Weddings 2018

elcomeThe Ford Plantation is one of the nation’s premier residential communities and private sporting clubs, sensitively developed on 1,800 breathtaking acres of pristine Georgia Low Country. Located on the site of a former antebellum rice plantation, the majestic waterfront location once captivated the imagination of automobile magnate Henry Ford, who built a historic winter retreat on this lush property in the 1930s.

This extraordinary natural environment offers the perfect setting for your destination wedding—an opportunity to enjoy your special day in rare privacy and beauty. The Ford Plantation is able to accommodate weddings for up to 250 people.

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nparalled mbianceThe Main House was automobile magnate Henry Ford’s historic winter estate. This wonderful home, a true archi-tectural treasure listed on the National Register of Historic Places, sits atop a bluff overlooking the Ogeechee River and serves as the heart and soul of The Ford Plantation. It provides a formal, elegant atmosphere for outdoor wedding ceremonies and tented receptions. The Lake Dye Grill, the vintage Oyster House, or the Ogeechee Outfitters marina facility are suitable for relaxed rehearsal dinners and family celebrations.

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Five-star gourmet meals prepared by the Club’s talent-ed culinary team will impress even the most discerning palate. All reception and dinner menus are customized to the occasion in accordance with the wishes of the event host, and we source many of our ingredients from our on-site farm. We pride ourselves on creating fresh, unique, and delicious meals for each and every wedding. Casual dining offerings, such as traditional Low Country Oyster Roasts and farewell brunches, provide the perfect choice for rehearsal dinners and entertaining out-of- town guests.

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xcellent erviceWhether the wedding is an intimate family gathering or a grand celebration, The Ford Plantation’s dedicat-ed, knowledgeable staff will work to make every bride’s dreams a reality. With an incomparable historic southern location, world-class cuisine, and an unrivaled profes-sional staff, The Ford Plantation is the perfect setting for unforgettable weddings.

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eddings at ordWedding VenueAll non-member guest weddings are held at The Main House.

AccommodationsAccommodations are provided in the five rooms at The Main House for two nights, for up to 10 people. Two nights in a premium room are included in the non-member site fee.

Non-Member Wedding Package$7,500 Site Fee $10,000 (plus tax and 20% service fee) Food & Beverage

Minimum for groups of 50 guests or less$15,000 (plus tax and 20% service fee) Food & Beverage

Minimum for groups more than 50 guests

Includes:• The Main House wedding venue site.• Complimentary two night stay in a premium room

in The Main House during the wedding, including breakfast for two each morning.

• Option to rent out the other four rooms in The Main House at the standard guest rate ($295 per room, per night, plus taxes).

• Use of The Main House Pool for guests staying in The Main House.

• Bicycles for use on property during the weekend.• Use of the Spa dressing room for hair and make-up

services for the bride and the bridal party on the day of the wedding (services not included).

• Opportunities to book golf outings, fishing excursions, private fitness classes, spa appointments, and other amenities at the special wedding guest rate during the wedding weekend. Reservations for all amenities must be received at least two weeks in advance.

The site fee includes the cost to rent the venue, setup and breakdown, parking/security attendants, and bath-room attendants. The Club reserves the right to require additional fees based on the size and type of function. Food and beverage charges will be determined by the selected menu, number of guests, length of event, applicable state of Georgia taxes (7%), and standard service charges (20%). All prices quoted above are subject to change without notice.

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menitiesWedding hosts have the opportunity to book golf outings, fishing excursions, private fitness classes, spa appointments, and other amenities at the special wedding guest rate during the wedding weekend. Reservations for all amenities must be received at least two weeks in advance and are based on availability.

The Ford Plantation Golf CourseThe Ford Plantation features a premier Pete Dye-designed championship course with two distinctive nine-hole challenges: the front nine is designed around 250 acres of freshwater lakes, and the back nine resembles a great Scottish links-type course, with holes placed among the Plantation’s original rice fields. Mr. Dye calls his Ford course “arguably my finest southern design.” The course was recently named one of Golfweek’s Top 100 Best Residential Courses 2016 and one of Golf Digest’s and Golf Magazine’s “Best New Golf Courses in America”).

