Webs that Work2011 Fall User Group Meeting

Introductions Team Lead - Rob Warchocki

◦Supervisor of Web Site & Messaging Services

Support - Webs That Work◦Becky Zdon – Implementation Specialist◦Mindy Beebe - Application Support/Training◦Lynne Widmer - Application Support/Training◦Bill Brown/CHATT – Server Support

Welcome

Schoolwires Team◦ Patti DiSanto – VP of Client Services◦ Jason Coudriet – VP of Product Design &

Innovation◦ Lin Zhou – VP of Platform Delivery & Operations◦ Dirk Hamilton – Upgrade Program Manager◦ Vicki Jacobs – C2 Centricity Consultant

Introductions

Service Updates & Reminders Social Media Tools – Best Practices New Services – LDAP & PassKey Manager Break Out Sessions

◦ C1 – Remain in Room B-1◦ C2 – A-Tech Lab 1

Agenda

New Districts◦ Allegany/Limestone◦ Lake Shore◦ Total districts/agencies – 50

17 Districts/Agencies upgraded! 33 Districts/Agencies to go.

Service Updates

Need Help? Technical Support◦ Email: wtw@e1b.org (This ensures the fastest

service!)◦ Call: (716) 821-7111 or 821-7458◦ Erie 1 BOCES Service Desk: (716) 821-7171◦ (After hours – call the Service Desk)

Service & Pricing Information ◦ Web: www.wnyric.org ◦ Home Page will now be available online◦ Email: rzdon@e1b.org/call: (716) 821-7355

Reminders

Training◦ New districts – 3 days◦ Existing districts – 12 hours◦ Districts will not be charged for the Centricity 2.0

Webmaster training◦ Consider planning training around your scheduled

upgrade (WTW/CSLO)◦ Please review Training Guidelines

Reminders

Lori Sosenko◦ Sr. Messaging & Graphics Liaison – Erie 1 BOCES

Communications Division Three questions to consider before using

social media tools Five planning steps to create a successful

social media presence Patti DiSanto

◦ Schoolwires Facebook/Twitter Apps.

Social Media Tools

LDAP - can integrate your existing user store, saving valuable time spent managing accounts

Passkey Manager - provides a simple tool for Single Sign-On (SSO) between your website and other web-based applications

Social Media Framework

New Services

Authenticates and synchronizes user information within Centricity and Synergy with information stored on a district’s directory server (like Active Directory)

User information is maintained within an organizations directory server, rather than in the Centricity or Synergy systems, saving valuable time managing accounts in multiple systems

Synchronizes groups in Centricity and Synergy with groups in the directory server

LDAP Connector

Provides district staff, students, and stakeholders with seamless, single sign-on access to their personal library of district web applications through the district’s C2 website◦ SIS portals, grade books, library systems, study

sites, and more…. The PassKey wizard is a tool used to

streamline the process of creating custom PassKeys.

Districts can effectively track which services are being utilized or requested via usage reports

PassKey Manager

Users have the ability to manage their multiple login credentials, or be systematically provided logon credentials, reducing the need for IT involvement

Secure storage and utilization of encrypted user identities and passwords

Administrators can control access to specific services by user, group, and role

Demo

PassKey Manager

Provides students, teachers, staff, and community members with social web tools to foster communication, collaboration, and sharing◦ Threaded comments◦ Rating tool◦ Community contributions◦ Syndication capabilities for any content element◦ Snap on to any page across your district’s family

of websites

Social Media Framework

15 minutes Districts who have not been upgraded,

please stay in room B-1 Districts who have completed the upgrade

report to A-Tech Lab 1

Break Time

Schedules were sent to all districts with an assigned upgrade month◦ If you have a question/concern about your

assigned month, call (716) 821-7355. All WTW district upgrades will be

completed by August 2012◦ There may be an opportunity to accelerate the

schedule in 2012

Upgrade Update

Districts will be contacted two months prior to their upgrade to begin planning◦ For example, if you are scheduled to upgrade in

January, you will be contacted the 1st week of November with the details of your upgrade.

Typical Timeframe◦ Two weeks with minimal editing◦ Larger districts may take slightly longer

Upgrade Process

Typical Timeline◦ Migration of Data – 4-5 days ◦ Template Applied – 1 day◦ Schoolwires Review – 2-3 days◦ WNYRIC Review – 3-5 days

Site Director needs to be available The site will not experience downtime,

however minimal editing should be done during this time.

Upgrade Process

District Pre-Upgrade To Do’s:◦ Go through Files/Folders to delete unused files

or images◦ Delete any unused pages◦ Delete users who have not logged into the Site

Manager in the last two years◦ Delete unnecessary templates from Styler◦ Ensure content does not exceed standard

practice Ex: Tables exceeding 680 px, size 48 font, etc.

Upgrade Process

Provide internal communication to staff◦ Communicate the date of the upgrade◦ Remind your staff to make minimal changes to

your website during upgrade◦ Provide a list of new features◦ Remind staff of training resources

WTW staff will provide you with a sample communication

Upgrade Process

Pick a FREE C2 Template:◦ Mobile friendly!◦ Many great new designs!◦ Ability to customize homepage!

http://templatelibrary.schoolwires.net Sample Site: Salamanca

Upgrade Process

Training Resource Overview: Readiness Checklist Roadmap for Teachers and Site Directors Free Webinar Library User Guides Help Cards

Upgrade Process

Post Upgrade to do’s:◦ Notify teachers and section editors◦ Direct any issues to wtw@e1b.org◦ Reminder email with links to resources

WTW Staff can provide a sample◦ Bring over any content modified during the

upgrade You will have access to your “old” C1 site

Upgrade Process

North Tonawanda◦ North Tonawanda Middle School ◦ http://www.ntschools.org/domain/92

East Aurora◦ Coaches Corner◦ Athletics Home

Canaseraga◦ Alumni Threaded Blog

Allegany/Limestone◦ Student Resources

C2 Site Highlights

Questions, comments? Thank you for attending!

Wrap up!