functional roles. This has been facilitated and managed through the Waikato Region Group Office. Recovery There were no recovery activities of any significance undertaken during this quarter. General Emergency Management Operations David Simes was appointed to the vacant position Emergency Management – Operations Manager for the Western Waikato CDEM area and commenced on 23 April 2018. Cathie Shaw was appointed to the newly established Western Waikato CDEM position as the Emergency Management Coordinator commencing on 2 July 2018.

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Page 4 of 5 TRIM: 18077844

Waikato Civil Defence Emergency Management Group Joint Committee The Waikato Civil Defence Emergency Management Group Joint Committee meeting was held in June 2018. The minutes of the extraordinary meeting in May (attached as Appendix 1) were confirmed. The extraordinary meeting adopted the proposed Group Plan and the amended Group Controller’s Policy. Minutes from the 25 June meeting will not be confirmed until the meeting on 3 September.

Wayne Allan LOCAL CIVIL DEFENCE CONTROLLER

David Simes EMERGENCY MANAGEMENT OPERATIONS MANAGER

Approved by David Hall GROUP MANAGER PLANNING AND COMMUNITY RELATIONS

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Page 5 of 5 TRIM: 18077844

APPENDIX 1 Confirmed minutes of the extraordinary meeting of the Waikato Civil Defence Emergency Management Joint Committee held on Monday, 14 May 2018.

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Doc # 12445372

Waikato Civil Defence Emergency Management Joint Committee MINUTES

Minutes of an extraordinary meeting of the Waikato Civil Defence Emergency Management Joint Committee held in Te Puia Room, Genesis Building, Bryce Street, Hamilton on Monday 14 May 2018 at 9.55am. Present: Hamilton City Council Cr Leo Tooman Hauraki District Council Cr Phillip Buckthought Matamata Piako District Cr Brian Hunter South Waikato District Council Cr Thomas Lee Coromandel District Council Cr Sally Christie Waikato Regional Council Cr Hugh Vercoe Waitomo District Council Cr Allan Goddard

In Attendance: Staff Langley Cavers – CEG Chair Lee Hazlewood – Group Controller Danielle Kruger - Sarah McLeay – Democracy Advisor

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Minutes of Extraordinary meeting of Waikato Civil Defence Emergency Management Joint Committee Meeting 14 May 2018

Doc # 12445372 Page 2

Apologies Cr Anna Park - Taupō District Council Cr Noel Smith - Waikato District Council Cr Judy Bannon - Waipā District Council Cr Annette Williams – Otorohanga District Council

Accepted

Confirmation of Agenda Agenda Item 2 Cr Christie moved/Cr Thomas Lee seconded

CD18/17 RESOLVED THAT the agenda of the extraordinary meeting of the Waikato Civil Defence Emergency Management Joint Committee of 14 May 2018, as circulated, be confirmed as the business for the meeting.

The motion was put and carried CD18/17

Disclosures of Interest Agenda Item 3 There were no disclosures of interest.

Minutes of Previous Meeting Agenda Item 4 Doc 12003121 Cr Hugh Vercoe moved/Cr Sally Christie seconded

CD18/18 RESOLVED THAT the Minutes of the Waikato Civil Defence Emergency Management Joint Committee meeting of 26 March 2018 be received and approved as a correct record.


Waikato CDEM Group Plan 2016/2021 Public Consultation Agenda Item 6 Doc 12412316 Presented by the Group Controller (L Hazlewood) the report provided an overview of the notification process undertaken, the submissions received and an opportunity to consider the recommended changes to the Waikato Civil Defence Emergency Management Group Plan.

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Doc # 12445372 Page 3

Cr Phillip Buckthought moved/Cr Allan Goddard seconded

CD18/19 RESOLVED 1. THAT the report Waikato CDEM Group Plan (Doc 12412316 dated 4 May

2018) be received; and 2. THAT the Joint Committee adopt the proposed Group Plan in accordance

with s52(1)(e) of the Civil Defence Emergency Management Act.