Fishing and the Great OutdoorsFrom bluegill to blue marlin, Ford offers some of the best fishing in the Low Country. The plantation is situated on a tidal stretch of the Ogeechee River with endless creeks and tributaries that are home to largemouth and striped bass. Down the river, pristine salt marshes are lined with oyster beds—and teeming with redfish, sea trout, and even tarpon. Offshore, the Georgia coast offers some of the most productive waters along the Atlantic. Tarpon appear in our waters in late June and can be caught through early September. Ford offers hiking and biking on more than 16 miles of scenic trails and kayaking on protected waterways.

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he paThe Ford Plantation Spa, formerly Henry Ford’s Carriage Home, is nestled among ancient live oak trees and lush gardens. Pamper yourself with a wonderful luxury facial and outstanding massage, or receive a complete make-over of your hair, nails, and make-up. You will be glowing as you prepare to celebrate your special moment.

Private Bridal RoomEnjoy your day with all your attendants in a wonderful relaxing atmosphere. You and your attendants can be together and dress in our spacious, private bridal room, which includes tables, chairs, tablecloths, clothes racks, makeup artist and stylist chairs, full length mirrors, and complimentary ice water. For an additional fee, appetizers and beverages may be served.

Hair and MakeupOur Spa Director has a list of approved hairstylists and makeup technicians for you and your entire bridal party, or you may choose to bring your own makeup artist or stylist at your own cost. All Spa or related services must be performed at the Spa. Spa and/or related services (hair, makeup, nails, etc.) are not permitted in The Main House.

Spa Bridal PackagesBachelorette BashWhat better way to enjoy your bridal party, family, and friends than with a Bachelorette Bash?

Sixty minute massage or renewal facial with spa mani-cure (two hours) $115/person or sixty minute massage or renewal facial with spa pedicure (two hours and thirty minutes) $135/person

Bridal Head-to-Toe MakeoverTake time out to celebrate your upcoming wedding with our special bride-to-be package. You’ll feel relaxed and ready to greet your guests.

GM Collins Hydrolifting Facial, sixty minute massage, spa manicure, spa pedicure, and spa lunch (five hours) $300/person

His and Her GetawayTake time to relax with each other before your guests arrive for your big day.

Couples treatment includes renewal facial, couples massage, couples spa manicure and pedicure, spa lunch for two (six hours) $580/per couple

All Spa packages are subject to a 20% service charge. Cancellation 72 hours or more in advance: no charge; cancellation from 48–72 hours: 50% charge of Spa service; cancellation within 48 hours: 100% charge for Spa services.

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vernightccommodations

The Ford Plantation offers world-class lodging in The Main House, automobile magnate Henry Ford’s historic winter mansion. This riverfront house, which offers five elegant, special bedrooms, is a true architectural treasure that serves as the heart and soul of The Ford Plantation.

RoomsMH 1 ($295/night)Beautiful river view, queen bed, private bath with tub and shower combined, rollaway bed

MH 2 (above right) ($350/night)Beautiful river view, private balcony, master suite king bed, queen pull out couch, private bath with separate tub and shower, rollaway bed

MH 3 ($295/night)Beautiful view of property, queen bed, private bath with tub and shower combined

MH 4 ($295/night)Beautiful view of property, queen bed, private bath with tub and shower combined, rollaway bed

MH 5 ($295/night)Beautiful river view, queen bed, queen pull out couch, private bath with tub and shower combined, rollaway bed

All rates are subject to applicable state of Georgia taxes and service charges (7% county tax and 7% lodging tax). A credit card is required at the time of booking and will be used to pay for all lodging charges and any additional charges that may be incurred while on the property.

Check-In and Check-out InformationCheck-in is at 3:00 p.m. Check-out is at 11:00 a.m. You may return your key to Security at the Main Gate or simply leave your key in the room when you leave.

