WebEDI Service (Profile) Operation manual For Supplier · －2 － WebEDI Service (VMI) Operation manual for Supplier Release Note Revison Date Description 1.0 2.0 3.0 4.0 5.0 6.0

－ 1 －

WebEDI Service (Profile)

Operation manual

For Supplier

March 2019

© TOSHIBA Corporation 2005-2019

All Rights Reserved.

－ 2 －

WebEDI Service (VMI) Operation manual for Supplier

Release Note

Revison

Date

Description

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

9.0

Jan-2005

Sep-2009

Apr-2010

Jun-2010

Apr-2011

Jun-2012

Aug-2013

Nov-2018

Mar-2019

English version release.

English version update.








－ 3 －

TABLE OF CONTENTS

1 SOFTWARE REQUIREMENT ............................................................................................................................... 6

2 THE OUTLINE OF A FUNCTION ......................................................................................................................... 8

2.1 THE MENU OF WEBEDI ............................................................................................................................................ 8

2.2 FUNCITON LIST .......................................................................................................................................................... 9

3 THE FUNCTION OF WEBEDI ............................................................................................................................. 11

3.1 LOGIN ...................................................................................................................................................................... 11

3.1.1 home page ......................................................................................................................................................... 11

3.1.2 Login ................................................................................................................................................................. 12

3.2 PROFILE MAINTENANCE MENU.............................................................................................................................. 13

3.2.1 Profile Maintenance Menu ................................................................................................................................ 13

3.3 VENDOR MAINTENANCE ......................................................................................................................................... 14

3.3.1 Vendor Update .................................................................................................................................................. 14

3.4 USER DATA MAINTENANCE MENU ......................................................................................................................... 16

3.4.1 User List ............................................................................................................................................................ 16

3.4.2 User registration ................................................................................................................................................ 18

3.4.3 Change User data .............................................................................................................................................. 20

4 ERROR MESSAGES .................................................................................................................................................. 23

－ 4 －

Introduction The range of this document

This document explains the operation method of WebEDI for Supplier.

Trademark currently used in this book:

Microsoft Windows : Microsoft Corporation

Oracle : Oracle Corporation

Oracle Application Server : Oracle Corporation

Internet Explorer : Microsoft Corporation

Adobe Reader : Adobe Systems Incorporated

In addition, the name of the product generally used is used as a trademark of each company, respectively.

Manual for Common Operation

Operation manual

For supplier

Operation manual

For Buyer

－ 5 －

Section 1

Software requirement

－ 6 －

1 Software requirement

Client-side environment required when use of service, Please refer to the URL below.

https://wa2.edi.toshiba.co.jp/EAGLE/usage.html

Service Top Page > How to use 「Software Requirement」

※As for installation of Internet Explorer, Adobe Reader, etc., refer to “Common Edition”.

https://wa2.edi.toshiba.co.jp/EAGLE/usage.html

－ 7 －

Section 2

Function outline

－ 8 －

2 The outline of a Function

2.1 The menu of WebEDI

The menu which can use Buyer is as follows.

Top Page forAdministrator

ProfileVendor DataMaintenance

Change VendorData

User DataMaintenance

User Data Entry

User ListChange User

Data

－ 9 －

2.2 Function list

Menu which can be used by each authority is the following.

Supplier (*1)

Supplier(Representative) (*2)

2nd Supplier (*3)

A（Can Use）, B（Display Only）, C（Can’t use）

Function Outline *1 *2 *3

Profile Maintenance Menu Show Profile Maintenance Menu C A C

Vendor Data Maintenance List register Vendor Information.

Change Vendor Information. C A C

User Data Maintenance User Data Entry Register New User Information. C A C

User List List resisted User Information. C A C

Change User

data

Change User Information. C A C

－ 10 －

Section 3

The Function of WebEDI

－ 11 －

3 The Function of WebEDI

3.1 Login

3.1.1 home page

Outline

The home page is entrance for you to login this System.

You can select menu and download applications required to use this system.