The motion was put and carried CD18/19 Waikato CDEM Group Controller Policy Agenda Item 7 Doc 12431241 Presented by the Group Controller (L Hazlewood) the report provided the Joint Committee with an opportunity to approve amendments made to the Waikato Civil Defence Emergency Management Group Controllers Policy. Cr Sally Christie moved/Cr Thomas Lee seconded

CD18/20 RESOLVED 1. THAT the report Waikato CDEM Group Controller Policy (Doc 12431241 dated

8 May 2018) be received; and 2. THAT the Joint Committee adopt the amended Group Controllers’ Policy.


Meeting closed at 10.04am

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Doc # 12445372

Waikato Civil Defence Emergency Management Joint Committee MINUTES

Minutes of an extraordinary meeting of the Waikato Civil Defence Emergency Management Joint Committee held in Te Puia Room, Genesis Building, Bryce Street, Hamilton on Monday 14 May 2018 at 9.55am. Present: Hamilton City Council Cr Leo Tooman Hauraki District Council Cr Phillip Buckthought Matamata Piako District Cr Brian Hunter South Waikato District Council Cr Thomas Lee Coromandel District Council Cr Sally Christie Waikato Regional Council Cr Hugh Vercoe Waitomo District Council Cr Allan Goddard

In Attendance: Staff Langley Cavers – CEG Chair Lee Hazlewood – Group Controller Danielle Kruger - Sarah McLeay – Democracy Advisor

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Doc # 12445372 Page 2

Apologies Cr Anna Park - Taupō District Council Cr Noel Smith - Waikato District Council Cr Judy Bannon - Waipā District Council Cr Annette Williams – Otorohanga District Council

Accepted

Confirmation of Agenda Agenda Item 2 Cr Christie moved/Cr Thomas Lee seconded

CD18/17 RESOLVED THAT the agenda of the extraordinary meeting of the Waikato Civil Defence Emergency Management Joint Committee of 14 May 2018, as circulated, be confirmed as the business for the meeting.


Disclosures of Interest Agenda Item 3 There were no disclosures of interest.

Minutes of Previous Meeting Agenda Item 4 Doc 12003121 Cr Hugh Vercoe moved/Cr Sally Christie seconded

CD18/18 RESOLVED THAT the Minutes of the Waikato Civil Defence Emergency Management Joint Committee meeting of 26 March 2018 be received and approved as a correct record.


Waikato CDEM Group Plan 2016/2021 Public Consultation Agenda Item 6 Doc 12412316 Presented by the Group Controller (L Hazlewood) the report provided an overview of the notification process undertaken, the submissions received and an opportunity to consider the recommended changes to the Waikato Civil Defence Emergency Management Group Plan.

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Doc # 12445372 Page 3

Cr Phillip Buckthought moved/Cr Allan Goddard seconded

CD18/19 RESOLVED 1. THAT the report Waikato CDEM Group Plan (Doc 12412316 dated 4 May

2018) be received; and 2. THAT the Joint Committee adopt the proposed Group Plan in accordance

with s52(1)(e) of the Civil Defence Emergency Management Act.

The motion was put and carried CD18/19 Waikato CDEM Group Controller Policy Agenda Item 7 Doc 12431241 Presented by the Group Controller (L Hazlewood) the report provided the Joint Committee with an opportunity to approve amendments made to the Waikato Civil Defence Emergency Management Group Controllers Policy. Cr Sally Christie moved/Cr Thomas Lee seconded

CD18/20 RESOLVED 1. THAT the report Waikato CDEM Group Controller Policy (Doc 12431241 dated

8 May 2018) be received; and 2. THAT the Joint Committee adopt the amended Group Controllers’ Policy.


Meeting closed at 10.04am

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Postal Address Private Bag 2402