General Room Amenities• Air conditioning and heating• Alarm clock • Iron and ironing board • Luxurious 100% Egyptian cotton Frette bedding, linens,

and towel sets• Daily housekeeping service• Evening turndown service• Pull-out sofa bed (in select rooms)• Rollaway bed (upon request)• Hair dryer • High speed Wi-fi internet access

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lub oliciesBooking ProcedureTo ensure accurate communication of the information necessary in planning successful functions, we prefer to work with one person in the planning of your wedding. We must be notified of meal selection, estimated number of guests, room arrangement, equipment requests, and all other details no less than three weeks prior to your wedding.

Guarantee PolicyAs you begin planning your wedding, you will have an idea of approximately how many guests will attend. Please keep us informed as your count goes up or down. The Ford Plantation must be notified of the exact number of guests attending a function by 12:00 noon, three days prior to your wedding. This number will be considered your guarantee, and may not be reduced after this time. If no guarantee is received prior to this deadline, we will consider your last indication of expected guests to be the guarantee. The guaranteed number is the established minimum number for billing purposes on all functions. If fewer guests attend than the number guaranteed, you will be charged for 100% of the guaranteed number.

Site Fees and Food & Beverage MinimumsThe Ford Plantation requires both a fee to use our facil-ities and a minimum expenditure on food and beverage purchases. The site fee includes labor fees for setup and breakdown, parking/security attendants, and bathroom attendants. • $7,500 Site Fee • $10,000 (plus tax and 20% service fee) Food & Beverage

Minimum for groups of 50 guests or less • $15,000 (plus tax and 20% service fee) Food & Beverage

Minimum for groups more than 50 guests

Price QuotationsPrice quotations, verbal or written, are subject to change due to fluctuation in food costs or increased costs of operation and do not reflect taxes and service charges.

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lub oliciesTaxes and Service ChargeA 20% service charge and a sales tax of 7% are added to the price of food and beverages. All lodging rates are subject to applicable state of Georgia taxes and service charges (7% county tax and 7% lodging tax). Spa services are subject to a 20% service charge. All other services or activities on property are subject to applicable state of Georgia taxes and standard service charges.

Private Function Rental AgreementIn order to ensure quality service and avoid any misunder-standings, a written agreement is required for all private functions. A valid credit card and non-refundable deposit of $2,500 is required to reserve a desired date for a wed-ding at The Ford Plantation. This deposit will be credited against the actual charges of the wedding. All events must have a signed Banquet Event Agreement submitted to the Club no less than 30 days prior to the date of the wedding. This Banquet Event Agreement will include a damage deposit of $5,000. 50% of the estimated wedding cost, in addition to the damage deposit, will be required at the time of the Banquet Event Agreement. Upon cancellation of this wedding, 50% will be refunded up to three weeks prior to the wedding and zero will be refunded if less than three weeks prior to the wedding. 100% of the estimated wedding cost will be due two weeks prior to the wedding. A final bill will be presented within 10 business days of the conclusion of the wedding, and all billing adjustments will be charged or credited to your account at that time. The damage deposit will be refunded on the final bill.

Wedding Event HoursThe Ford Plantation Club is available for private weddings from 9 a.m. until 12 a.m. Events lasting later than six hours or later than 12 a.m. will need special management approval and may incur additional fees.

Security/ParkingWe require parking attendants and security guards at all private weddings. Fees for this service are included in the site fee. Valet parking may be arranged for your wedding for an additional charge. Our highly trained staff keeps our premises safe and secure and your wedding private.

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lub oliciesFood and BeveragesAll federal, state, and local laws pertaining to food and beverage purchases or consumption are strictly adhered to. All food and beverages must be purchased from The Ford Plantation. No food or drinks of any kind, with the exception of ceremonial cakes, may be brought into The Ford Plantation. The Ford Plantation prepares the quan-tities of food and beverages based on the guaranteed number of guests, in ample amounts to ensure that all guests at the wedding enjoy an attractive selection of food. All food left from a function remains our property. We will be happy to pack some (within reason) leftovers for the host to carry home.

