Weddings at

DoubleTree by Hilton Sheffield Park

DoubleTree by Hilton Sheffield Park

Congratulations on your forthcoming wedding and our very best wishes to you for the future. We will be delighted to offer you our services for your very special day. With our experience in arranging wedding receptions we will take away any concerns you may have regarding this important occasion. We pride ourselves on our expertise, courtesy, quality of food and service. It is our aim to make your wedding a day never to be forgotten. Our wedding packages offer real value for money and are especially designed to help you with your choice of menu, toast drinks, table arrangements and to meet your budget. Should you prefer, we will be happy to design a reception to suit your individual requirements. We also have special discounted room rates available for your guests who wish to stay with us. Our team of banqueting personnel will be pleased to meet you, show you our facilities and discuss your requirements. In choosing the DoubleTree by Hilton Sheffield Park for your wedding you are assured of the finest service and facilities in South Yorkshire.

Planning Your Special Day Once you have decided on a date, visit your Vicar or Registrar and make arrangements for your marriage ceremony. They will be of great help to you both and explain everything you will need to know. If you wish, a rehearsal can be arranged to set your minds at ease and to assure you that it will all be perfect on your wedding day.

Booking you Reception With a date set, arrange and book your reception. We will be more than happy to offer you any professional advice on catering matters, style of seating arrangements and anything else you may be unsure of. You have probably discussed between yourselves who to invite, so make a check-list. It’s easy to forget somebody when you have so many people who you will want to be there on your special day. Think if all your relatives and friends, on both sides and write them down for you or your respective mothers to compile a guest list.

Booking Procedure

Once you have decided upon a date, it is advisable to contact one of our Hotel Meetings and Events Coordinators, who will be pleased to help you book the right function rooms and advise you on anything you need to know. At this point a provisional booking can be made. Your provisional booking will be held for a period of 14 days, without any obligation. Once you have made the decision to hold your wedding reception at the DoubleTree by Hilton Sheffield Park, we will require a deposit of £500.00. A further 25% payment will be required six months before the wedding and the final payment is due four weeks prior. In the event of a cancellation, we regret that all deposits paid are non-refundable. Cancellation charges will apply as per your signed event agreement in conjunction with out terms and conditions. Final numbers and arrangements will be required four weeks prior to the Reception and this will be the number charged for, even if numbers should lower on the day. We will contact you six weeks prior to your wedding date to arrange the final appointment where all aspects of your wedding will be covered. Children 4 years to 12 years are charged half the adult price. For children under 4 there is no charge.

Please note that depending on your guest numbers for your wedding breakfast a room hire charge might be applicable.

The Hadfield Suite is contemporary in design, with a neutral colour

scheme, complimented by artwork inspired by Sheffield’s steel

working Heritage. Situated on the ground floor, this room is ideal for

both day and evening receptions and is complete with its own

private bar and portable dance floor.

This suite can comfortably accommodate between 40 to 90 guests

for a wedding breakfast, with capacity to hold up to 108 guests for

an evening reception.

Located on the ground floor the Devonshire Suite offers an elegant

setting with a neutral theme combining a palette of green and

cream shades balanced by stylish commissioned canvases. This Suite

is fully air conditioned, has natural daylight and is complete with its

own reception bar area and dance floor.

It can comfortably accommodate between 50 and 280 guests for a

wedding breakfast and up to 288 guests for an evening reception.

Civil Weddings

The DoubleTree by Hilton Sheffield Park has been granted a license to hold civil wedding ceremonies and for those planning a civil ceremony the hotel offers the ideal choice. After the ceremony you and your guests can relax and unwind with a celebration drink whilst having your photographs taken in our gardens. Our charges for the use of one of our licensed rooms start from £300.00 for one of our smaller rooms and up to £500.00 for our largest room. The fees for getting married are set by the Local Authority and will not be the same throughout the country. As soon as you have decided to book your civil wedding here at the Sheffield Park Hotel you must contact the Superintendent Registrar at: The Registrar Office, Town Hall, Pinstone Street, Sheffield Tel: 0114 2039423 Unfortunately the Hotel cannot take responsibility for booking the Registrar Please note that depending on your guest numbers for your wedding breakfast a room hire charge may be applicable

Those Little Extras

We can offer extras to make your wedding day even more enjoyable.

