Wedding Packages ~ 2013 - Hilton · Wedding Packages ~ 2013 All of our wedding packages include the...
Wedding Packages ~ 2013 All of our wedding packages include the following: Complimentary Guestroom for the Wedding Night (Upgrade to Honeymoon Suite for $250 per night – Subject to Availability) Linens, Napkins, Place Settings, Tables & Chairs Mirrors and Votive Candles on each Table Dancefloor Sonoma County Wines selected to complement your meal Champagne Toast Cake Cutting and Service Chair Covers and Sashes Contact our Sales Department for Information Phone: 707 . 569 . 5529
Wedding Packages ~ 2013 - Hilton · Wedding Packages ~ 2013 All of our wedding packages include the following: Complimentary Guestroom for the Wedding Night (Upgrade to Honeymoon
Alexander Valley Plated Reception PackageAlexander Valley Plated Reception PackageAlexander Valley Plated Reception PackageAlexander Valley Plated Reception Package LocalLocalLocalLocalℓ Farm and International Cheese PlatterFarm and International Cheese PlatterFarm and International Cheese PlatterFarm and International Cheese Platter
Decorated with Dried Fruits and Nuts, Sliced Baguettes, and Gourmet Crackers
Raspberry Brie en Croute Grilled Curried Chicken Satay with Thai Peanut Sauce
“Wine Country Snack Table”“Wine Country Snack Table”“Wine Country Snack Table”“Wine Country Snack Table” Grilled Seasonal Vegetables, Fine Local and International Cheeses with Dried, Fruit and Nuts, Brick Oven Breads, and Sourdough Crostinis w/ Olive Tapenade, Sun dried Tomato Pesto,
and Hummus-Roasted Red Pepper Dip
Salads Salads Salads Salads –––– Choose TwoChoose TwoChoose TwoChoose Two Organicφ Chioggia Beet Salad with Laura Chenel Goat Cheese and Red onion Vinaigrette
Salad of Organicφ Local Greens, Topped with Scallions, Red Grapes, and Toasted Almonds served with a Mustard-Basil Vinaigrette
Tomato and Fresh Mozzarella Salad – Extra Virgin Olive Oil, Balsamic, and Basil Traditional Caesar Salad with shaved Parmesan Cheese and Garlic Croutons
Entrees Entrees Entrees Entrees ---- Choose TwoChoose TwoChoose TwoChoose Two Grilled N.Y. Strip with Merlot Jus Lie and Balsamic Caramelized Shallots Poached Salmon with a Champagne Cream Sauce and Fresh Tarragon
Grilled Breast of Chicken with Natural Jus, Pine Nuts, Tomato Concasse, and Lemon- Basil Oil Paella Valenciana - Made with Saffron Scented Rice, Chorizo Sausage, Mussels, Shrimp, Chicken,
Peppered Beef Tenderloin on Potato Pancake w/ Horseradish Raspberry Brie en Croute
“Wine Country Snack Table”“Wine Country Snack Table”“Wine Country Snack Table”“Wine Country Snack Table” Grilled Seasonal Vegetables, Fine Localℓ and International Cheeses with Dried Fruit and Nuts, Brick Oven Breads, and Sourdough Crostinis w/ Olive Tapenade, Sun dried Tomato Pesto, and Hummus-Roasted Red Pepper Dip
SoupSoupSoupSoup----Choose OneChoose OneChoose OneChoose One Lobster Bisque with Coniac and a Hint of Tarragon Chilled Gazpacho with Avocado and Cilantro
Thai Curry-Chicken Coconut Soup with Thai Basil, Coconut Milk, Red Curry
Salad Salad Salad Salad ---- Choose OneChoose OneChoose OneChoose One Sonoma Valley Baby Lettuces, Laura Chennel Goat Cheese, Balsamic-Dijon Vinaigrette
Baby Frisee Salad with Mesclun Greens, Gorgonzola Cheese, , , , Dried Cranberries and Red Wine Vinaigrette Warm Pt. Reyes Blue Cheese and Caramelized Onion Tartlet with
Sausalito Springs Organic Watercress and Shaved Fennel Salad, Fig-Balsamic Confit
Entrees Entrees Entrees Entrees ---- Choose TwoChoose TwoChoose TwoChoose Two Grilled Fillet Mignon of BeefGrilled Fillet Mignon of BeefGrilled Fillet Mignon of BeefGrilled Fillet Mignon of Beef
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All our menu selections above are available to be catered by the Hilton Sonoma Wine Country at Paradise Ridge Winery
Prices listed are exclusive of daily $1,500 off-site fee
Your Happily Ever After Starts at Paradise Ridge... Paradise Ridge Winery’s serene natural surroundings provide an extraordinary setting for an unforgettable wedding.