Sample Screen

Description

(1) When you want to start “VMI” service,

click the "VMI" button.

(2) When you want to start “Profile Maintenance” service,

click the "Profile" button.

(3) When you want to download manuals,

The manual of PDF form can be downloaded on the this screen

－ 12 －

3.1.2 Login

Outline

If a button (”VMI”,”WebEDI”,”Profiel”,”VMISuperuser”) is clicked on the home page,

the following login page is displayed.

Sample Screen

Description

(1) Input User ID and Password.

Field Description

User ID Enter the User ID of those who use.

Password Enter the password of User ID.

(2) Click “OK” button to login this system.

Button Description

OK When you will login on this system, click this button.

Cancel When you will not login on this system, click this button.

－ 13 －

3.2 Profile Maintenance Menu

3.2.1 Profile Maintenance Menu

Outline

Use screen “Profile Maintenance Menu” to choose a menu for profile maintenance.

(for supplier Representative)

Sample Screen

Display restrictions

(1) Only supplier Representative can use.

Description

(1) Using the links

Link Description

Vendor Data Maintenance When you will go to screen ”Vendor Data Maintenance”, click

this button.

User Data Maintenance When you will go to screen ” User Data Maintenance”, click

this button.

(2) The menu name of a target business is clicked.

(3) The selected menu is displayed.

－ 14 －

3.3 Vendor Maintenance

3.3.1 Vendor Update

Outline

Use Screen “Vendor registration” to change a registered vendor information.

Sample Screen



Description

(1) If the link [Vendor Data Maintenance] is clicked on Screen ”Change Vendor data”,

Screen “Vendor registration” will appear.

(2) Using the Buttons/Links

Button/Link Description

OK When you will enter the vendor information this system, click this

button.

Cancel When you will clear the input items, click this button.

Back to Vendor Data

Maintenance Menu

When you will back to Screen “Vendor Data Maintenance Menu”, click

this link.

(3) Display item

Item

Note:*=required

Description

Vendor Code Shows the Vendor Code. (max 12 digits)

－ 15 －

Item

Note:*=required

Description

Toshiba Vendor Code Shows the Toshiba Vendor Code. (max 5 digits)

Language* Enter the language of the vendor using.

Vendor Name* Enter the Vendor Name in English. (max 50 digits)

Vendor

Name(Original) Enter the Vendor Name in Original language. （max 50 digits）

Zip Code Enter the zip code of the vendor. (max 20 digits)

Address Enter the address of the vendor in English. (max 200digits)

Address(Original) Enter the address of the vendor in Original language. (max 200 digits)

Phone No. Enter the Phone Number of the vendor. (max 30 digits)

FAX Enter the Fax Number of the vendor. (max 30digits)

Homepage Address Enter the URL of the vendor’s home page address. (max 200 digits)

(4) Enter the above items, and click the [OK] button.

The result is displayed on the lower frame of the screen.

When registered normally, the message “Vendor information change completed.(Resisted Vendor

Code:xxxx)”(“xxxx” means Vendor Code.) will be displayed in the lower frame of the screen.

When an error occurs, the error message will be displayed.

See also: Section 4. Error Message.

－ 16 －

3.4 User Data Maintenance Menu

3.4.1 User List

Outline

Use Screen “User List” to see registered users list.

Sample Screen



Description

(1) Using the buttons/links


Add User Click this button, the screen” User registration” will appear.

Back to Profile Maintenance

Menu

When you will back to Screen “User Data Maintenance Menu”,

click this link.

Delete When you will delete the registered vendor information, click

this button.

－ 17 －

(2) Display item

項目名称説明

User ID(link) Shows the user ID of the registered user.

If you will change the user information, click the user ID link.

Name Shows the user name of the user. (max 100 digits)

Name(Original) Shows the user name of the user in Original language.

(max 100 digits)

Access Level Shows the Access Level of the user.

(3) When you will delete the vendor information, click [Delete] button.


When deleted normally, the message “User information was deleted.” will be displayed in the

lower frame of the screen.