Chair Covers – prices start from £2.00 per cover Chocolate Fountain – prices start from £325.00 Flower Arrangements – prices start from £15.00 Twinkle Star Backdrop – prices from £175.00 Table Balloon arrangements – prices start from £9.95 Bay Trees – price start from £45.00

Entertainment

We recommend our resident DJ for your evening entertainment at our special agreed rate of £300.00, ensuring your evening is filled with musical memories. Should you wish to organize your own disco/entertainment there is a small charge of £50.00 to cover the music license fee.

Canapés

Why not welcome your guests in style with a selection of delicate canapés. Cold Selection Duck, cucumber & plum sauce pancake Poached chicken & chorizo roulade with basil pesto Asparagus wrapped in Parma ham Herb rolled goat’s cheese with tomato chutney (v) Smoked salmon blini with Avruga caviar Ham hock roulade en croute, piccalilli dressing Smoked salmon, pickled cucumber & oriental pepper Hot Selection Mini saffron & leek quiche (v) Fish & chip cones Filo of king prawn Thai fish cakes with sweet chilli sauce Sticky BBQ pulled pork brioche Roast vegetable frittata with humus Lamb koftas with minted Yoghurt Canapés are charged at: £4.50 per person for 3 items £7.50 per person for 5 items £8.50 per person for 6 items Additional items are charged at £1.50 per item

Drinks Packages

Alternatively we are happy to assist in advising your own package.

Package 1

Arrival A glass of Pimms & Lemonade

or A glass of Bucks fizz

During the Meal

2 glasses of house wine or

Mineral water

Toast A glass of Sparkling wine

£13.95

Package 2

Arrival A glass of Prosecco

During the Meal

2 glasses of house wine or

Mineral water

Toast A glass of Pink Champagne

£17.95

Package 3

Arrival A glass of Pink Champagne

or A glass of Peach Bellini

During the Meal

2 glasses of house wine or

Mineral water

Toast A glass of Kir Royale

Or A Glass of Champagne

£22.95

The Complete Wedding Package

‘It’s all included in the price…’

Everything you will need for your special day is included in our prices. All you have to do is choose your ideal wedding breakfast menu and we’ll arrange the rest. Prices for our Wedding Package start from as little as £34.25 and include all the features and benefits below (please note all rates quoted are subject to VAT increases).

Red carpet on arrival

Hotel master of ceremonies

A professional toast master is available at a reduced cost of £165.00

Complimentary luxury accommodation for the bride and bridegroom inclusive of Champagne and Summer Fruits

Reduced overnight rates for your wedding guests

Use of silver cake stand and knife

Wedding menus, place cards and table plan

Classic white table linen

Floral arrangements for all tables

Hire of function room for your reception

One month’s free leisure pass in our Health Club Revive for the bride and groom

Please note that depending on your guest numbers for your wedding breakfast a room hire charge might be applicable and the above package is

based on a minimum of 35 adult guests.

Wedding Breakfast Menus

To allow you the ease and flexibility of choosing the package which is suitable for your occasion, we have developed a

selection of well balanced menus suitable for a wide range of appetites. To offer even greater choice why not add an

intermediate course? The menus created can either offer a set menu or you can opt for a choice menu providing you

submit a pre-order from your guests. Seasonal vegetables and potatoes accompany all our menus. A variety of

vegetarian dishes are also available.

Menu A £34.25

Soup of the Day Butternut squash & rosemary, wild mushroom with herb crème fraiche, roast vegetable, leek & potato with chive oil, roasted

tomato & red pepper. Red Onion Tart Tatin (v)

With beetroot salsa Wild Mushroom Risotto (v)

With parmesan crisps Pulled Pork Terrine

Spiced apple chutney & toast Hake & Prawn Fishcakes

With a sweet chilli mayonnaise Chicken Caesar Salad

With smoked bacon, black olives & garlic croutons ***

Pan-fried Supreme of Chicken Dauphinoise potatoes & thyme jus

Roast Chicken Breast Bubble & squeak potato cake, sage & onion sauce

Slow Braised Belly of Pork Celeriac & parsnip potato puree, apple & ale gravy

Pan Seared Pork Cutlet Wholegrain mustard creamed potato & apricot & orange chutney