Situated on 156 magical acres, the winery captivates guests with its European style courtyard, panoramic verandas and a terrace with stunning vineyard views. With picturesque vistas at every turn,
your special day will be remembered forever with stunning photographs.
Paradise Ridge Site Fees:Paradise Ridge Site Fees:Paradise Ridge Site Fees:Paradise Ridge Site Fees: Weddings start at $3500Weddings start at $3500Weddings start at $3500Weddings start at $3500
Paradise Ridge Ceremony Pricing 2012
A spectacular natural setting & friendly staff are the perfect compliment to ‘The most beautiful view in Sonoma County’.
Saturday Daytime CeremonyDaytime CeremonyDaytime CeremonyDaytime Ceremony - $2,000 for up to 150 guests K $2,500 over 150
Friday & Sunday Ceremony OnlyCeremony OnlyCeremony OnlyCeremony Only - $1,500 for up to 150 guests K $2,000 over 150
Midweek Ceremony OnlyCeremony OnlyCeremony OnlyCeremony Only - $1,000 for up to 150 guests K $1,500 over 150
Included in Ceremony Rental Two hour rental between 10am and 3pm
Ceremony set- up Ceremony breakdown One-hour rehearsal
Use of Bridal Dressing Room Complimentary Bottle of Sparkling Wine
Chairs for Ceremony Set up & clean up
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All our menu selections above are available to be catered by the Hilton Sonoma Wine Country at Hans Fahden Vineyards
Prices listed are exclusive of daily $1,500 off-site fee
Cradled between cabernet vineyards and mountainous ridges soaring 1000 feet above the Napa Valley, Hans Fahden is a truly unique setting for your special event. A stunning grand room and wisteria covered tea house
overlook a romantic bridge and ponds brimming with lily pads, cattails, and koi. Paths meander through patches of roses, sunflowers, and a sprawling garden that is unparalleled in its natural beauty and rustic elegance. Finally, a dramatic candlelit dinner in our volcanic ash cave offers the perfect ending to an unforgettable day.
Hans Fahen Site Fees:Hans Fahen Site Fees:Hans Fahen Site Fees:Hans Fahen Site Fees: Weddings start at $4500Weddings start at $4500Weddings start at $4500Weddings start at $4500
WEDDING CEREMONY PACKAGES Offering wonderful outdoor and indoor ceremony locations, the Hilton Sonoma Wine Country is the
perfect location for your nuptials. All ceremony fees include a microphone for the officiant.
Harvest Meadow WeddingHarvest Meadow WeddingHarvest Meadow WeddingHarvest Meadow Wedding An ideal location for any ceremony, our Harvest Meadow can seat up to 300 guest.
White chairs and a beautiful pergola set the tone for a memorable wedding.
$1,300.00 $1,300.00 $1,300.00 $1,300.00 –––– SaturdaySaturdaySaturdaySaturday $900.00 $900.00 $900.00 $900.00 –––– Friday or SundayFriday or SundayFriday or SundayFriday or Sunday
Nectar Lawn WeddingNectar Lawn WeddingNectar Lawn WeddingNectar Lawn Wedding Overlooking Santa Rosa and the Round Barn, our Nectar Lawn offers a picturesque location for your nuptials.
Seating up to 90 guests this is a wonderful option for intimate ceremonies. Includes the use of white wrought iron arch.
$900.00 $900.00 $900.00 $900.00 ---- SaturdaySaturdaySaturdaySaturday $600.00 $600.00 $600.00 $600.00 –––– Friday or SundayFriday or SundayFriday or SundayFriday or Sunday
Indoor Wine Country WeddingIndoor Wine Country WeddingIndoor Wine Country WeddingIndoor Wine Country Wedding Worried about the weather? We have many indoor options for your ceremony that will put your mind at ease.
Bartender FeesBartender FeesBartender FeesBartender Fees A flat fee of $150.00 per bartender, applies to all private bars.
For best service we provide (1) bartender for up to 100 guests, (2) bartenders for up to 200 guests
SetSetSetSet----up Feeup Feeup Feeup Fee A $125.00 set-up fee applies to each private bar. Should your bar sales exceed $450.00 per bar, this fee will be waived.