Te Awamutu 3840 New Zealand

Head Office 07 872 0030

101 Bank Street Te Awamutu 3800

Cambridge Office 07 823 3800

23 Wilson Street Cambridge 3434

0800 WAIPADC (924 723) www.waipadc.govt.nz

/WaipaDistrictCouncil /Waipa_NZ /Waipa_DC

26 June 2018 020-02-02/13 18021651 Mike Pettit on behalf of Cambridge Community Board C/- Noelene Barr-Allwood Waipa District Council Dear Mike COUNCIL’S 10-YEAR PLAN DECISIONS Thank you for your feedback on our story for the next 10 years. We received 820 submissions to our draft 10-Year Plan, plus hundreds more social media comments and face-to-face conversations. This feedback helped your Mayor and councillors make their final decisions, so thank you for taking the time to tell us what you think. After taking on board everyone’s feedback, Council approved our six big issues:

Building a new Waipā Discovery Centre

Investing $3.6 million in our heritage sites across the district

Developing three key streets in the Te Awamutu town centre

Investing $4.4 million to upgrade the Cambridge Town Hall

Providing a $500,000 grant towards the proposed Ōhaupō Sport and Recreation Centre (more work and further consultation will take place to establish how this will be funded)

Changing the way we charge development contributions so developers cover the cost of interest. As well as these six major projects, we’re also planning to spend $236 million on our roads, $397 million on water and we’re continuing to invest in exciting community projects across the district, like cycleways, parks and a fantastic new swimming pool for Cambridge. With all the costs included, we’re looking at an average rates increase over the next 10 years of 1.46% (not including water charges). You can find out more about our big decisions and how your rates are looking at futurewaipa.co.nz In response to your specific submission points:

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http://www.futurewaipa.co.nz/

26 June 2018



You said… Council response…

We support Council investing in the roundabout at the junction of St Peters School and Cambridge Road.

The project is included in the LTP and Council has applied to the NZTA for subsidy. The anticipated timeline is detailed design and consenting in 2018/19 and construction in 2019/20.

Undertake further development at Waipuke Park including the sealing of the road, more tree planting for shade and the foreshore to be made more accessible through better access.

The sealing of Waipuke Access is planned in the next 12 months, there is also budget allowed for further development of the park in line with the development plan

Consult with stakeholders, and design and build a destination playground either in Cambridge or Leamington.

In addition to the planned upgrades of the Thompson St playground, there are funds in the 10 Year Plan for a destination playground in Cambridge north which will be developed in consultation with the community.

Rural farm drain maintenance in specific areas needs to be identified and put on a more frequent schedule or onto the schedule for maintenance.

Councils service delivery committee has requested a district wide stormwater hot spots desk top study to highlight issues across the district associated with Councils assets and private drainage

A parking provision established somewhere in the vicinity of the base of Maungakawa hill for safe parking. There are many walkers and runners that start from this area with no designated place for safe parking.

It is not safe to encourage pedestrians to walk up the narrow road to the summit of Maungakawa hill. Parking is therefore not planned.

Install additional bike racks appropriate for different types of bicycles.

Council has a project in development to identify bike rack locations and install suitable racks in the coming financial year.

Provide an increase in the parks and reserves budget to allow for a higher level of service through an increase in staff numbers including the Hautapu rail trial, cycle way down Victoria street

Increase in budgets has been allowed for the parks operations. Staff as also exploring alternatives to support internal teams.

Implement the findings from the parking and transport strategy for Cambridge to mitigate parking deficiencies, improve accessibility in and around the central business district and transport corridors across town including the allowance for cycleways within the first three years of Long Term Plan. Support focus on the Safe Ways to School survey and project.

Council has a project starting in 2018 to create a parking strategy and management plan for Cambridge and Te Awamutu. We recognise the pressure coming on parking due to the growth of the district. A strategy will set the vision and objectives for parking and explore options to deliver what the community wants and needs, while a management plan will set out a clear way to operate parking for our towns. Extensive public and business engagement will be used to ensure we develop a plan that meets most users needs. Funding is available in the LTP to implement parking plan improvements over time. Some cycle way improvements are included in the first 3 years of the LTP including extension of Te Awa,

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26 June 2018



You said… Council response… but the majority begin in year 5, this has been a necessary prioritisation to manage the large work programme. Council has recently assisted the Safe Ways to School Survey and will be taking the findings of this work to plan infrastructure and ways to allow more children to safely walk and cycle to school. This work will be funded within the subsidised roading programme.