Salmon Supreme With a tomato & spring onion salsa

*** Classic Yorkshire Parkin

Hot spiced cider syrup and clotted ice cream Warm Chocolate & Pecan Brownie

White chocolate sauce Rhubard & Bramley Apple Crumble

Vanilla Custard Lemon Posset

With fresh raspberries & shortbread biscuits Selection of Cheesecakes (will only get to choose one option of the following flavours)

Vanilla/baileys & toffee/lemon curd/fruit etc Mascarpone Tiramisu With biscotti biscuits

*** Coffee and Mints

Menu C

£39.95

Confit Duck Leg Kale salad, chorizo & pepper jam

Smoked Chicken & Poached Chicken Terrine Baby leek & walnut dressing Rabbit & Pheasant Ballotine

Plum & apricot Chutney & rosemary focaccia croutes Twice Baked Goat’s Cheese Souffle (v)

With tomato & chilli jam Crown of Melon with Citrus Sorbet

Home pine Smoked Salmon & Prawn Tian With lemon & lime crème fraiche

*** Sorbet or Soup

*** Rack of Derbyshire Lamb

Creamy dauphinoise potatoes, port & rosemary jus 6oz Fillet of Derbyshire Beef

With spiced red cabbage, creamy mashed potato & red wine jus Baked fillet of Cod

Mustard & leek crust with a wine sauce Pan Fried Tuna Steak

Tomato, spring onion & balsamic dressing Pork Cutlet

Cider potato with apple & sage gravy ***

Raspberry Creme Brulee With homemade shortbread Strawberry Meringue mess

Poached strawberry compote & vanilla crème Duo of Chocolates

Topped with a rich chocolate truffle Selection of Cheese & Biscuits

British & Continental cheese served with a selection of biscuits, celery & grapes

*** Coffee & Mints

Menu D Dressed Buffet

£31.50

Chilled Seasonal fan of Melon Served plain of with your choice of the following:

Parma Ham, Prawns and Dill Mayonnaise, Mixed Fruit Berries & Strawberry Coulis, or Smoked Salmon & Lemon

*** Dressed Salmon, Dressed Honey Roast Ham, Dressed Turkey, Vegetable Terrine

All hand dressed by our Chef and his brigade

Hot Sirloin of Beef (to be served on the buffet) ***

Roasted Vegetable & Pasta Salad, Coleslaw, Tossed Mixed Salad, Three Bean Salad, Feta, Hazelnut & Tomato Salad with Balsamic Dressing

Jacket Potatoes or Minted New Potatoes ***

Maple & Pecan Deep Dish Cheesecake White Chocolate & Truffle Gateau

Tropical Fresh Fruit Salad British & Continental Cheeses

*** Coffee and Mints

Menu B

£36.95

Smoked Haddock & Spring Onion Fishcake Lemon & herb mayonnaise

Smoked Chicken & Poached Chicken Terrine Baby leek & walnut dressing

Ham Hock Terrine With pineapple carpaccio & chutney

Twice Baked Goat’s Cheese Souffle (v) With tomato & chilli jam

Duck & Orange Pate With ciabatta toast & homemade chutney

Balsamic Roasted Mediterranean Vegetable Tartlet (v) With a basil pesto

*** Sorbet or Soup

*** Braised Lamb Shank

With a roast root vegetables, minted mash potato & redcurrant jus Roast Sirloin of Derbyshire Beef

With Yorkshire pudding & roast jus Roasted Sage scented Pork Steak

Creamy redcurrant & apricot sauce Seared fillet of Salmon

Crushed new potatoes & watercress sauce Poached Chicken Breast

Stuffed with wild mushrooms & a cepe mushroom cream sauce ***

Sticky Toffee & Banana Pudding With a sugar caramel Pear & Almond Tart

With apple puree Trio of Desserts

Cherry Garcia, apple strudel and baked cheesecake Baked Apple Tart

Served with freshly whipped cream Tiramisu

Lemon Meringue Pie Clotted cream & berry compote

*** Coffee & Mints

Intermediate Courses

Supreme of Poached Salmon Served with a cream, white wine and dill sauce garnished

with a julienne of fresh leeks and carrots £5.25 per person

*** Fillets of Sole

Served with a vermouth and Muscat grape sauce finished with a fleuron of puff pastry

£5.25 per person ***

A trio of sorbets to complement your meal £2.00 per person

Cheese Course

Selection of English and Continential Cheeses Served with grapes. Celery and crackers