Note the “bar sales” refers to drinks poured & served by your bartender at your private bar, & does not include wine poured during your dinner.
If you wish to provide wines from your own cellar for dinner, $2.00 will be credited to your per person package price. For single bottles, a corkage fee of $20.00 per 750mL bottle will apply.
Hosted Bar on ConsumptionHosted Bar on ConsumptionHosted Bar on ConsumptionHosted Bar on Consumption Cash Bar Inclusive PricesCash Bar Inclusive PricesCash Bar Inclusive PricesCash Bar Inclusive Prices Deluxe Brands $7.00++ Deluxe Brands $8.00 Premium Brands $8.00++ Premium Brands $9.oo Cordials and Cognacs $9.50++ Cordials and Cognacs $10.00 Domestic Beer $5.00++ Domestic Beer $6.00 Imported Beer & Microbrews $6.00++ Imported Beer & Microbrews $7.00 Soft Drinks $3.50++ Soft Drinks $4.00 Still and Sparkling Water $3.50++ Still and Sparkling Water $4.00 Dancing Bull Wines $7.50++ Dancing Bull Wines $8.00 Rodney Strong Wines $9.50++ Rodney Strong Wines $10.00
Important InformationImportant InformationImportant InformationImportant Information
AgreementAgreementAgreementAgreement Once you have selected your preferred date, Hilton Sonoma Wine Country will issue an Agreement for Catering Facilities. We require a copy of a catering contract signed by both parties and a deposit prior to securing a date for your event.
GuaranteesGuaranteesGuaranteesGuarantees The expected number of guest must be communicated to the Hilton Sonoma Wine Country Catering Department a minimum of 3 business days prior to the event. This number will be considered a guarantee and is not subject to reduction. If we do not receive a guarantee outside this time frame, the number of guest expected on the catering contract will be considered a guarantee and charges will be assessed accordingly. The hotel will not be responsible for identical service to more than 3% over your guarantee, should your attendance increase suddenly or unexpected. Your final bill will be charged for your actual attendance or guaranteed guest count, whichever is greater. Additionally, the hotel will select appropriate space for your event, based on your attendance and setup requirements. Should the factors change through the course of your planning, your event locations will also be subject to change. Contact your catering manager prior to printing event locations in an agenda or invitation.
SurchargesSurchargesSurchargesSurcharges Service fee of $150.00 applies to groups of less than 20 persons. Bar set up fee of $125.00 and bartender fee of $150.00 per 4 hours of labor ap-plies to bars. Attendant fee for reception/buffet stations of $125.00 will apply. Extra labor charges will apply for room set-up changes with less than 24 hours advance notice or unusual set-up requirements. All surcharges will be disclosed on final Banquet Event Order. After the BEO (Banquet Event Order) is signed, changes to room set-ups or service hours will incur a $150.00 fee.
Outside ContractorsOutside ContractorsOutside ContractorsOutside Contractors Upon contracting with Hilton Sonoma Wine Country, we will provide a complete referral list of approved outside contractors who may assist you with flowers, photography, cakes, music and transportation. If you prefer, you are welcome to make arrangements with your own outside contractors. Outside contractors must be professional contractors and we ask that you advise them to contact Hilton Sonoma Wine Country for instructions on our outside contractor policies. Hilton Sonoma Wine Country reserves the right to approve or refuse any outside contractors.
Audio / VisualAudio / VisualAudio / VisualAudio / Visual The hotel will be the exclusive provider of audio/ visual equipment and rental. In the event that an outside contractor is permitted by the hotel, they are required to follow the terms of our outside contractor policy.
Facility FeesFacility FeesFacility FeesFacility Fees Facility fees for all our private dining rooms will be quoted by the Sales staff at the time of contracting. Facility fees will vary depending on the room(s) and times reserved. Your facility fee includes event coordination, tables with ivory linens, banquet chairs, stemware, and glassware. All set-up, clean-up and banquet staffing of your event is included.
DecorationDecorationDecorationDecoration It is our pleasure to consult with you on your decorative preferences. Decorations, signage or displays brought into the resort by the guest must be approved prior to arrival by your Conference Services Manager. Items may not be
attached to any stationary wall, floor, window or ceiling with nails, staples, tape or any other substance other than those provided by the hotel. Blue painters tape is available upon request at a charge of $15 per roll. Any damage to the
hotel will be charged to master account.