All alcoholic beverages must be served by an employ-ee of The Ford Plantation and consumed on The Ford Plantation premises; open beverage containers or glasses may not be taken off the property. No alcoholic bever-ages will be served to persons under the age of 21. The Ford Plantation reserves the right to verify legal age and to discontinue the service of alcoholic beverages to any group or individual guest should personnel determine that to continue such service would not be in the best interest of the guest or the Club.

Bar ArrangementWe do not offer bar packages. All alcohol sales are based on consumption. The client selects the alcohol to be served at the open bar, and The Ford Plantation provides bartenders, mixers, beer, wine, and liquor and we will charge appropriately for what is consumed. Beer is sold by the bottle, wine is sold by the glass or bottle, and liquor is sold per drink. Prices vary on all bar needs, and we will assist you in planning. The Club as the licensee is liable for the lawful service of any alcoholic beverages served on our premises. We reserve the right to refuse service to anyone caught providing alcoholic beverages to someone who cannot adequately prove that he or she is of legal drinking age. Such persons will be asked to leave our premises, and we will refuse service to anyone we believe to be under the influence. All laws governing any alcoholic beverages and the consumption of by Georgia will be strictly enforced.

Housekeeping/Restroom AttendantsWe require housekeeping services and restroom atten-dants. Fees for this service are included in the site fee.

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lub oliciesWedding PlannerWe require that you appoint a professional wedding planner and/or designer to handle the overall planning, design, and wedding day execution on your behalf. Our Director of Events will assist you and your planner/de-signer with vendors, menu selection, and on-location wedding details. We have a list of outstanding wedding planners and designers for your convenience.

RentalsAll events require rentals of linens, tables, chairs, dishware, glasses, chafing dishes, dance floor, stage, and lighting. Larger events will require the rental of a tent. We will refer local vendors to provide these items and will provide you with a list of the minimum rental requirements for your wedding.

Floral ArrangementsWe do not provide flowers or other table pieces as a part of the function pricing. We will gladly refer local florists to you.

CakesWe do not prepare wedding cakes, or special occasion cakes, but we will be happy to refer someone who can assist you in this area.

Bands, Disc Jockeys, Photographers, and Other VendorsWe keep a file of several agents and entertainers and will provide contact information to you. We do not book entertainment for any private weddings—that is the re-sponsibility of the host. Please let us know what type of entertainment you have planned and any special needs they may have for space or power. If your entertainment requires a private dressing/break room and meals, please inform our Director of Events so she can make accom-modations. The break room charge and vendor meals are the responsibility of the host. The charge for the break room is $250, and vendor meals range from $25–$35 per person. Vendors will be fed after the wedding guests.

MedicalOur staff can direct you to urgent care services for general ailments. We are well rehearsed in our direct link to LifeStar Helicopter/Air-Ambulance in case of an emergency.

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lub oliciesPrivate PropertyThe Ford Plantation does not allow anything to be affixed to any walls, floors, ceilings, or room furnishings with nails, tape, staples, or any other substances, and furniture may not be moved from its original location without the permission of the General Manager. The host or spon-sor of the wedding assumes responsibility for any and all damages to, or loss of property from, the function room or other areas of the Club and will be billed accordingly. We also ask that no rice, birdseed, or confetti be thrown on the property. There will be an automatic $500 clean-up fee charged to your account should this occur.

Guest BelongingsWe are not responsible for items (coats, hats, purses, umbrellas, etc.) left in our facilities. All lost and found items remaining on the premises after the wedding will be delivered to the security guards at the Main Gate.

Property AccessAccess to The Ford Plantation prior to the wedding must be arranged in advance. The Ford Plantation is a private residential community and access is strictly limited.

Smoking PolicyThe Ford Plantation Club facilities are smoke-free.

Rentals—Minimum RequirementsTentA tent is required for parties greater than 50 people. The actual tent size/type should be based upon guest count, type of event, location, and desired décor. Four sidewalls are optional (but required to be on standby in the event of inclement weather). Tent pole covers, leg drapes, ceiling liners, and draping should be considered depending on the type of tent and desired décor. A tent attendant is to stay throughout event. We also require a 10 x 70 catering prep/dish tent (with lighting and tables as needed). We require electric hotboxes, trays and tray stands, water pitchers, trashcans or disposable trash boxes with linens to cover the outside, hot lamps/cutting board (when nec-essary), and additional chaffing dishes (when necessary).