Undertake a study to improve the water quality of Lake Te Ko Utu including innovations making it more of a focal point in our town and noting its importance to local iwi.

Council have engaged consultants to explore what options are available to improve the water quality and these will be presented to council.

Implement the findings from the safety assessment to improve the junction of Peake, Pickering, Bruntwood and Marychurch roads.

The safety assessment is nearing completion. Interim signage and road marking improvements were made in April 2018. Council staff will review the assessment findings and bring recommendations to Council and stakeholders for feedback.

Yours sincerely

Conan Magill STRATEGIC PROJECTS TEAM LEADER

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Palmerston North Office

Private Bag 11777 Palmerston North 4442

New Zealand www.nzta.govt.nz

2 July 2018

Mike Pettit Chair Cambridge Community Board [email protected]

NZT-3046

Dear Mike Thank you for your letter of 23 May 2018, requesting the reinstatement of practical driver licence testing in Cambridge. Firstly, please accept my apologies for the delay in replying and for the lack of response to your initial letter of 16 June 2016. Despite reasonable efforts, we have been unable to locate a copy of the 2016 correspondence. I acknowledge the concerns raised by your board on behalf of the Cambridge community and appreciate you taking the time to address this. I’ve made some inquiries into this matter and hope I can provide some clarity for you. I understand that due to the introduction of more challenging restricted and full licence tests in 2012, all practical driver licence test sites were assessed for suitability. Following an assessment of the Cambridge site in 2012, it was determined that Cambridge did not have the traffic volume or road complexity needed to ensure that young and novice drivers would be exposed to the higher assessment criteria required to pass the restricted and full licence tests. Although Cambridge did not meet the new test criteria in 2012, it was also an example of a location where the availability of providing driver licence testing services to the community and the associated costs to run a test site, needed to be weighed against the opportunity to travel elsewhere to sit a test. Subsequently young and novice drivers based in Cambridge have been able to travel to four other test locations in Morrinsville, Te Awamutu and Hamilton (Frankton & Te Rapa). These test locations meet the test criteria and are considered a suitable distance from Cambridge. A further assessment of Cambridge was conducted in 2017 and despite the road design and layout being upgraded with the introduction of more traffic lights and roundabouts, the reinstatement of a Cambridge test site couldn’t be justified. This is because young and novice drivers are still well served by the four test locations within close proximity. In addition, it was determined that even if all the Cambridge test applicants (a total of 971 for 2017) were to sit their test in Cambridge, there would be insufficient numbers of testing applicants to justify the cost of a Cambridge test site. For these reasons a Cambridge test site will not be reinstated at this time. While I appreciate this is not the outcome you had hoped for, I am satisfied that young and novice drivers based in Cambridge have four other test locations to choose from.

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If you would like to discuss this matter further, please feel free to contact Tara Kiriona, Senior Customer Access Representative, by email to [email protected] or by calling 0800 822 422. Yours sincerely

Michelle Charlton Senior Manager Customer Service Centre

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CAMBRIDGE COMMUNITY BOARD RESOLUTIONS NOT PRESENTED AS SEPARATE ITEMS IN THIS AGENDA

AS AT 27 JULY 2018 (Please Note – Items are not for discussion – Retain or Delete Only)

The role of a Community Board is to –

a) b) c) d) e) f)

Represent, and act as an advocate for, the interests of its community; and consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; and maintain an overview of services provided by the territorial authority within the Community; and prepare an annual submission to the territorial authority for expenditure with the Community; and communicate with community organisations and special interest groups within the Community; and undertake any other responsibilities that are delegated to it by the Council

Council has delegated to Community Boards the following authorities, which are to be exercised in accordance with Council Policy. Authority to -

a) b)

Recommend annual priorities for capital works, including reserve development, in the community area. Consider and approve applications, within the approved budget, for grants to community organisations within the relevant wards that contribute to community well being.

