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2016 GOVERNOR’S AWARD NOMINATION PROCESS Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

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Page 1: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

2016 GOVERNOR’S AWARD NOMINATION

PROCESS

Webinar 12/04/15 at 10:00 a.m.

For anyone interested in nominating an individual or group for the

2016 Governor’s Volunteerism & Community Service Awards

Page 2: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

The 2016 Nomination Process Has Changed!

New website! http://www.vavolunteerismawards.org/

All nominations MUST be submitted electronically

Complete all fields online and upload two support letters

Click SUBMIT; this should generate an automatic e-mail confirmation of receipt of nomination

Page 3: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Other way to submit

E-mail

Download nomination form from website

Complete all fields of downloaded form and save

Scan two required support letters

E-mail all to [email protected]

Confirmation e-mail will be sent

Page 4: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

The nomination process for 2016 has changed!

New website link: http://www.vavolunteerismawards.org/

Page 5: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

2016 Individual Categories

Adult Volunteer Individual aged 19 - 59

Senior Volunteer Individual aged 60+

Youth Volunteer Individual up to age 18

Page 6: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

2016 Group Categories Community Organization

Group of volunteers serving in or from a nonprofit, civic, public safety, governmental, or other service organization

Corporation Employee group representing a for-profit

corporation with 51 or more employees that has made an outstanding contribution to the community or State

Educational Institution Group of volunteers serving in or from an

educational institution  (K-12, College or University)

Page 7: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

2016 Group Categories (cont.)

Faith-Based Organization Group of volunteers serving in or from a faith-

based organization (church, synagogue, temple or other religious organization)

Family Volunteers Family who volunteers together for a specific

project or organization (a married couple is considered a family)

Small Business Employee group representing a for-profit small

business with 50 or less employees that has made an outstanding contribution to the community or State

Page 8: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

General Requirements for Two Required Support Letters!

A Sample Letter of Support can be found on the Nomination Page of the new website

Two letters of support are required, no longer than one page each 

Letters should clearly state the author’s

relationship to the nominee and knowledge of his/her or the group’s service

Page 9: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Support letters

Letters must be submitted by someone other than the nominator and by someone not directly related to the nominee

  If possible, letters of support should be

submitted on the letterhead of the letter writer and signed by the writer – no anonymous support letter writer’s permitted

Support letters MUST be submitted or uploaded at the same time that the nomination is submitted

Page 10: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards
Page 11: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

General Hints &Tips for Writing Nomination Narrative

Nominators are crucial!

Judges rely on the nominator to see your nominee’s attributes and contributions

Source: Adapted from “Writing Award Winning Nominations ”article written by Mary V. Merrill, L.S.W. , and published in Volunteer Management Review™, 2004

Page 12: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Step 1

Read “FAQ’s” on Home Page Tab in the drop-down list

Answer all questions in the order specified

Can’t accept incomplete applications

Page 13: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Consider Judging Panel Perspective

Judges will score lots of nominations

Judges will look for the specific info required

Hunting for info makes it harder to score

The scoring tool matches the nomination form

Page 14: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

More on Judging Panel Perspective

Judges do not know your nominee! Be descriptive.

Avoid the use of too many pronouns, run-on sentences and acronyms

Proofread!

Page 15: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Online Nominations

Complete nomination in Word first, then cut and paste

The online form does NOT have a “start, save and finish later” feature and it can be frustrating to lose the nomination information and start over!

Page 16: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Responding to Nomination Narrative Questions

Be concise and support with observation and fact

Give specific examples to reinforce

Talk to your nominee, ask questions and listen for information that can be used to support your own thoughts and ideas

Call people that work for and with the nominee

Gather as much information as possible

Page 17: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Drafting the Nomination Narrative

Organize thoughts, follow instructions

Share personal skills: listening, team-building, collaboration, creativity, and professionalism

What impact has the nominee’s service made?

Page 18: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

More on Drafting the Nomination Narrative

Create a unique picture of your nominee

Choose qualities that make your nominee truly outstanding and give specific examples

Page 19: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Submit Complete Nomination Materials on Time!

Make sure to submit the nomination narrative and the two letters of support all together by the deadline of 5:00 p.m. on Wednesday, December 16, 2015

Page 20: Webinar 12/04/15 at 10:00 a.m. For anyone interested in nominating an individual or group for the 2016 Governor’s Volunteerism & Community Service Awards

Questions?

Contact Cathy Walker Office on Volunteerism and Community

Service (OVCS)

Toll-free: 1-800-638-3839

Direct Phone: 804-726-7918

E-mail: [email protected]