£20.50 per table

Vegetarian Option

Caramelised Shallot Tart Tatin (v) With goats cheese & thyme

Ricotta & Spinach Crepes (v) With at tomato & basil sauce

Stilton Crusted Portobello Mushroom (v)

With white bean sauce

Stuffed Field Mushroom (v) With a pine nut & blue cheese crust

Wild Mushroom Wellington (v)

With celeriac & pickled mushrooms

Broccoli and Brie Pithivier A combination of broccoli, creamy brie and a flaky pastry layer

Aubergine & Beef Tomato Mousaka

Layers of aubergine, beef tomato & mozzarella, drizzled with basil & olive oil

Spinach and Feta Filo Parcel

Served with a cream cheese sauce

Roasted Vegetables en Croute Vegetables roasted with honey & wholegrain mustard, wrapped in puff

pastry

Children’s Menu

We would suggest that for children you choose either a full or half portion of the adult menu or choose

from the dishes listed below £9.25 per child (4-12 years) under 4 free

Cream of Tomato Soup

Melon and Orange Cocktail Garlic Bread with cheese

*** Chicken Strips in batter served with salad and fried

Fish strips in batter served with salad and fries Pizza topped with tomato and cheese and served with fries

Pasta in a choice of tomato or mushroom sauces served with beans, fries or peas ***

A selection of chocolate, strawberry or vanilla ice cream Fresh Fruit Salad

Jam Filled Doughnut

Finger Buffet’s

All the below finger buffet’s are charged at £14.75 per head and come inclusive of a selection of sandwiches & wraps

plus tea & coffee.

Select 5 savoury plus 2 dessert items in order to create your own finger buffet. Please feel free to mix ‘n’ match from all

3 menus below.

You are welcome to choose any additional items for your menu at an extra cost of £2.95 per item.

Contemporary

Brie & Grape Crostini

Plaice Goujons & homemade Tartare Sauce

Vegetable Samosa’s with a Lemon & Mint Yogurt

Wild Mushroom, Goats Cheese & Chestnut Tart

Oriental Prawn Skewers

Chicken Satay with sweet chilli sauce

Roast Beef & Caramelised red onion chutney filled Yorkshire Pudding

Vegetable Tempura

Chicken Tempura

Oriental Dim Sun Selection

Duck Spring Roll

Goats Cheese Tart with an Onion Chutney

Traditional

Pork Pie/Gala Pie

Meat Platter

Mini Sausage Rolls

Selection of Pizzas Slices

Cheese & Pineapple Sticks

Pickle Tray

Vegetable Quiche

Mini Prawn Cocktails

Vegetable Crudities & dips

Chicken Goujons

Cheese & Onion Rolls

Wedges/Chips

BBQ

Loaded Cheese & Bacon Potato Skins

Chicken wings with Tangy BBQ sauce

Vegetable Skewers

Mini Beef/Veggie Burgers

Mini Hot Dogs

Coleslaw

Tomato Salad

Corn on the Cob

BBQ Prawn Skewers

Lamb Kebabs

Tortillas with lime & coriander salsa

Tandorri Spiced Chicken Thighs

Dessert Selection

Mini Black Forest Gateau

Fruit Skewers

Mini Victoria Sponge Square

Lemon Tart

Mini Sticky Toffee Pudding Slice

Chocolate Truffle

Evening Buffet’s

To enhance your buffet further why not add a selection of desserts for your guests to enjoy!

Yorkshire Buffet £15.95 per head

Meat Pie, choose 2 from; Meat & potato, steak & ale, steak & kidney, chicken balti,

chicken balti, Veggie Pie

Mushy peas Thick cut chips

Henderson’s relish

Italian Buffet £15.95 per head

Meat Lasagne Vegetable Lasagne

Garlic bread Pasta salad

Potato salad Mixed leaf salad

Coleslaw Fresh bread rolls

Indian Buffet £15.95 per head

Lamb Curry Chicken Korma

Steamed/pilau rice Onion bahji’s

Samosa’s Mint Yoghurt Naan bread

Hot Roast Butties £12.95 per head

Roast Pork Crackling

Cheese & onion pasties Sage & onion stuffing

Roast potatoes Apple sauce Pasta salad

Potato salad Mixed leaf salad

Coleslaw

Dessert Selection £2.50 per portion based on minimum of 25 portions

Chocolate & pecan brownie Sticky toffee pudding slice

Victoria sponge square Scone with jam & clotted cream

Raspberry swiss roll Lemon glazed tart Mixed cup cakes

Fruit skewer

Fork Buffet Menu

The fork buffet is available for 20 guests or more and is served with a choice of new potatoes, jacket potatoes or wedges, rice, five salad varieties, fresh bread and tea & coffee. Fork buffets are charged at £18.95 per person for 3

courses and £15.95 for 2 courses.