Note:

The deleted user ID never once gets used to use except for the case where it registers again.

－ 18 －

3.4.2 User registration

Outline

Use Screen “User registration” to enter a user information.

Sample Screen



Description

(1) If the button [Add User] is clicked on Screen ” User Data List”, Screen “User registration” will

appear.

(2) Using the buttons


OK When you will enter the user data this system, click this button.


Back to User Maintenance

Menu

When you will back to Screen “User Maintenance Menu”, click this

link.

－ 19 －

(3) Display item

Item

Note:*=required

Description

UserID* user ID is published automatically

Password* Assign a password to a user ID. (max 8 digits)

Name* Enter the user Name in English. (max 50 digits)

Name(Original)* Enter the user Name in Original language. （max 50 digits）

Section* Enter the section where the user belongs. (max 50 digit)

Access Level* Choose the access level of the user.

Represent Choose the existence of the representation authority of the user who

registers.

(It restricts, when the user who registers is Supplier.)

Parts Category Enter the Parts Category of the vendor user. (max 3 digits)

(It restricts, when the user who registers is Second Supplier.)

Emergency Phone No. Enter the Emergency Phone Number of the user. (max 30 digit)

E-Mail Address Enter the E-Mail Address. (max 100 digits)

E-Mail Transport Choose the E-mail Transport existence of the user who registers.

(4) Enter the above items, and click the [OK] button.


When registered normally, the message “UserID registration completed” will be displayed in the

lower frame of the screen.



Note

User ID should input the contents according to this system employment rule.

－ 20 －

3.4.3 Change User data

Outline

Use Screen “Change User data” to change a registered user data.

Sample Screen



Description

(1) If the link [User ID] is clicked on Screen ” User Data List”, Screen “User registration” will appear.

(2) Using the buttons


OK to Change When you will change the data of this system., click this button.


Back to User Registration

Menu

When you will back to Screen “User Registration Menu”, click this

link.

－ 21 －

(3) Display item

Item Description

UserID Shows the User ID.

Password Enter the new password of the user.

Name Enter the new user name of the user.

Name(Original) Enter the new user name in Original language. (max 50 digits)

Section Enter the new Section of the user.

Access Level Choose the new access level of the user.

Represent Choose the existence of the representation authority of the user who

registers.

(It restricts, when the user who registers is Supplier.)

Parts Category Enter the Parts Category of the vendor user. (max 3 digits)

(It restricts, when the user who registers is Second Supplier.)

Emergency Phone No. Enter the new Emergency Phone Number of the user. (max 30 digit)

E-Mail Address Enter the new E-Mail Address. (max 100 digits)

E-Mail Transport Choose the E-mail Transport existence of the user who registers.

(4) Edit the above items, and click the [OK to Change] button.


When updated normally, the message “User information was updated.” will be displayed.

When an error occurs, the error message will be displayed in the lower frame of the screen.


－ 22 －

Section 4

Error Massages

－ 23 －

4 Error Messages

Shows error messages and its solution.

Error Message Description

Unauthorized UserID. Please retry. User authentication is not performed. Please retry from login.

You have no proper access level. Please

retry.

There is no authority to use the function. Please log in by the user

with suitable authority.

Invalid Character in xxxxx. The invalid character”xxxx” is contained. (ex. characters are

mixed in a numerical item) Please retry after editing the invalid

character.

xxxxx is not entered. Please Enter. "xxxx" is not entered. Please retry after inputting "xxxx".

xxxxx is not in a valid format. “xxxxx” is not in a valid format. Please retry after correcting the

format.

Can't display xxxxx It is a system error. Please post the contents of a message and

contact an administrator by e-mail etc.

OWA????-??????? It is a system error. Please post the contents of a message and

contact an administrator by e-mail etc.

Documents

WebEDI Service (Profile) Operation manual For Supplier · －2 － WebEDI Service (VMI) Operation manual for Supplier Release Note Revison Date Description 1.0 2.0 3.0 4.0 5.0 6.0