Function Rooms Function Rooms Function Rooms Function Rooms Function rooms are assigned by Hilton Sonoma Wine Country according to the guaranteed minimum number of guests anticipated. Round tables of eight (8) or ten (10) guests are customary. The hotel reserves the right to assign another room for a function in the event that the room originally designated for such function shall become unavailable or inappropriate in the hotel’s sole opinion. Contact your catering manager for your meeting room set-up needs.
Alcoholic Beverage PolicyAlcoholic Beverage PolicyAlcoholic Beverage PolicyAlcoholic Beverage Policy The sale and service of all alcoholic beverages is regulated by the California State Liquor Commission. Hilton Sonoma Wine Country is responsible for the administration of the regulations; therefore, it is our policy that no alcoholic beverage(s) are brought into your private event. In the event a group is granted permission in advance, to bring in their own wine, a corkage fee of $20 per 750ml bottle will be assessed, or credited to package price at $2.00 per person. The hotel reserves the right to discontinue service of alcoholic beverage at any time. The hotel’s authority in this matter is absolute.
Menu Selections and Custom MenusMenu Selections and Custom MenusMenu Selections and Custom MenusMenu Selections and Custom Menus Enclosed for your review are a range of suggested menus. They are merely a sample of the services and amenities that our Catering and Conference Services staff is able to provide. We welcome the opportunity to create custom menus to meet the needs and suit the preferences of your guests. Please note that the rates quoted are subject to service charge (currently 21%) and 8.75% California State tax applicable to all food, beverage, audio/visual equipment and room rental.
When planning your menu, we suggest selecting a common main course for all guests; however you may offer a choice of main course options if the following guidelines have been met:
� A maximum of two main course options, plus a vegetarian alternative, may be offered. � The Catering Department must be provided with an exact breakdown of the two main courses selected no later than three (3) businessdays prior to the event. � The higher priced main course will prevail for both meal selections. � Common accompaniments and complementing courses are required for multiple main course luncheons and dinners. � Each guest must have a pre-set place card that includes a symbol indicating the main course selected. � Seating assignments are required for groups of more than 50 with multiple main courses.
Prices on the enclosed menus are subject to change, but will be confirmed at least ninety (90) days prior to your event. Total costs vary according to the menu selection and type of event. All food and beverage must be provided by Hilton Sonoma Wine Country. Please consult your Catering Manager for food and beverage minimums.
Hilton Sonoma Wine Country is the only licensee authorized to sell, serve or distribute any food and beverage on property. No food or beverage of any kind will be permitted to be brought into the hotel by any guest. In the event a group is permitted to bring in their own wine, a corkage fee of $20 per bottle will be assessed. Any remaining food from an event may not be re-served. The hotel will donate “left over” product to a local
shelter upon request at time of event confirmation.
Concierge ServicesConcierge ServicesConcierge ServicesConcierge Services We will be happy to make arrangements for any special needs such as car rentals, buses, tours or limousine service. Other special needs such as winery visits and restaurant reservations may be arranged through one of our Guest Service Managers.
SecuritySecuritySecuritySecurity Hilton Sonoma Wine Country shall not assume responsibility for damage or loss of any merchandise or articles brought onto the property or for any item(s) left unattended. If necessary, additional security will be arranged, and paid for by the group, at the hotel’s discretion.
DamagesDamagesDamagesDamages Hilton Sonoma Wine Country reserves the right to inspect and control all private events. Liability for damages to the premises will be charged accordingly. The host of the function is held responsible for personal property or equipment brought into the function area. One of our Catering and Conference Services representatives will be pleased to answer your questions.
Gratuities and Administrative FeesGratuities and Administrative FeesGratuities and Administrative FeesGratuities and Administrative Fees A gratuity of 14% of the total food and beverage revenue will be added to the final bill, which will be provided to wait staff employees, service employees, and/or service bartenders. No other fees or charges, other than the gratuity above, shall be considered a tip, gratuity or service charge for any employee. An administrative fee of 7% of the total food and beverage revenue, and applicable taxes, will be added to the final bill. The administrative fee, and any other fees or charges (including but not limited to a set-up fee, staffing fee, culinary fee, carving fee, AV fee, room rental fee, bar fee, etc.) are retained by the Hotel and are not a tip, gratuity or service charge for any employee and are not the prop-erty of the employee(s) providing service to you.