Simply choose 1 starter which is served to your table, 3 main courses which are served from the buffet and 2 desserts which are served from the buffet.

Starters Blue cheese & spring onion fritter Assiette of melon served with sorbet or mango coulis Chicken liver parfait served with ciabatta Panfried garlic mushrooms On a basil croute Chef’s Homemade Soup Served with warm bread rolls Duck Terrine served with red chard salad Mains Coq au vin Lasagne al Forno Vegetable lasagne Carbonnade of Beef A traditional casserole of beef cooked with ale and served with mustard croutons Cottage Pie Navarin of Lamb A classic French casserole of tender lamb, seasonal vegetables, potatoes & rosemary Fish pie with salmon & prawns Chicken Stroganoff Tender strips of chicken cooked in a cream, mushroom & brandy sauce with basmati & wild rice Lamb curry A mild curry with tender lamb pieces, with naan bread, basmati & wild rice, yoghurt & mint raita Beef Chilli Con Carne With rice & tortilla chips Chicken Korma

Mushroom Stroganoff Cooked with cream, mushrooms & brandy, served with a julienne of gherkin, basmati & wild rice Three cheese ravioli with Parmesan sauce Vegetable Curry Fresh vegetables in a mild curry sauce, naan bread, basmati & wild rice, yoghurt & mint raita Desserts Seasonal fresh fruit salad & vanilla cream Profiteroles & hot chocolate sauce Warm apple pie & cream Sticky toffee pudding with toffee sauce & vanilla ice cream Lemon tart with mascarpone & raspberries Baileys & toffee cheesecake

Fruit Cheesecake

Evening Wedding Reception

Not having a conventional wedding day? Getting married abroad? Or simply want a later wedding ceremony leading straight into your evening celebrations? Why not choose one of our evening packages! Should you require any variations to the above packages then please don’t hesitate to discuss your requirements with our Wedding Co-coordinators. All bedrooms outlined within our packages are subject to availability

Finger Buffet

Red Carpet Function Room

Private Bar Savoury & Sweet finger buffet

Cake stand & Knife Standard Double Room

£14.75 per person (minimum numbers apply)

Basic Packages

Fork Buffet

Red Carpet Function Room

Private Bar 3 course fork buffet Cake stand & Knife

Standard Double Room Table plan & stationery

£18.95 per person

(minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar 3 course dressed buffet

Cake stand & Knife Standard Double Room

Table plan and stationery

£31.50 per person (minimum numbers apply)

Finger Buffet

Red Carpet Function Room

Private Bar Savoury & Sweet finger buffet

Cake stand & Knife Executive Double Room

Table flowers or balloons

£21.25 per person (minimum numbers apply)

Standard Packages

Fork Buffet

Red Carpet Function Room

Private Bar 3 course fork buffet

1 glass of wine with buffet Glass of sparkling wine for toast

Cake stand & Knife Executive Double Room

Table plan an table stationery Table flowers or balloons

£30.50 per person

(minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar 3 course dressed buffet

1 glass of wine with buffet Glass of sparkling wine for toast

Cake stand & Knife Executive Double Room

Table plan and stationery Table flowers or balloons

£41.70 per person

(minimum numbers apply)

Finger Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

Savoury and Sweet finger buffet Cake stand and knife

Executive Suite Table flower or balloons

Coloured table linen Hotel Disco

£31.50 per person (minimum numbers apply)

Superior Packages

Fork Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

3 course fork buffet 1 glass of wine with buffet

Glass of champagne for toast Cake stand and knife

Executive Suite Table plan and table stationery

Table flower or balloons Coloured table linen

Hotel Disco

£41.95 per person (minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

3 course dressed buffet 1 glass of wine with buffet

Glass of champagne for toast Cake stand and knife

Executive Suite Table plan and table stationery

Table flower or balloons Coloured table linen

Hotel Disco

£52.50 per person (minimum numbers apply)