Resolution No. Date Passed Resolution/Comment

5/16/104 01.06.2016 That the Cambridge Community Board request the New Zealand Transport Agency reinstate the practical drivers licence test in Cambridge.

5/13/121 03.07.2013 That the Cambridge Community Board support the concept of a conference/event to be held in 2018 to commemorate the 100th anniversary of World War I and the liberation of Le Quesnoy (4 November). [Information only]

5/16/146 03.08.2016 That the Cambridge Community Board recommend Council staff investigate the reinstatement of the name of “Hamilton Road” from St Andrew’s Church to the northern interchange with the Waikato Expressway.

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5/16/146 (continued)

03.08.2016 (continued)

Staff Comment

There are approximately 80 properties in Cambridge with Hamilton Road addresses. These would have to be renumbered with new numbering starting at St Andrew’s church. There are approximately 50 properties with Cambridge Road addresses, that would have new Hamilton Road addresses. The work undertaken to renumber properties as part of the Cambridge section of the Expressway cost about $15,000 and was paid for by NZTA. It is estimated that the Hamilton Road renaming and renumbering project would cost about $25,000. It is unbudgeted and would need to be funded via rates.

It would be quite disruptive and confusing for some time, as for example, 4 Hamilton Road might become say 88 Hamilton Road, and 1913 Cambridge Road might become 108 Hamilton Road. So it will occur that some residents with a new number will get mail correctly address with their new number but intended for the previous holder of that number and this would continue for some time until all owners contact all correspondents and change their address details.

It would however help with some of the current confusion with Cambridge Road, between Cambridge and Te Awamutu and Cambridge Road in Hamilton. The only other Hamilton Road found in the Waikato, was in Hauraki District near Kerepehi, and so is unlikely to be confused with Cambridge.

We are not resourced to undertake this work at present, assuming budget was obtained, and so it is recommended that the Community Board review the request and if still wishing to proceed, that budget is found to undertake the work by an external organisation.

5/17/172 04.10.2017 That the Cambridge Community Board recommend that the Gaslight Theatre car park be a priority and treated as a town car park and sealed accordingly. Staff Comment

This is a property or parks and reserve car park and there is likely benefit in it being sealed in future, however it would be best to wait until the sewer bridge project is completed. This would mean no improvement until near the end of 2018. [December 2017]

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5/18/31 05.03.2018 That the Cambridge Community Board recommend to Council that an interpretative sign outlining the background to the Sister City relationship between Cambridge (Town of Trees) and Le Quesnoy (Town of Oaks) be installed in the Oak Arboretum on the site which was previously considered for the location of the commemorative sculpture, to mark the 100th Anniversary of World War I.

5/18/39 05.03.2018 That the Cambridge Community Board form a working group consisting of Board Members Epps, Coles and Gordon, relevant Council staff members and representatives of the First XV of the Cambridge Chamber of Commerce, to discuss a plan and financial support going forward for Christmas decorations. [Information Only]

5/18/42 05.03.2018 That the Cambridge Community Board request Council staff provide an update on the time frame of the parking study to be undertaken in the Cambridge Central Business District, including its terms of reference and if this study includes a wider perspective around transport into and across town including cycleways. Staff Comment

A budget has been included in the Long Term Plan to develop a transport/parking strategy as previously parking has developed on an ad hoc basis. Consideration needs to be given to creating more parking in the town centres, which increases congestion at peak times, or provide a shuttle bus service. A budget of $100,000 is available to develop the strategy, management of the project and public engagement; to be completed within a year. [Meeting 4 April 2018]

5/18/69 02.05.2018 That the Cambridge Community Board investigate the feasibility of holding an E-Waste Day Community Collection in Cambridge in 2019 and approach Council and other stakeholders for a financial contribution.

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Documents

Wednesday, 1 August 2018 Committee Room Waipa … - Cambridg… · 6.1.2 Steam Roller – Leamington Domain Board Member Andree-Wiltens distributed the report from RV ... 6.1.3 Christmas