LightingLighting with dimmers is required. You may desire to rent chandeliers, string lighting, perimeter lights, stage/dance floor lights, ambient lighting, candles, and votive candles.

Executive Mobile RestroomsFor parties more than 75 guests, we require restroom rental. We will provide restroom attendants.

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lub oliciesTablesAppropriate guest seating is required, including cocktail tables, stations, buffet, cake, and DJ/band, as needed. The rental company is required to set up the tables with the legs locked.

LinensLinens will need to be rented for all tables (extra linens will be needed for display presentations). Napkins will also be needed (plus additional napkins for trays, bread bas-kets, and replacements). The rental company or wedding planner/coordinator should install the linens. Additional charges will apply if Ford employees install the linens.

ChairsChair rental is required, one full set for the ceremony and one full set for guest seating. We prefer Chiavari chairs, with cushions or folding/padded. Chair set up/strike should be handled by the rental company or wedding planner/coordinator. Additional charges will apply if Ford employees must set up the chairs. We ask that the chairs remain in their location until the end of the event, or until they are completely out of eyesight of the guests. We do not allow one set of chairs to be moved from one loca-tion to the next during the event if the guests are present and could witness this transition.

BarsWe require banquet tables with a riser and back bar table with linens or skirting. You may also need to rent a cock-tail hour bar and a bar for the tent.

ChinaRentals will include china for dinner, salad, dessert, bread and butter, coffee cup and saucer, as needed.

SilverwareRentals will include forks, knives, spoons, and coffee teaspoons, as needed.

GlasswareGlassware will be needed for pre-ceremony, cocktail hour, dinner service, reception, and specialty drinks/bars, water, wine (red, white, and/or standard), champagne, cocktail, martini, pilsner, etc., as needed based on bever-age service.

Optional RequirementsAs needed or desired, you may need to rent the follow-ing: stage (check band requirements), dance floor, gen-erator, air conditioning, heating, fans, portable flooring, Astroturf, lamp post lighting for restrooms, cake knife and server set, salt and pepper, and cream and sugar.

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ontactnformation

Contact Us!We are looking forward to making your wedding a success. Our entire team is ready to help in any way necessary to ensure your satisfaction. Venue tours are conducted by appointment only. Please contact us!

Laura Johnston912–756–5725 or ljohnston@fordplantation.com(Office hours: Tuesday-Friday, 9:00 a.m.-5:00 p.m.)

DirectionsI–95 SouthTake Exit 90 (Ft. Stewart/Richmond Hill). Turn left onto Hwy 144 East and proceed approximately 1 mile to the traffic light at the intersection of Hwy 144 and Hwy 17. From the traffic light, continue East exactly 2.5 miles. The Ford Plantation is on your left. The security guard will assist you with further directions.

I–95 NorthTake Exit 90. Turn right onto Hwy 144 East and proceed approximately 1 mile to the traffic light at the intersection of Hwy 144 and Hwy 17. From the traffic light, continue East exactly 2.5 miles. The Ford Plantation is on your left. The security guard will assist you with further directions.

I–16 EastTake the exit onto I–95 South and proceed 2 exits to Exit 90 (Ft. Stewart/Richmond Hill). Turn left onto Hwy 144 East and proceed approximately 1 mile to the traffic light at the intersection of Hwy 144 and Hwy 17. From the traf-fic light, continue East exactly 2.5 miles. The Ford Planta-tion is on your left. The security guard will assist you with further directions.

I–16 From SavannahTravel I–16 West and exit onto I–95 South. Proceed South 2 exits to Exit 90 (Ft. Stewart/Richmond Hill). Turn left onto Hwy 144 East and proceed approximately 1 mile to the traffic light at the intersection of Hwy 144 and Hwy 17. From the traffic light, continue East exactly 2.5 miles. The Ford Plantation is on your left. The security guard will assist you with further directions.

The security guard telephone number is 912–756–5668.

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