Directions

From the North M1 Junction 33 to A630 Sheffield. Continue along the dual-carriageway, you will see an Asda Supermarket on the left, take the exit straight after and follow signs for Ring Road and services. When you see the services on the left, take the first exit at the Roundabout taking you on to the Ring Road. Continue along the Ring Road until you get to the third Roundabout. At the third Roundabout turn left on to the A61, the hotel is the first left after the roundabout 200 yards down. From the South M1 Junction 29 to A617 Chesterfield. Follow signs for A61 Chesterfield then follow signs for A61 Sheffield. After City of Sheffield boundary, you will see the hotel on the right hand side. Continue to the roundabout and double back so the hotel is on your left hand side.

From Sheffield City Centre

Follow signs for A61 South (Chesterfield), Approximately 5 miles from City Centre you will arrive at

Meadowhead where there’s a Roundabout, a pub called the Norton on the left and a BP Petrol

Station on the Right. Continue straight across the Roundabout on the A61 and the hotel is 200 yards

on the left hand side

Our Terms & Conditions Definitions In this agreement: ‘Booking Contract’ means the attached booking contract which sets out your requirements and the price payable ‘Booking Value’ means the total price payable as shown on the Booking Contract ‘Booking Value Difference’ means the difference between the Booking Value and the Revised Booking Value (less the permitted 10% reduction, if applicable in accordance with clause 2.2.1) ‘Contracted Numbers’ means the number of delegates as shown on the Booking Contract; ‘Event’ means the event as set out in the Booking Contract ‘Hotel’ means Sheffield Park Hotel Ltd ‘Revised Booking Value’ means the total price payable following a reduction in Contracted Numbers; 1. CONFIRMATION OF YOUR BOOKING Confirmation of booking shall only be accepted once the Booking Contract is signed by you and returned to the Hotel, until this date your reservation remains provisional. For private events (non corporate) and weddings, a non refundable, non transferrable deposit is required. Confirmation of a private booking shall only be accepted when the signed Booking Contract, signed Terms & Conditions and the agreed deposit are received by the hotel. Until this date your reservation remains provisional. For details of the deposit required for your event and any subsequent pre-payments, please consult your Event Coordinator. 2. CANCELLATION OF EVENT In the unfortunate circumstances that you need to cancel or postpone your confirmed booking you must tell us by telephone and confirm in writing within 3 working days. 2.1 Total Cancellation by you In the event that you need to cancel or postpone your entire booking the following cancellation charges will be levied: Over 121 days before the first day of the Event: 25% of the Booking Value 91-120 days before the first day of the Event: 50% of the Booking Value 32-90 days before the first day of the Event: 75% of the Booking Value 31 days or less before the first day of the Event: 100% of the Booking Value We will make every effort to re-let the space and will deduct this from any cancellation charges levied. 2.2 Reduction in Contracted Numbers or required facilities 2.2.1 If you give us at least fourteen days notice before arrival you can reduce your original Contracted Numbers by up to 10% without charge. 2.2.2 If there is a drop of more than 10% in Contracted Numbers any time after your booking has been confirmed cancellation charges will apply as follows: Over 121 days before the first day of the Event: 25% of the Booking Value Difference 91-120 days before the first day of the Event: 50% of the Booking Value Difference days before the first day of the Event: 75% of the Booking Value Difference 31 days or less before the first day of the Event: 100% of the Booking Value Difference 2.2.3 Should Contracted Numbers fall below 10, room hire prices together with individual prices (details of which can be provided on request) will replace the delegate package prices. 2.2.4 If you make any reductions in your Contracted Numbers or facilities booked (including AV equipment or Conference Room hire) less than fourteen days prior to arrival the Booking Value will still be payable . 2.2.5 If Contracted Numbers are reduced the Hotel reserves the right to re-allocate the room for your Event to one of a more appropriate size. 3. CANCELLATION OF BEDROOMS 3.1 Total Cancellation of Bedrooms If you cancel your contracted numbers of bedrooms 60 days or more before the arrival date – no charge will be made. If you cancel your contracted numbers of bedrooms 30 days or less before the arrival date – full charges will apply. 3.2 Reduction in Contracted Numbers or required facilities 30 days or more prior to the arrival date – contracted bedrooms can be reduced by 10% of the contracted number without charge Between 30 and 7 days prior to the arrival date any cancelled bedrooms will be charged 50% cancellation charge 7 – 1 days prior to the arrival date any cancelled bedrooms will be charged in full. Cancellations or no-shows on the arrival dates will also be charged in full 4. PAYMENT TERMS 4.1 All accounts are to be prepaid in advance. 4.2 If you have credit arrangements the account settlement is required 14 days from the date of invoice (which will be sent to you following your event). 4.3 We reserve the right to charge 2% interest per month (pro rata) on overdue accounts once our credit terms have been exceeded. 4.4 Credit facilities can be arranged after duly completing the necessary credit application forms. The process takes approximately two weeks and must be in place prior to the start of the event. 4.4 If you have a query on the final bill, the balance should be paid on the due date, the part queried will be due as soon as the problem has been resolved. 5. AMENDMENTS OR CANCELLATION BY THE HOTEL 5.1 The Hotel may cancel your booking in the following circumstances: 5.1.1 If the Hotel, or part of it, is closed due to circumstances beyond our control; 5.1.2 If you become insolvent; 5.1.3 If you are more than 30 days in arrears with payment to the Hotel for previous events;

5.1.4 If, in our reasonable opinion, we consider that the Event or the persons associated with it might damage the reputation of the Hotel or otherwise cause damage to the Hotel; In the event of cancellation for any of the reasons specified in clauses 4.1.1 to 4.1.3 the Hotel will refund any advance payments, less any costs already incurred in organising your Event. In the event of cancellation in accordance with clause 4.1.4 the Hotel will refund any advance payments in full. The Hotel shall not have any further liability to you. 5.2 Should the Hotel, for reasons beyond its control, need to make any amendments to your booking we reserve the right to offer an alternative choice of facilities within the Hotel and of a similar standard. Any amendments to your booking will be undertaken after discussion with you and the Hotel will offer the option of a refund at its discretion. 6. REQUIREMENTS AND RESTRICTIONS 6.1 We must give our prior approval to any external, suppliers including bands or entertainers, which you want to use in connection with your booking; we may refuse approval for any reason. 6.2 You must not fix anything to the walls, floors or ceilings of the Hotel without prior permission. 6.3 No food or alcohol may be brought into the Hotel unless you have prior permission. 6.4 If any member of your party or any external suppliers behave in an inappropriate manner, we may ask you and/or the relevant people to leave the Hotel. 6.5 We have to comply with various licensing and statutory regulations when running our Hotel; you agree to act in accordance with our reasonable instructions in complying with such regulations, rules and requirements. 7. EXCLUSION OF LIABILITY 7.1 Although nothing in this agreement excludes or limits our liability for death or personal injury caused by our negligence we shall be under no liability to you for any indirect loss or expense (including loss of profit, loss of business, depletion of goodwill, loss of goods, loss of contract, loss of use or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses) arising out of a breach by the Hotel of this contract. 7.2 The maximum liability of the Hotel shall be no greater than the amount paid by the client in respect of any booking. 8. INDEMNITY You will indemnify the Hotel from and against any and all liability and claims, costs, demands, proceedings and damages resulting or arising from the Event, you, your delegates or any outside contractor. 9. DAMAGE It is the policy of the hotel to charge for any damage caused to its property by any activity undertaken as part of the Event. Where necessary the Hotel will call upon the services of an independent arbitrator to undertake an evaluation of any damage. 10. THIRD PARTIES This contract is made for the benefit of the parties to it and (where applicable) their successors and permitted assigns and is not intended to benefit, or be enforceable by, anyone else. 11. SEVERANCE 11.1 If any clause (or part of a clause) of this agreement is found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions will remain in force. 11.2 If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, that provision will apply with whatever modification is necessary to make it valid, enforceable and legal. 12. ENTIRE AGREEMENT This agreement constitutes the entire agreement and understanding of the parties to it and supersedes any previous agreement between the parties relating to the subject matter of this agreement. 13. GOVERNING LAW This agreement shall be governed by and construed in accordance with the law of England and Wales. Each party irrevocably agrees to submit to the sole jurisdiction of the courts of England and Wales over any claim or matter arising under or in connection with this agreement or the legal relationships established by this agreement. I agree to abide by these terms & conditions of booking. On behalf of the Client On behalf of the Hotel Name

Name

Signature

Signature

Position

Position

Date

Date